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THE WEST BENGAL POWER DEVELOPMENT CORPORATION LIMITED
Santaldih Thermal Power Station
Office of the General Manager, Santaldih T.P.S.
TENDER CELL- STPS
Notice Inviting Tender
NIT NO: WBPDCL/STPS/NIT/E1009/15-16
Procurement of Silica Gel Crystal under EM(IPH), EM(OPH), EM(AHP), MM(T) & EM(CHP) Depts.,
Santaldih T.P.S., the WBPDCL
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OVERALL CONTENTS:
SECTION-I : NOTICE INVITING TENDER
SECTION-II : INSTRUCTIONS TO THE BIDDERS
SECTION-III : GENERAL CONDITIONS OF THE PROCUREMENT (GCP)
SECTION-IV : SCOPE OF SUPPLY
SECTION-V : ATTACHMENTS AND FORMS
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SECTION: I
NOTICE INVITING TENDER
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SECTION: I
NOTICE INVITING TENDER
Sub: Procurement of Silica Gel Crystal under EM(IPH), EM(OPH), EM(AHP), MM(T) & EM(CHP)
Depts., Santaldih T.P.S., the WBPDCL
E-Tenders in prescribed format are invited at https://wbtenders.gov.in by the General Manager, STPS, the WBPDCL
from eligible & experienced manufacturers/distributors/dealers/suppliers in 02 (Two) Part Bid System for procurement
of Silica Gel Crystal under EM(IPH), EM(OPH), EM(AHP), MM(T) & EM(CHP) Depts., Santaldih T.P.S., the
WBPDCL.
Schedule of Critical Dates for e-Tendering:
Sl. No. Milestone Date 1 Publishing Date 22.09.2015 at 16:00 Hrs.
2 Document Download Start Date 29.09.2015 from 10:00 Hrs.
3 Bid Submission Start Date 29.09.2015 from 11:00 Hrs.
4 Bid Submission End Date 08.10.2015 within 18:00 Hrs.
5 D/D against EMD and Tender Fees should be reached at the Office
of the Sr. Manager (M&C), STPS on or before
14.10.2015 within 16:00 Hrs.
6 Technical Bid Opening Date 15.10.2015 at 15:00 Hrs.
7 Uploading of Qualified Bidders‟ List To be notified later
8 Financial Bid Opening Date To be notified later
9 Uploading of Financial Bid Evaluation Sheet To be notified later
1. General Guidance for E-Tendering:
Interested bidders are requested to log on to the website: https://wbtenders.gov.in to participate in the Bid.
2. Registration of Bidders:
The bidders willing to take part in the process of e-tendering are required to obtain Digital Signature Certificate (DSC)
from any authorized Certifying Authority (CA) under CCA, Govt. of India. (Viz. nCode Solution, Safescrypt, e-Mudhra,
TCS, MTNL, IDRBT) or as mentioned in e-tendering portal of GOWB https://wbtenders.gov.in. DSC is given as a USB
e-Token. After obtaining the Class 2/3 Digital Signature Certificate (DSC) from the approved CA they are required to
register the Digital Signature Certificates through the registration system available in the website.
3. Qualifying Requirement and Eligibility Criteria for Bidders (PQR):
(a) The bidder should have at least 03 (Three) years experience in supplying similar type of materials to the
WBPDCL, WBSEDCL, WBSETCL, NTPC, SAIL or any other Govt. Organization / Semi Govt. Organization /
PSU / Reputed Organization.
(b) Experience of having successfully completed job for supplying similar type of materials in any Govt.
Organization / Semi Govt. Organization / PSU / Reputed Organization during last 07 (Seven) years ending 31st
August, 2015 should be either of the following:
(1) One similar completed supply order costing not less than the amount equal to 80% of the estimated cost i.e.
Rs. 1,26,720/-
Or,
(2) Two similar completed supply orders each costing not less than the amount equal to 50% of the estimated
cost i.e. Rs. 79,200/-
Or,
(3) Three similar completed supply orders each costing not less than the amount equal to 40% of the estimated
cost i.e. Rs. 63,360/-.
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Here, „supply of similar type of materials‟ means „supply of Silica Gel (any size) conforming to IS: 3401-
1992‟.
(c) The average annual turnover of the bidder during last 03 (Three) consecutive financial years, ending 31st March
of the previous financial year, should be at least 30% of the estimated cost i.e. Rs. 47,520/-.
(d) The bidder shall submit copies of relevant purchase order(s) & other documentary evidence as proof of
satisfactory completion of similar supply & delivery.
Self Attested photocopies of the following documents must be submitted along with the tender and to be
submitted in Technical cover:
(a) PAN Card
(b) CST / VAT Registration Certificate and CST / VAT Return for the last quarter
(c) Manufacturer‟s License / Trade License
(d) Profit & Loss and Balance Sheet for last 03 (Three) years (should be audited for Turnover above 01 (One) Crore
and self certified P&L and B/S for others).
(e) Purchase Order copy(s) and satisfactory document(s) for supply of same/equivalent items to any Govt.
Organization / Semi Govt. Organization / PSU / Reputed Organization are required to be enclosed along with the
Offer as per point „(h)‟ mentioned below.
