efficiency is key to success projectplan. jail programs programdescriptionstatusbenefit inmate...
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Efficiency is key to successEfficiency is key to success
ProjectProjectPlanPlan
Jail Programs
Program Description Status Benefit
Inmate
Benefit
Taxpayer
Savings
Explanation:
Where does the money collected in the Jail end up?
Revenue collected from “Pay-to-stay” program goes to Public Safety fund. All other monies stay in the 501 Jail fund to benefit inmates and reduce burden upon taxpayers. *DOES NOT GO TO THE GENERAL FUND!
Resource efficiency reduces work load allowing more time to provide better and more services, enhance security & reduce injuries and medial expenses.
Pay-to-Stay Convicted inmates billed for service while incarcerated. Discount offered for quick pay. Billed from private company. This program is not retroactive. Taxpayers do not pay for this service.
Target
December
2010
x x No cost to taxpayers
Revenue TBD
ICare On-line service for family members to purchase commissary items for inmates using debit or credit cards.
Target
Summer x x Revenue TBD
Work Crews Lawn maintenance Done x x Save
$20,000.00
Per year
Large Post Cards Large postcards eliminates contraband, deters nefarious activities, and does not violate inmates rights. Inmates are still allowed legal mail. Reduces deputy workload.
Done x x Resource efficiency
@ reduce workload 2 hr. per day
Touch Pay Kiosk Inmates or family can post bail online using the internet. Done x x Resource efficiency @ reduce workload 3 hr. per day
Est. rev. $2K yr.
Telephone system Looking into enhanced system and use of prepaid cards. Target
Fall x x Rev. last year $46K
Est. rev. $70K
Meals Two hot meals and a cold breakfast
Meets nutritional requirements.
Done x x Save
$52,000.00 yr.
Key: Green/DoneGreen/Done Yellow/workingYellow/working Red/on holdRed/on hold
Jail Programs
Program Description Status Benefit
Inmate
Benefit
Taxpayer
Savings
Medical Currently charging $5.00 per prescription – cost for meds $50K yr
Total cost for medical service: $415K last year.
Now using portable x-ray est. savings $3,5000 per year
Legal Review x Revenue TBD
Included in Pay-to-stay program
Commissary Additional items offered to inmates through vendors. Additional savings on better purchase price.
Done x x Est savings $4.5K
Revenue $5K
Plus % of sales.
Website Advertisement
Charge fee for advertising on jail website Legal Review x x Revenue TBD
New Key System Replaced key system to comply with regulations Done x x Saved $4,912.00
In-house training Purchased 45 training DVDs cost $900.00
Outside training costs $10,000.00 per yr.
Done x x Saved $9,100.00
No cost to taxpayer
Mug & Print Fee Charge fee for service provided Legal Review x Revenue TBD – to
support Court Security
Court Security Current budget $125K = 1.5 FTE
Funding requested through grant
New training program under development
Target
Fall x x Asking for $400K
Jail Garden Reduce cost of food – reduced water bill by half.
Inmates work for shorter sentences.
Food given to food bank for citizens in need.
Done x x Saved $20,000.00
No cost to taxpayers
Large donations
Jail Programs
Program Description Status Benefit
Inmate
Benefit
Taxpayer
Savings
Regionalization of jail facility
Consolidation of services with surrounding counties On Hold x x Savings TBD
Expand bed usage Total=262
Natl statistics consider full at 80%, which equals 210
We currently house 140 and up to 160 short term
Only jail in Southern Oregon auth. by INS 72 hr. holding
Done x x Savings TBD
Revenue TBD
Increase bed rentals Possible contract with Jackson County – 10-20 beds
No impact on our ability to detain Fail To Appear violators
Target
Fall x x Generate revenue
w/o sacrificing local bed space.
Reducing cost lost in Fail to appear
violators
Approximately $2.4 million per year, wasted by individuals not appearing at scheduled court dates. To reduce this cost we are now holding FTA violators until they go to court or post bail.
