east grand rapids public schools...presentation / discussion items cims: cross indicator analysis...

EAST GRAND RAPIDS PUBLIC SCHOOLS

Kent County, Michigan

REGULAR Meeting of the East Grand Rapids Board of Education The James E. Morse Administration Center at Woodcliff, 2915 Hall Street SE East Grand Rapids, MI 49506.

For Information: Phone 616-235-3535.

Monday, February 20, 2017 6:00 p.m.

AGENDA

1. Meeting Called to Order

2. Acknowledgment of Guests

3. Public Comments

4. Board Secretary’s Report: Communications to and from the Board – Beth Milanowski

5. High School Student Council President’s Report – Francesca Aquino

ACTION ITEMS – CONSENT AGENDA Background: In order to save time during the meeting, we are using a Consent Agenda. Items in the Consent

Agenda include those that are considered routine or have been previously discussed by the Board

of Education. Any Board Member may request to have any item removed for a separate

discussion and vote.

Recommendation: Motion to approve items in the Consent Agenda Numbers 6 through 8.

6. Approval of Minutes of REGULAR Meeting of 1/23/2017 (Enclosure #6)

7. Approval of Minutes of SPECIAL Meeting of 1/27/2017 (Enclosure #7)

8. Approval of Payment of Bills – January 2017 (Enclosure #8)

OTHER ACTION ITEMS

9. Approval of Pool Boiler Replacement Bid – Kevin Philipps (Enclosure #9) Background: The district requested bids to replace the boiler system for the community pool at the high school

from the 2014 construction program. The bid categories were plumbing/mechanical and electrical.

Three bids for each category were received, and the district recommends accepting the low bid

from each category. Combined with fees and contingency, the total amount requested for approval

is $195,187. The bids have been reviewed by the Facilities Committee and Superintendent and

they recommend accepting the bids as presented.

Recommendation: Motion to approve the community pool boiler bids totaling $195,187 as recommended by the

Facilities Committee and Superintendent.

10. Approval of Purchase of District Vans – Kevin Philipps (Enclosure #10)

Background: The district is seeking approval to purchase three passenger vans from the 2014 construction

program to replace the current passenger vans that were purchased in 2005. The vans are used

to transport small groups of students and staff for school related activities that do not require a

school bus. The district participates in the state MiDeal bidding program for these type of

purchases, and received a bid quote through MiDeal from Berger Chevrolet of $83,778 for the

three vans. The bid have been reviewed by the Facilities Committee and Superintendent and they

recommend accepting the bid from Berger Chevrolet as presented.

Recommendation: Motion to approve the purchase of three passenger vans from Berger Chevrolet in the amount of

$83,778 as recommended by the Facilities Committee and Superintendent.

February 20, 2017

ADMINISTRATIVE REPORTS

11. Superintendent

Kent County Common Calendar

12. Assistant Supt. of Business

Budget Update – Governor’s Proposal

13. Assistant Supt. of Instruction 14. Board Member Reports

Communications Committee - Milanowski Facilities Committee - Bernecker Finance Committee - Bernecker Joint Facilities Committee – Wolford Legislative Liaison Committee - Welch Personnel Committee –Wolford Policy Review Committee – Wolford

Liaisons EGR Schools Foundation - Milanowski Community Action Council – Hessler PTO Council – Wolford Parks & Recreation – Hessler Superintendent’s Advisory Council (SAC) – Coles Leadership & Youth Development (LYD) – Milanowski Parent Advocates for Special Education (PASE) – Bernecker

15. Adjournment

* Minutes for this meeting will be available in the Superintendent’s Office at 2915 Hall Street SE, East Grand Rapids, MI 49506. ** If you plan to attend and have a special need and require accommodation to attend this meeting, please contact

Dr. Sara Magaña Shubel, Superintendent, at 616-235-3535.

Superintendent’s Office – 2/17/2017

Our Mission

Educating and inspiring each student

to navigate successfully

in a global community

EAST GRAND RAPIDS PUBLIC SCHOOLS Kent County, Michigan

REGULAR MEETING of the East Grand Rapids Board of Education The James E. Morse Administration Center at Woodcliff

2915 Hall Street SE, East Grand Rapids, MI 49506

Monday, January 23, 2017

MINUTES

The REGULAR MEETING of the East Grand Rapids Public Schools Board of Education, Kent County, Michigan, was held on Monday,

January 23, 2017, in Community Board Room at the James E. Morse Administration Center, 2915 Hall Street SE, East Grand Rapids, MI 49506.