(f) The Bidder has a minimum average annual turnover of Rs. 47,520/- (i.e. 30% of the estimated cost) during last 03
(Three) consecutive financial years. Bidder shall provide satisfactory evidence for the same. Average annual
Turnover to be computed from P/L (as mentioned in point „(d)‟ above).
(g) The bidder‟s average net worth in last 03 (Three) financial years should be positive for above 10 Lacs.
*Original documents of above copies are to be produced on demand.
(h) The bidders must have executed / supplied the items as detailed below, during last 07 (Seven) years ending as on
last day of the previous month from the date of publication of the NIT.
(1) 01 (One) similar completed supply order costing not less than the amount equal to 80% of the estimated cost
i.e. Rs. 1,26,720/-
Or,
(2) 02 (Two) similar completed supply orders each costing not less than the amount equal to 50% of the
estimated cost i.e. Rs. 79,200/-
Or,
(3) 03 (Three) similar completed supply orders each costing not less than the amount equal to 40% of the
estimated cost i.e. Rs. 63,360/-.
*Order Copies and completion of supply in support of Credentials should be submitted.
(i) Evaluation of the offer shall be based on the information submitted by the bidder in response to these documents,
WBPDCL reserve to right to reject any tender if a bidder is found to be qualified by giving incorrect or false
information at any stage even after placement of P.O. and EMD will be forfeited.
(j) The WBPDCL, at its discretion, may ask the bidder to furnish the original copies of the documents submitted
with bid or any other relevant documents for its scrutiny during evaluation of Bidder‟s bid.
(k) The offer must accompany the Earnest Money as indicated above failing which it will be summarily rejected. Any
offer received after the expiry of the time prescribed for receiving complete tenders, will not be considered.
(l) The WBPDCL reserve the right to reject any tender or all tenders received at its discretion without assigning any
reason whatsoever. The WBPDCL is not necessarily bound to accept the lowest offer.
4. Bidder must submit the tender document each page with office seal and signature.
5. Payment terms shall be specifically mentioned in the tender; deviation of payment may not be accepted.
(Payment will be made against SRV by the way of RTGS/NEFT after receipt and acceptance of the materials, Bank
charges: RTGS/NEFT charge to be borne by vendor).
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6. Bid Security/EMD/ cost of tender paper:
The tender must be accompanied by scan copy of Demand Draft of Earnest Money Deposit of Rs. 6,000/- (Rupees Six
Thousand only) and cost of Tender paper (nonrefundable) of Rs. 200/- (Rupees Two Hundred only), as detailed in next
section of this document. Original D/D shall be sent to the Sr. Manager (M&C) and should reach positively within
14th
October, 2015 within 16:00 Hrs. failing which the tender may liable to be cancelled.
7. All Bidders would be bound by the terms and conditions as detailed in tender specifications by the WBPDCL and
enclosed GCC & SCC.
8. Evaluation of the WBPDCL shall be based on the information submitted by the bidder in response to these documents.
The WBPDCL reserves the right to reject any tender if a bidder is found to be qualified by giving incorrect or false
information at any stage.
9. The Owner, at its discretion, may ask the Bidder to furnish the original copies of the documents submitted with bid or
any other relevant documents for its scrutiny during evaluation of Bidder‟s bid.
10. Tender papers are not transferable.
11. Issuance of tender documents or downloading the same from Website will not be construed to mean that such
Bidders are automatically considered qualified.
12. Any offer received after the expiry of the time prescribed for receiving completed tenders, will not be considered.
13. The WBPDCL reserves the right to reject any tender or all tenders received at its discretion without assigning any
reason whatsoever.
14. The WBPDCL is not necessarily bound to accept the lowest offer.
15. The WBPDCL reserves the right to amend the NIT/bidding document prior to deadline of submission of bid, for any
reason whatsoever, including any change after pre-bid meeting. Any amendment/addendum/ corrigendum/extension, if
required pertaining to NIT will be hoisted in Website only. Intending bidders are requested to visit the Website regularly
for any amendment/addendum/ corrigendum/extension, if any, till opening of the NIT.
16. Scope of Supply: As per Section-II Clause No. 04.
17. E-mail, Fax and Phone No. of STPS:
Email: [email protected] / [email protected]
Fax No.: 03251 260217
Phone No.: 03251 260218
Sd/-
Sr. Manager (M&C),
Santaldih Thermal Power Station,
P.O.: Santaldih,
Dist: Purulia,
PIN - 723 146.
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SECTION-II
INSTRUCTIONS TO THE BIDDERS
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SECTION-II
INSTRUCTIONS TO THE BIDDERS
1. Introduction:
This Invitation for Bids (IFB), issued by the West Bengal Power Development Corporation Limited (WBPDCL), is open
to Domestic (Indian Legal Entities) Bidders meeting the eligibility and qualification criteria stipulated in the Bidding
Documents. The Instructions to Bidders shall be read carefully and considered by the Bidders while preparing their Bids.
All Bids are to be made and submitted in accordance with the Instructions to Bidders.
2. Bidding Documents:
The Scope of Supply, Bidding Procedures are described in the Bidding Documents. In addition to the covering Letter
accompanying Bidding Documents, the Bidding documents include:
(a) Invitation of Bids (NIT): Section-I
(b) Instruction to Bidders (ITB): Section-II
(c) General Terms and Conditions of Contract (GCC): Section-III
(d) Scope of Supply/Technical Specification: Section -IV
(e) Attachments and Forms: Section-V
The Bidder is expected to examine the Bidding Documents, including all Instructions, Forms, Terms and Specifications.
