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THE WEST BENGAL POWER DEVELOPMENT CORPORATION LIMITED

Santaldih Thermal Power Station

Office of the General Manager, Santaldih T.P.S.

TENDER CELL- STPS

Notice Inviting Tender

NIT NO: WBPDCL/STPS/NIT/E1009/15-16

Procurement of Silica Gel Crystal under EM(IPH), EM(OPH), EM(AHP), MM(T) & EM(CHP) Depts.,

Santaldih T.P.S., the WBPDCL

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OVERALL CONTENTS:

SECTION-I : NOTICE INVITING TENDER

SECTION-II : INSTRUCTIONS TO THE BIDDERS

SECTION-III : GENERAL CONDITIONS OF THE PROCUREMENT (GCP)

SECTION-IV : SCOPE OF SUPPLY

SECTION-V : ATTACHMENTS AND FORMS

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SECTION: I

NOTICE INVITING TENDER

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SECTION: I

NOTICE INVITING TENDER

Sub: Procurement of Silica Gel Crystal under EM(IPH), EM(OPH), EM(AHP), MM(T) & EM(CHP)

Depts., Santaldih T.P.S., the WBPDCL

E-Tenders in prescribed format are invited at https://wbtenders.gov.in by the General Manager, STPS, the WBPDCL

from eligible & experienced manufacturers/distributors/dealers/suppliers in 02 (Two) Part Bid System for procurement

of Silica Gel Crystal under EM(IPH), EM(OPH), EM(AHP), MM(T) & EM(CHP) Depts., Santaldih T.P.S., the

WBPDCL.

Schedule of Critical Dates for e-Tendering:

Sl. No. Milestone Date 1 Publishing Date 22.09.2015 at 16:00 Hrs.

2 Document Download Start Date 29.09.2015 from 10:00 Hrs.

3 Bid Submission Start Date 29.09.2015 from 11:00 Hrs.

4 Bid Submission End Date 08.10.2015 within 18:00 Hrs.

5 D/D against EMD and Tender Fees should be reached at the Office

of the Sr. Manager (M&C), STPS on or before

14.10.2015 within 16:00 Hrs.

6 Technical Bid Opening Date 15.10.2015 at 15:00 Hrs.

7 Uploading of Qualified Bidders‟ List To be notified later

8 Financial Bid Opening Date To be notified later

9 Uploading of Financial Bid Evaluation Sheet To be notified later

1. General Guidance for E-Tendering:

Interested bidders are requested to log on to the website: https://wbtenders.gov.in to participate in the Bid.

2. Registration of Bidders:

The bidders willing to take part in the process of e-tendering are required to obtain Digital Signature Certificate (DSC)

from any authorized Certifying Authority (CA) under CCA, Govt. of India. (Viz. nCode Solution, Safescrypt, e-Mudhra,

TCS, MTNL, IDRBT) or as mentioned in e-tendering portal of GOWB https://wbtenders.gov.in. DSC is given as a USB

e-Token. After obtaining the Class 2/3 Digital Signature Certificate (DSC) from the approved CA they are required to

register the Digital Signature Certificates through the registration system available in the website.

3. Qualifying Requirement and Eligibility Criteria for Bidders (PQR):

(a) The bidder should have at least 03 (Three) years experience in supplying similar type of materials to the

WBPDCL, WBSEDCL, WBSETCL, NTPC, SAIL or any other Govt. Organization / Semi Govt. Organization /

PSU / Reputed Organization.

(b) Experience of having successfully completed job for supplying similar type of materials in any Govt.

Organization / Semi Govt. Organization / PSU / Reputed Organization during last 07 (Seven) years ending 31st

August, 2015 should be either of the following:

(1) One similar completed supply order costing not less than the amount equal to 80% of the estimated cost i.e.

Rs. 1,26,720/-

Or,

(2) Two similar completed supply orders each costing not less than the amount equal to 50% of the estimated

cost i.e. Rs. 79,200/-

Or,

(3) Three similar completed supply orders each costing not less than the amount equal to 40% of the estimated

cost i.e. Rs. 63,360/-.

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Here, „supply of similar type of materials‟ means „supply of Silica Gel (any size) conforming to IS: 3401-

1992‟.

(c) The average annual turnover of the bidder during last 03 (Three) consecutive financial years, ending 31st March

of the previous financial year, should be at least 30% of the estimated cost i.e. Rs. 47,520/-.

(d) The bidder shall submit copies of relevant purchase order(s) & other documentary evidence as proof of

satisfactory completion of similar supply & delivery.

Self Attested photocopies of the following documents must be submitted along with the tender and to be

submitted in Technical cover:

(a) PAN Card

(b) CST / VAT Registration Certificate and CST / VAT Return for the last quarter

(c) Manufacturer‟s License / Trade License

(d) Profit & Loss and Balance Sheet for last 03 (Three) years (should be audited for Turnover above 01 (One) Crore

and self certified P&L and B/S for others).

(e) Purchase Order copy(s) and satisfactory document(s) for supply of same/equivalent items to any Govt.

Organization / Semi Govt. Organization / PSU / Reputed Organization are required to be enclosed along with the

Offer as per point „(h)‟ mentioned below.

