Download - Noriyasu Sugimura
Japan After Tsunami and Nuclear Power Station’s disasters and the role of PMI Japan Chapter in Helping Mitigation
5th Feb, 2012
Noriyasu SugimuraDirector
PMI Japan Chapter
OT2012 PUNE DECCAN Conf.
PMI Today 6/2011
2
Prerequisite for PMIJ’s Post Disaster Reconstruction Program
1. Phase consideration from Disaster to Reconstruction2. Emergency and Importance3. PMI’s Experiences and Assets4. Offering Program for practice
EmergencySupportPhase
FunctionalRecoveryPhase
ReconstructionPhase
Phase Before Disaster
Disasterthen
RecoveryCycle
••
••
•••
•••••
Disaster
Emergency Action
1. Phase consideration from Disaster to ReconstructionQuick and Short Term
Intermediate TermLong Term
Usual Time
D CB A
Emergency HighImportanceLow
Government, Municipal office, Police department, Fire department, DefenseForces should support A and B (These supports need commitment.)
2. Emergency and Importance
Emergency HighImportanceHigh
Emergency LowImportanceLow
Emergency LowImportanceHigh
PMIJPMMPDRFocus on this Quadrant
PMMPDR APPLIED on
3. PMI’s Experiences and Assets
AIM of PMIJ PMMPDR
Provide procedures for successful project conclusion of the disaster reconstruction with leadership and reconstruction vison.
Users would be related Governments, NGO, NPO and Disaster support organizations. (Not for emergency apply and big scale projects, either)
Practice training by referring downloaded Operation instructions and Training materials (slides, guide books).
Checklists and Templates will be used in projects.
Need to send copies of translated version into local language to PMI.Need to get authorization of PMI for customized deliverables.Ok for non profitable usage as training material by display, print out and distributions or personal usage.
4. Offering Program for practice
Steps
1. PMI Japan Post Disaster Reconstruction Program
2. Projects2.1 PMMPDR (Project Management Methodology for Post
Disaster Reconstruction) translation into Japanese2.2 Japanese Course development and PM training2.3 Infrastructure preparation 2.4 PMO (with applicable NPOs)2.5 Trial run with small/medium organizational support
activities
3. Recruitment voluntary member Not stated here)3.1 Organization3.2 Recruitment condition
1. Post Disaster Reconstruction Support Program
in PMI Japan Chapter
1.1 Purpose of the Program
PMI Japan will contribute for reconstruction from the East Japan Earthquake and Tsunami Disaster as much as possible.Focus on continuous support activities as PM professional volunteers teams.
Emergency and recovery activities are out of scope.
Cooperate with NGOs, NPOs, Government and Local governments.Can’t clarify everything at planning stage. Iteration process would be adopted for projects and program execution.
Pilot Adaptation
1.2 PMI Japan organized Post-disaster reconstruction support program1.2 PMI Japan organized Post-disaster reconstruction support program
Organized by Four projects, one PMO and Pilot adaptation
PerformEducation
Project
PMO
EducationFacilitation
Project
PMMPDRTranslating
Project
StakeholderManagementBenefit managementProgram GovernanceDonate Free PM Educations by PM Professionals
PM Tools Adapting ProjectNGO/NPO Channel
Maintaining Project
Pre-Planning G1 Initiation G2 Planning G3 Execution G4Closing /Operation
Governance
PgM PURPOSE(Understand Strategic Benefit)
Synchronizebetween Program& Organizational objectives
Make up Higherlevel BusinessCases
Agree with Checkpoint Review
InitiationPlanning
PgM Charter- Legitimacy of the PgM- Vision- Scope- Resources- Prerequisite/Condition- Initial Risks/Subjects- Road Map
Identify StakeholderRequirements
PgM Organization- Board for Governance- Sponsor- PgM manager
Project Trial(Potential Components)
PgM PlanningRequirementsArchitectureWBS/ComponentsScheduleCommunicationRisk ManagementProcurement ruleFinancial PlanStakeholderGovernance
Feasibility Assess
Business case for each Project
Prep. For Infra. Support
(Standard/Tool/Criteria)
Initiate Individual projects Design –Develop - Operation
Apply Governance- Performance Monitoring - Issues Mgt- Change Mgt
Risk Monitoring- Identify Env. Change- Dependencies between
Components
Stakeholder Communication
AchievementEvaluation
Transfer to NonProjectOperation
Customer Support
ContimnuousImprovement
(Program Closing)
1.3 Road Map
March-April JulyMay-Jun August ~2011
PMI Japan Chapter as Gateway
PMIJ
REPREP
PMNPO
PMO
1.4 STAKEHOLDERs
R.E.P.s
NPO/ Municipality/Small Business PM TrainingTraining Course
Development
PMI Japan Chapter
Corporate Sponsors
Supporting Companies PMIJ’s Volunteers
1.5 How to approach
Joint support with NPOs to Project ManagersIf necessary, ask support from Municipalities,
Business organizations or Government)
At first, focus on IT related ProjectsAt some time if possible, supports Education/Training
, Urban development)
Co-work with business organizations who provide PM tools or IT infrastructure Co-work with several organizations
Practice PPFM/PGM/PMO
2. Overview of PMIJ PMMPDRSupport PGM
2.0 Organization
2.0PMIJ PMMPDRSUPPORT PGM.