Failure to furnish all information required in the Bidding documents or submission of a Bid not substantially responsive
to the Bidding Documents in every respect will / may result in the rejection of the Bid.
3. Bidder to Inform Himself Fully:
3.1 The Bidder shall deemed to have carefully examine the Bidding Documents, terms & conditions, specifications,
schedules, drawings and other details relating to supply given in the Bidding Documents and fully acquaint himself of all
conditions and matters which may in any way affect the supply or the cost thereof. Bidder is deemed to have known the
scope, nature and magnitude of the supply and the requirements of materials, etc.
3.2 The Bidder shall be deemed to have acquainted itself of Government taxes, duties, laws, statute, regulations, levies
and other charges relating to supplies to be made.
3.3 Any neglect or omission or failure on the part of the Bidder in obtaining necessary and reliable information as stated
above or on any other matter affecting the Bidder, shall not relieve the Bidder from any risk or liability or the entire
responsibility for completion of the supply in accordance with the Bidding Documents.
4. Scope of Supply:
5. Collection of Tender Documents:
Tenders are to be submitted online and interested bidders will have to download the tender documents from the website
https://wbtenders.gov.in directly with the help of the e-Token provided. This is the only mode of collection of tender
documents. Details of submission procedure are given below.
Sl. No. Item Code Item Description Quantity Unit
1 04M010041
Silica Gel Crystal, Size: 6 - 8mm, Indicating Type, Blue/Pink colour,
Conforming to IS: 3401-1992. in 25Kg per container. Silica gel must be packed
by plastic bag in an air tight fibre drum.
1320 KG
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6. Earnest Money:
a. The tender must be accompanied by Earnest Money Deposit of Rs. 6,000/- (Rupees Six Thousand only) either in the
form of Demand Draft/Banker Cheque issued by any schedule Bank approved by the RBI. Demand Draft/Banker
Cheque shall be drawn in favour of “The West Bengal Power Development Corporation limited” payable at United Bank
of India, Santaldih or State Bank of India, Purulia or any scheduled Bank payable at Kolkata / Purulia.
After the Bid is accepted and satisfactory performance guarantee amount of EMD i.e. EMD to be retained in accordance
with the clause titled “Security deposit-cum-Performance Guarantee”. The EMD will be returned after successful
completion / execution of the contract in all respect to the Successful Bidder, The Earnest Money is liable to be forfeited
if the successful bidder/s fails to execute the contract.
Govt. / Govt. Undertaking / SSI / NSIC units are exempted from deposition of Earnest Money. Valid documentary
evidences shall be submitted by the bidder along with his bid in order to avail such exemption, which is applicable only
for relevant product.
b. No interest is payable on the “Earnest Money Deposit”.
c. „Earnest Money‟ of the unsuccessful bidders shall be returned within 30 (Thirty) days from the date of issuance of
Letter of Award (L.O.A.) / Order.
d. The WBPDCL reserves the right of forfeiture of Earnest Money deposit in case the bidder after opening of tender
withdrawn, amends, impairs, derogates or revokes his tender within the validity period or extension thereof.
7. Amendments to Bid Documents:
At any time prior to the deadline for submission of Bids, the Owner may, for any reason, modify the Bid Document by
issue of addendum / addenda / clarification. The addendum / addenda / clarification will be published in and will be
binding upon the bidder.
8. Submission of Tender:
General process of submission:
8.1 Tenders are to be submitted online through the website https://wbtenders.gov.in. All the documents uploaded by the
Tender Inviting Authority form an integral part of the bid. Bidders are required to upload all the tender documents along
with the other documents, as asked for in the tender, through the above website within the stipulated date and time as
given in the Tender.
8.2 Bidders must submit the Tenders in two covers i.e. “Technical”, & “Finance”. Bidders must download tender
specific documents (NIT, BOQ etc) from https://wbtenders.gov.in, prepare the required documents and upload the
scanned documents (NIT, BOQ etc) with official seal and signature in each page in Portable Document Format (PDF)
to the portal in the designated locations.
8.3 He needs to fill up the rates of items in the BOQ, downloaded for the supply, in the designated cell of the BOQ
spreadsheet and upload the same in designated location of “Finance” cover.
8.4 The documents uploaded must be scanned against any virus and digitally signed using the Digital Signature
Certificate (DSC). Bidders should specially take note of all the addendum/corrigendum related to the tender and upload
the latest documents as part of the tender.
9. Technical Proposal:
(To be submitted in “Technical” Cover)
The following documents in standard formats shall be uploaded in “Technical” cover:
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(i) Notice Inviting Tender (NIT) – The NIT as published shall to be downloaded. Same shall be digitally signed and
uploaded.
(ii) PQR documents in support of bidder‟s qualification as per detailed in Cl. No.3 of Section-I.
(iii) Addenda/Corrigenda: if published.