(f) The Bidder has a minimum average annual turnover of Rs. 47,520/- (i.e. 30% of the estimated cost) during last 03

(Three) consecutive financial years. Bidder shall provide satisfactory evidence for the same. Average annual

Turnover to be computed from P/L (as mentioned in point „(d)‟ above).

(g) The bidder‟s average net worth in last 03 (Three) financial years should be positive for above 10 Lacs.

*Original documents of above copies are to be produced on demand.

(h) The bidders must have executed / supplied the items as detailed below, during last 07 (Seven) years ending as on

last day of the previous month from the date of publication of the NIT.

(1) 01 (One) similar completed supply order costing not less than the amount equal to 80% of the estimated cost

i.e. Rs. 1,26,720/-

Or,

(2) 02 (Two) similar completed supply orders each costing not less than the amount equal to 50% of the

estimated cost i.e. Rs. 79,200/-

Or,

(3) 03 (Three) similar completed supply orders each costing not less than the amount equal to 40% of the

estimated cost i.e. Rs. 63,360/-.

*Order Copies and completion of supply in support of Credentials should be submitted.

(i) Evaluation of the offer shall be based on the information submitted by the bidder in response to these documents,

WBPDCL reserve to right to reject any tender if a bidder is found to be qualified by giving incorrect or false

information at any stage even after placement of P.O. and EMD will be forfeited.

(j) The WBPDCL, at its discretion, may ask the bidder to furnish the original copies of the documents submitted

with bid or any other relevant documents for its scrutiny during evaluation of Bidder‟s bid.

(k) The offer must accompany the Earnest Money as indicated above failing which it will be summarily rejected. Any

offer received after the expiry of the time prescribed for receiving complete tenders, will not be considered.

(l) The WBPDCL reserve the right to reject any tender or all tenders received at its discretion without assigning any

reason whatsoever. The WBPDCL is not necessarily bound to accept the lowest offer.

4. Bidder must submit the tender document each page with office seal and signature.

5. Payment terms shall be specifically mentioned in the tender; deviation of payment may not be accepted.

(Payment will be made against SRV by the way of RTGS/NEFT after receipt and acceptance of the materials, Bank

charges: RTGS/NEFT charge to be borne by vendor).

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6. Bid Security/EMD/ cost of tender paper:

The tender must be accompanied by scan copy of Demand Draft of Earnest Money Deposit of Rs. 6,000/- (Rupees Six

Thousand only) and cost of Tender paper (nonrefundable) of Rs. 200/- (Rupees Two Hundred only), as detailed in next

section of this document. Original D/D shall be sent to the Sr. Manager (M&C) and should reach positively within

14th

October, 2015 within 16:00 Hrs. failing which the tender may liable to be cancelled.

7. All Bidders would be bound by the terms and conditions as detailed in tender specifications by the WBPDCL and

enclosed GCC & SCC.

8. Evaluation of the WBPDCL shall be based on the information submitted by the bidder in response to these documents.

The WBPDCL reserves the right to reject any tender if a bidder is found to be qualified by giving incorrect or false

information at any stage.

9. The Owner, at its discretion, may ask the Bidder to furnish the original copies of the documents submitted with bid or

any other relevant documents for its scrutiny during evaluation of Bidder‟s bid.

10. Tender papers are not transferable.

11. Issuance of tender documents or downloading the same from Website will not be construed to mean that such

Bidders are automatically considered qualified.

12. Any offer received after the expiry of the time prescribed for receiving completed tenders, will not be considered.

13. The WBPDCL reserves the right to reject any tender or all tenders received at its discretion without assigning any

reason whatsoever.

14. The WBPDCL is not necessarily bound to accept the lowest offer.

15. The WBPDCL reserves the right to amend the NIT/bidding document prior to deadline of submission of bid, for any

reason whatsoever, including any change after pre-bid meeting. Any amendment/addendum/ corrigendum/extension, if

required pertaining to NIT will be hoisted in Website only. Intending bidders are requested to visit the Website regularly

for any amendment/addendum/ corrigendum/extension, if any, till opening of the NIT.

16. Scope of Supply: As per Section-II Clause No. 04.

17. E-mail, Fax and Phone No. of STPS:

Email: purchase_stps@wbpdcl.co.in / pkmallick@wbpdcl.co.in

Fax No.: 03251 260217

Phone No.: 03251 260218

Sd/-

Sr. Manager (M&C),

Santaldih Thermal Power Station,

P.O.: Santaldih,

Dist: Purulia,

PIN - 723 146.

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SECTION-II

INSTRUCTIONS TO THE BIDDERS

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SECTION-II

INSTRUCTIONS TO THE BIDDERS

1. Introduction:

This Invitation for Bids (IFB), issued by the West Bengal Power Development Corporation Limited (WBPDCL), is open

to Domestic (Indian Legal Entities) Bidders meeting the eligibility and qualification criteria stipulated in the Bidding

Documents. The Instructions to Bidders shall be read carefully and considered by the Bidders while preparing their Bids.

All Bids are to be made and submitted in accordance with the Instructions to Bidders.

2. Bidding Documents:

The Scope of Supply, Bidding Procedures are described in the Bidding Documents. In addition to the covering Letter

accompanying Bidding Documents, the Bidding documents include:

(a) Invitation of Bids (NIT): Section-I

(b) Instruction to Bidders (ITB): Section-II

(c) General Terms and Conditions of Contract (GCC): Section-III

(d) Scope of Supply/Technical Specification: Section -IV

(e) Attachments and Forms: Section-V

The Bidder is expected to examine the Bidding Documents, including all Instructions, Forms, Terms and Specifications.

