NOTICE OF REGULAR MEETING
District of Fort St. James will hold Committee of the Whole Meeting No. 2016-03 at 7:00
p.m. on Wednesday, February 10, 2016 at the District Council Chambers, 477 Stuart Drive
West, Fort St. James, BC V0J 1P0.
AGENDA
No.
Item Name
Page
1. ADOPTION OF AGENDA
2. DELEGATIONS AND PRESENTATIONS
2.1 Fort St. James Community Foundation - Joyce Helweg
3. GRANT IN AID REQUESTS
4. CORRESPONDENCE & REPORTS
4.1 NESST 2017
4.2 Economic Development Project Report 3 - 5
4.3 UBCM Gas Tax 6
4.4 UBCM Wildfire Protection 7
4.5 Fireweed Rental Space Request 8 - 9
4.6 Chamber of Commerce- Minerals North 2018 10
4.7 Northern Development Initiative Trust 11 - 13
4.8 Letter from Dave Peterson Ministry of Forest Lands and Natural Resource Operations
14 - 15
4.9 Minister Bond Refugee Letter 16 - 18
4.10 BC Association of Farmer's Market 19
4.11 Accounts Payable Report 20 - 23
Page 1 of 39
Regular Agenda
Item Name Page
4.12 Staff Time Report 24
4.13 Northern Health Report 25 - 32
4.14 Grant in Aid Budget Summary 33 - 34
4.15 NCLGA Resolution - Post Secondary Service Delivery 35 - 38
5. NEW BUSINESS
6. NOTICE OF IN CAMERA MEETING
6.1 In Camera Motion That, pursuant to section 90.1 of the Community Charter, Council may hold a meeting closed to the public immediately following the close of the regular meeting, to discuss the following:
(g) litigation or potential litigation affecting the municipality; and
(j) information that is prohibited, or information that if it were presented in a document would be prohibited, from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act; and
(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public;
39
7. ADJOURNMENT
Page 2 of 39
Date: February 4, 2016
Report to: Mayor and Council
From: Lina Gasser, Deputy Corporate Officer
Subject: Economic Development Project Update
RECOMMENDATION
That Council receive the Economic Development Project Update.
REPORT
Purpose
To keep Council informed on ongoing projects.
Background
Projects Budget/Financial Implications
Notes Important Dates
Agricultural Diversification for Cash Crop Production Research
-$3,000 from NDIT Ec Dev Capacity Building
Project on hold, partnership with Nak’azdli, need local agricultural property
Beyond the Market -$5,000 From NDIT Ec Dev Capacity Building
Continue to support Beyond the Market
Billboards Quote needed Billboard at HWY 16/97 needs work. Administration is looking at solutions.
Building Healthier Communities Committee
Funding from Northern Health
Setting up meeting to evaluate what projects will be pursued in 2016.
Business Walks n/a Administration does not have capacity to pursue an annual business walks.
Canada 150 Grant $214,600 WD -$214,600 District - 75,000 2016 - 139,600 in 2017-2018
District needs to fund other $214,600.
$75,000 District funding needs to be spent Jan. 2016- Mar. 31 2016. Adm. is in communication with WD to amend contract
AGENDA ITEM #4.2
Economic Development Project Report Page 3 of 39
Chundoo Discussions n/a EDO was in contact with owner, property is listed for sale.
Community Liaison Committee New Gold
Need to appoint representative to committee
Feb. 19th, April 2016
Community to Community Workshop
$5,000 Terri Ann is taking care of details for event
Feb 26/27 2016
Economic Development Capacity Building
Possible budget of $50,000
Funds must be focused on Economic Development
Façade Improvement Project
$20,000 2015 report has been completed. 2016 Program guide is ready, looking to have first intake in spring.
Closing date April 29 2016 for first intake.
FSJ Video Project Raw video footage completed, videographer will return in the spring. Video should be available by summer 2016.
Spring 2016
Grant Writing $17,000 NDIT Grant writing funding secured, contracted signed. Reporting for 2015 completed.
January 31 2016 reporting deadline.
Housing Coordinator Project
Grant application turned down from Vancouver Foundation. Waiting to hear from Real Estate Foundation
Housing Stakeholders Committee
Direction needed.