Notes:
(i) Bidders are requested to visit the website regularly to keep track for any amendment / addendum /
corrigendum / extension, if any, till opening of this particular NIT. All such amendment / addendum /
corrigendum / extension documents shall be downloaded. Bidder shall upload those documents along with the
original NIT / SBD in the NIT / SBD cover. Tenders submitted without the amendment / addendum /
corrigendum / extension documents may be rejected.
(ii) Tenders will be summarily rejected if any of the above items in the statutory cover is missing.
10. Submission of EMD and cost of tender paper:
(To be submitted in Technical Cover)
Earnest Money Deposit (EMD) and cost of tender paper:
Scanned copy of Demand Draft (D/D) towards EMD and cost of tender paper as prescribed in the NIT, drawn in favour
of “The West Bengal Power Development Corporation Limited” payable at United Bank of India, Santaldih or State
Bank of India, Purulia or any scheduled Bank payable at Kolkata / Purulia to be uploaded in Technical Cover.
Original D/D shall be sent to the Sr. Manager (M&C) and should reach positively within 14th October, 2015 within 16:00
Hrs. failing which the tender may liable to be cancelled.
11. Financial Proposal:
(To be submitted in “Finance” Cover)
The financial proposal shall contain the following document in one cover.
Bill of Quantities (BOQ):
The bidder shall quote the rate in the space /cell marked for quoting rate in the BOQ. (Only downloaded copies of the
above documents are to be uploaded, virus scanned and digitally signed by the bidder)
12. Submission of Original Documents and Earnest Money and cost of tender paper.
(i) Mode of Payment:
EMD and cost of tender paper must be submitted in the form of Demand Draft from any scheduled bank of India as
mentioned above. Payment in any other form e.g. NSC, KVP etc. will not be accepted.
(ii) Place of submission:
The original copies of the D/D, towards Earnest Money Deposit and cost of tender paper shall be submitted in a sealed
envelope to the Sr. Manager (M&C), STPS, P.O-Santaldih, Dist.- Purulia. PIN - 723 146.
(iii) Time of submission:
The original copies of D/D against EMD and cost of tender paper shall be submitted in a sealed envelope in the office as
stated above within the date and time as specified in the schedule of dates provided. If the bidder fails to submit the
original copies within the due time his tender will not be opened and his bid will stand rejected.
13. Conditional and Incomplete Tender:
(i) Conditional and incomplete tenders are may be summarily rejection.
(ii) Bidder must quote for ALL items mentioned in BOQ. Partial quoting may be liable to rejection of Bid.
15. Deviations:
Bidders are not allowed to take any deviation from the principal requirements of the Techno commercial specifications.
Any deviations, if taken by the Bidder shall run the risk of being the tender declared as non-responsive by the Owner.
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16. Delivery Period:
Material shall be delivered at STPS site-store within 30 (Thirty) days from the date of issue of the purchase order.
17. Opening and Evaluation of Tender:
a) Opening of Technical Proposal:
(i) Technical proposals will be opened by the Sr. Manager (M&C), STPS or his authorized representative electronically
from the website stated in Clause 1 of Section: I, using their Digital Signature Certificate.
(ii) Technical proposals for those tenders whose original copies of DD towards EMD have been received will only be
opened. Proposals corresponding to which the EMD have not been received will not be opened and will stand rejected.
(iii) Interested bidders may remain present, if they so desire.
(iv) Technical Cover would be opened first. If there is any deficiency in technical document the respective Bid will
summarily be rejected.
(v) Decrypted (Transformed into readable formats) documents of the technical Cover will be downloaded, and handed
over to the Tender Evaluation authority.
b) Uploading of List of Technically Qualified Bidders:
(i) Pursuant to scrutiny and decision of the Technical Evaluation authority, the list of eligible bidders for which their
Financial Proposals will be considered will be uploaded in the web portals.
(ii) While evaluation, the Committee may seek clarification / information or additional documents or original hard copy
of any of the documents already submitted by the bidder and if these cannot be produced within the stipulated timeframe,
their proposals will be liable for rejection.
c) Opening and evaluation of Financial Proposal:
(i) L1 bidder will be selected on the basis of landed cost.
(ii) Financial proposals of the Bidders declared technically eligible by the Tender Evaluation authority will be opened
electronically from the web portal on the prescribed date.
(iii) The encrypted copies will be decrypted and the rates will be read out to the bidders, present at that time of bid
opening.
(iv) After evaluation of Financial Proposal, by Tender Evaluation authority, name of bidder and the rates quoted by them
against supply and delivery of material will be uploaded.
(v) The Tender Accepting Authority may ask any of the Bidders to submit analysis to justify the rate quoted by that
tenderer.
The Corporation does not bind itself to accept the lowest tender and reserves the right to accept or reject any or all
tenders without assigning any reason whatsoever or to split the whole supply entrusting the same to more than one
bidder.
19. Bid Validity:
19.1 Bid shall remain open for acceptance by the Owner for a period of 120 (One Hundred and Twenty) days which may
be extended for another 30 days, from the last date of opening of the Price Bid. During this period the Bidder shall not
withdraw or amend his Bid.
19.2 The quoted prices shall remain firm till completion of the contract.
19.3 Notwithstanding sub-clause 19.1 above, the Owner may obtain the Bidder‟s consent to extend the validity period of
his Bid, as required. The request and response thereto shall be made in writing. A Bidder accepting the request will not
be permitted to modify his Bid.
