efficiency systems
Post on 19-Oct-2014
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from lig lunch and learnTRANSCRIPT
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EFFICIENCY SYSTEMS
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THE NOW HABIT
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THE NOW HABIT
1. CREATE A MENTAL SAFETY NET • If you fall short from time to time, accept that and move forward
• log why you procrastinate
• dont feel bad about it.
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2. USE POSITIVE SELF TALK TO REPROGRAM YOUR ATTITUDES
• Always have a positive dialogue running in your mind
• Focus on results rather than affixing blame
• "I choose to..." rather than "I have to..."
• "I don't have time to play ... " vs "I must take time to play so..."
THE NOW HABIT
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3. USE THE SYMPTOMS OF PROCRASTINATION TO TRIGGER THE CURE
• Use rewards for completion not penalties for delay
• start with short period and small rewards
• build to bigger rewards
THE NOW HABIT
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4.STRATEGICALLY SCHEDULE SOME GUILT-FREE PLAY TIME
• More play time the greater freedom you'll feel
• more motivated to do quality work when required
• create positive work atmosphere
THE NOW HABIT
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5. USE THREE-DIMENSIONAL THINKING AND REVERSE CALENDARS
• break the project down
• start with completion and work backwards
THE NOW HABIT
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6. MAKE WORRY WORK FOR YOU RATHER THAN AGAINST YOU
• What is the worst that can happen? (its not that bad)
• Is there anything tangible i can be doing to achieve my goal?
THE NOW HABIT
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7. CREATE AND USE AN UNSCHEDULE ON A DAILY BASIS
• dont schedule high priority projects
• squeeze them in between scheduled time
THE NOW HABIT
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8. SET A FEW REALISTIC GOALS WHICH DESERVE YOUR ATTENTION
• make commitments only to those goals you can wholeheartedly embrace.
• differentiate between must haves and "nice"
• you can downgrade to "wish"
THE NOW HABIT
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9. LEARN HOW TO WORK IN YOUR MOST PRODUCTIVE FLOW STATE
• in the zone --> no need to procrastinate
• different perception of time
• form positive attitudes about your work
THE NOW HABIT
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10. TURN SETBACKS INTO OPPORTUNITIES TO MOVE FORWARD
• become more resilient
• avoid "I'll try" and "it's not working"
• "how can this work for me"
THE NOW HABIT
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4 HOUR WORKWEEK
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4 HOUR WORKWEEK
D: DEFINITION
• define your actual goals not your perceived goals
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4 HOUR WORKWEEK
E: ELIMINATION
• eliminate the unnecessary
• Parkinson's Law: A task will swell in importance and complexity in relation to the time allotted for its completion
• identify the critical tasks and focus on those
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4 HOUR WORKWEEK
A: AUTOMATION
• have others and automations do what they can
• don't do things unless you are the only one who can do it, right.
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4 HOUR WORKWEEK
L: LIBERATION
• embrace your freedom
• do something meaningful with your time, that will better motivate what you have to do.
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THE 80/20 PRINCIPLE
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THE 80/20 PRINCIPLE
MAIN THOUGHT
• 80 % of results come from 20% of efforts
• Determine the 20% and grow that
• Fix the results on the 80%
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THE 80/20 PRINCIPLE
SECOND FOCUS
• Encourage the top performers not try and increase the overall average.
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THE 80/20 PRINCIPLE
APPLICATIONS
• 20% customers -> 80% profit ... treat them well
• focus on speeding up repeat tasks, ignore one time or low frequency tasks
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THE 80/20 PRINCIPLE
PERSONAL
• Its not about being organized better, but increased productivity
• set your goals according to their reward first
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GETTING THINGS DONE
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GETTING THINGS DONE
THE ART
• A trusted system for capturing everything
• Plan for knowing what to do next
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GETTING THINGS DONE
HORIZONTAL STRESS FREE PRODUCTIVITYCollect Get Everything together
Process Empty your in-box
Organize set up system
Review Keep improving
Do It! Trust your system
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GETTING THINGS DONE
VERTICAL STRESS-FREE PRODUCTIVITY
Define Specify Purpose
Visualize See Perfect Outcome
Think Brainstorm
Organize Components & Sequences
Action Focus on next actions
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7 HABITS OF HIGHLY EFFECTIVE PEOPLE
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7 HABITS
THE SEVEN HABITS
• Be Proactive
• Begin with the end in mind
• Put first things first
• Think win/ win
• Seek First to understand then to be understood
• Synergize
• Sharpen the saw
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POMODORO
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POMODORO
THE POMODORO TECHNIQUE• Choose a task to be accomplished
• Set the Pomodoro to 25 minutes (the Pomodoro is the timer)
• Work on the task until the Pomodoro rings, then put a check on your sheet of paper
• Take a short break (5 minutes is OK)
• Every 4 Pomodoros take a longer break
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• "The Now Habit" - Neil Fiore (Summary Available)
• "4 Hour Workweek" - Timothy Ferriss (Summary Available)
• "The 80/20 Principle" - Richard Koch (Summary Available)
• "Getting things done: The Art of stress-Free Productivity" -David Allen (Summary Available)
• "The 7 Habits of Highly Effective People" -Steven R Covey (Summary Available) (Digital Copy Available)
• "The Pomodoro Technique" - Francesco Cirillo (Apps available in almost every app store)
• "Dealing with Information Overload and Improving Effectiveness" -Scott Hanselman (http://www.infoq.com/presentations/Dealing-with-Information-Overload-and-Improving-Effectiveness)
Resources