BOARD OF EDUCATION

Present: Robert Wolford, Elizabeth Welch, Beth Milanowski, Natalie Bernecker, Brian Coles, Mark Hessler, Brad Laackman

Absent: None

Administration: Dr. Sara Magaña Shubel, Jeanne Glowicki, Kevin Philipps, Bill Behrendt, Doug Jenkins, Jenny Fee, Anthony Morey,

Shelly Schram, Carlye Allen, Caroline Breault-Cannon, Craig Weigel Meeting Called to Order

President Wolford called the meeting to order at 6:00 p.m. Acknowledgment of Guests - None

Public Comments - None

Board Secretary’s Report: Communications to and from the Board

The board received an invitation from the Grand Rapids Symphony Friends to attend an orchestra performance in February.

High School Student Council President’s Report - None

PRESENTATION / DISCUSSION ITEMS

CIMS: Cross Indicator Analysis Update – IEP Related Timelines Reviewed - Bill Behrendt, Director of Special Education, provided a brief

report of a Cross Indicator Analysis as a follow-up to an activity related to a Continuous Improvement and Monitoring System (CIMS) activity

assigned in April of 2016. Bill Behrendt, Director of Special Education, reported that out of the 461 IEPs completed during the 2015-2016

school year, 100% of the IEPs met the timely compliance deadlines identified by the State of Michigan. One data error was identified through

this review process. The EGRPS Special Education Department discovered that the data collection system for the State of Michigan does not

recognize the initial date of an IEP when more than one IEP has been held during a count period. As a department, we will monitor this issue

during data submission periods to ensure the absence of false submissions.

School Board Recognition Month-January 2017 – On behalf of the administrative team, Dr. Shubel recognized and thanked the board members

for their dedication and the work they do on behalf of the community, students, and staff. A token of appreciation was presented to each board

member.

ACTION ITEMS - CONSENT AGENDA

Background: In order to save time during the meeting, we are using a Consent Agenda. Items in the Consent Agenda include those that are routine or have been previously discussed by the Board of Education. Any Board Member may request to have any item removed for a separate discussion and vote.

Recommendation: Motion to approve the items in the Consent Agendas, Numbers 8-12.

Approval of Minutes of REGULAR Meeting of 12/05/2016 (Enclosure #8)

Approval of Minutes of SPECIAL Meeting of 01/09/2017-Evaulation Workshop (Enclosure #9)

Approval of Payment of Bills – December 2016 (Enclosure #10)

Second Reading and Approval of New and Revised Policies (Enclosure #11)

Approval of Petition to Strike Personal Property Taxes (Enclosure 12) Member Hessler moved to approve Consent Agenda items 8-12. Member Coles seconded the motion. Motion passed 7-0.

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BOARD ENCLOSURE February 20, 2017 Item No. 6

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BOARD OF EDUCATION

January 23, 2017

Page 2

OTHER ACTION ITEMS

Approval of Schools of Choice Resolutions for 2017-2018 – Dr. Shubel (Enclosure #13 a-c)

East Grand Rapids Public Schools has participated in the Kent Intermediate School District Collaborative Schools of Choice Program since its

inception in the 1996-97 school year.

a. Approval of a Resolution to Opt Out of Section 105

Background: East Grand Rapids Public Schools has opted out of the State Choice Plan since the inception of the KISD

Collaborative Schools of Choice Plan in the 1996-97school year.

Recommendation: Motion to pass a resolution to exercise the option permitted by Section 105 of the State School Aid Act of 1979,

as amended by Public Act 300 of 1996, to not accept Section 105 applications of non-resident students from outside

our district, for purposes of operating an intermediate school district-wide schools of choice program in accordance

with Section 105 for the 2017-2018 school year.

Member Coles moved to approve a Resolution to exercise the option permitted by Section 105 of the State School Aid Act of 1979, as

amended by Public Act 300 of 1996, to not accept Section 105 applications of non-resident students from outside our district, for

purposes of operating an intermediate school district-wide schools of choice program in accordance with Section 105 for the 2017-2017

school year. Member Bernecker seconded the motion. Motion passes 7-0.

b. Approval of a Resolution to Opt In of Section 105c

Background: In accordance with Section 105c as permitted in the State School Aid Act, Public Act 119 of 1999, as amended by

Public Act 297 of 2000, it is recommended that East Grand Rapids Public Schools will accept applications for

enrollment from residents of contiguous intermediate school districts for the 2017-2018 school year.