Kiosk Interpretation Panels
$2,500 Canfor Discussions have been started with MoTI.
Lagoon/Wastewater Management
Did not receive Gas Tax grant
Received UNBC report.
Mountain Biking Plan Implementation
$8,400 from Destination BC, Community Tourism Opportunity
Administration would like to coordinate a tri-community group
Spring/ Summer 2016
Mt. Milligan Social Impact Advisory Committee
March 10, 2016
Nahounli Restoration Project
$5,000 from BC Hydro Coordinating with Wayne Salewski from Vanderhoof. Creek restoration to take place in spring.
Spring 2016
AGENDA ITEM #4.2
Economic Development Project Report Page 4 of 39
Night Market 2016 Grants and donations will be secured.
Lina and Terri Ann will organize.
August 16th 2016
Regional Tourism Committee
Direction needed.
Rental Database n/a Terri Ann is updating information.
Monthly
Seekers Media $1,300- online promotion
Project is underway with Ski Hill and MOM
Reporting due end of 2016
Seniors Helping Seniors- Better at Home Program
$10,000 for 3 years starting 2015
Judy Greenaway is our coordinator.
Seniors Helping Seniors- Nak’azdli Agreement
Month to month basis/invoices
Program working well, good use.
Seniors Helping Seniors- Regional District Bulkley Nechako
Bylaw has passed, waiting to hear what RDBN contribution will be
Seniors Helping Seniors- Vanderhoof Agreement
Quarterly Invoice based on service.
Waiting to renew contract/ termination of service.
Reporting due end of 2015- completed.
Love Northern BC/ Small Town Love
$1,500 Funding to be used for Love FSJ relaunch, information session to update website/ attract new members. Use funds for promotion event at Night Market.
Strategic Workforce Opportunities Team
$5,000 NDIT Capacity Building 2016
Kevin will evaluate membership to team
Tourism Committee Direction needed
Transportation Committee
$2,500 from Canfor Move to quarterly meetings, Lina is Admin liaison
Wayfinding Signage Project
Contractor has been paid
Hwy’s permit application needs to be completed.
Spring 2016
Youth Empowerment in the Arts Community Project
$143,665 grant over 3 years
Vancouver Foundation Grant App.
June 2016- May 2019
Respectfully submitted,
Lina Gasser Deputy Corporate Officer
AGENDA ITEM #4.2
Economic Development Project Report Page 5 of 39
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AGENDA ITEM #4.11
Accounts Payable Report Page 23 of 39
Medical/Sick Leave Calculations (in Day:
STAFF TIME REPORT
As at: January 2016 PP3
AccumulationFactor 125Years of Jan1/15 Accum. Taken This Days HrsService Stan Date Staff by Department Positionfrnle Balance to Date Prior Period Balance Balance
Administration
12 Jan 2003 KevinCrook Chief AdministrativeOfficer 106.34 1.25 0.00 0.00 107.59 753.130 Dec 2014 Rachelle Vt?llick Director of Finance 6.29 1.25 0.00 1.00 5.54 45.78
- 4 May 2011 Emily Colombo EDO 39.13 0.00 0.00 0.00 39.13 273.918 Feb 2007 KatieCooper Accounting Clerk 47.11 1.25 0.00 0.35 48.01 336.070 May, 2015 Lina Gasser Intern 8.45 1.25 0.00 0.00 9.70 67.900 Sept 201 5 Terri~AnnHoughton Event/Oftice Assistant 275 1.25 0.00 0.50 3.50 24.50
Fire Department
2 Nov2013 MichaelNavartli Fire Chief 23.64 1.25 0.00 2.00 22.89 160.238 Mar 2007 Nancy Schlamp Ot?ce Assistant 18.75 1.25 0.50 0.00 19.50 9750
Public Works
