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Enclosure

2012-2013 Final Six-Month Report and Quarter 4 Budget Review

Statement

Meeting: 20 August, 2013

2012-2013 FINAL SIX-MONTH REPORT AND QUARTER 4 BUDGET REVIEW STATEMENT

Reporting on the Implementation of the 2012‐2013 Operational Plan (Year 3 of the Council’s 2010‐2013 Delivery Program)

2012‐2013 End‐of‐Year Report

CONTENTS About this report 2

Summary of progress 3

The services provided by Council 6

Service highlights 7

Issues to note 11

Organisational Sustainability Performance Measures 14

Major Projects 19

Capital Works Program 23

Service Delivery Performance Measures 37

Operational Plan Actions – Exceptions 42

Special Rate Variation Funded Projects 47

Environment Levy Program 51

Quarterly Budget Review Statement 54

Key Terms Used in This Report 74

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ABOUT THIS REPORT The provisions of Integrated Planning and Reporting under the Local Government Act 1993 require that reports are provided to the Council on the progress in implementing the Delivery Program and Operational Plan as follows:

Budget review statement (quarterly); Delivery Program progress report (6‐monthly); and Annual report including audited financial reports (within 5 months

of the end of each financial year). This report provides the legislatively required quarterly budget review statement, as well as the final 6‐month Delivery Program progress report for 2012‐2013.

The Purpose of Quarterly / Six‐Monthly Reports Quarterly and Six‐Monthly Reports have been designed:

To meet legislative requirements (transparency and accountability); To provide a practical assessment of how the Council is tracking

overall – whether we are delivering against our commitments on time and within budget; and

To demonstrate results / achievements and to formally document any issues that arise that impact on service delivery commitments.

How the Council will be assessing progress in 2012‐2013 Budget Review Statement The budget review statement must include details on the general financial position of the Council and if this position is regarded as unsatisfactory, also include recommendations for remedial action. The budget review statement will be provided to the Council as follows:

Quarter 1 (July to September 2012) – reported in November 2012 Quarter 2 (October to December 2012) – reported in February 2013 Quarter 3 (January to March 2013) – reported in May 2013 Quarter 4 (April to June 2013) – reported in August 2013

Delivery Program and Operational Plan progress report The method for assessing progress in implementing the Council’s Delivery Program and Operational Plan includes: Qualitative Community Survey – used to measure perceptions of key

stakeholders on service performance results (reported at the end of the financial year)

Quantitative asset based measures – used to measure actual improvement in built asset condition e.g. roads, footpaths, pools (reported at the end of the council term)

Action / project progress – tracking whether actions / projects are being delivered as planned on time and within budget

Other service measures – used to measure specific “on the ground” results achieved by different services (reported at the end of the financial year)

Quantitative Quadruple Bottom Line (QBL) measures – used to measure Council’s environmental, social, financial and governance performance against the sixth Principal Activity of Civic Leadership – Good Government (reported at the end of the financial year)

Progress on the implementation of the 2010‐2013 Delivery Program and 2012‐2013 Operational Plan will be provided to the Council as follows: First six months (July to December 2012) – reported in February 2013 Final six months (January to June 2013) – reported in August 2013

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SUMMARY OF PROGRESS

Major Project Milestones Major Projects are those one‐off projects that a have a significant capital component and / or requires significant financial / staff resources / community consultation usually over more than one financial year. As at 30 June 2013: •93% of Major Project milestones for 2012‐2013 were completed as planned (refer to page 19).

Capital Works Projects Capital projects are those projects that involve the planning and construction of new built assets or the improvement of existing built assets, such as footpaths, signage, roads and community halls. As at 30 June 2013: • 94% of Capital Works Program projects were completed as planned (excluding Major Project milestones with a capital component) (refer to page 23). Other Operational Plan Actions The Council has committed to delivering a wide range of actions and projects through its service delivery commitments. As at 30 June 2013 96% of other Operational Plan actions were completed as planned (refer to page 42).

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SUMMARY OF PROGRESS Organisational Sustainability (QBL) Performance Measures: Quantitative measures are used to assess the Council’s quadruple bottom line performance ‐ governance, environmental, social and financial performance. Together they provide an indication of how sustainable we are as an organisation. As at 30 June 2013: •87% of Organisational Sustainability Performance Measure targets for 2012‐2013 were achieved with an additional 4% within 10% of target (refer to page 14). Service Delivery Performance Measures The Council has committed to a number performance measures to track if services have been delivered as planned in terms of the service delivery outputs. As at 30 June 2013: 89% of other Service Delivery Performance Measure targets were achieved with an additional 4% within 10% of target (refer to page 37).