Recommendation: Motion to pass a resolution to exercise the option permitted by Section 105c of the State School Aid Act, Public

Act 119 of 1999, as amended by Public Act 297 of 2000, to accept applications for enrollment from residents of

contiguous intermediate school districts for the 2017-2018 school year.

Member Milanowski moved to approve a Resolution to Opt In to Section 105c for the 2017-2018 school year. Member Coles seconded

the motion. Motion passes 7-0.

c. Approval of a Resolution to Participate in the 2017-2018 Kent Intermediate School District Collaborative Schools of Choice Program

Background: This is the 14th year of the KISD Schools of Choice Program.

Recommendation: Motion to pass a resolution to participate in the Kent ISD Collaborative Schools of Choice Program for the

2017-2018 school year.

Member Hessler moved to approve a Resolution to participate in the Kent ISD Collaborative Schools of Choice Program for the

2017-2017 school year. Member Bernecker seconded the motion. Motion passes 7-0.


Superintendent

Dr. Shubel reported that she was invited by Rep. Winnie Brinks to be her guest at the Governor’s State of the State address. Dr. Shubel

appreciated the invitation and shared highlights of the Governor’s address as it related to education.

Dr. Shubel announced another Academic All-State team from the fall sports season, Girls Golf, and publicly recognized the team for their

accomplishments.

Dr. Shubel announced that the high school We the People team, under the leadership of first year coach, Adam Horos, won the state level

competition and will be moving on to compete in the national competition in Washington, D.C. in April. The team will be invited to the

March 13 board meeting to publicly recognize their accomplishments.

Assistant Superintendent of Business

Kevin Philipps reported on the January Revenue Conference summarizing the results and shared that a projected increase of up to $160 per-

pupil was feasible in the foundation allowance. Additional information will be available when the Governor presents his proposed budget for

2017-2018, which is currently scheduled for early February. As we learn more in February, Philipps will provide an update on the budget and

what that will mean for the EGRPS 2017-2018 budget. We currently have an estimated $75 per-pupil increase in our budget forecast. A

discussion was held among the board.

Assistant Superintendent of Instruction

Jeanne Glowicki shared an overview of the MLK activities and celebrations that took place throughout the district and the continuing diversity

themes that take place throughout the school year. A video of middle school activities was presented and a discussion was held among the

board. The board expressed their appreciation on behalf of the entire community.

BOARD OF EDUCATION

January 23, 2017

Page 3

Board Member Reports

Communications Committee – Member Milanowski reported that a meeting will be scheduled in the near future.

Facilities Committee – No reports.

Finance Committee – No reports.

Joint Facilities Committee – No reports.

Legislative Liaison Committee – Member Welch reported that the committee has tentatively scheduled a Town Hall meeting on April 24, 2017,

inviting legislators to attend.

Personnel Committee – Member Wolford reported that the board attended a required training session provided by the MASB on the

superintendent evaluation rubric. The board learned of the state requirements and that we are already using a similar evaluation model. We will

proceed with the formal superintendent evaluation as previously scheduled in April 2017.

Policy Review Committee – No reports.

Liaisons

EGR Schools Foundation – Member Milanowski reported that the first meeting of 2017 will be held tomorrow evening. Dr. Shubel and Kevin

Philipps met with members of the EGRNow! committee to discuss future plans. Giving Tuesday and the End of Year appeal were very

successful. Grant requests in the amount of $75,000 were funded in the fall grant cycle. The 10th and LAST Hurrah! will be held on April 22

on the top floor of the parking structure in Gaslight Village.

Community Action Council – No reports.

PTO Council – Member Wolford reported that the next meeting will be held on January 30.

Parks & Recreation – No reports.

Superintendent’s Advisory Council (SAC) – Member Coles reported that a meeting was held last week. Topics of discussion included

curriculum, third grade legislation, MLK events, and the Regional Enhancement Millage.

Leadership & Youth Development (LYD) –Member Milanowski reported that a successful Healthy High event was held last week. Existing

programs were reviewed and there will be a focus on middle school programming and opportunities for mentoring throughout the district.

Parent Advocates for Special Education (PASE) – Member Bernecker reported that recent discussions focused on post-secondary transitions.

The next regular board meeting will be held on Monday, February 20, 2017, at 6:00 p.m.

ADJOURNMENT

President Wolford adjourned the meeting at 6:54 p.m.

