Japan After Tsunami and Nuclear Power Station’s disasters and the role of PMI Japan Chapter in Helping Mitigation

5th Feb, 2012

Noriyasu SugimuraDirector

PMI Japan Chapter

OT2012 PUNE DECCAN Conf.

PMI Today 6/2011

2

Prerequisite for PMIJ’s Post Disaster Reconstruction Program

1. Phase consideration from Disaster to Reconstruction2. Emergency and Importance3. PMI’s Experiences and Assets4. Offering Program for practice

EmergencySupportPhase

FunctionalRecoveryPhase

ReconstructionPhase

Phase Before Disaster

Disasterthen

RecoveryCycle

••

••

•••

•••••

Disaster

Emergency Action

1. Phase consideration from Disaster to ReconstructionQuick and Short Term

Intermediate TermLong Term

Usual Time

D CB A

Emergency HighImportanceLow

Government, Municipal office, Police department, Fire department, DefenseForces should support A and B (These supports need commitment.)

2. Emergency and Importance

Emergency HighImportanceHigh

Emergency LowImportanceLow

Emergency LowImportanceHigh

PMIJPMMPDRFocus on this Quadrant

PMMPDR APPLIED on

3. PMI’s Experiences and Assets

AIM of PMIJ PMMPDR

Provide procedures for successful project conclusion of the disaster reconstruction with leadership and reconstruction vison.

Users would be related Governments, NGO, NPO and Disaster support organizations. (Not for emergency apply and big scale projects, either)

Practice training by referring downloaded Operation instructions and Training materials (slides, guide books).

Checklists and Templates will be used in projects.

Need to send copies of translated version into local language to PMI.Need to get authorization of PMI for customized deliverables.Ok for non profitable usage as training material by display, print out and distributions or personal usage.

4. Offering Program for practice

Steps

1. PMI Japan Post Disaster Reconstruction Program

2. Projects2.1 PMMPDR (Project Management Methodology for Post

Disaster Reconstruction) translation into Japanese2.2 Japanese Course development and PM training2.3 Infrastructure preparation 2.4 PMO (with applicable NPOs)2.5 Trial run with small/medium organizational support

activities

3. Recruitment voluntary member Not stated here)3.1 Organization3.2 Recruitment condition

1. Post Disaster Reconstruction Support Program

in PMI Japan Chapter

1.1 Purpose of the Program

PMI Japan will contribute for reconstruction from the East Japan Earthquake and Tsunami Disaster as much as possible.Focus on continuous support activities as PM professional volunteers teams.

Emergency and recovery activities are out of scope.

Cooperate with NGOs, NPOs, Government and Local governments.Can’t clarify everything at planning stage. Iteration process would be adopted for projects and program execution.

Pilot Adaptation

1.2 PMI Japan organized Post-disaster reconstruction support program1.2 PMI Japan organized Post-disaster reconstruction support program

Organized by Four projects, one PMO and Pilot adaptation

PerformEducation

Project

PMO

EducationFacilitation

Project

PMMPDRTranslating

Project

StakeholderManagementBenefit managementProgram GovernanceDonate Free PM Educations by PM Professionals

PM Tools Adapting ProjectNGO/NPO Channel

Maintaining Project

Pre-Planning G1 Initiation G2 Planning G3 Execution G4Closing /Operation

Governance

PgM PURPOSE(Understand Strategic Benefit)

Synchronizebetween Program& Organizational objectives

Make up Higherlevel BusinessCases

Agree with Checkpoint Review

InitiationPlanning

PgM Charter- Legitimacy of the PgM- Vision- Scope- Resources- Prerequisite/Condition- Initial Risks/Subjects- Road Map

Identify StakeholderRequirements

PgM Organization- Board for Governance- Sponsor- PgM manager

Project Trial(Potential Components)

PgM PlanningRequirementsArchitectureWBS/ComponentsScheduleCommunicationRisk ManagementProcurement ruleFinancial PlanStakeholderGovernance

Feasibility Assess

Business case for each Project

Prep. For Infra. Support

(Standard/Tool/Criteria)

Initiate Individual projects Design –Develop - Operation

Apply Governance- Performance Monitoring - Issues Mgt- Change Mgt

Risk Monitoring- Identify Env. Change- Dependencies between

Components

Stakeholder Communication

AchievementEvaluation

Transfer to NonProjectOperation

Customer Support

ContimnuousImprovement

(Program Closing)