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Includes depreciation Includes capital grants and contributions

As at 30 June, 91% of the Council’s budget has been expended. As at 30 June, 101% of the Council’s income has been received.

SUMMARY OF PROGRESS Budget Summary The following graphs provide a summary of how the Council is tracking in terms of the operating expenditure and revenue.

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PROVIDING GOOD GOVERNMENT

SUSTAINABLE ECONOMY

Some services contribute to multiple Key Direction goals. They are represented here under the primary Key Direction.

LOOKING AFTER ENVIRONMENT

USING LAND AND MOVING AROUND

LOOKING AFTER PEOPLE

THE SERVICES PROVIDED BY COUNCIL

Services Asset Planning City‐wide Strategic Planning Corporate Strategic Planning and Reporting Financial Management Governance and Risk People and Safety

Other internal services supporting external service delivery include Central Warehousing and Purchasing, Customer Service, Fleet, Information Solutions, Operational Buildings, Facilities and Property

Services Environmental Sustainability Waste Resource Management Water Resource Management

Services Burials and Ashes Placement Land Use Management Town Centres Transport and Public Access

Services Child Care Community Development Cultural Development Environmental Health and Regulatory Compliance Emergency Management Libraries and Information Sport and Recreation

Services Economic Development and Tourism

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SERVICE HIGHLIGHTS April to June 2013 LOOKING AFTER ENVIRONMENT Environmental Sustainability: A Council program is dramatically improving the condition of Glenbrook Lagoon

by tackling a water‐weed infestation that has choked the Lagoon for many years. So far, Council’s control program has successfully reduced the amount of Cabomba in the lagoon by 95% since December 2012. The Glenbrook Lagoon project is funded by Council’s local Environment Levy and the Federal Government’s Caring for Our Country Initiative.

Lagoon waters clear of Cabomba weed after treatment

A pilot environmental education program, BioBlitz, hosted by Blue Mountains City Council recently proved to be a big hit with 130 students from Blackheath, Katoomba North, Katoomba and Wentworth Falls Public Schools learning in a very different type of classroom. Held in The Gully, a place of Aboriginal significance in Katoomba, students connected with nature in a big outdoor swampy classroom, learning about local Aboriginal heritage and culture, water quality testing, water bugs and caring for the bush. The BioBlitz environmental education program is funded through Blue Mountains City Council’s Environment Levy.

Blue Mountains students get up close and personal with waterbugs during Council’s outdoor

environmental education classroom experience, BioBlitz

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Waste Resource Management: The development of a new Waste Strategy was progressed. A Waste Options

Study was completed, identifying all the feasible options available to the Blue Mountains. The community were engaged through workshops in Blaxland, Lawson and Katoomba, an activity at the Springwood Festival, a consultation booklet including a survey, an online survey and online forum. Almost 500 people provided input into the future of waste management in the Blue Mountains. A report on the outcomes of community consultation was completed in Quarter 4.

Water Resource management Blue Mountains City Council working with the Roads and Maritime Services

(RMS), received a “Highly Commended” for their Multi Purposes ECO Garden in Lawson under the Excellence in Infrastructure category of the 2012 NSW Stormwater Industry Association awards.

LOOKING AFTER PEOPLE Community Development: Council approved a total of almost $53,000 in donations to a diverse range of

services to address the needs of local residents, as part of the 2013 Community Donations Program. The 2013 Community Donations Program will contribute to projects such as Christmas emergency food relief funds, educational equipment and experiences in school childcare services, cultural programs and supports activities for local neighbourhood centres.

Blue Mountains City Council and community marked the International Day Against Homophobia and Transphobia (IDAHO) on Friday 17 May with a breakfast and Rainbow flag‐raising ceremony to celebrate diversity and Lesbian, Gay, Bisexual, Transgender and Intersex (LGBTI) people in our community. IDAHO 2013 in the Blue Mountains is a partnership between BMCC, Pink Mountains, Wimlah Women and Children’s Refuge, Blue Mountains Women’s Health and Resource Centre, Blue Mountains Family Support Service, Blackheath Area Neighbourhood Centre, Springwood Neighbourhood Centre Cooperative and the local community.

The selection of a construction tender for the new Hazelwood Childcare Centre in Hazelbrook by Blue Mountains City Council was made at the 4 June 2013 Council Meeting. The construction of the new Childcare Centre located in Glendarrah Street in Hazelbrook, operated by licensee Connect Child and Family services, will deliver a contemporary, high quality, sustainable and family friendly facility to the Blue Mountains community. Construction of the Hazelwood Childcare Centre, designed by JHD Architects, will be undertaken by Keystone Projects Group P/L. Construction of the centre is due to commence in June 2013 and includes the demolition of the existing two storey residence located on the site. The child care centre is funded by the Australian Government Department of Education, Employment and Workplace Relations.