Done x Savings TBD
Web visitation for inmates
Currently being researched Target
Spring x No comment
PDA for Eagle system
Efficiency measure Researching
x No comment
Fees Project Litany of services for a fee under development On Hold x Revenue TBD
Chaplain Program New system being looked at Research x No Cost
Mental Health Program
Evaluations via web conference being examined Research x X No Cost
Patrol Programs
Program Description Status Benefit
Inmate
Benefit
Taxpayer
Savings
Purchase used vehicles
Required, due to lack of funding. Done x Purchased eleven vehicles for price of two
Community action plan
Deputies required to make personal contacts during shift. Plus reducing fuel and extending life of vehicle.
Done x Savings TBD
Privatization of fleet Lease option – no go Stop ? Savings TBD
Contracts Extended C.J. from 40 to 60 hr.
Also BLM, Marine Board, and USFS
Done x Built into budget
$350,000.00
No cost to taxpayers
Traffic Unit 2 patrol units designated for monitoring traffic Done x No additional cost to taxpayers
20 hr coverage Two 10 hr shifts covering 1,624 sq mi. and 53,000 residents Done x Enhanced patrols equals better response.
In-house trainers Training provided monthly – reducing threat of litigation Done x Savings TBD
Reduced travel expenses
Additional truck purchase
Used truck for river boat patrol Research x Reduced cost
Commercial vehicle inspections
ODOT provides grant monies for vehicle commercial vehicle inspections. Road safety project.
Research x Revenue TBD
Communication Program
Program Description Status Benefit
Inmate
Benefit
Taxpayer
Savings
Dispatch Center Established in-house call center – better utilizing resources and productivity. Now providing 20/7 dispatch service and 24/7 phone coverage
Done x Saving $130K in first year.
Radio system for State Parks
Oregon Caves provided a tower to enhance our communication ability in Southern Josephine County area
Target
Fall x No cost to taxpayers
7 County communications
Radio frequency enabling communication between 7 southern Oregon Law Enforcement centers.
Target
Fall x No cost to taxpayers
General Programs
Program Description Status Benefit
Inmate
Benefit
Taxpayer
Savings
Criterion based analysis project
Computerized performance evaluation system On Hold x TBD
Mitigation of liability
Acquired Grants Various State & Federal grants to support L.E. service. (2 yrs.)
*money cannot supplant employees
Done x 4 FTE = $691K
Road = $16k
COPS Grant Grants applied for and waiting for response (3 yrs.)
*money cannot supplant employees – Not Awarded
NO x 3 FTE
Approx. $600K
Cold Case DNA Investigator Grant
We have 30 unsolved homicides, 19 missing people dating back as far as 1970 that need closure. DNA was not available prior to 2000.
Target
Fall x
Justice of Peace This program would reduce high volume of cases handled in Circuit Court. Expediting court proceedings by removing case burden from Circuit.
Target
Fall xEfficiency measure for Court and convenience to public. Revenue stays local.
VACTICAL School safety program NO xNIXLE A timely public emergency alert system Done x No cost to the
taxpayers
ACIM Public alert system for missing children & elders Done x No cost to the taxpayers
Citizen Advisory Committee
Group of citizens to serve as conduit to public and issues. Strategic planning & focus group.
Done x No cost to the taxpayers
Intern project College/University intern program Done x Benefits student
Benefits S.O.
General Programs
Program Description Status Benefit
Inmate
Benefit
Taxpayer
Savings
Paperless System A computerized system to handle records more efficiently reducing wasted personnel resources. This program will also streamline offices throughout all County offices.
Currently Implementing x No cost to
taxpayers – purchased from forfeiture funds.
Internal 501c3 Accounts
We can accept donations directly supporting the Sheriff Office. Donations are tax deductible.
Done x Lessen burden on taxpayers.
TeleStaff Computerized staffing software program Target
Fall x No cost to taxpayers – paid for through forfeiture funds.
School Programs Active shooter / Drug Awareness / Bomb threats / Boating Safety Done x No cost to taxpayers.
Public Safety “Use of Force” program provided to citizens Done x No cost to taxpayers.