20. Acceptance of Tender:
Bidders must quote for item wise rate for all items as mentioned in BOQ sheet. Bids with Lowest valid rate should
normally be accepted. However, the Tender Accepting Authority does not bind himself to do so and reserves the right to
reject any or all the tenders, for valid reasons and also reserves the right to split the order, alter the quantity of any or all
Bidders without assigning any reason whatsoever.
21. Rejection of Bid:
On submission of any Bid, the corresponding Bidder shall have no cause of action or claim against the Owner for
rejection of his Bid. The Owner will always be at liberty to reject or accept any Bid at his sole discretion without
assigning any reason and any such actions will not be called into question and the Bidder shall have no claim in this
regard against the Owner.
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22. Contract Price Basis:
(i) The Bidder shall quote price after going through the entire relevant document uploaded for this tender of STPS, the
WBPDCL.
(ii) The Bidder should quote rate at individual item wise rate for all items as given in the BOQ.
23. Paying Authority: The DGM (F&A), STPS, Tel. No. (03251) 260226 or his authorized representative.
24. Controlling Officers:
The Sr. Manager EM(IPH), STPS, Mob. No. 08336903923; The Sr. Manager EM(OPH), STPS, Tel. No. (03251)
260237; The Sr. Manager (AHP), STPS, Mob. No. 08336904042; The Sr. Manager MM(T), STPS, Mob. No.
08336904035 & The Sr. Manager (Utility), STPS, Mob. No. 08336904036 or their authorized representatives.
25. Award of Contract:
The Bids received and accepted will be evaluated by the WBPDCL according to the procedure detailed in the relevant
clauses of this section. The acceptance of Bid and award of contract to one or more than one Bidder, if considered
necessary, rests with the WBPDCL. It shall not be obligatory on the part of the WBPDCL to accept the lowest Bid. The
WBPDCL would be at liberty to accept any Bid, in whole or part and to reject any or all the Bids received without
assigning any reason and no explanation can be demanded of him by any Bidder.
26. Correspondence:
All correspondences in regard to this procurement shall be made to the following address:
The Sr. Manager (M&C),
Santaldih Thermal Power Station,
P.O.: Santaldih,
Dist: Purulia,
PIN - 723 146.
Contact:
Ph. No. : 03251 260 218
Fax No. : 03251 260 217
E-mail ID : [email protected] / [email protected]
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SECTION-III
GENERAL CONDITIONS OF THE PROCUREMENT
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SECTION-III
GENERAL CONDITIONS OF THE PROCUREMENT
Application: Unless otherwise expressively provided in the Bid Document, these General Conditions shall govern the
supply.
1. Price: Firm, F.O.R.at Santaldih Thermal Power Station.
2. Taxes and Duties:
(i) Excise Duty: Excise duty at actual, prevailing at the time of supply, will be paid by WBPDCL against
production of Excise Duty/ Gate Pass/ valid documents along with the bill. Invoice duly self authenticated and
marked „‟ORIGINAL FOR BUYER‟‟ will be considered as ED Document. The supplier shall note that payment
towards Excise Duty is reimbursement in nature and therefore, the supplier shall submit either E.D. Gate Pass or
self authenticated Invoice to get the payment towards Excise Duty, as per rule of the Government.
(ii) Tax either for West Bengal or Central: (a) VAT Tax for West Bengal: The VAT will be paid extra prevailing at the time of supply. No STD Form will
be issued.
(b) Central Sales Tax: A. Rate: Sales Tax, if applicable, will be paid to the contractor / supplier extra at concession rate prevailing at
the time of supply. It is certified that the materials will be used directly for generation of electricity.
B. Sales Tax Declaration Form (STD-Form): Necessary STD Form ('C' Form) will be issued by the DGM
(F&A), Kolaghat T.P.S., The WBPDCL, P.O.-Mecheda, Dist.-Purba Medinipur (WB), PIN-721 137.
C. Sales Tax Number of the WBPDCL:
a) VAT Tax No. 19851476025
b) W.B.S.T. No. 19851476122
c) C. S. T. No. 19851476219
D. How to obtain Sales Tax Declaration Form ('C' Form): After the completion of supply, the supplier
shall submit the following documents directly to the D.G.M. (F&A), Santaldih T.P.S., The WBPDCL,
P.O.-Santaldih Thermal Plant, Dist.-Purulia (WB), PIN-723 146 for due authentication & Submission to the
DGM (F&A), Kolaghat T.P.S., The WBPDCL for issuing of STD Form within the same quarter of Tax
Invoice issue date.
a) Formal application for issuance of STD Form ('C' Form),
b) Copy of the Purchase Order &
c) Copy of the Invoice/Bill /SRV or all of these as required by.
The copy of the Purchase Order and Invoice / Bill / SRV or all of these as required by shall be attested by
either Ordering Authority / Paying Authority. Request of issue of „C‟ form should submitted by the supplier
within next qtr. of invoice date.
3. Time: The Essence of Contract:
Time is the most important aspect of this Contract. The Bidder shall so organize his resources and perform so as to
complete the supply not later than the aforesaid time.
4. Risk Purchase:
In case of failure to supply within a mutually agreed time, owner should be entitled to get such supply by engaging
any other agency on account & risk of the Bidder and shall be charged as per Liquidated Damage (LD) Clause No.