Failure to furnish all information required in the Bidding documents or submission of a Bid not substantially responsive

to the Bidding Documents in every respect will / may result in the rejection of the Bid.

3. Bidder to Inform Himself Fully:

3.1 The Bidder shall deemed to have carefully examine the Bidding Documents, terms & conditions, specifications,

schedules, drawings and other details relating to supply given in the Bidding Documents and fully acquaint himself of all

conditions and matters which may in any way affect the supply or the cost thereof. Bidder is deemed to have known the

scope, nature and magnitude of the supply and the requirements of materials, etc.

3.2 The Bidder shall be deemed to have acquainted itself of Government taxes, duties, laws, statute, regulations, levies

and other charges relating to supplies to be made.

3.3 Any neglect or omission or failure on the part of the Bidder in obtaining necessary and reliable information as stated

above or on any other matter affecting the Bidder, shall not relieve the Bidder from any risk or liability or the entire

responsibility for completion of the supply in accordance with the Bidding Documents.

4. Scope of Supply:

5. Collection of Tender Documents:

Tenders are to be submitted online and interested bidders will have to download the tender documents from the website

https://wbtenders.gov.in directly with the help of the e-Token provided. This is the only mode of collection of tender

documents. Details of submission procedure are given below.

Sl. No. Item Code Item Description Quantity Unit

1 04M010041

Silica Gel Crystal, Size: 6 - 8mm, Indicating Type, Blue/Pink colour,

Conforming to IS: 3401-1992. in 25Kg per container. Silica gel must be packed

by plastic bag in an air tight fibre drum.

1320 KG

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6. Earnest Money:

a. The tender must be accompanied by Earnest Money Deposit of Rs. 6,000/- (Rupees Six Thousand only) either in the

form of Demand Draft/Banker Cheque issued by any schedule Bank approved by the RBI. Demand Draft/Banker

Cheque shall be drawn in favour of “The West Bengal Power Development Corporation limited” payable at United Bank

of India, Santaldih or State Bank of India, Purulia or any scheduled Bank payable at Kolkata / Purulia.

After the Bid is accepted and satisfactory performance guarantee amount of EMD i.e. EMD to be retained in accordance

with the clause titled “Security deposit-cum-Performance Guarantee”. The EMD will be returned after successful

completion / execution of the contract in all respect to the Successful Bidder, The Earnest Money is liable to be forfeited

if the successful bidder/s fails to execute the contract.

Govt. / Govt. Undertaking / SSI / NSIC units are exempted from deposition of Earnest Money. Valid documentary

evidences shall be submitted by the bidder along with his bid in order to avail such exemption, which is applicable only

for relevant product.

b. No interest is payable on the “Earnest Money Deposit”.

c. „Earnest Money‟ of the unsuccessful bidders shall be returned within 30 (Thirty) days from the date of issuance of

Letter of Award (L.O.A.) / Order.

d. The WBPDCL reserves the right of forfeiture of Earnest Money deposit in case the bidder after opening of tender

withdrawn, amends, impairs, derogates or revokes his tender within the validity period or extension thereof.

7. Amendments to Bid Documents:

At any time prior to the deadline for submission of Bids, the Owner may, for any reason, modify the Bid Document by

issue of addendum / addenda / clarification. The addendum / addenda / clarification will be published in and will be

binding upon the bidder.

8. Submission of Tender:

General process of submission:

8.1 Tenders are to be submitted online through the website https://wbtenders.gov.in. All the documents uploaded by the

Tender Inviting Authority form an integral part of the bid. Bidders are required to upload all the tender documents along

with the other documents, as asked for in the tender, through the above website within the stipulated date and time as

given in the Tender.

8.2 Bidders must submit the Tenders in two covers i.e. “Technical”, & “Finance”. Bidders must download tender

specific documents (NIT, BOQ etc) from https://wbtenders.gov.in, prepare the required documents and upload the

scanned documents (NIT, BOQ etc) with official seal and signature in each page in Portable Document Format (PDF)

to the portal in the designated locations.

8.3 He needs to fill up the rates of items in the BOQ, downloaded for the supply, in the designated cell of the BOQ

spreadsheet and upload the same in designated location of “Finance” cover.

8.4 The documents uploaded must be scanned against any virus and digitally signed using the Digital Signature

Certificate (DSC). Bidders should specially take note of all the addendum/corrigendum related to the tender and upload

the latest documents as part of the tender.

9. Technical Proposal:

(To be submitted in “Technical” Cover)

The following documents in standard formats shall be uploaded in “Technical” cover:

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(i) Notice Inviting Tender (NIT) – The NIT as published shall to be downloaded. Same shall be digitally signed and

uploaded.

(ii) PQR documents in support of bidder‟s qualification as per detailed in Cl. No.3 of Section-I.

(iii) Addenda/Corrigenda: if published.

Notes:

(i) Bidders are requested to visit the website regularly to keep track for any amendment / addendum /

corrigendum / extension, if any, till opening of this particular NIT. All such amendment / addendum /

corrigendum / extension documents shall be downloaded. Bidder shall upload those documents along with the

original NIT / SBD in the NIT / SBD cover. Tenders submitted without the amendment / addendum /

corrigendum / extension documents may be rejected.

