Download - SharePoint Global Strategy
I N F O R M AT I O N T E C H N O L O GY
SharePoint Global Strategy
December, 2012
I N F O R M AT I O N T E C H N O L O GY
o SharePoint eliminates the need to email documents
o Allows files to be stored in one locationo Easy access for all your employeeso Remote access to fileso Secure or public access
The Benefits of SharePoint
I N F O R M AT I O N T E C H N O L O GY
Opportunity for Improvement
o SharePoint has been in place for approximately two years
o Growth in departmental use has been exponentialo Need to create policies
and procedures to
ensure appropriate
and effective use
I N F O R M AT I O N T E C H N O L O GY
o Site Structure and Characteristics
o File Type Criteria
o Expired Site Management
o Customizations and
Development
Improvement Categories
I N F O R M AT I O N T E C H N O L O GY
o Unit or Department SitesPermanent and/or Temporary, Collaboration, Dashboards, Business Process Management, and Applications (workflow, forms)
o Records SitesPermanent, KnowledgeLake (scanned docs), Indexed, Searchable PDFs, Electronic Records, Workflows/Forms
o Events SitesShort-Lived, Timed Expiration, Internal Collaboration, Automatic Deletion Date
o Class SitesShort-Lived, Timed Expiration, Collaboration
Site Structure and CharacteristicsSites will now be defined for better management
I N F O R M AT I O N T E C H N O L O GY
Acceptable File Formats
o Word (doc, docx)o PowerPointo Visioo Excelo Projecto PDFo Microsoft Access Database (mdb)
File Type Criteria
I N F O R M AT I O N T E C H N O L O GY
Prohibited File Types
o Moving Picture Experts Group (mpeg1, mpeg2, mp3)
o Audio Video Interleave (avi)o Flash (flv)o No software (file sharing programs,
games, etc.)
File Type Criteria
I N F O R M AT I O N T E C H N O L O GY
Applies to Class and Event Sites Only
Sites untouched for 370 days will be slated for automatic deletion. Site owners will be provided with 4 notifications before the site is automatically deleted. During this time, owners can stop the deletion process.
Expired Site Management
I N F O R M AT I O N T E C H N O L O GY
To maintain security and a stable environment, all customizations and development work will need to be contracted through IT Next Gen Services.
Customizations and Development
I N F O R M AT I O N T E C H N O L O GY
o Meet with constituents and gather feedback
o Refine messageo Sign-off from Central
Administrationo Communication to
university community
Next Steps