07 of this section.
5. Terms of Payment:
(a) 100% payment will be made against SRV by way of RTGS/NEFT. Bank details to be filled by the vendor
according to attached Annexure-C and to be submitted along with the offer.
(b) Bank Charges will be borne by you (if any).
(c) Part payment against part delivery is acceptable.
(d) Management reserves the right to change payment terms.
6. Paying authority: All payment shall be made by the DGM (F&A), Santaldih T.P.S., the WBPDCL.
7. Liquidated Damage (LD):
If the materials are not delivered within the date as specified in this order and as the time is the essence of the
contract, the WBPDCL has every right without any prejudice to any other clauses to terminate the order forthwith
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and to allot the same to any other Agency, for supplying the materials and in that case, you shall be fully liable to
compensate the loss that may occur to the WBPDCL on that account.
If the materials are not delivered within the date as specified, a Penalty of @ ½% of the value of un-delivered
portion of the ordered material will be deducted from your bill for each and every week of delay or part thereof
limited to an amount equal to 10 % of the total value of the order. The imposition of the above penalty is, however,
subject to the force majeure conditions such as strike, fire hazard, flood, earthquake, epidemic, etc. for which the
supplier shall have to serve a notice to WBPDCL within 10 (Ten) Days from the date of occurrence of such
happening with proper documents issued from appropriate authority for consideration.
8. Confidentiality:
All information, data and drawings furnished/disclosed by the Owner to the bidder will be treated by the bidder
and its agents, subcontractors and employees as confidential.
9. Effective Date:
The Contract shall come into force from the date of issuance of „Letter of Award‟/Purchase Order.
10. Freight & Insurance:
The bidder at his cost shall arrange, secure and maintain all insurance as may be pertinent to the supply and
obligatory in terms of law to protect his interest and interests of the Owner. Necessary Transit Insurance up to
STPS stores shall be arranged by the successful tenderer at their own cost.
11. Settlement of Dispute:
Except as otherwise specifically provided in the Contract all disputes concerning questions of fact arising under
the Contract shall be decided by the Purchaser subject to a written appeal by the Contractor to the Purchaser,
whose decision shall be final to the parties hereto. Any disputes or differences including those considered as such
by only one of the parties arising out of or in connection with the Contract shall be to the extent possible settled
amicably between the parties.
12. Arbitration:
If any dispute or differences of any kind whatsoever shall arise between the Owner and the Contractor, arising out
of the Contract for the performance of the supply whether during the progress of the supply or after its completion
or whether before or after the termination, abandonment or breach of the Contract, shall be settled amicably. If,
however, the parties are not able to resolve the disputes amicably, shall be settled by Arbitration under sole
Arbitrator in accordance with the Rules of Arbitration of the Indian Council of Arbitration and the conciliation &
Arbitration Act 1996 and the award in pursuance thereof shall be binding on the parties. The venue of arbitration
shall be in Kolkata.
Performance of the Contract shall continue during arbitration proceeding unless the Purchaser shall order the
suspension thereof or any part thereof and if any such suspension shall be added to the Contract Price. No
payments due or payable by the Purchaser shall be withheld on account or a pending reference to arbitration.
13. Jurisdiction & Governing Laws:
The Contract shall be governed by Indian Laws. The court of Kolkata shall have the exclusive jurisdiction in all
matters under the Contract.
14. Unloading:
Unloading will be done by STPS, the WBPDCL.
15. Mode of Dispatch and Dispatch Instruction:
The materials shall be dispatch door delivery basis at STPS site. Prior to dispatch of the materials, interstate road
permit shall be obtained from the DGM (F&A), STPS, P.O. Santaldih, Dist. Purulia on submission of requisite
particulars of dispatch to him.
16. Cleaning, Protection and Painting:
The materials shall be adequately cleaned properly painted and marked with manufacturer‟s marking name for
identification.
17. Packing: The materials shall be properly and securely packed so as to conform to the transport norms and
adequate care shall be taken so that no materials are damaged as a result of rough handling during
loading/unloading/transit. The materials (i.e. Silica Gel Crystals) must be packed by plastic bag in an air tight fibre
drum (25Kg per container).
18. Drawing, Literature, Leaflets:
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These shall be submitted, in duplicate, along with the offer and also at the time of supply, if asked by the
Controlling officer.
19. Quantity variation:
The quantity of materials, as indicated in this tender document may increase or decrease at the time of placement
of order.
20. Consignee Officer: The Sr. Manager (Stores), Santaldih T.P.S., the WBPDCL, P.O.- Santaldih Thermal Plant,
Dist.-Purulia (WB), PIN-723 146, Contact No. (03251) 260737.
21. Signed challan & Stores Receipt Voucher (SRV):
These will be issued to the supplier by the consignee Officer, SRV will be issued after checking/approval and
acceptance of materials at site along with all requisite document such as TC & GC..
22. Inspection at works: After completion of manufacturing vendor must send inspection call prior to dispatch.
23. Reservation: The WBPDCL reserves the right to deviate any of the terms & conditions stated herein and to split up the orders as
when required and reject any or all tenders without assigning any reason whatsoever and does not bind itself to
accept the lowest tender.