(ii) Tenders will be summarily rejected if any of the above items in the statutory cover is missing.

10. Submission of EMD and cost of tender paper:

(To be submitted in Technical Cover)

Earnest Money Deposit (EMD) and cost of tender paper:

Scanned copy of Demand Draft (D/D) towards EMD and cost of tender paper as prescribed in the NIT, drawn in favour

of “The West Bengal Power Development Corporation Limited” payable at United Bank of India, Santaldih or State

Bank of India, Purulia or any scheduled Bank payable at Kolkata / Purulia to be uploaded in Technical Cover.

Original D/D shall be sent to the Sr. Manager (M&C) and should reach positively within 14th October, 2015 within 16:00

Hrs. failing which the tender may liable to be cancelled.

11. Financial Proposal:

(To be submitted in “Finance” Cover)

The financial proposal shall contain the following document in one cover.

Bill of Quantities (BOQ):

The bidder shall quote the rate in the space /cell marked for quoting rate in the BOQ. (Only downloaded copies of the

above documents are to be uploaded, virus scanned and digitally signed by the bidder)

12. Submission of Original Documents and Earnest Money and cost of tender paper.

(i) Mode of Payment:

EMD and cost of tender paper must be submitted in the form of Demand Draft from any scheduled bank of India as

mentioned above. Payment in any other form e.g. NSC, KVP etc. will not be accepted.

(ii) Place of submission:

The original copies of the D/D, towards Earnest Money Deposit and cost of tender paper shall be submitted in a sealed

envelope to the Sr. Manager (M&C), STPS, P.O-Santaldih, Dist.- Purulia. PIN - 723 146.

(iii) Time of submission:

The original copies of D/D against EMD and cost of tender paper shall be submitted in a sealed envelope in the office as

stated above within the date and time as specified in the schedule of dates provided. If the bidder fails to submit the

original copies within the due time his tender will not be opened and his bid will stand rejected.

13. Conditional and Incomplete Tender:

(i) Conditional and incomplete tenders are may be summarily rejection.

(ii) Bidder must quote for ALL items mentioned in BOQ. Partial quoting may be liable to rejection of Bid.

15. Deviations:

Bidders are not allowed to take any deviation from the principal requirements of the Techno commercial specifications.

Any deviations, if taken by the Bidder shall run the risk of being the tender declared as non-responsive by the Owner.

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16. Delivery Period:

Material shall be delivered at STPS site-store within 30 (Thirty) days from the date of issue of the purchase order.

17. Opening and Evaluation of Tender:

a) Opening of Technical Proposal:

(i) Technical proposals will be opened by the Sr. Manager (M&C), STPS or his authorized representative electronically

from the website stated in Clause 1 of Section: I, using their Digital Signature Certificate.

(ii) Technical proposals for those tenders whose original copies of DD towards EMD have been received will only be

opened. Proposals corresponding to which the EMD have not been received will not be opened and will stand rejected.

(iii) Interested bidders may remain present, if they so desire.

(iv) Technical Cover would be opened first. If there is any deficiency in technical document the respective Bid will

summarily be rejected.

(v) Decrypted (Transformed into readable formats) documents of the technical Cover will be downloaded, and handed

over to the Tender Evaluation authority.

b) Uploading of List of Technically Qualified Bidders:

(i) Pursuant to scrutiny and decision of the Technical Evaluation authority, the list of eligible bidders for which their

Financial Proposals will be considered will be uploaded in the web portals.

(ii) While evaluation, the Committee may seek clarification / information or additional documents or original hard copy

of any of the documents already submitted by the bidder and if these cannot be produced within the stipulated timeframe,

their proposals will be liable for rejection.

c) Opening and evaluation of Financial Proposal:

(i) L1 bidder will be selected on the basis of landed cost.

(ii) Financial proposals of the Bidders declared technically eligible by the Tender Evaluation authority will be opened

electronically from the web portal on the prescribed date.

(iii) The encrypted copies will be decrypted and the rates will be read out to the bidders, present at that time of bid

opening.

(iv) After evaluation of Financial Proposal, by Tender Evaluation authority, name of bidder and the rates quoted by them

against supply and delivery of material will be uploaded.

(v) The Tender Accepting Authority may ask any of the Bidders to submit analysis to justify the rate quoted by that

tenderer.

The Corporation does not bind itself to accept the lowest tender and reserves the right to accept or reject any or all

tenders without assigning any reason whatsoever or to split the whole supply entrusting the same to more than one

bidder.

19. Bid Validity:

19.1 Bid shall remain open for acceptance by the Owner for a period of 120 (One Hundred and Twenty) days which may

be extended for another 30 days, from the last date of opening of the Price Bid. During this period the Bidder shall not

withdraw or amend his Bid.

19.2 The quoted prices shall remain firm till completion of the contract.

19.3 Notwithstanding sub-clause 19.1 above, the Owner may obtain the Bidder‟s consent to extend the validity period of

his Bid, as required. The request and response thereto shall be made in writing. A Bidder accepting the request will not

be permitted to modify his Bid.