2 Apr 2013 Dave Stewart Superintendent 125 1.25 0.00 0.00 2.50 17.5016 July 1999 Chris Greenaway Mechanic 37.48 1.25 0.00 1.00 37.73 377.3040 Aug 1975 Paul Ormbrak Equipment Operator 165.74 1.25 0.00 1.00 165.99 1327.9212 Sept 2003 Tony Pacheco Arena Manager 13.25 1.25 0.00 0.00 14.50 116.0010 Mar2005 Blair Leidl Equipment Operator 37.00 1.25 0.00 0.00 38.25 306.007 Feb 2003 MikeHassman Equipment Operator 49.62 1.25 1.00 0.00 49.87 398.966 Jul-2011 RickClaughton Foreman 12.00 1.25 0.00 0.00 13.25 106.003 Jan 2012 Ryan Legeoboff Arena Attendant 27.32 1.25 0.00 0.00 29.07 232.562 May-2013 Pete Kcsrnick Equipment Operator 11.75 1.25 1.00 1.00 11.00 88.003 Janv2012 lan Kitchen Garbage Man 2.97 1.25 0.00 1.75 2.47 19.762 July 2013 Dennis Saharchuk Equipment Operator 9.95 125 0.00 0.00 11.20 89.60
Library
2 June 2012 Wayne Briscoe Librarian 3520 1.25 0.00 0.00 35.45 255.157 Sept 2008 Flora Arais Librarian 11.00 1.25 1.00 0.00 11.25 73.75
Holiday Calculations (in Days) As at: January 2016 PP3
Years of 2015 2016 Opening Days Opening Hrs Taken Taken this Accrual Bal Accrual BalSenrice Start Date Staff by Depart. Position/Ttle Carry Over Days Days Accrual PP1 2016 Year Prior Period Days Hours
Administration
13 Jan 2003 KevinCrook Chief AdministrativeOfficer’ 6.57 35.00 41.57 291 6.57 0.00 35.00 2452 Dec 2014 Rachelle willick Director of Finance’ 6 25.00 31.00 ' 217 ‘ 7.00 0.00 24.00 168.009 Feb 2007 KatieCooper Accounting Clerk 25.00 25.00 175 0.00 0.00 25.00 175.001 May 2015 Lina Gasser Intern 5.5 13.00 18.50 125.5 5.50 0.00 13.00 91.001 Sept 2015 Terri-AnnHoughton Of?ce I Event Assist 12.50 12.50 87.50 0.00 0.00 12.50 87.50
?re Department
3 Nov2013 Michael Navratli Fire Chief 16.00 16.00 112.00 2.00 2.00 12.00 84.009 Mar 2007 Nancy Schlamp O?ice Assistant 2500 25.00 125.00 ' 1.00 0.00 24.00 120.00
Public Works
3 Apr 2013 Dave Stewart Public Works Superintendent 17.00 17.00 119.00A
0.00 0.00 17.00 119.0017 July 1999 Chris Greenaway Mechanic 3.5 24.00 27.50 ‘ . 275.00 3.50 0.60 23.40 234.0040 Aug 1975 Paul Ormbrak Equipment Operator 1 33.00 34.00 272.00 3.00 2.00 29.00 232.0013 Sept 2003 Tony Pacheco Arena Manager’ 2 35.00 37.00 296.00 2.00 0.00 35.00 280.0011 Nov2005 BlairLeidl Equipment Operator 25.00 25.00 200.00 0.00 0.00 25.00 200.008 Feb 2008 MikeHassrnan Equipment Operator 20.00 20.00 160.00 1.00 0.00 19.00 152.005 July 2011 Rick Claughtcn Foreman 20.00 20.00 160.00 1.00 0.00 19.00 152.004 Jan 2012 Ryan Legebokoff Arena Attendant‘ 25.00 25.00 200.00 0.00 0.00 25.00 200.003 May 2013 Pete Kosmick Equipment Operator 15.00 15.00 120.00 0.00 1.00 14.00 112.004 Jan 2012 Ian Kitchen Garbage Man 15.00 15.00 120.00 0.00 0.00 15.00 120.002 July 2013 Dennis Saharchuk Equipment Operator 15.00 15.00 120.00 1.00 1.00 13.00 104.00
Library
3 June 2012 Wayne Briscue Head Librarian’ 1.83 25.00 26.83 187.81 1.83 0.00 25.00 175.007 Sept 2008 FloraArais Librarian 6 20.00 26.00 182.00 6.00 0.00 20.00 140.00
32.40 440.50 472.90 3548.00 41.40 6.60 424.90 3190.50
Respectfully Submitted by:
Katie CooperAccounting Clerk
' Vacation days include 10 days (or prorated equivalent) in lieu at overtime
(4 10HR DAYS)
AG
END
A ITEM #4.12
Staff Tim
e Report
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Grant in Aid Budget Summary Page 33 of 39
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AGENDA ITEM #4.14
Grant in Aid Budget Summary Page 34 of 39
Kevin Crook <[email protected]>
Fwd: Resolution for NCLGA 2016Kris Nielsen <[email protected]> Tue, Feb 9, 2016 at 4:37 PMTo: Kevin Crook <[email protected]>
Kevin,please print this for Wed meeting.thxKris---------- Forwarded message ----------From: NCLGA ADMIN <[email protected]>Date: Tue, Feb 9, 2016 at 2:24 PMSubject: RE: Resolution for NCLGA 2016To: Kris Nielsen <[email protected]>Cc: Oliver Ray <[email protected]>