2.1PMMPDR
Translation2.2
PM Training
2.2Develop PM
TrainingCourses
2.3Infrastructure/Organization
Channel
2.4PMO
Done
Trial of Pilot cases
On going On going
On going
Translationcommittee worked
Under PMI EF authorization
Not yet
Not yet
2.1 PMMPDR Japanese Edition
Project Management Methodology for Post-Disaster Reconstruction
2.1 Why chose PMMPDR?Many advantages
For project membersOnly one day training enough for non project managersEasy to understand with sample scenario based training
For project managersProject managers can initiate their projects easilyEasy schedule management, easy cost management
For organizationsCommon words, common term, common process among multiple organizations and stakeholdersWhen organizations have project management methods, PMMPDR can support them
2.2 Adopted Infrastructure
Index of Supports
Project Y
Project Plan 1
Project X
Delivery IT Equipments to Disaster Site
Project master schedule
RESOURCE
TASK
Internet Connection Recovery
Risk/Problem
Document
CommonInfo.
<Center>Clarity
Portfolio MGTCLOUD
<On sites>Open Work Bench
Project MGTPC Clients
Program schedule MGT
Program resource MGT
Plan / Actual report
Individual:
Schedule MGT
Resource MGT
Plan / Actual report
Offering by CA Technologies
2.3 Why Chose CA Tech. offering?
CA Tech. has offered below solutions with free to support iSPP (NPO) Disaster Recovery Project.Open Workbench and Clarity connecters
Term: No time limitationNo. of users: No number of users limitationHow to use: DL from DL site provided by CA TechnologiesSupport: Offer WEB forum (registration needed)
CA Clarity PPM On demandTerm: Not defined time peoriodNo. of users MAX 20 to 30 users How to use: Cloud services (Access specified URL)Support: Help Desk
Initialization meeting (Brainstorming) 1 of 3
Initialization meeting (Brainstorming) 2 of 3
Initialization meeting (Brainstorming) 3 of 3
Radiation in air as of Sep. 9, 20110.0566 micro Sievert/Hr inShinjuku, Tokyo
In nature over the world, we get 2.4 mmSievert per year in average.2.4 mmSv/Y = 200microSv/month
= 6.7microSv/Day= 0.28 microSv/Hr
5% damage danger zone >= 2SV/Hr = 2000mmSv/Hr.
= 2,000,000 microSv/Hr
Tokyo is normal and safe, now!
Tokyo is normal and safe, now!
PMI Japan Disaster reconstructionSupport Program Interviewed by CA Technologies Japan as of 29 Sep., 2011
PMI GOC
Regional Services Committee Group SIG Program Project
PMIJ �rgani�ation
27
PMI Japan Chapter is��stablished in 199�
�,0�� Chapter members2,�00 PMPs in our chapter�,��� PMI members in Japan�0,�1� PMPs in JapanChapter with branch model �one branch�
�ansai branch was established �Dec., 2009�
Statistical Information
1. Improve services for PMIJ Members, PMI Members2. Contribute for �ast Japan Disaster �ecovery�
�econstruction and help for getting over�uclear Power Plant Accident.
�. Cooperate with other �ramewor�sITI�� �� by itSM��J, �A���� by II�A�J, Ce���� by JSC�A, IT coordinator by ITCA
�. Contribute �lobali�ation of Japanese PrivateCompanies
�. �ig charts are needed for Post PM����.�ocus on Portfolio Management,Program Management, and PMCD�.
PMIJ Directions�
If you have any questions, please [email protected]