24. Way Bill: Way bill, if required, for inter-state transportation will be issued by this end against a formal application
to the D.G.M. (F&A), Santaldih. T.P.S. furnishing (i) a copy of this orders (ii) Your VAT (TIN) RC No., (ii) Your
CST RC No., (iii) Trade Name, (iv) Address of principle place of business, (v) PIN (vi) State, (vii) PAN No., (viii)
No. of Way Bill required. (ix) Your E-mail id (x) Mode of transportation. Details should be sending to the D.G.M
(F&A), STPS, e-mail: [email protected]
25. Site Inspection: After delivery/collection, inspection of the materials will be done at STPS site in presence of the
representative of the Utiliser Department. If it is detected that defective materials have been supplied, this shall be
replaced by the contractor free of cost to the WBPDCL at his entire cost, responsibility and arrangement including
to and fro transportation within a reasonable time and thereafter SRV will be drawn and issued to contractor.
26. Guarantee / Test certificates:
(a) The materials shall be guaranteed against manufacturing defect, bad workmanship or any defect whatsoever
and shall also be guaranteed in favour of genuine make and its satisfactory performance/functioning for a
period of 12 (Twelve) months from the date of commissioning or 18 (Eighteen) months from the date of
receipt of materials at STPS Site.
(b) If any materials or part is found to be defective during the course of above guarantee period in any manner
whatsoever, the contractor shall be liable to replace the same, free of cost to the WBPDCL at his entire cost,
responsibility, arrangement within a reasonable time failure to which the WBPDCL shall get those defective
materials or part thereof rectified / replaced at the contractor‟s risk and responsibilities. The extra expenditure
incurred thereof will be realized from him. A guarantee certificate shall be submitted along with the supply.
27. Supply Intimation: Immediately after completion of the supply, intimation shall invariably be communicated to
the Sr. Manager (M&C), Santaldih T.P.S., The WBPDCL. This will be recorded as documents towards
contractor‟s performance for consideration of the future Tender enquiry.
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SECTION-IV
SCOPE OF SUPPLY/TECHNICAL SPECIFICATION
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SECTION-IV
SCOPE OF SUPPLY/TECHNICAL SPECIFICATION
1. Scope of Supply :
2. Technical Terms & Conditions:
a) Material Price:
The material Price is the agreed sum of money stated in the Bid Documents to be paid to the respective vendor for the
successful completion of the supply of material in accordance with the terms of the Bid Documents. The material Price
shall be for the entire scope of the Supply as specified in Instruction to Bidders and as per schedule of the attached BOQ.
The material Price shall remain “FIRM” till complete execution of the supply of materials, as per order.
Sl. No. Item Code Item Description Quantity Unit
1 04M010041
Silica Gel Crystal, Size: 6 - 8mm, Indicating Type, Blue/Pink colour,
Conforming to IS: 3401-1992. in 25Kg per container. Silica gel must be packed
by plastic bag in an air tight fibre drum.
1320 KG
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SECTION-V
ATTACHMENTS AND FORMS
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CONTENT
ATTACHMENTS
DESCRIPTION
ATTACHMENT-1: FORM NO.1 : EXPERIENCE AND PAST PERFORMANCE
ATTACHMENT-2 : KEY INFORMATION ABOUT THE BID
ATTACHMENT-3
:
CHECK LIST
ATTACHMENT-4
ATTACHMENT-5
:
:
BID DECLARATION SHEET
PROPOSAL DATA SHEETS PRICE PART
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GENERAL INSTRUCTIONS
FOR
FILLING UP SCHEDULES/ATTACHMENTS
1.0 To complete the proposal, Bidder must fill up the Schedules/Attachments enclosed herein after as per the
instructions given below and in various sections of this specification.
2.0 Bidder shall furnish the data required by typing in appropriate place against each item in the proforma.
These documents must be properly signed by an authorized representative of Bidder as verification of data
submitted. The filled in Schedules/Attachments, Write-ups and Data Sheets as applicable shall be submitted in
separate sealed Covers as per instructions of check list (Attachment-3) of this section.
3.0 In case the space provided against a specific question is not adequate or Bidder desires to submit additional
information, the same may be annexed and such annexure must clearly be linked with the questions against
which such information is being furnished.
4.0 Bidder is requested to ensure that no contradictions amongst the information/ data/write-up/drawings
enclosed with the bid. In the event of any such contradiction, decisions of Owner shall be final and shall be
binding on Bidder.
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ATTACHMENT-1
FORM NO. : I
EXPERIENCE AND PAST PERFORMANCE
The Bidder shall indicate, as per format given below, the details of their past experience in executing
order/contracts with reference to the requirements specified in the relevant Section of this specification. The
Bidder shall enclose certificates in respect of their experience/performance issued to them by customers for
such order/contracts.
Sl.
No.
Order No.
with date
Description
of materials
Name of buyer
organization with
address
Capacity Delivery
period
Actual Date of
completion
End-User
Certificate
enclosed
YES/NO
Note: Enclose completion certificates/ payment certificates/ work execution certificates of the actual Owners.
Company Seal................................................................
Date................
Authorized representative's name….………….………………..................
Authorized representative's signature…………..……………………………..