Hi Kris,
So I had some me to really dissect this problem, and speak to a number of stakeholders past just UNBC reps. I’veincluded my dra resolu on (see below) on this email, but I’ll give you my synopsis so you can see where myreasoning comes from. And *please* feel free to correct me at any me if the facts I received were wrong!
Framing the problem:1. From what I understand, there’s a serious lack of communica on between ins tu ons and evenbetween campuses. IE: if a class offering is cancelled in one ins tu on due to low enrolment, thewould-be students aren’t provided with a list of B-Ticket Welding programs at other campuses, oreven other ins tu ons, that they could s ll par cipate in.2. I’ve gathered that the trust has also been broken between stakeholders and the ins tu ons.There isn’t a real sense of ‘part of the community’ anymore, or looking out for the best interests ofthe community. This translates into a lack of reliability and stability.3. I know it goes without saying , but post-secondary educa on is cri cal to a community’s viabilityand economic wellbeing. Whether delivered locally or online, trained professionals are proven to stayin and around the communi es they received their educa on in.
Gathering facts:1. Who can influence the ins tu ons? Provincial (and local) government hold li le power over the ins tu ons.They can influence the ins tu on’s funding allotment, but most post-secondary are autonomous and thegovernment cannot ‘push’ them in much of a given direc on, let alone wholly decide to close one. Best casescenario would be the province heavily incen vizing the amalgama on of two or more ins tu ons, or a
District of Fort St. James Mail - Fwd: Resolution for NCLGA 2016 https://mail.google.com/mail/u/0/?ui=2&ik=25ccff7fb6&view=pt&searc...
1 of 4 2/10/2016 8:40 AM
AGENDA ITEM #4.15
NCLGA Resolution - Post Secondary Service Delivery Page 35 of 39
collabora on between colleges.
This resolu on below encompasses each of these reali es, hopefully with the best interests of all communi escombined with a realis c idea of what we can achieve from the Province/post-secondary. Of course, an a achedbackgrounder from communi es to further explain the issues faced would be very helpful (and impac ul) as well.It’s also quite possible that I’m too aggressive in my wording, so please tweak as you see fit.
Post-Secondary Collabora on in Northern BC
WHEREAS post-secondary educa on is a key economic driver in north central BC and plays a fundamental role inthe recruitment and reten on of skilled workers and their families;
AND WHEREAS post-secondary ins tu ons in north central BC encounter issues will low enrolment andinterrup on of programs, ul mately contribu ng to the inability of communi es to rely on satellite campuses;
AND WHEREAS collabora on, resource-sharing and innova on can greatly op mize service delivery in a region,like north central BC, with a vast geography and sparse popula on;
THEREFORE BE IT RESOLVED that the NCLGA work with the Provincial Government and post-secondaryrepresenta ves to implement a new model of collabora ve service delivery amongst our current fourpost-secondary ins tu ons to meet the future educa onal needs of all northern communi es and to create astable delivery model that communi es can rely on.
Best,
Madison KordybanCommunica ons & Development Officer
District of Fort St. James Mail - Fwd: Resolution for NCLGA 2016 https://mail.google.com/mail/u/0/?ui=2&ik=25ccff7fb6&view=pt&searc...