1.3 Road Map

March-April JulyMay-Jun August ~2011

PMI Japan Chapter as Gateway

PMIJ

REPREP

PMNPO

PMO

1.4 STAKEHOLDERs

R.E.P.s

NPO/ Municipality/Small Business PM TrainingTraining Course

Development

PMI Japan Chapter

Corporate Sponsors

Supporting Companies PMIJ’s Volunteers

1.5 How to approach

Joint support with NPOs to Project ManagersIf necessary, ask support from Municipalities,

Business organizations or Government)

At first, focus on IT related ProjectsAt some time if possible, supports Education/Training

, Urban development)

Co-work with business organizations who provide PM tools or IT infrastructure Co-work with several organizations

Practice PPFM/PGM/PMO

2. Overview of PMIJ PMMPDRSupport PGM

2.0 Organization

2.0PMIJ PMMPDRSUPPORT PGM.

2.1PMMPDR

Translation2.2

PM Training

2.2Develop PM

TrainingCourses

2.3Infrastructure/Organization

Channel

2.4PMO

Done

Trial of Pilot cases

On going On going

On going

Translationcommittee worked

Under PMI EF authorization

Not yet

Not yet

2.1 PMMPDR Japanese Edition

Project Management Methodology for Post-Disaster Reconstruction

2.1 Why chose PMMPDR?Many advantages

For project membersOnly one day training enough for non project managersEasy to understand with sample scenario based training

For project managersProject managers can initiate their projects easilyEasy schedule management, easy cost management

For organizationsCommon words, common term, common process among multiple organizations and stakeholdersWhen organizations have project management methods, PMMPDR can support them

2.2 Adopted Infrastructure

Index of Supports

Project Y

Project Plan 1

Project X

Delivery IT Equipments to Disaster Site

Project master schedule

RESOURCE

TASK

Internet Connection Recovery

Risk/Problem

Document

CommonInfo.

<Center>Clarity

Portfolio MGTCLOUD

<On sites>Open Work Bench

Project MGTPC Clients

Program schedule MGT

Program resource MGT

Plan / Actual report

Individual:

Schedule MGT

Resource MGT

Plan / Actual report

Offering by CA Technologies

2.3 Why Chose CA Tech. offering?

CA Tech. has offered below solutions with free to support iSPP (NPO) Disaster Recovery Project.Open Workbench and Clarity connecters

Term: No time limitationNo. of users: No number of users limitationHow to use: DL from DL site provided by CA TechnologiesSupport: Offer WEB forum (registration needed)

CA Clarity PPM On demandTerm: Not defined time peoriodNo. of users MAX 20 to 30 users How to use: Cloud services (Access specified URL)Support: Help Desk

Initialization meeting (Brainstorming) 1 of 3

Initialization meeting (Brainstorming) 2 of 3

Initialization meeting (Brainstorming) 3 of 3

Radiation in air as of Sep. 9, 20110.0566 micro Sievert/Hr inShinjuku, Tokyo

In nature over the world, we get 2.4 mmSievert per year in average.2.4 mmSv/Y = 200microSv/month

= 6.7microSv/Day= 0.28 microSv/Hr

5% damage danger zone >= 2SV/Hr = 2000mmSv/Hr.

= 2,000,000 microSv/Hr

Tokyo is normal and safe, now!

Tokyo is normal and safe, now!

PMI Japan Disaster reconstructionSupport Program Interviewed by CA Technologies Japan as of 29 Sep., 2011

PMI GOC

Regional Services Committee Group SIG Program Project

PMIJ �rgani�ation

27

PMI Japan Chapter is��stablished in 199�

�,0�� Chapter members2,�00 PMPs in our chapter�,��� PMI members in Japan�0,�1� PMPs in JapanChapter with branch model �one branch�

�ansai branch was established �Dec., 2009�

Statistical Information

1. Improve services for PMIJ Members, PMI Members2. Contribute for �ast Japan Disaster �ecovery�

�econstruction and help for getting over�uclear Power Plant Accident.

�. Cooperate with other �ramewor�sITI�� �� by itSM��J, �A���� by II�A�J, Ce���� by JSC�A, IT coordinator by ITCA

�. Contribute �lobali�ation of Japanese PrivateCompanies

�. �ig charts are needed for Post PM����.�ocus on Portfolio Management,Program Management, and PMCD�.

PMIJ Directions�

If you have any questions, please askPMIJ_Fukkou_PGM@pmi-japan.org