20. Acceptance of Tender:

Bidders must quote for item wise rate for all items as mentioned in BOQ sheet. Bids with Lowest valid rate should

normally be accepted. However, the Tender Accepting Authority does not bind himself to do so and reserves the right to

reject any or all the tenders, for valid reasons and also reserves the right to split the order, alter the quantity of any or all

Bidders without assigning any reason whatsoever.

21. Rejection of Bid:

On submission of any Bid, the corresponding Bidder shall have no cause of action or claim against the Owner for

rejection of his Bid. The Owner will always be at liberty to reject or accept any Bid at his sole discretion without

assigning any reason and any such actions will not be called into question and the Bidder shall have no claim in this

regard against the Owner.

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22. Contract Price Basis:

(i) The Bidder shall quote price after going through the entire relevant document uploaded for this tender of STPS, the

WBPDCL.

(ii) The Bidder should quote rate at individual item wise rate for all items as given in the BOQ.

23. Paying Authority: The DGM (F&A), STPS, Tel. No. (03251) 260226 or his authorized representative.

24. Controlling Officers:

The Sr. Manager EM(IPH), STPS, Mob. No. 08336903923; The Sr. Manager EM(OPH), STPS, Tel. No. (03251)

260237; The Sr. Manager (AHP), STPS, Mob. No. 08336904042; The Sr. Manager MM(T), STPS, Mob. No.

08336904035 & The Sr. Manager (Utility), STPS, Mob. No. 08336904036 or their authorized representatives.

25. Award of Contract:

The Bids received and accepted will be evaluated by the WBPDCL according to the procedure detailed in the relevant

clauses of this section. The acceptance of Bid and award of contract to one or more than one Bidder, if considered

necessary, rests with the WBPDCL. It shall not be obligatory on the part of the WBPDCL to accept the lowest Bid. The

WBPDCL would be at liberty to accept any Bid, in whole or part and to reject any or all the Bids received without

assigning any reason and no explanation can be demanded of him by any Bidder.

26. Correspondence:

All correspondences in regard to this procurement shall be made to the following address:

The Sr. Manager (M&C),

Santaldih Thermal Power Station,

P.O.: Santaldih,

Dist: Purulia,

PIN - 723 146.

Contact:

Ph. No. : 03251 260 218

Fax No. : 03251 260 217

E-mail ID : purchase_stps@wbpdcl.co.in / pkmallick@wbpdcl.co.in

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SECTION-III

GENERAL CONDITIONS OF THE PROCUREMENT

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SECTION-III

GENERAL CONDITIONS OF THE PROCUREMENT

Application: Unless otherwise expressively provided in the Bid Document, these General Conditions shall govern the

supply.

1. Price: Firm, F.O.R.at Santaldih Thermal Power Station.

2. Taxes and Duties:

(i) Excise Duty: Excise duty at actual, prevailing at the time of supply, will be paid by WBPDCL against

production of Excise Duty/ Gate Pass/ valid documents along with the bill. Invoice duly self authenticated and

marked „‟ORIGINAL FOR BUYER‟‟ will be considered as ED Document. The supplier shall note that payment

towards Excise Duty is reimbursement in nature and therefore, the supplier shall submit either E.D. Gate Pass or

self authenticated Invoice to get the payment towards Excise Duty, as per rule of the Government.

(ii) Tax either for West Bengal or Central: (a) VAT Tax for West Bengal: The VAT will be paid extra prevailing at the time of supply. No STD Form will

be issued.

(b) Central Sales Tax: A. Rate: Sales Tax, if applicable, will be paid to the contractor / supplier extra at concession rate prevailing at

the time of supply. It is certified that the materials will be used directly for generation of electricity.

B. Sales Tax Declaration Form (STD-Form): Necessary STD Form ('C' Form) will be issued by the DGM

(F&A), Kolaghat T.P.S., The WBPDCL, P.O.-Mecheda, Dist.-Purba Medinipur (WB), PIN-721 137.

C. Sales Tax Number of the WBPDCL:

a) VAT Tax No. 19851476025

b) W.B.S.T. No. 19851476122

c) C. S. T. No. 19851476219

D. How to obtain Sales Tax Declaration Form ('C' Form): After the completion of supply, the supplier

shall submit the following documents directly to the D.G.M. (F&A), Santaldih T.P.S., The WBPDCL,

P.O.-Santaldih Thermal Plant, Dist.-Purulia (WB), PIN-723 146 for due authentication & Submission to the

DGM (F&A), Kolaghat T.P.S., The WBPDCL for issuing of STD Form within the same quarter of Tax

Invoice issue date.

a) Formal application for issuance of STD Form ('C' Form),

b) Copy of the Purchase Order &

c) Copy of the Invoice/Bill /SRV or all of these as required by.

The copy of the Purchase Order and Invoice / Bill / SRV or all of these as required by shall be attested by

either Ordering Authority / Paying Authority. Request of issue of „C‟ form should submitted by the supplier

within next qtr. of invoice date.

3. Time: The Essence of Contract:

Time is the most important aspect of this Contract. The Bidder shall so organize his resources and perform so as to

complete the supply not later than the aforesaid time.

4. Risk Purchase:

In case of failure to supply within a mutually agreed time, owner should be entitled to get such supply by engaging

any other agency on account & risk of the Bidder and shall be charged as per Liquidated Damage (LD) Clause No.

07 of this section.

5. Terms of Payment:

(a) 100% payment will be made against SRV by way of RTGS/NEFT. Bank details to be filled by the vendor

according to attached Annexure-C and to be submitted along with the offer.