2 of 4 2/10/2016 8:40 AM
AGENDA ITEM #4.15
NCLGA Resolution - Post Secondary Service Delivery Page 36 of 39
The Elected Voice of Central & Northern BCNorth Central Local Government Associa on206 - 155 George StreetPrince George, BC V2L 1P8Office: (250) 564-6585
Twi er: @NCLGAWebsite: http://www.nclga.ca
From: Kris Nielsen [mailto:[email protected]]Sent: Friday, January 22, 2016 7:06 PMTo: NCLGA ADMIN <[email protected]>Subject: Resolu on for NCLGA 2016
Hello Madison,
Brian Frenkel recommended I contact you for assistance to draft a new resolution to submit for NCLGA 2016. I havespoken to the mayors of Vanderhoof, Fraser Lake, Mackenzie and Burns Lake regarding their support for thisresolution as well as my own mayor, Rob MacDougal. All have indicated support and look forward to seeing theresolution to determine if full council will endorse.
The resolution is to propose the provincial government undertake a study in 2016-2017 to assess the feasibility of asingle degree granting and technical programs institution under a new model of administration that delivers academic,trades, technical and vocational programs. This new model would see the College of New Caledonia merged underthe umbrella of UNBC. It is important that this new administration works collaboratively with both municipalities andFirst Nation to bring programs to communities as well as offering opportunity to advance educational goals close tohome with the use of both face-to-face, distance and online options.
District of Fort St. James Mail - Fwd: Resolution for NCLGA 2016 https://mail.google.com/mail/u/0/?ui=2&ik=25ccff7fb6&view=pt&searc...
3 of 4 2/10/2016 8:40 AM
AGENDA ITEM #4.15
NCLGA Resolution - Post Secondary Service Delivery Page 37 of 39
The other option for this resolution is that the provincial government undertake a study to assess the feasibility of asinge post-secondary and technical institution that sees all three colleges (Northwest, College of New Caledonia andNorthern Lights) merged under the umbrella of UNBC with a new administration model as a multi-disciplinary institution that offers vocational, trades, technical and degree granting programs to those seeking postsecondary training. It is important that this new administration works collaboratively with both municipalities and FirstNation to bring programs to communities as well as offering opportunity to advance educational goals close tohome with the use of both face-to-face, distance and online options.
Fort St. James, Vanderhoof, Burns Lake, Mackenzie and Fraser Lake are being subjected to ongoing decision makingon the part of the current President and his executive of the College of New Caledonia that has negative economicand implications to communities as well as reducing access to post secondary training programs and other services atthe local level.
Thanks in advance for your assistance to craft a clear resolution for submission to NCLGA 2016.
Kris Nielsen, CouncillorDistrict of Fort St. James
District of Fort St. James Mail - Fwd: Resolution for NCLGA 2016 https://mail.google.com/mail/u/0/?ui=2&ik=25ccff7fb6&view=pt&searc...
4 of 4 2/10/2016 8:40 AM
AGENDA ITEM #4.15
NCLGA Resolution - Post Secondary Service Delivery Page 38 of 39
District of Fort St. James
477 Stuart Drive West, P.O. Box 640
Fort St. James, B.C. V0J 1P0
Phone 250 996-8233 Fax 250 996-2248
Email [email protected]
OFFICE OF ADMINISTRATION
NOTICE OF IN-CAMERA MEETING
February 10, 2016
Pursuant to the Community Charter, Sections 90, a meeting, closed to the public, will be held
immediately after the regular meeting of Council to discuss the following:
Community Charter Section 90.
(1) A part of a council meeting may be closed to the public if the subject matter being
considered relates to or is one or more of the following:
. . .
(g) litigation or potential litigation affecting the municipality;
. . .
(j) information that is prohibited, or information that if it were presented in a
document would be prohibited, from disclosure under section 21 of the Freedom
of Information and Protection of Privacy Act;
. . .
(k) negotiations and related discussions respecting the proposed provision of a
municipal service that are at their preliminary stages and that, in the view of the
council, could reasonably be expected to harm the interests of the municipality if
they were held in public;
. . . .
AGENDA ITEM #6.1
In Camera Motion Page 39 of 39