Cultural Development: On the 28 May 2013, Blue Mountains City Council hosted the major

commemorative event of the 2013 Crossings Bicentenary program attended by a 500 strong crowd, including, descendants of the explorers and their party, surveyors, dignitaries, neighbouring councils, historical, heritage and community representatives and local school students. The Mt York event provided an opportunity for an important civic acknowledgement of the profound impact of the crossing, the subsequent road building, and then European settlement, on the country and culture of the Darkinjung, Darug, Dharawal, Gundungurra, Wanaruah and Wiradjuri people.

A tale that Grew in the Telling: (L to R) Mayor, Hawkesbury City Council, Cr Kim Ford; Mayor, Lithgow City Council, Cr Maree Statham and Mayor, City of Blue Mountains, Cr Daniel Myles unveil the plaque to officially commemorate the Blue Mountains Crossings Bicentenary, in the spirit of a truly regional, community‐inspired historic event

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Environmental Health and Regulatory Compliance: Recent changes to the NSW Swimming Pools Act 1992 include new

responsibilities for both pool owners and Blue Mountains City Council designed to enhance the safety of children under the age of five years around private (‘backyard’) swimming pools. In line with the requirements of the new Act, Council commenced a review of its swimming pool inspection program, which currently extends to a total of approximately 400 inspections of 200 properties with swimming pools. To assist Council to develop a new program for the inspection of swimming pool safety barriers, community comments were sought on issues such as the frequency of inspections and inspection fees.

Libraries and Information: The Crossing the Barrier exhibition was a joint project with Penrith, Lithgow

and Blue Mountains Libraries as part of the 2013 Crossings Bicentennary. The exhibition was shown at Blue Mountains for June (Monday 3 June—Friday 14 June, Springwood Library, Monday 17 June—Friday 28 June, Katoomba Library). The travelling exhibition was funded by a Grant from the Department of Sustainability, Environment, Water, Population and Communities.

Sport and Recreation: The Plan of Management for Medlow Bath was adopted at the 23 April 2013

Council Meeting. The Plan of Management for Kingsford Smith Memorial Park, Katoomba was

adopted at the 4 June 2013 Council Meeting. The upgrade of the fitness complex at the Springwood Aquatic and Fitness

Centre was completed including new carpet and free weight machines.

USING LAND AND MOVING AROUND Town Centres: Residents and autumn visitors to Leura Mall have been enjoying a new,

sustainable, architecturally‐designed public toilet facility provided courtesy of Blue Mountains City Council in partnership with the Leura Village Association (LVA) providing a contribution of $20,000. Built by Cranebrook Constructions Pty Ltd, the project includes a new accessible toilet, including a baby change facility, and adjacent landscaping and pedestrian linkages to Leura Mall.

Leura Public Toilet

Transport and Public Access: The Council supported the 2013 'Yellow Ribbon' Road Safety Campaign. The outcomes of the Katoomba Traffic Study were reported to the 4 June 2013

Council Meeting. Consultation and analysis of the traffic and parking operation, and consideration of pedestrian, cycling and bus operations in the town centre identified a number of priority areas and recommended actions for improvements. The Council resolved to implement the recommended actions contained, as funding allows.

The Council adopted the continuation of the sealing of unsealed roads at various locations within the 2013‐2014 financial year, subject to detailed design and assessment and consultation with affected residents.

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SUSTAINABLE ECONOMY Economic Development and Tourism: At the 14 May 2013 Council Meeting, the Council endorsed the Blue Mountains

Economic Enterprise Employment Generating Initiative ‐ Creative Industries Cluster with the allocation of fifty thousand dollars held in restricted reserve.

PROVIDING GOOD GOVERNMENT Governance: The Council adopted the Privacy Management Plan 2013 based on the Division

of Local Government’s revised Model Privacy Management Plan at the 23 April 2013 Council Meeting and submitted the adopted Privacy Management Plan 2013 to the NSW Privacy Commissioner.

Corporate Strategic Planning and Reporting: The Independent Pricing & Regulatory Tribunal (IPART)

announced on the 11 June 2013 that it had approved in full, Blue Mountains City Council’s application to continue its current special rate variation for infrastructure on an ongoing basis. In assessing the application IPART found that Council had fully met all criteria, including demonstrating a clear need for the continued revenue. Council had appropriately engaged its community about the proposal and was taking steps to improve productivity and contain costs. This additional income is in line with the Council’s strategy for achieving a financially sustainable Council, allowing the Council to continue to provide valuable services to the community.

