Sf ATIONERV

CORPORATE E-MAIL SIGNATURE

Since the brilnd refrnh Iauoch In February 2011 0lK staff hils ""ch.oroged more than i"und-eds fA mlfiloos of e-mal~ most Includl .... a ~1I1ot!o paphlc enclosed In the signature or v-tiIO"d In the bonom of each m.lIl. And thiS YI!fY small .. illPhk nle. In each e- maI~ hils added i Iir]le unnecessary load to our mal l serven.

Empla,tee·s «>OtIe'"atlon to ple;rse remo.e the caPOrate IoKo. graphic nle iIfId any other l1aphic nle5 from their . 111.>ture blotk ~ gre,lIlv ilPPl"«lated.

Th!o tyPOlll"aphlc: styles 10/ the sillNllKe have al50 bI!en updated to IJ\.e the new caPOrile sans !il!flf. system font. Trebud"le! ~rebuchet.

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fir<itname lastname 1) ..lob TItle 31 (Kganization .1 Alcatet·lucent

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• Ol/"o.>r ~ ......,_.~ ~ IoIklw lrc 'VOX !J' I ...... V ItlEPI1Qne III.KIlber

• Where • +" 3PV"" ;OS 1M ri~ t l1;1lar\ef In tlI~ runtlei"S iI1lr1f """"'Pie _ . pie""" repl;Ja> II Wi th the re\!lf<1 .. e Inte<m11011i1 code runDerSIOr vtu CtlU'1lry

• !!etw""'" NCh!Ul1oer I1151!1"I ivertlQl Pipe ' I " Itlal,... i 'i()aCl' 00 eoth«_ 71 Trl.'!luc:het P 2 ..... 10!lts.1./ppI!f...., low", 05e. ny_"nkI!d IblIeI to e II\iIII tI.rld.UI II Tre!1mel P 21 .... lOp!,;. Upper ...., Iowt!r use. ""_,'- IIIUlIO .. maII f\.nt,,.., 91 lr~ r 2 .... l~ \JIlIB ¥OI1ow", UW. nvperlllllOfll ~ 1O .. 1tIiI1 MldOO1

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APPlE EXAtoIPU OF ( ·MAIL SlGHAlUIIE

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STATIONERY

CREATING THE CORPORATE E-MAIL SIGNATURE

n-... run:t;ord torPOfale font for day-IO-Qay ofnee CDlTesj)tW dell(e ¥Id prOjeCts usl .... MIcro5oft applications !AAh as Microsoft OUtlook. Word. EJceI ¥Id PowerPoint Ii Trebuttoel MS/Treb..ochet. You can easily' uPdate tIM! font in ...... MitrOSOft 0IA1ook application by followl .... thHe sirT(lll> irnlrU<lIoo I>.

1_ Opm Mltr050ft OUOooit

2 clid< on "Tools" In the 100 loon bar, ¥Id then select "OpUom" from the droodown to 0PI!f1 the Ootions window.

J. (Iide on the "Mall Format" tab In the Options Window .

4. Urder the SUt!onery and FoolS section d the Mall form~t Window, clic k on II-.. "Font>.: button to ooeo the fonts Window.

5. In the Message Fonts section of the Fonts window. dick on the "(hoose Fonts_' button and select Trebuchet MS for each ohlle too !WO Items.

a. When compas lns a new messase b. When repiylns and forwardlns

c. NOTE' 00 not chanse the Ihlrd Item ' When com~n8 and readlns plain \e~t" - This lont should be "COlKler _.

6. In the Stidionery fonts section of the Fonts window, dick on the -AIw"" s use my fonts" radio button.

-n-..n dick 'OK" at the blXlom of the Fonts window (lick -Apply'" then "OK" al the bottom 01 the OotlOfl'l wi .. ckJw 10 complete the action. If you Dn!fer 10 use an HTML format. p'ease match the SPeCltIcatIons here.

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INSTRUCTIONS FOR (REA TING YOUR ( -MAIL SIGNATURE IN MICROSOFT 0U1l.00K

1_ From II-.. main tool b,y seleu "TooIs- ¥Id theo "rulotlS" from the droodown 10 <l!Im the Options wlrdow.

2 From the Options moIbar selea the "Mall Format" tab

3. (lick the "<;;gnatures_" Button on the bolton! of the -Mall Format" window. This windoN will a lloN yOU to crwe, Rerrv.te or Edit sil<\iiturll!S.

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IF YOU ARE EOmNG A SIGHATURf

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- Select lIlighliglltl the sign;;lture YOU wish to edtl and

- I're5s the 'Edit" button on the rlahl side d the window

- Type in the cllrllOlO Information uslns !he lollowtns as an eumple:

1) Ful l Name 1) TItle J) GrouWbusi""" unit Of r«essary) 4) Akatel-l1Jc""t

" 6) Phone I Mobile I Fax I OnNET n E-mai l 8) Soci~1 media adr:irMS one 9) Social media adr:irMS two

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IF YOU ARE CREATlN!iA NEW SlGHATURf

Press the '"New" button on the rl"" side 01 the window

- This will requin' you to enter a n¥ne lor the ~ sllOMUre.

After ""teri~ II-.. name: - Press the 'Hext" button on the bottom of !he Window ThIs will brlns yOU to

~n ""try sa".,., wt .... e yOU (an enler !he body Information lor yilUr SlI<\iiIu""-

• Type In the ronliKllnlorm<1l00n \lSI,. the foIlowl .. as an exarT(lie.:

1) Full Name 1) TItle J) Gr~jbusi"""s oolt (If ne<:essarv) 4) Alc~tel-Lucent

" 6) Phone I Mobi le I Fax I OnNET 7) E-mail 8) Social media iiddress one 9) Social media iiddr""s two

WHEN YOU ARE FINISHED

, Prl'SS the -Finished" button on the bottom of the window. This wi ll btl"& you b", " 10 the wlrdow where YOU wi ll _ a list of your slgnatufe>.

, PrI'S' the "OK' button on the bottom 01 thiS Window.

You are now althe-Mail Forma'" tab with the ~I<\iit,...e- button on the oottom of the <;creen.

If you would hke 10 iioUIOfT\;J\kalty use your sll<\iiture lor iIIl e-malli you can sel l! iIS ...... default by seledl .... 1he slsnalure name In thedroo down menu OOlIt 10 II-.. followi"ll item ..

SllV\ilt .. e for new """'sage'>

, Sigmtln for replies and 10fW¥ds

Otherwise, ro ",cess YOUlf slgnature(s) when creatlnpJmodlfylns e-mail you wl!l need to:

- Position the CU"SOI where YOU wanl the sllf\ilture to be placed

- Select 'I"""'" and then '0"011 down to "<;;I<\iiture" This Will show you !he list of signaUJrI'S you howe Oedteoi

Select lIligh)ichtl the sigrloll .... e you wish to insert.

PROTECTING CONFIDDmAL INFORMATIOH IN ( · MAIL

E-mails conlaini"ll Ak~lel-li,o::enl cor.tlo""IIallfllormation should Inclu:le a ~ or subject line irdicati .... that the Information Ii conlldentlill.

You Ciln nod adr:iition.olinform;llion regardl"ll inlorrnation security. labelinl...-.:l document iIVthoriRII in the follow l .... documents and Web p'ses:

, The Informillion S"",,,ity online tra1nlns Pf""ides more InformaHon on this polky and other ImponiVlt Inlormatlon security policies.

, Addiliooal "'S"' ''Ces are al50 available on the Information Sec ..... lty (orner