(b) Bank Charges will be borne by you (if any).

(c) Part payment against part delivery is acceptable.

(d) Management reserves the right to change payment terms.

6. Paying authority: All payment shall be made by the DGM (F&A), Santaldih T.P.S., the WBPDCL.

7. Liquidated Damage (LD):

If the materials are not delivered within the date as specified in this order and as the time is the essence of the

contract, the WBPDCL has every right without any prejudice to any other clauses to terminate the order forthwith

Page No. 15 of 28

and to allot the same to any other Agency, for supplying the materials and in that case, you shall be fully liable to

compensate the loss that may occur to the WBPDCL on that account.

If the materials are not delivered within the date as specified, a Penalty of @ ½% of the value of un-delivered

portion of the ordered material will be deducted from your bill for each and every week of delay or part thereof

limited to an amount equal to 10 % of the total value of the order. The imposition of the above penalty is, however,

subject to the force majeure conditions such as strike, fire hazard, flood, earthquake, epidemic, etc. for which the

supplier shall have to serve a notice to WBPDCL within 10 (Ten) Days from the date of occurrence of such

happening with proper documents issued from appropriate authority for consideration.

8. Confidentiality:

All information, data and drawings furnished/disclosed by the Owner to the bidder will be treated by the bidder

and its agents, subcontractors and employees as confidential.

9. Effective Date:

The Contract shall come into force from the date of issuance of „Letter of Award‟/Purchase Order.

10. Freight & Insurance:

The bidder at his cost shall arrange, secure and maintain all insurance as may be pertinent to the supply and

obligatory in terms of law to protect his interest and interests of the Owner. Necessary Transit Insurance up to

STPS stores shall be arranged by the successful tenderer at their own cost.

11. Settlement of Dispute:

Except as otherwise specifically provided in the Contract all disputes concerning questions of fact arising under

the Contract shall be decided by the Purchaser subject to a written appeal by the Contractor to the Purchaser,

whose decision shall be final to the parties hereto. Any disputes or differences including those considered as such

by only one of the parties arising out of or in connection with the Contract shall be to the extent possible settled

amicably between the parties.

12. Arbitration:

If any dispute or differences of any kind whatsoever shall arise between the Owner and the Contractor, arising out

of the Contract for the performance of the supply whether during the progress of the supply or after its completion

or whether before or after the termination, abandonment or breach of the Contract, shall be settled amicably. If,

however, the parties are not able to resolve the disputes amicably, shall be settled by Arbitration under sole

Arbitrator in accordance with the Rules of Arbitration of the Indian Council of Arbitration and the conciliation &

Arbitration Act 1996 and the award in pursuance thereof shall be binding on the parties. The venue of arbitration

shall be in Kolkata.

Performance of the Contract shall continue during arbitration proceeding unless the Purchaser shall order the

suspension thereof or any part thereof and if any such suspension shall be added to the Contract Price. No

payments due or payable by the Purchaser shall be withheld on account or a pending reference to arbitration.

13. Jurisdiction & Governing Laws:

The Contract shall be governed by Indian Laws. The court of Kolkata shall have the exclusive jurisdiction in all

matters under the Contract.

14. Unloading:

Unloading will be done by STPS, the WBPDCL.

15. Mode of Dispatch and Dispatch Instruction:

The materials shall be dispatch door delivery basis at STPS site. Prior to dispatch of the materials, interstate road

permit shall be obtained from the DGM (F&A), STPS, P.O. Santaldih, Dist. Purulia on submission of requisite

particulars of dispatch to him.

16. Cleaning, Protection and Painting:

The materials shall be adequately cleaned properly painted and marked with manufacturer‟s marking name for

identification.

17. Packing: The materials shall be properly and securely packed so as to conform to the transport norms and

adequate care shall be taken so that no materials are damaged as a result of rough handling during

loading/unloading/transit. The materials (i.e. Silica Gel Crystals) must be packed by plastic bag in an air tight fibre

drum (25Kg per container).

18. Drawing, Literature, Leaflets:

Page No. 16 of 28

These shall be submitted, in duplicate, along with the offer and also at the time of supply, if asked by the

Controlling officer.

19. Quantity variation:

The quantity of materials, as indicated in this tender document may increase or decrease at the time of placement

of order.

20. Consignee Officer: The Sr. Manager (Stores), Santaldih T.P.S., the WBPDCL, P.O.- Santaldih Thermal Plant,

Dist.-Purulia (WB), PIN-723 146, Contact No. (03251) 260737.

21. Signed challan & Stores Receipt Voucher (SRV):

These will be issued to the supplier by the consignee Officer, SRV will be issued after checking/approval and

acceptance of materials at site along with all requisite document such as TC & GC..

22. Inspection at works: After completion of manufacturing vendor must send inspection call prior to dispatch.

23. Reservation: The WBPDCL reserves the right to deviate any of the terms & conditions stated herein and to split up the orders as

when required and reject any or all tenders without assigning any reason whatsoever and does not bind itself to

accept the lowest tender.