Respectfully submitted,

Beth Milanowski, Secretary

East Grand Rapids Public Schools Board of Education

* Minutes for this meeting will be available in the Superintendent’s Office at 2915 Hall St. SE, East Grand Rapids, MI 49506. The phone number is 235-3535. ** If you plan to attend and have a special need and require accommodation to attend this meeting, please contact Dr. Sara M. Shubel, Superintendent, at 235-3535.

jmm 1/24/2017

Our Mission Educating and inspiring each student to navigate successfully in a global community


SPECIAL MEETING of the East Grand Rapids Board of Education Community Board Room at the James E. Morse Administration Center at Woodcliff


Friday, January 27, 2017

MINUTES

A SPECIAL MEETING of the East Grand Rapids Public Schools Board of Education, Kent County, Michigan, was held on Friday,

January 27, 2017, in the Community Board Room at the James E. Morse Administration Center at Woodcliff, 2915 Hall Street SE,

East Grand Rapids, MI 49506.

BOARD OF EDUCATION


Absent: None

Administration: Dr. Sara Shubel, Bill Behrendt, Jenny Fee, Steve Wojciechowski

Other: Brian Schafer, Bethany Christian Services Youth and Development Specialist

Meeting Called to Order President Wolford called the meeting to order at 8:01 a.m.

Acknowledgment of Guests – None

Public Comments –None

Closed Session per Parent Request (Michigan Open Meetings Act, MCLA 15.268, Sec. 8 [b]) Member Bernecker moved to go into Closed Session for the purpose of a discipline hearing at the request of the parent. Member Milanowski supported the motion. By a roll call vote, the motion passed 7-0.

President Wolford described the process that would be used for the discipline hearing concerning Student A.

Board heard administration’s case, heard from parent, Student A, Bethany Christian Services Youth and Development Specialist, and asked questions. Mr. Behrendt left at 8:50 a.m. after providing his report to the board as he needed to attend another meeting. Following this discussion, the Board excused Mrs. Fee, Mr. Wojciechowski, Student A, Student A’s parent, and Bethany Christian Services Youth and Development Specialist in order to hold board deliberations on the case concerning Student A. At 10:05 a.m., Member Coles moved to return to regular session. Member Laackman seconded the motion. Motion passed 7-0.

Open Session Administrators, Student A, Student A’s parent, and Bethany Christian Services Youth and Development Specialist returned to the Open Session.

Member Bernecker moved to approve the suspension of Student A from East Grand Rapids Public Schools for the remainder of the 2016-2017 school year. Conditions for re-entry to the high school will be outlined in the appeal decision letter to the parents of Student A. Member Hessler seconded the motion for suspension as presented. Motion passed 7-0.

Any other matters that come before the Board – None

Adjournment

President Wolford adjourned the meeting at 10:05 a.m.


Beth Milanowski, Secretary East Grand Rapids Public Schools Board of Education * Minutes for this meeting will be available in the Superintendent’s Office at 2915 Hall St. SE, East Grand Rapids, MI 49506. The phone number is 235-3535.

** If you plan to attend and have a special need and require accommodation to attend this meeting, please contact Dr. Sara M. Shubel, Superintendent, at 235-3535.

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BUSINESS OFFICE

MEMORANDUM

Date: February 20, 2017

To: Dr. Sara Magaña Shubel, Superintendent

The Board of Education

From: Kevin D. Philipps, Assistant Superintendent of Business

Subject: January 2017 Payment of Bills

APPROVE January General Fund (11) – checks #125903 through check #125965 in the

total amount of $494,526.15.

APPROVE January Athletic Fund (21) – checks #15234 through check #21392, with the

exception of voided check #21380, in the total amount of $72,802.49.

APPROVE January Sinking Fund (41) – check #518 in the amount of $3,120.00.

APPROVE January Capital Projects (43) – checks #312 through check #321 in the total

amount of $65,004.94.

APPROVE January Student Activity Fund (61) – checks #25293 through #25333 in the


APPROVE January Joint Facilities Fund – no checks this month.

APPROVE January Debt Retirement – no checks this month.