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ATTACHMENT-2
KEY INFORMATION ABOUT THE BID
1.0 Proposal No. with date
:
2.0 Validity of the offer from date of
opening of bid
:
3.0 Name and communication details
:
3.1 Full legal name of the Prime Bidder
:
3.2 Registered Office details :
a) Address
:
b) Telephone Nos. :
c) Email-ID :
d) Fax. Nos. :
e) Person to be contacted
:
3.3 Kolkata Office details :
a) Address
:
b) Telephone Nos. :
c) Email-ID :
d) Fax. Nos. :
e) Person to be contacted
:
4.0 Nature/Status of candidate firm
(Whether sole Proprietary/
Partnership/Private Limited/ Public
Limited/Public Sector)
:
4.1 Type of Organization and its legal
entity
:
a) In case of individual: Give his full
name, address and nature of business
:
b) In case of partnership firm: Give
the names of all the partners and their
addresses
:
c) In case of companies: Give date :
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and place of registration including date
of commencement certificate
5.0 Names of Responsible persons and
their designation: (for handling all
aspects of this tender/order)
:
5.1 Person Designation Based at
Telephone No./E-mail/Fax
:
a) Telephone Nos. :
b) Email-ID :
c) Fax Nos.
:
6.0 Power of Attorney/Letter of
Authority: Enclosed/Not enclosed
:
(An attested copy to be enclosed in
case the tender/offer is signed by an
Individual other than the sole
proprietor)
7.0 Authorization & Alteration to
Tender has been signed by person
duly authorized / empowered to do
so: Yes/No
:
8.0 Details of order booked at present
(Orders in hand, pending for execution)
:
9.0 Financial Details of the Bidder as
follows:
:
9.1 Name & address of Bankers
:
9.2 Sales Tax and Excise Registration :
a) VAT/Sales Tax Registration
Number :
b) Central Sales Tax Registration
Number :
c) Excise Registration No. (ECC No.) :
d) PAN No. :
e) TAN (if any)
:
9.3 Annual turnover of the Bidder for
last 3 (Three) financial years
:
a) 2012-13 :
b) 2013-14 :
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c) 2014-15
:
9.4 Enclosed Copies of Balance Sheets
and Profit and Loss Account (duly
audited & certified by chartered
accountant) for the past 3 accounting
financial years: Yes/No
:
Signature………………….…………………
Name: ..............................................................
Seal of the Company Designation: ....................................................
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ATTACHMENT-3
CHECK LIST
Sl.
No.
Item Description Declaration (Strike out
whichever is not applicable) Enclosed in covers
1 Bid Guarantee /EMD enclosed Yes/No
2 Key Information about Bid (Attachment-4) enclosed Yes/No
3
Past Experience with details of Contract executed
earlier with PO Copies & GRN etc. as per guide line
given in Section I (Attachment-1, Form-1 of Section
–VI)
Yes/No
4 Audited annual accounts for the last 3 years
furnished Yes/No
5 Technical details for equipment as called for by the
Technical Specifications filled in Yes/No
6 Price proposal Schedule as per Attachment-5 of
Section-V filled in Yes/No
SEAL OF COMPANY
Signature: ...................................................................
Name: ...................................................................
Designation: ..................................................................
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ATTACHMENT-4
BID DECLARATION SHEET
I, ......................................................................., certify that all the above typed in data and information pertaining to this
Bid document are correct and is a true representation of the Plant/equipment covered by our Formal Proposal No.
.......……......................................................... Dated.......................... I hereby certify that I am duly authorized
representative of the Supplier whose name appears above my signature.
SEAL OF COMPANY Bidder's Name : ..............................................................................................
Authorised Representative's Signature : .........................................................
Authorised Representative's Name: ………………………………………….
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ATTACHMENT-5
PROPOSAL DATA SHEETS PRICE PART
GENERAL NOTE: The offer will not be valid if the Bidder fails to submit this Proforma duly filled in.
The Proforma shall be completely filled in without any ambiguity and shall be clearly written against every item. The
bidders shall quote in the Price Bid as per the following format tabulated below in the price bid schedule (Excel file):
Sl.
No.
Item Code Item Description Qty. Unit Strike out the following field to
confirm whether all fields in
price bid schedule (Excel file)
has been filled up / quoted &
uploaded or not.
Rate (INR) Amount (INR)
1.01
04M010041
Silica Gel Crystal, Size: 6 - 8mm, Indicating Type,
Blue/Pink colour, Conforming to IS: 3401-1992. in
25Kg per container. Silica gel must be packed by
plastic bag in an air tight fibre drum.
1320 KG Yes/No Yes/No
(t)
Note: Bidder must fill up & submit this BOQ sheet with all cells filled-up. Non- submission of this sheet will lead
to rejection of the bid. The price should be given “FOR STPS” basis i.e. necessary freight & transit insurance
from Ex-works to STPS main store will successful bidder‟s scope.
Note:
Contract Price:
The Contract Price is the agreed sum of money stated in the Contract Documents to be paid to the Contractor for the
successful completion of the supply in accordance with the terms of the Contract Documents. The Contract Price shall be
for the entire scope of the supply with the breakups as specified in Instruction to Bidders and as per schedule of the
attached BOQ. The Contract Price shall remain “FIRM” for Entire Supply of the Contract till complete execution of the
supply covered under the Contract Documents.