24. Way Bill: Way bill, if required, for inter-state transportation will be issued by this end against a formal application

to the D.G.M. (F&A), Santaldih. T.P.S. furnishing (i) a copy of this orders (ii) Your VAT (TIN) RC No., (ii) Your

CST RC No., (iii) Trade Name, (iv) Address of principle place of business, (v) PIN (vi) State, (vii) PAN No., (viii)

No. of Way Bill required. (ix) Your E-mail id (x) Mode of transportation. Details should be sending to the D.G.M

(F&A), STPS, e-mail: fna_stps@wbpdcl.co.in

25. Site Inspection: After delivery/collection, inspection of the materials will be done at STPS site in presence of the

representative of the Utiliser Department. If it is detected that defective materials have been supplied, this shall be

replaced by the contractor free of cost to the WBPDCL at his entire cost, responsibility and arrangement including

to and fro transportation within a reasonable time and thereafter SRV will be drawn and issued to contractor.

26. Guarantee / Test certificates:

(a) The materials shall be guaranteed against manufacturing defect, bad workmanship or any defect whatsoever

and shall also be guaranteed in favour of genuine make and its satisfactory performance/functioning for a

period of 12 (Twelve) months from the date of commissioning or 18 (Eighteen) months from the date of

receipt of materials at STPS Site.

(b) If any materials or part is found to be defective during the course of above guarantee period in any manner

whatsoever, the contractor shall be liable to replace the same, free of cost to the WBPDCL at his entire cost,

responsibility, arrangement within a reasonable time failure to which the WBPDCL shall get those defective

materials or part thereof rectified / replaced at the contractor‟s risk and responsibilities. The extra expenditure

incurred thereof will be realized from him. A guarantee certificate shall be submitted along with the supply.

27. Supply Intimation: Immediately after completion of the supply, intimation shall invariably be communicated to

the Sr. Manager (M&C), Santaldih T.P.S., The WBPDCL. This will be recorded as documents towards

contractor‟s performance for consideration of the future Tender enquiry.

Page No. 17 of 28

SECTION-IV

SCOPE OF SUPPLY/TECHNICAL SPECIFICATION

Page No. 18 of 28

SECTION-IV

SCOPE OF SUPPLY/TECHNICAL SPECIFICATION

1. Scope of Supply :

2. Technical Terms & Conditions:

a) Material Price:

The material Price is the agreed sum of money stated in the Bid Documents to be paid to the respective vendor for the

successful completion of the supply of material in accordance with the terms of the Bid Documents. The material Price

shall be for the entire scope of the Supply as specified in Instruction to Bidders and as per schedule of the attached BOQ.

The material Price shall remain “FIRM” till complete execution of the supply of materials, as per order.

Sl. No. Item Code Item Description Quantity Unit

1 04M010041

Silica Gel Crystal, Size: 6 - 8mm, Indicating Type, Blue/Pink colour,

Conforming to IS: 3401-1992. in 25Kg per container. Silica gel must be packed

by plastic bag in an air tight fibre drum.

1320 KG

Page No. 19 of 28

SECTION-V

ATTACHMENTS AND FORMS

Page No. 20 of 28

CONTENT

ATTACHMENTS

DESCRIPTION

ATTACHMENT-1: FORM NO.1 : EXPERIENCE AND PAST PERFORMANCE

ATTACHMENT-2 : KEY INFORMATION ABOUT THE BID

ATTACHMENT-3

:

CHECK LIST

ATTACHMENT-4

ATTACHMENT-5

:

:

BID DECLARATION SHEET

PROPOSAL DATA SHEETS PRICE PART

Page No. 21 of 28

GENERAL INSTRUCTIONS

FOR

FILLING UP SCHEDULES/ATTACHMENTS

1.0 To complete the proposal, Bidder must fill up the Schedules/Attachments enclosed herein after as per the

instructions given below and in various sections of this specification.

2.0 Bidder shall furnish the data required by typing in appropriate place against each item in the proforma.

These documents must be properly signed by an authorized representative of Bidder as verification of data

submitted. The filled in Schedules/Attachments, Write-ups and Data Sheets as applicable shall be submitted in

separate sealed Covers as per instructions of check list (Attachment-3) of this section.

3.0 In case the space provided against a specific question is not adequate or Bidder desires to submit additional

information, the same may be annexed and such annexure must clearly be linked with the questions against

which such information is being furnished.

4.0 Bidder is requested to ensure that no contradictions amongst the information/ data/write-up/drawings

enclosed with the bid. In the event of any such contradiction, decisions of Owner shall be final and shall be

binding on Bidder.

Page No. 22 of 28

ATTACHMENT-1

FORM NO. : I

EXPERIENCE AND PAST PERFORMANCE

The Bidder shall indicate, as per format given below, the details of their past experience in executing

order/contracts with reference to the requirements specified in the relevant Section of this specification. The

Bidder shall enclose certificates in respect of their experience/performance issued to them by customers for

such order/contracts.

Sl.

No.

Order No.

with date

Description

of materials

Name of buyer

organization with

address

Capacity Delivery

period

Actual Date of

completion

End-User

Certificate

enclosed

YES/NO

Note: Enclose completion certificates/ payment certificates/ work execution certificates of the actual Owners.

Company Seal................................................................

Date................

Authorized representative's name….………….………………..................

Authorized representative's signature…………..……………………………..