KP/jmm

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2017 High School Pool Boiler Replacement

Award Summary & Bid Tab Results

February 20, 2017

OWNER: East Grand Rapids Public Schools 2915 Hall Street, SE Grand Rapids, MI 49506 ARCHITECT: GMB Architecture & Engineering 85 East Eighth Street Suite 200 Holland, MI 49423 CONSTRUCTION MANAGER: Owen-Ames-Kimball Co. 300 Ionia, NW Grand Rapids, MI 49503

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402FR007 Ver 1

2/8/2017

BID CATEGORY CONTRACTOR Base Bid Adjustments

NO

TE

S

TOTAL

1 Plumbing/Mechanical Pleune Mechanical/Plumbing 151,580 151,580

2 Electrical Allied Electric 6,400 6,400

General Conditions Allowance 12,638 12,638

CM Fee Owen-Ames-Kimball 6,825 6,825

Billing Subtotal 177,443 - 177,443

Building Contingency Allowance 17,744 17,744

TOTAL 195,187 195,187

Bid Summary Sheet

Construction Manager: Owen-Ames-Kimball Co.

East Grand Rapids Public Schools


2/8/2017

RECOMMENDED MOTION

1 Plumbing/Mechanical Pleune Mechanical/Plumbing 151,580

2 Electrical Allied Electric 6,400

Fees/Contingency 37,207

Total 195,187

Motion Recommendation


I move that Owen-Ames-Kimball Co. be authorized to issue Letters of Intent, in the amount indicated, to contractors and suppliers listed below, pending

confirmation that all requirements of the Contract Documents have been met. Furthermore, that upon receipt by Owen-Ames-Kimball Co. of the appropriate

documentation, contracts be awarded to these contractors and suppliers by East Grand Rapids Public Schools.



Pleune - Grand Rapids, MI x x $151,580

Andy Egan - Grand Rapids, MI x x $151,700

DHE Plumbing & Mechanical - Hudsonville, MI x x $164,400

NOTES


High School Pool Boiler Replacement

Owen Ames Kimball Co. - Construction Manager

Bid Opening: February 2nd, 2017 at 2:00pm

BID CATEGORY NO. 1 - Mechanical/Plumbing

CONTRACTOR

Bid

Bo

nd

Ad

de

nd

um

BASE BID

Alternates

Allied Electric - Grand Rapids, MI x x $6,400

Bazen Electric - Grand Rapids, MI x x $7,497

Kleyn Electric - Grand Rapids, MI x x $12,900

NOTES





BID CATEGORY NO. 2 - Electrical

CONTRACTOR

Bid

Bo

nd

Ad

de

nd

um

BASE BID

Alternates

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BUSINESS OFFICE

MEMORANDUM

Date: February 20, 2017

To: Dr. Sara Magaña Shubel, Superintendent

The Board of Education

From: Kevin D. Philipps, Assistant Superintendent of Business

Subject: January 2017 Payment of Bills

APPROVE January General Fund (11) – checks #125903 through check #125965 in the


APPROVE January Athletic Fund (21) – checks #15234 through check #21392, with the

exception of voided check #21380, in the total amount of $72,802.49.

APPROVE January Sinking Fund (41) – check #518 in the amount of $3,120.00.

APPROVE January Capital Projects (43) – checks #312 through check #321 in the total

amount of $65,004.94.

APPROVE January Student Activity Fund (61) – checks #25293 through #25333 in the


APPROVE January Joint Facilities Fund – no checks this month.

APPROVE January Debt Retirement – no checks this month.

KP/jmm

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Award Summary & Bid Tab Results

February 20, 2017

OWNER: East Grand Rapids Public Schools 2915 Hall Street, SE Grand Rapids, MI 49506 ARCHITECT: GMB Architecture & Engineering 85 East Eighth Street Suite 200 Holland, MI 49423 CONSTRUCTION MANAGER: Owen-Ames-Kimball Co. 300 Ionia, NW Grand Rapids, MI 49503

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402FR007 Ver 1

2/8/2017

BID CATEGORY CONTRACTOR Base Bid Adjustments

NO

TE

S

TOTAL

1 Plumbing/Mechanical Pleune Mechanical/Plumbing 151,580 151,580

2 Electrical Allied Electric 6,400 6,400

General Conditions Allowance 12,638 12,638

CM Fee Owen-Ames-Kimball 6,825 6,825

Billing Subtotal 177,443 - 177,443

Building Contingency Allowance 17,744 17,744

TOTAL 195,187 195,187

Bid Summary Sheet




2/8/2017

RECOMMENDED MOTION

1 Plumbing/Mechanical Pleune Mechanical/Plumbing 151,580

2 Electrical Allied Electric 6,400

Fees/Contingency 37,207

Total 195,187

Motion Recommendation


I move that Owen-Ames-Kimball Co. be authorized to issue Letters of Intent, in the amount indicated, to contractors and suppliers listed below, pending

confirmation that all requirements of the Contract Documents have been met. Furthermore, that upon receipt by Owen-Ames-Kimball Co. of the appropriate

documentation, contracts be awarded to these contractors and suppliers by East Grand Rapids Public Schools.