Child Porn Recently Josephine County was ranked #3 in Oregon in terms of dissemination of child porn.
Hold xMetal Crimes State mandated law. We regionalized enforcement Done x No cost to
taxpayers.
Evidence mgmt program
Computerized system to streamline evidence record/tracking Currently
Implementing x No cost to taxpayers
Paid sale proceeds
Commercial Vehicle enforcement
Inspection of commercial vehicles Hold x Revenue TBD
Critical incident stress unit
Specialized team to debrief/confide in critical events. Target
Fall x No cost to taxpayers.
General Programs
Program Description Status Benefit
Inmate
Benefit
Taxpayer
Savings
Young Marines Joint training program for youth. Done x No cost to taxpayers
Relocate Cave Junction Sub-station
Moved to more functional facility, greatly reducing overhead costs
Done x x Savings:
Strengthening purchasing power
Consolidating spending with Sheriff Offices from other Counties Target
Fall x Saving TBD
Streamline hiring process
Reduce time and cost during background, qualification, and induction period
Done x Savings TBD
County HR to assume some
responsibilities
Streamline internal affairs and employee issues Done x Savings TBD
Employee suggestion program
Efficiency proposal Target
Fall x Savings TBD
Adjust working hours
Mitigate overtime Done x Savings TBD
Signed inventory Resource accountability Done x Savings TBD
Purchase surplus MDTs
Computers for vehicles Working x Savings TBD
Kiosk at front counter
Convenience of public in acquiring records Research x Revenue TBD
Project mgmt program
Efficiency measure Research x No cost to taxpayers
General Programs
Program Description Status Benefit
Inmate
Benefit
Taxpayer
Savings
Hazard mitigation
Title III Grant - $53K
Development of an Evacuation plan for Wolf Creek and Sunny Valley area (Plan II). Wildfire Awareness, signs: addresses and routes.
June 2011 x No cost to taxpayers
Records Programs
Program Description Status Benefit
Inmate
Benefit
Taxpayer
Savings
Staffing Enhanced customer service at front counter and 24/7 phone call service
Done x Grant FTE
Analyst New FTE develop crime mapping and information mining for analysis and forecasting.
Done x Grant FTE
Volunteer Programs
Program Description Status Benefit
Inmate
Benefit
Taxpayer
Savings
Sub-Station Personnel to staff sub-stations Done x No cost to taxpayers
Community Policing General patrol, abandon cars, etc. Done x Donated time saving the County approx $150K
Neighborhood Watch Programs for security Done No cost
Boat Ramp Patrol Over-watch Done No cost
Vacation Patrols Vacation home checks Done No cost
Bad Checks Investigating and reparation of bad checks Done No cost
Mounted Horse Posse
Serving special assignments – working County Fair and patrol of County parks
Done No cost
Saving patrol costs
Reserve Deputies Augment normal patrols and serve on special assignments Done No cost
Search & Rescue Respond to rescue/recovery and persons lost Done x Donated time saving the County approx $109K
Volunteer Programs
Program Description Status Benefit
Inmate
Benefit
Taxpayer
Savings
Jail Courtroom Staffing Done x
Savings
TBD
Circuit Court Staffing Done xFamily Court Staffing Done x
Jail Admin Staffing Done xS.O. Admin Staffing Done x
Miscellaneous
Program Description Status Benefit
Inmate
Benefit
Taxpayer
Savings
Young Marines Training for Search & Rescue Done x No Cost
Strengthen Purchase power
Work with other agencies for best pricing Research x Cut Spending
Streamline Hiring process
Implement more efficient process Research x Cut Spending
Commercial Vehicle enforcement
Promote road safety Commercial transports Research x Generate revenue
Project mgmt tool Research x Time savings
Kiosk at front counter
Research x Generate revenue reduce workload
ICE standards Done x x Federal monies pay for stay
Signed inventory Working x Inventory control
No cost
Purchase MDTs Research x Cut Spending
County H.R. assume tasks
Efficiency measure Working x Time saver