Page No. 23 of 28

ATTACHMENT-2

KEY INFORMATION ABOUT THE BID

1.0 Proposal No. with date

:

2.0 Validity of the offer from date of

opening of bid

:

3.0 Name and communication details

:

3.1 Full legal name of the Prime Bidder

:

3.2 Registered Office details :

a) Address

:

b) Telephone Nos. :

c) Email-ID :

d) Fax. Nos. :

e) Person to be contacted

:

3.3 Kolkata Office details :

a) Address

:

b) Telephone Nos. :

c) Email-ID :

d) Fax. Nos. :

e) Person to be contacted

:

4.0 Nature/Status of candidate firm

(Whether sole Proprietary/

Partnership/Private Limited/ Public

Limited/Public Sector)

:

4.1 Type of Organization and its legal

entity

:

a) In case of individual: Give his full

name, address and nature of business

:

b) In case of partnership firm: Give

the names of all the partners and their

addresses

:

c) In case of companies: Give date :

Page No. 24 of 28

and place of registration including date

of commencement certificate

5.0 Names of Responsible persons and

their designation: (for handling all

aspects of this tender/order)

:

5.1 Person Designation Based at

Telephone No./E-mail/Fax

:

a) Telephone Nos. :

b) Email-ID :

c) Fax Nos.

:

6.0 Power of Attorney/Letter of

Authority: Enclosed/Not enclosed

:

(An attested copy to be enclosed in

case the tender/offer is signed by an

Individual other than the sole

proprietor)

7.0 Authorization & Alteration to

Tender has been signed by person

duly authorized / empowered to do

so: Yes/No

:

8.0 Details of order booked at present

(Orders in hand, pending for execution)

:

9.0 Financial Details of the Bidder as

follows:

:

9.1 Name & address of Bankers

:

9.2 Sales Tax and Excise Registration :

a) VAT/Sales Tax Registration

Number :

b) Central Sales Tax Registration

Number :

c) Excise Registration No. (ECC No.) :

d) PAN No. :

e) TAN (if any)

:

9.3 Annual turnover of the Bidder for

last 3 (Three) financial years

:

a) 2012-13 :

b) 2013-14 :

Page No. 25 of 28

c) 2014-15

:

9.4 Enclosed Copies of Balance Sheets

and Profit and Loss Account (duly

audited & certified by chartered

accountant) for the past 3 accounting

financial years: Yes/No

:

Signature………………….…………………

Name: ..............................................................

Seal of the Company Designation: ....................................................

Page No. 26 of 28

ATTACHMENT-3

CHECK LIST

Sl.

No.

Item Description Declaration (Strike out

whichever is not applicable) Enclosed in covers

1 Bid Guarantee /EMD enclosed Yes/No

2 Key Information about Bid (Attachment-4) enclosed Yes/No

3

Past Experience with details of Contract executed

earlier with PO Copies & GRN etc. as per guide line

given in Section I (Attachment-1, Form-1 of Section

–VI)

Yes/No

4 Audited annual accounts for the last 3 years

furnished Yes/No

5 Technical details for equipment as called for by the

Technical Specifications filled in Yes/No

6 Price proposal Schedule as per Attachment-5 of

Section-V filled in Yes/No

SEAL OF COMPANY

Signature: ...................................................................

Name: ...................................................................

Designation: ..................................................................

Page No. 27 of 28

ATTACHMENT-4

BID DECLARATION SHEET

I, ......................................................................., certify that all the above typed in data and information pertaining to this

Bid document are correct and is a true representation of the Plant/equipment covered by our Formal Proposal No.

.......……......................................................... Dated.......................... I hereby certify that I am duly authorized

representative of the Supplier whose name appears above my signature.

SEAL OF COMPANY Bidder's Name : ..............................................................................................

Authorised Representative's Signature : .........................................................

Authorised Representative's Name: ………………………………………….

Page No. 28 of 28

ATTACHMENT-5

PROPOSAL DATA SHEETS PRICE PART

GENERAL NOTE: The offer will not be valid if the Bidder fails to submit this Proforma duly filled in.

The Proforma shall be completely filled in without any ambiguity and shall be clearly written against every item. The

bidders shall quote in the Price Bid as per the following format tabulated below in the price bid schedule (Excel file):

Sl.

No.

Item Code Item Description Qty. Unit Strike out the following field to

confirm whether all fields in

price bid schedule (Excel file)

has been filled up / quoted &

uploaded or not.

Rate (INR) Amount (INR)

1.01

04M010041

Silica Gel Crystal, Size: 6 - 8mm, Indicating Type,

Blue/Pink colour, Conforming to IS: 3401-1992. in

25Kg per container. Silica gel must be packed by

plastic bag in an air tight fibre drum.

1320 KG Yes/No Yes/No

(t)

Note: Bidder must fill up & submit this BOQ sheet with all cells filled-up. Non- submission of this sheet will lead

to rejection of the bid. The price should be given “FOR STPS” basis i.e. necessary freight & transit insurance

from Ex-works to STPS main store will successful bidder‟s scope.

Note:

Contract Price:

The Contract Price is the agreed sum of money stated in the Contract Documents to be paid to the Contractor for the

successful completion of the supply in accordance with the terms of the Contract Documents. The Contract Price shall be

for the entire scope of the supply with the breakups as specified in Instruction to Bidders and as per schedule of the

attached BOQ. The Contract Price shall remain “FIRM” for Entire Supply of the Contract till complete execution of the

supply covered under the Contract Documents.