ellen smart, mid-minnesota legal aid [email protected]
TRANSCRIPT
What is a sanction? A client’s MFIP grant is reduced by 10% to 100%
because the client is not doing something that is required.
Two types of sanctions: Child support sanctions (implemented by the child support
worker) MFIP sanctions implemented by the employment counselor
or a financial worker
Sanction Reductions First sanction: 10% reduction. (Child support sanctions
start at 30% even if it’s the first one.)
Second through sixth sanction: 30% reduction.
Seventh+ sanction: 100% case closure. Client must cure the sanction and reapply before the case will open again.
A grant cannot be sanctioned more than once each month.
Effect on GrantA family of four with no other income receives $621 in cash and $604 in SNAP($1225 total).At 10%, the family’s cash drops to $498.50
(SNAP stays at $604).At 30%, the family’s cash drops to $253.50
(SNAP stays at $604). SNAP can also be reduced if there is not
enough cash to cover the sanction.
Child Support SanctionsClients can be sanctioned for noncooperation with
child support.
Child support sanctions start at 30% . Minn. Stat. § 256J.246, subd. 2.
During the sanction, the client is also cut off Medical Assistance (MA). Minn. Stat. § 256.741, subd. 8(b)(3).
Written notification to the client is required.
Child Support Good Cause
Available to clients who can demonstrate that they or their children may be harmed if a child support case is pursued.
After the client alleges good cause, child support collection efforts must stop while the client works on her good cause application.
Clients are automatically given 20 days, but that time may be extended.
MFIP Sanctions
Sanctions are implemented by the financial worker or employment counselor.
Sanctions can only be implemented by the financial worker if the client misses the initial benefits overview.
Client must be sent a Notice of Intent to Sanction (NOITS) before the sanction is implemented.
Reasons for MFIP Sanctions Not attending an MFIP or employment services
overview. Failing to create/renew/follow an employment plan. Refusal to complete questionnaires or assessments re:
chemical health, mental health, or learning needs. Quitting or not accepting suitable employment. Not attending school. (Parents must attend school if
under 18 and can choose between school and work if under 20.)
Notice of Intent to Sanction (NOITS)A NOITS is the notice your client must receive before
an MFIP sanction is imposed.Things that must be on the NOITS: date, reason for
the sanction, what the client has to do to make it right before the sanction is imposed, a deadline, a language block, and appeal rights (including the client’s right to a conciliation conference with the job counselor).
The client must be given at least 10 days to comply.Watch the reason for the sanction closely. Is it for
failure to do an activity on the plan? If not, is the reason valid?
Implementing a SanctionOnce a NOITS has expired, the job counselor sends a
status update to the county imposing the sanction. The client receives a notice from the county that they are in sanction.
If the status update is not received or processed towards the end of the month (usually after the 22nd), it will not be implemented until the following month.
If your client “cures” a sanction at the end of the month, the next month’s grant will be reduced at first. In a couple of weeks, a supplement will be issued for the difference.
Your Client Gets a NOITS
What is the date on the NOITS? Appeal and/or request a conciliation conference.
Is the NOITS adequate?Did your client fail to do the activity specified
on the NOITS?What is going on with your client? Why
didn’t s/he comply?
Sanction Defenses60 or overClient or household member ill or disabledDomestic violencePersonal or family crisisLack of transportation or child care and other good
cause reasonsChild under 12 months (Minn. Stat. § 256J.561, subd. 3)Employment plan was not appropriate or was asking the
client to do too muchBe creativeClient meets a Family Stabilization Services (FSS)
category
Employment Plan IssuesAre the hours requirements valid? No matter
how many hours are on the plan, clients cannot be sanctioned for doing at least this (Minn. Stat. § 256J.55, subd. 1(c)):87 hours/month in a one-parent household with a
child under 6130 hours/month in a one-parent household with
no children under 655 hours/week total for two-parent households
Does the plan meet the needs of your client? Is your client capable of what the plan requires?
Good Cause ReasonsLack of transportationLack of child careQuit because employment was unsuitableClient or child has to go to courtClient has to go to child’s school because of a
problem (or client has to stay home with child who is suspended)
Client is already in suitable work activitiesOther emergencies like funerals
Creativity
Common-sense reasons which may or may not resonate with the job counselor.
