sharepoint global strategy
DESCRIPTION
SharePoint Global Strategy. December, 2012. SharePoint eliminates the need to email documents Allows files to be stored in one location Easy access for all your employees Remote access to files Secure or public access. The Benefits of SharePoint. Opportunity for Improvement. - PowerPoint PPT PresentationTRANSCRIPT
I N F O R M AT I O N T E C H N O L O GY
SharePoint Global Strategy
December, 2012
I N F O R M AT I O N T E C H N O L O GY
o SharePoint eliminates the need to email documents
o Allows files to be stored in one locationo Easy access for all your employeeso Remote access to fileso Secure or public access
The Benefits of SharePoint
I N F O R M AT I O N T E C H N O L O GY
Opportunity for Improvement
o SharePoint has been in place for approximately two years
o Growth in departmental use has been exponentialo Need to create policies
and procedures to
ensure appropriate
and effective use
I N F O R M AT I O N T E C H N O L O GY
o Site Structure and Characteristics
o File Type Criteria
o Expired Site Management
o Customizations and
Development
Improvement Categories
I N F O R M AT I O N T E C H N O L O GY
o Unit or Department SitesPermanent and/or Temporary, Collaboration, Dashboards, Business Process Management, and Applications (workflow, forms)
o Records SitesPermanent, KnowledgeLake (scanned docs), Indexed, Searchable PDFs, Electronic Records, Workflows/Forms
o Events SitesShort-Lived, Timed Expiration, Internal Collaboration, Automatic Deletion Date
o Class SitesShort-Lived, Timed Expiration, Collaboration
Site Structure and CharacteristicsSites will now be defined for better management
I N F O R M AT I O N T E C H N O L O GY
Acceptable File Formats
o Word (doc, docx)o PowerPointo Visioo Excelo Projecto PDFo Microsoft Access Database (mdb)
File Type Criteria
I N F O R M AT I O N T E C H N O L O GY
Prohibited File Types
o Moving Picture Experts Group (mpeg1, mpeg2, mp3)
o Audio Video Interleave (avi)o Flash (flv)o No software (file sharing programs,
games, etc.)
File Type Criteria
I N F O R M AT I O N T E C H N O L O GY
Applies to Class and Event Sites Only
Sites untouched for 370 days will be slated for automatic deletion. Site owners will be provided with 4 notifications before the site is automatically deleted. During this time, owners can stop the deletion process.
Expired Site Management
I N F O R M AT I O N T E C H N O L O GY
To maintain security and a stable environment, all customizations and development work will need to be contracted through IT Next Gen Services.
Customizations and Development
I N F O R M AT I O N T E C H N O L O GY
o Meet with constituents and gather feedback
o Refine messageo Sign-off from Central
Administrationo Communication to
university community
Next Steps