Eau Claire Jazz Fest Registration Database

Presented by:

Mark Forgette

Patrick Fritz-Morkin

Riley Schiefelbein

PROJECT PLAN

Eau Claire Jazz, Inc – Registration Database

Recap Eau Claire Jazz Inc.

• Non-profit organization to promote Jazz in the Chippewa Valley

• Run primarily by student volunteers• New organization with many IT

needs

Organizational Problem

• Too much paper usage during festival– 20 reams (10,000 sheets)

• Information spread over several locations– Unnecessary Repetition

• Difficult to produce reports

IT Objective

Integrate a reliable registration database to house school information and produce required reports to aid in the success of the Jazz Festival.

Stakeholders

• Project team• Executive Director• Future volunteers

– IT– System Users

CASE Tools

• MS Visio• MS Access• MS Project

IPOF ModelInput Processing Output

School Information

Director Information

Musicians Information

Adjudicator Information

Other scheduling related info.

Microsoft Access Queries and Sorting

Generate schedule

Room schedule

Payment Reports

Award Reports

Demographic Reports

Emergency Contact Summary

Feedback: Comments from Directors, Schools, and Adjudicators on ease of use and reliability of

sound information and set-up

Overview Gantt / WBS

Gantt / WBS

Gantt / WBS cont.

SYSTEM DESIGN

Use Case

DFD

Web Registration Form

Sequence

Sample ERD

ERD

Sample Report

IMPLEMENTATION PLAN

Testing• Alpha

– Enter test data to ensure from functionality– Create reports based on queries we’ve written– Test cases

• Invalid data• Duplication

• Beta– Select a few users to test system usability

Implementation

• Cut-over installation– Not a very complex system from user

standpoint– Remove duplication of data in two systems

• Database run from a server share on campus

• Organization has access to several computers

Training

• Will train executive director and a few volunteers

• Find IS majors that will want to volunteer for ECJ

• Documentation– Project website– User manual

DEPLOYMENT PLAN

Site

• This slide describes the equipment and facilities

Network Specs

• This slide describes the servers etc…

Security

• Database stored on server that only allows ECJ users.

• Database permissions set to only allow certain ECJ users.

• Files backed up nightly as part of university procedure.

• Possibility of third backup method

Conclusion & Review

• Where are we currently…• Questions