Client is 37 weeks pregnant, and her plan calls for 35 hours of job search per week.
Client is the victim of identity theft, so job search is useless.
Child Under 12 MonthsNot an exemption or good cause but useful in
avoiding sanctions.A household can be exempt from cooperating
with employment services for up to one year if there is a child under 12 months in the household.
Only one parent at a time can use this.12 months total, not 12 months per child.
Client Ill or Disabled
Is your client unable to participate in activities for less than 30 days? Over 30 days?
Less than 30: A doctor’s note should excuse your client from activities for those days.
Over 30: Clients need a more detailed form from their doctor.
Other: Low IQ, learning disabilities, etc.
Household Member Ill or Disabled
Needed in the home (30 days or more)Severe & Persistent Mental Illness (adults)
and Severe Emotional Disorder (children)*Home care/waivered services*Temporary illnesses
* Banked months!
Domestic ViolenceIf violence can explain noncompliance, the
client should develop a family violence waiver (FVW), and the sanction should be cured.
FVW Benefits:FVW clients cannot be sanctioned for failure to
attend group employment services overviews.The months an FVW is in place do not count
towards the 60-month limit.Employment plan requirements can be relaxed
in terms of activities and hours.Extension basis!
Family Violence WaiversPart of the employment plan.Must be written with the client, the
employment counselor, and a person trained in domestic violence (advocate). Each county must have an advocate available.
Requires proof. See Minn. Stat. § 256J.545.Clients cannot be required to get an
OFP/HRO, participate with court proceedings, call the police go to counseling, or take their children to counseling.
Family Violence Waivers and SanctionsOnce a client tells the employment counselor
about domestic violence, a referral to an advocate should be made.
If a client has a FVW, they should not be required to attend a group employment services overview.b
If domestic violence can explain noncompliance, the sanction should be lifted for prior months, too.
Problems with Family Violence WaiversClient tells her job counselor about violence,
and the job counselor does nothing.Job counselor tells the client she have to have
an OFP to qualify or cannot live with the abuser.
Job counselor singlehandedly makes the determination that the violence isn’t serious, recent, or believable.
Renewal issues (job counselor wants additional proof or thinks the client should be “over it by now”).
Seventh Sanction Issues
Before implementing a 100% sanction, the job counselor must follow certain procedures, including attempting to meet with the client. Minn. Stat. § 256J.246, sub. 1(d).
This is the only time job counselors must go back and review prior sanctions even though the appeal time has run, so use this to your advantage! Minn. Stat. § 256J.246, subd. 1(d)(3).
Other Sanction Issues
If a client is in sanction during her 60th month, s/he is not eligible for extensions, so it is important to identify these cases quickly.
Get the sanctions panel from a financial worker if you do not know how many times your client has been sanctioned and a time panel if your client does not know what month s/he is in.
Family Stabilization Services (FSS) If the client receives FSS, there are extra steps the
employment counselor must take before imposing a sanction in Minn. Stat. § 256J.575, subd. 7(d). These are things like attempting a face-to-face meeting and reviewing the file.
Many of the “sanction defenses” are FSS criteria. If the employment counselor should know or suspects your
client qualifies for FSS before it’s been proven, your client should still get FSS’s heightened sanction protection.
In some cases, your client will be moved to an FSS-only employment service provider.
FSS CriteriaParent applying for Social Security benefitsClients with family violence waiversParents 60 or overNon-citizen who has been in the U.S. for under a yearClient ill/incapacitated for over 30 daysHousehold member who meets SED/SPMI standards or
gets waivered servicesNeeded in the homeClient is developmentally disabled/mentally ill/has an IQ
under 80 and has been assessed to be severely limited in ability to find or maintain employment
Client is considered unemployable
Further information Minn. Stat. § 256J DHS Website (http://mn.gov/dhs/)
Combined Manual Employment Service Manuals Bulletins Appeals & Regulations Division (for appeals forms, fax number, etc.) Forms
www.lawhelpmn.org (links to fact sheets and other legal services info)
Hennepin County’s employment services website (information about job counselors and has links to DHS forms and manuals) (http://www.hennepin.us/portal/site/HennepinUS/menuitem.b1ab75471750e40fa01dfb47ccf06498/?vgnextoid=a68891a45c2f3210VgnVCM20000048114689RCRD)