Pleune - Grand Rapids, MI x x $151,580

Andy Egan - Grand Rapids, MI x x $151,700

DHE Plumbing & Mechanical - Hudsonville, MI x x $164,400

NOTES





BID CATEGORY NO. 1 - Mechanical/Plumbing

CONTRACTOR

Bid

Bo

nd

Ad

de

nd

um

BASE BID

Alternates

Allied Electric - Grand Rapids, MI x x $6,400

Bazen Electric - Grand Rapids, MI x x $7,497

Kleyn Electric - Grand Rapids, MI x x $12,900

NOTES





BID CATEGORY NO. 2 - Electrical

CONTRACTOR

Bid

Bo

nd

Ad

de

nd

um

BASE BID

Alternates

Our Mission Educating and inspiring each student to navigate successfully in a global community


SPECIAL MEETING of the East Grand Rapids Board of Education Community Board Room at the James E. Morse Administration Center at Woodcliff


Friday, January 27, 2017

MINUTES

A SPECIAL MEETING of the East Grand Rapids Public Schools Board of Education, Kent County, Michigan, was held on Friday,

January 27, 2017, in the Community Board Room at the James E. Morse Administration Center at Woodcliff, 2915 Hall Street SE,

East Grand Rapids, MI 49506.

BOARD OF EDUCATION


Absent: None

Administration: Dr. Sara Shubel, Bill Behrendt, Jenny Fee, Steve Wojciechowski

Other: Brian Schafer, Bethany Christian Services Youth and Development Specialist

Meeting Called to Order President Wolford called the meeting to order at 8:01 a.m.

Acknowledgment of Guests – None

Public Comments –None

Closed Session per Parent Request (Michigan Open Meetings Act, MCLA 15.268, Sec. 8 [b]) Member Bernecker moved to go into Closed Session for the purpose of a discipline hearing at the request of the parent. Member Milanowski supported the motion. By a roll call vote, the motion passed 7-0.

President Wolford described the process that would be used for the discipline hearing concerning Student A.

Board heard administration’s case, heard from parent, Student A, Bethany Christian Services Youth and Development Specialist, and asked questions. Mr. Behrendt left at 8:50 a.m. after providing his report to the board as he needed to attend another meeting. Following this discussion, the Board excused Mrs. Fee, Mr. Wojciechowski, Student A, Student A’s parent, and Bethany Christian Services Youth and Development Specialist in order to hold board deliberations on the case concerning Student A. At 10:05 a.m., Member Coles moved to return to regular session. Member Laackman seconded the motion. Motion passed 7-0.

Open Session Administrators, Student A, Student A’s parent, and Bethany Christian Services Youth and Development Specialist returned to the Open Session.

Member Bernecker moved to approve the suspension of Student A from East Grand Rapids Public Schools for the remainder of the 2016-2017 school year. Conditions for re-entry to the high school will be outlined in the appeal decision letter to the parents of Student A. Member Hessler seconded the motion for suspension as presented. Motion passed 7-0.

Any other matters that come before the Board – None

Adjournment

President Wolford adjourned the meeting at 10:05 a.m.


Beth Milanowski, Secretary East Grand Rapids Public Schools Board of Education * Minutes for this meeting will be available in the Superintendent’s Office at 2915 Hall St. SE, East Grand Rapids, MI 49506. The phone number is 235-3535.

** If you plan to attend and have a special need and require accommodation to attend this meeting, please contact Dr. Sara M. Shubel, Superintendent, at 235-3535.

jmm 01/27/2017

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Our Mission

Educating and inspiring each student

to navigate successfully

in a global community


REGULAR MEETING of the East Grand Rapids Board of Education The James E. Morse Administration Center at Woodcliff


Monday, January 23, 2017

MINUTES

The REGULAR MEETING of the East Grand Rapids Public Schools Board of Education, Kent County, Michigan, was held on Monday,

January 23, 2017, in Community Board Room at the James E. Morse Administration Center, 2915 Hall Street SE, East Grand Rapids, MI 49506.

