1

EDT

321

Summer Session

File Structure

File TypesNaming and Storing Files

Finding, Using, Copying, and Moving Files

EDT

321

Summer Session 2

Project Files

CreateName and SaveLocateStoreRe-use or reviseCopy Share (attach or upload)

EDT

321

Summer Session 3

Creating

Each document is a FILETemporary until saved

Name Extension Location

CreateNameLocateStoreRe-useCopyShare

EDT

321

Summer Session 4

Data FilesDifferent types of data files

Text Graphics Database Sound Video

Saves student work Proprietary file formats Conversion utilities

CreateNameLocateStore Re-useCopyShare

EDT

321

Summer Session 5

File Names

Descriptive Example: Mary 321 Word Project

Unique Revision: Mary 321 Word Project

Rev

CreateNameLocateStoreRe-useCopyShare

EDT

321

Summer Session 6

Unique File Names

Mary_321.doc

mary 321.docMary 321.doc

mary_321.doc

mary321.doc Mary321.doc

These are all unique file names

EDT

321

Summer Session 7

Naming Rules

Microsoft Windows 95, 98, NT, XP up to 255 characters spaces and some punctuation Cannot use \ / : * ? “ < > |

Macintosh Up to 31 characters Cannot use :

CreateNameLocateStoreRe-useCopyShare

EDT

321

Summer Session 8

File Extensions

Codes for file type PCs add when saving Used by operating system

3 letters preceded by period (.) Example: research paper.doc

CreateNameLocateStoreRe-useCopyShare

CAUTION: PCs usually cannot open files without extensions. Don’t change or

delete an extension unless you know what you are doing.

EDT

321

Summer Session 9

File Extensions

FILE TYPE EXTENSIONText TXT, DOC, PPT

Graphic GIF, JPG, BMP, TIFF

Database XLS, WK4

Sound WAV, AVA

Program COM, SYS, EXE

Backup BAK

Configuration INI

CreateNameLocateStoreRe-useCopyShare

EDT

321

Summer Session 10

No extension listed

Uncheck this box to see file extensions in My Computer or Windows Explorer

Open My Computer, click on Tools, select Folder Options

EDT

321

Summer Session 11

Locations for Files

Organizing Folders Sub folders

3 Locations External disk (floppy, jump drive,

CD) Computer hard drive Network

CreateNameLocateStoreRe-useCopyShare

EDT

321

Summer Session 12

Files in Folders Files are organized

into folders Folders are organized

into directories Directory structure

Root Directory = disk name (e.g., C:\)

Parent Directory = folder or file in the root directory

Sub Directory = folder or file in the parent directory

files

directory

CreateNameLocateStoreRe-useCopyShare

EDT

321

Summer Session 13

Storage LocationsC:/ Local ComputerA:/ or B:/ Floppy drivesD:/, E:/, or F:/ Etc. external or

internal CD Rom DVD Flash or jump drive

M:/, S:/, or T:/ Etc. Network

CreateNameLocateStoreRe-useCopyShare

EDT

321

Summer Session 14

Locating Mary’s File

Root Directory disk name (e.g., A:\)

Parent Directory File in the

parent directory

Floppy Disk = 321 321

Presentations 321 Handouts 321 Projects

Mary 321 Excel Project

Mary 321 Word Project

CreateNameLocateStoreRe-useCopyShare

EDT

321

Summer Session 15

My Computer

Windows Operating System My Computer on Desktop Select location for storing Open drive (double click)

CreateNameLocateStoreRe-useCopyShare

EDT

321

Summer Session 16

CreateNameLocateStoreRe-useCopyShare

Hard Drive

The C:\ Drive Common hard drive designation The “root” directory Views of folders

EDT

321

Summer Session 17

C:\ Details View

Folder information available

CreateNameLocateStoreRe-useCopyShare

EDT

321

Summer Session 18

C:\ Folder Details View

CreateNameLocateStoreRe-useCopyShare

Path name

File Date

File Type

File Size

Files in Palm

Folder

Folders in Palm Folder

Parent Directory

EDT

321

Summer Session 19

My Computer Features

Within My Computer Folders Open Move Copy and Paste Rename Print Delete

CreateNameLocateStoreRe-useCopyShare

EDT

321

Summer Session 20

Windows Explorer

Shows directory structureExpand and collapse levelsManipulate files

Move Copy Rename Open Print Delete

CreateNameLocateStoreRe-useCopyShare

Start>All Programs>Accessories>Windows Explorer

EDT

321

Summer Session 21

Windows Explorer View

CreateNameLocateStoreRe-useCopyShare

EDT

321

Summer Session 22

Exercise

Finish the Path for D = C:\

A

C

D

B

E

CreateNameLocateStoreRe-useCopyShare

File Name? = Root Directory? = File Type? = Parent Directory? = Sub Directory? =

EDT

321

Summer Session 23

ASU Network Drive

Emma http://asu.edu/

emma/ AFS Manager Sub-Directories

Create ownUse www for

class web site

M Drive

CreateNameLocateStoreRe-useCopyShare

EDT

321

Summer Session 24

AFS Manager

Explore the options here

CreateNameLocateStoreRe-useCopyShare

EDT

321

Summer Session 25

Store

“Save” or “Save as” from menu Select location Name file Select extension Click OK

Copy file to another locationCAUTION: do this often while

working on a file.

CreateNameLocateStoreRe-useCopyShare

EDT

321

Summer Session 26

Re-use or Revise

Locate and open file Print Edit

Close or save Close as same file name Save as new file name Save in new location

Same or different name

CreateNameLocateStoreRe-useCopyShare

EDT

321

Summer Session 27

Copy or Share

Copy files Drag to a different disk Select file, choose copy from menu, and

Paste in new location “Save as” in a new location

Share Provide on floppy disk Attach to email Post to AFS space, provide link to web site

CreateNameLocateStoreRe-useCopyShare

EDT

321

Summer Session 28

Summary

File Structure Creating and naming files Locating storage space for files Storing or saving files Re-using and revising files Copying and sharing files