eim administration: define employee record
TRANSCRIPT
EIM: Define Employee Record
Defines the Employee Information That will be
captured by the System.
EIM Admin
Employee Information
Manager
Company Profile
EIM Admin
Click Salary Grade fill out
details and Save
Click Corporate title fill out
details and Save
Click Designation fill out
details and Save
Step 1:
Step 2:
Job Information
Step 3:
Defining the Job Information in 3 Step Process
Job Information- Salary Grade
Enter Salary Grade Name
Select Currency
Select Hierarchy
Set the salary either Range or
Slot
Save
Range:You will be setting the Salary Range for this particular Salary Grade.
Mid point will be calculated automatically.
Step 1:
Salary Grade is also referred as Pay Grade.
Job Information-Corporate Title
Enter Company Titles in
Description
Select salary Grade
Select Hierarchy
Save
Top in Hierarchy Should only be ticked if the defined Corporate Title is at the very top.
Step 2:
Company Titles are defined in this section.
Job Profile-Designation
Type in the Designation in
Description
Select Corporate title
Select Hierarchy
SaveBy ticking Senior Management box, designation being specified will be included in reports generated on senior management.
Step 3:Here you defines the designations in the company.
Creating Dynamic Fields
1. Go to ‘HR Admin’ >> ‘EIM
Admin’ >> ‘Dynamic
Fields’
2. Click ‘New ‘ to create a
dynamic fields
3. Enter ‘Description’
4. Enter ‘Data Type’ e.g.
String, Date
5. Enter other relevant data 6. Save data
Any additional information that needs to be captured, can be defined via this. Number of dynamic fields that can be created is unlimited.
1
2
3
45
6
Qualification Information
If employee qualification needs to be recorded, these menu items allow you to define qualification related basic information. This is not a mandatory setup.
-Qualification Types: Internal/External/Academic/Professional-Rating Method of each qualification: Pass/Fail, 1st Class/ 2nd Class -Qualification Classification: Professional Stream 1/ Professional Stream 2, Academic Bachelors Business/Academic Bachelors IT-Qualification: Professional certificate, Bachelors Degree-Qualification Property: Any additional data can be defined here. E.g. Professional certification issue date/expiry date-Subject: Subjects contained in the qualification e.g. BSc subjects-Skill: Communication, special skill-Sub Skill: Presentation, team-Language: English, French, Hindi, Chinese
Membership Information
If memberships the employee holds needs to be recorded, these menu items allow you to define membership related basic information. This is not a mandatory setup.
-Membership Type: e.g. Academic/Professional/Social-Membership: e.g. Fellowship/CIMA, Rotary-Membership Title: In some memberships, a title gets post fixed to the name
Benefits Information
If benefits given to an employee needs to be recorded, these menu items allow you to define benefits related basic information. This is not a mandatory setup.
-Cash Benefit: e.g. Vehicle Allowance-Non-cash Benefit: e.g. laptop, mobile handset-Uniform Type: e.g. Factory Workers, Office Workers-Cash Beneft Assign to Salary Grade: These benefits will applicable to all employees in that salary grade-Non-cash benefit Assign to Salary Grade: These benefits will applicable to all employees in that salary grade
Nexus Information
These are further categorizations that can be defined per employee. This is a mandatory setup but most of the information will be by default available.
-Employee Category: e.g. Office, Factory-Statutory Classification: Some statuaries mandate to define directors, executives etc… This captures such categorization-Employee Group: This is another level of categorization made available. E.g. sed in scenarios to identify employees paid monthly/weekly/fortnightly-Employment Type: Permanent/Probation/Intern/Casual-Employee Title: Dr., Mr., Mrs., Ms., Prof.-Gender Type: Male/Female-Marital Status: Married/Unmarried/Undisclosed-Blood Group: A+, A-, B+, B-, O+, O-, AB+, AB--Attachment Type: What kind of attachment types can be attached against the employee record e.g. CV, Degree Certificate
Census Information
Transport and accommodation options provided for the employee, can be defined via this. This is not a mandatory setup.
-Route Information: The routes the company transport vehicles take to pick up and drop employees-Dwelling Type: Accommodation related details
Nationality and Religion Information
These information come as standard with the setup.
-Nationality: Preloaded with all nationalities-Religion: Preloaded with all religions-Race: Can be used to define the ethnicity
Geographical Locations
Details required to capture employee address. This is a mandatory setup but most data is made available by default.
-Country: Pre loaded with all countries-Province: Provinces/States. Label can be renamed-District: District/Suburb. Label can be renamed-Electorate: Only if applicable
Extra Curricular Activities
Extra curricular activities/interests of the employee that needs to be captured as part of the employee record can be defined here. This is not a mandatory setup.
-Extra Curricular Category: Sports/Interests-Extra Curricular Activity Type: Cricket, Tennis, Mountain Biking, Hiking, Snow, Diving