BOARD OF EDUCATION


Absent: None

Administration: Dr. Sara Magaña Shubel, Jeanne Glowicki, Kevin Philipps, Bill Behrendt, Doug Jenkins, Jenny Fee, Anthony Morey,

Shelly Schram, Carlye Allen, Caroline Breault-Cannon, Craig Weigel Meeting Called to Order

President Wolford called the meeting to order at 6:00 p.m. Acknowledgment of Guests - None

Public Comments - None

Board Secretary’s Report: Communications to and from the Board

The board received an invitation from the Grand Rapids Symphony Friends to attend an orchestra performance in February.

High School Student Council President’s Report - None

PRESENTATION / DISCUSSION ITEMS

CIMS: Cross Indicator Analysis Update – IEP Related Timelines Reviewed - Bill Behrendt, Director of Special Education, provided a brief

report of a Cross Indicator Analysis as a follow-up to an activity related to a Continuous Improvement and Monitoring System (CIMS) activity

assigned in April of 2016. Bill Behrendt, Director of Special Education, reported that out of the 461 IEPs completed during the 2015-2016

school year, 100% of the IEPs met the timely compliance deadlines identified by the State of Michigan. One data error was identified through

this review process. The EGRPS Special Education Department discovered that the data collection system for the State of Michigan does not

recognize the initial date of an IEP when more than one IEP has been held during a count period. As a department, we will monitor this issue

during data submission periods to ensure the absence of false submissions.

School Board Recognition Month-January 2017 – On behalf of the administrative team, Dr. Shubel recognized and thanked the board members

for their dedication and the work they do on behalf of the community, students, and staff. A token of appreciation was presented to each board

member.

ACTION ITEMS - CONSENT AGENDA

Background: In order to save time during the meeting, we are using a Consent Agenda. Items in the Consent Agenda include those that are routine or have been previously discussed by the Board of Education. Any Board Member may request to have any item removed for a separate discussion and vote.

Recommendation: Motion to approve the items in the Consent Agendas, Numbers 8-12.

Approval of Minutes of REGULAR Meeting of 12/05/2016 (Enclosure #8)

Approval of Minutes of SPECIAL Meeting of 01/09/2017-Evaulation Workshop (Enclosure #9)

Approval of Payment of Bills – December 2016 (Enclosure #10)

Second Reading and Approval of New and Revised Policies (Enclosure #11)

Approval of Petition to Strike Personal Property Taxes (Enclosure 12) Member Hessler moved to approve Consent Agenda items 8-12. Member Coles seconded the motion. Motion passed 7-0.

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BOARD OF EDUCATION

January 23, 2017

Page 2

OTHER ACTION ITEMS

Approval of Schools of Choice Resolutions for 2017-2018 – Dr. Shubel (Enclosure #13 a-c)

East Grand Rapids Public Schools has participated in the Kent Intermediate School District Collaborative Schools of Choice Program since its

inception in the 1996-97 school year.

a. Approval of a Resolution to Opt Out of Section 105

Background: East Grand Rapids Public Schools has opted out of the State Choice Plan since the inception of the KISD

Collaborative Schools of Choice Plan in the 1996-97school year.

Recommendation: Motion to pass a resolution to exercise the option permitted by Section 105 of the State School Aid Act of 1979,

as amended by Public Act 300 of 1996, to not accept Section 105 applications of non-resident students from outside

our district, for purposes of operating an intermediate school district-wide schools of choice program in accordance

with Section 105 for the 2017-2018 school year.

Member Coles moved to approve a Resolution to exercise the option permitted by Section 105 of the State School Aid Act of 1979, as

amended by Public Act 300 of 1996, to not accept Section 105 applications of non-resident students from outside our district, for

purposes of operating an intermediate school district-wide schools of choice program in accordance with Section 105 for the 2017-2017

school year. Member Bernecker seconded the motion. Motion passes 7-0.

b. Approval of a Resolution to Opt In of Section 105c

Background: In accordance with Section 105c as permitted in the State School Aid Act, Public Act 119 of 1999, as amended by

Public Act 297 of 2000, it is recommended that East Grand Rapids Public Schools will accept applications for

enrollment from residents of contiguous intermediate school districts for the 2017-2018 school year.

Recommendation: Motion to pass a resolution to exercise the option permitted by Section 105c of the State School Aid Act, Public

Act 119 of 1999, as amended by Public Act 297 of 2000, to accept applications for enrollment from residents of

contiguous intermediate school districts for the 2017-2018 school year.

