![Page 1: Using E-Class Making adjustments after an approval](https://reader036.vdocument.in/reader036/viewer/2022083007/56649e665503460f94b60365/html5/thumbnails/1.jpg)
Using E-Class
Making adjustments after an approval
![Page 2: Using E-Class Making adjustments after an approval](https://reader036.vdocument.in/reader036/viewer/2022083007/56649e665503460f94b60365/html5/thumbnails/2.jpg)
This is a PowerPoint presentation of about five minutes duration. It is intended for E-Class users having the APPROVER role.
This will explain when and how to make adjustments to a case file after it has received a classification approval.
You may exit the presentation at any time simply by closing the Window.
Where this arrow appears, click on it to advance the slides.
![Page 3: Using E-Class Making adjustments after an approval](https://reader036.vdocument.in/reader036/viewer/2022083007/56649e665503460f94b60365/html5/thumbnails/3.jpg)
Typical Review Cycle
The right-hand column shows the typical stages of review, from initiation to approval notice.
![Page 4: Using E-Class Making adjustments after an approval](https://reader036.vdocument.in/reader036/viewer/2022083007/56649e665503460f94b60365/html5/thumbnails/4.jpg)
Minor Post-Approval Edits
Sometimes relatively small corrections are necessary to “tidy up” a case file after a classification outcome has been approved.
These corrections should be made to the current Approval Notice row of the case diary by using the Update Current Diary Entry checkbox.
![Page 5: Using E-Class Making adjustments after an approval](https://reader036.vdocument.in/reader036/viewer/2022083007/56649e665503460f94b60365/html5/thumbnails/5.jpg)
Minor Edits
However, it’s a good idea to insert a comment to record that minor edits were made.
Minor edits do not add diary rows. Such corrections are made on the Approval Notice row.
![Page 6: Using E-Class Making adjustments after an approval](https://reader036.vdocument.in/reader036/viewer/2022083007/56649e665503460f94b60365/html5/thumbnails/6.jpg)
Examples of “Minor” Edits
• Grammatical, spelling or formatting corrections to a job description or rationale
• The addition of staffing criteria to the description or document library
• Edits to the language of a factor rating where no change in rating level is involved
• Changes to a minor factor (a factor other than 1, 2 or 5) that no effect on the outcome classification
![Page 7: Using E-Class Making adjustments after an approval](https://reader036.vdocument.in/reader036/viewer/2022083007/56649e665503460f94b60365/html5/thumbnails/7.jpg)
Can’t update current diary entry?
Not all E-Class user roles have the power to update the current diary row. In these cases, minor corrections should be made by adding diary rows while keeping the Approval Notice action/reason unchanged.
![Page 8: Using E-Class Making adjustments after an approval](https://reader036.vdocument.in/reader036/viewer/2022083007/56649e665503460f94b60365/html5/thumbnails/8.jpg)
Don’t “re-approve” approved case files!
Never insert a second Approved row after Approval Notice has been declared. This compromises the integrity of the review cycles and corrupts several performance reports!
No!
![Page 9: Using E-Class Making adjustments after an approval](https://reader036.vdocument.in/reader036/viewer/2022083007/56649e665503460f94b60365/html5/thumbnails/9.jpg)
If the required edits are significant…
…then a second review cycle (albeit a much shorter one) should be declared and recorded.
![Page 10: Using E-Class Making adjustments after an approval](https://reader036.vdocument.in/reader036/viewer/2022083007/56649e665503460f94b60365/html5/thumbnails/10.jpg)
Examples of “Significant” Post-approval Edits
• Substantive changes to the job description
• Changes to a rating on Factors 1, 2 or 5
• Changes to a minor factor that impacts the outcome classification
• Change in a reporting relationship or span of control
![Page 11: Using E-Class Making adjustments after an approval](https://reader036.vdocument.in/reader036/viewer/2022083007/56649e665503460f94b60365/html5/thumbnails/11.jpg)
End
To return to the menu of presentations, simply close this window…