Member Milanowski moved to approve a Resolution to Opt In to Section 105c for the 2017-2018 school year. Member Coles seconded

the motion. Motion passes 7-0.

c. Approval of a Resolution to Participate in the 2017-2018 Kent Intermediate School District Collaborative Schools of Choice Program

Background: This is the 14th year of the KISD Schools of Choice Program.

Recommendation: Motion to pass a resolution to participate in the Kent ISD Collaborative Schools of Choice Program for the

2017-2018 school year.

Member Hessler moved to approve a Resolution to participate in the Kent ISD Collaborative Schools of Choice Program for the

2017-2017 school year. Member Bernecker seconded the motion. Motion passes 7-0.


Superintendent

Dr. Shubel reported that she was invited by Rep. Winnie Brinks to be her guest at the Governor’s State of the State address. Dr. Shubel

appreciated the invitation and shared highlights of the Governor’s address as it related to education.

Dr. Shubel announced another Academic All-State team from the fall sports season, Girls Golf, and publicly recognized the team for their

accomplishments.

Dr. Shubel announced that the high school We the People team, under the leadership of first year coach, Adam Horos, won the state level

competition and will be moving on to compete in the national competition in Washington, D.C. in April. The team will be invited to the

March 13 board meeting to publicly recognize their accomplishments.

Assistant Superintendent of Business

Kevin Philipps reported on the January Revenue Conference summarizing the results and shared that a projected increase of up to $160 per-

pupil was feasible in the foundation allowance. Additional information will be available when the Governor presents his proposed budget for

2017-2018, which is currently scheduled for early February. As we learn more in February, Philipps will provide an update on the budget and

what that will mean for the EGRPS 2017-2018 budget. We currently have an estimated $75 per-pupil increase in our budget forecast. A

discussion was held among the board.

Assistant Superintendent of Instruction

Jeanne Glowicki shared an overview of the MLK activities and celebrations that took place throughout the district and the continuing diversity

themes that take place throughout the school year. A video of middle school activities was presented and a discussion was held among the

board. The board expressed their appreciation on behalf of the entire community.

BOARD OF EDUCATION

January 23, 2017

Page 3

Board Member Reports

Communications Committee – Member Milanowski reported that a meeting will be scheduled in the near future.

Facilities Committee – No reports.

Finance Committee – No reports.

Joint Facilities Committee – No reports.

Legislative Liaison Committee – Member Welch reported that the committee has tentatively scheduled a Town Hall meeting on April 24, 2017,

inviting legislators to attend.

Personnel Committee – Member Wolford reported that the board attended a required training session provided by the MASB on the

superintendent evaluation rubric. The board learned of the state requirements and that we are already using a similar evaluation model. We will

proceed with the formal superintendent evaluation as previously scheduled in April 2017.

Policy Review Committee – No reports.

Liaisons

EGR Schools Foundation – Member Milanowski reported that the first meeting of 2017 will be held tomorrow evening. Dr. Shubel and Kevin

Philipps met with members of the EGRNow! committee to discuss future plans. Giving Tuesday and the End of Year appeal were very

successful. Grant requests in the amount of $75,000 were funded in the fall grant cycle. The 10th and LAST Hurrah! will be held on April 22

on the top floor of the parking structure in Gaslight Village.

Community Action Council – No reports.

PTO Council – Member Wolford reported that the next meeting will be held on January 30.

Parks & Recreation – No reports.

Superintendent’s Advisory Council (SAC) – Member Coles reported that a meeting was held last week. Topics of discussion included

curriculum, third grade legislation, MLK events, and the Regional Enhancement Millage.

Leadership & Youth Development (LYD) –Member Milanowski reported that a successful Healthy High event was held last week. Existing

programs were reviewed and there will be a focus on middle school programming and opportunities for mentoring throughout the district.

Parent Advocates for Special Education (PASE) – Member Bernecker reported that recent discussions focused on post-secondary transitions.

The next regular board meeting will be held on Monday, February 20, 2017, at 6:00 p.m.

ADJOURNMENT

President Wolford adjourned the meeting at 6:54 p.m.


Beth Milanowski, Secretary

East Grand Rapids Public Schools Board of Education

* Minutes for this meeting will be available in the Superintendent’s Office at 2915 Hall St. SE, East Grand Rapids, MI 49506. The phone number is 235-3535. ** If you plan to attend and have a special need and require accommodation to attend this meeting, please contact Dr. Sara M. Shubel, Superintendent, at 235-3535.

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