The newly elected Council adopted its new suite of Integrated Plans at the 25 June 2013 Council Meeting. These plans provide details about community aspirations and priorities and about how the Council is responding to these in the short and long term. The plans give details about the services, facilities and infrastructure the Council will provide and shows how much the Council will be spending on these services.

The Council adopted the “Blue Mountains City Council Service Framework ‐Guidelines for Achieving Best Value Services that Meet Community Needs” for implementation over 2013‐2017 at the 25 June 2013 Council Meeting. The Council’s Service Framework presents guidelines to achieve best value services that meets community needs at levels affordable by the Council. The framework outlines key service provision principles and guidelines for the planning, review and realignment of services.

City‐wide Strategic Planning: The Council adopted the Blue Mountains Planning Agreements Policy as its

policy for the negotiation and development of Planning Agreements, as provided for by the Environmental Planning and Assessment Act 1979. Planning agreements are an alternative mechanism provided for by the planning legislation for securing planning benefits as a result of development, in place of contributions made under Section 94 or Section 94A of the Environmental Planning and Assessment Act. They can be used to secure a diverse range of planning benefits and are quite widely used by Councils in certain situations.

Financial Management:

A review of GST on all fees and charges was completed with adjustments made to the 2013‐2014 Fees and Charges as required.

The Investment Policy and Strategy review was completed in June 2013.

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ISSUES TO NOTE Standard Instrument Local Environment Plan During Quarter 4, the Council made positive progress in its preparation of a Standard Instrument LEP (SILEP) to meet NSW Government requirements while maintaining its strong land use and development standards, and environmental protection measures for a City within a World Heritage Area National Park.

At the 23 April Council Meeting, the Council adopted on a without prejudice basis the Draft Blue Mountains Local Environmental Plan 2013 (Draft SILEP), which has been prepared according to the NSW Standard Instrument. The Draft SILEP was referred to the Department for confirmation by the Policy unit and Parliamentary Counsels office, as the general acceptability of the Council’s proposals. To support the commencement of the Draft SILEP, the Council also resolved on 23 April 2013 to prepare a new Comprehensive Development Control Plan (DCP).

At the 4 June 2013 Council Meeting the Council endorsed the Communication and Consultation Strategy for advising the community about the Draft Standard Instrument based Local Environmental Plan.

Once the Council has adopted the Draft SILEP, probably in September 2013, the community are assured the Draft SILEP, accompanying maps and all relevant background studies will be available and consultation with the Blue Mountains community will be encouraged. Local Government Reforms There have been a suite of NSW Government reforms released during 2012‐2013 that impact on NSW local councils including: NSW State Plan 2021 review; Draft Metropolitan Strategy for Sydney 2031 and the Western Sydney and Blue

Mountains Regional Action Plan reviews; The Independent Local Government Review Panel ‘Future Directions for Local;

Government’ and related TCorp Financial Sustainability reports; The Local Government Act Discussion Paper; The Swimming Pools Act review; and The Companion Animals Taskforce Discussion Paper.

Councils across the State have been faced with the challenge of making sense of each proposed reform for their respective communities. During Quarter 4, Council has dedicated significant resources and expertise to its involvement in the NSW reform processes to advocate for the values and expectations of the Blue Mountains community, to be met now and in the longer term. Council has and will continue to take every opportunity to participate in consultations with the NSW Government on the suite of local government reforms. The Council has made a number of submissions including: NSW Companion Animals Task Force Report: The Council lodged a submission

on the NSW Companion Animals Taskforce Report on 29 April 2013. The Companion Animals Taskforce Report was prepared in response to submissions received following exhibition of the Companion Animals Taskforce Discussion Paper in May 2012. The Recommendations in the Report are generally consistent with the Council’s previous adopted position in relation to proposed changes to the Companion Animals Act.

Draft Metropolitan Strategy: At the Council Meeting of 14 May 2013, the Council resolved to makes a submission to the Department of Planning and Infrastructure’s Draft Metropolitan Strategy including Council's clear opposition to the lower mountains being classified as metropolitan. The revised Draft Metropolitan Strategy is an important plank in the range of planning reforms being introduced by the State Government. It will be a key driver in shaping the future of Metropolitan Sydney, and will set the framework for the subsidiary policies that will be introduced through the Government’s planning reforms through the White Paper, such as the sub‐regional planning strategies, sub‐regional delivery plans and the Local Plans. The submission was lodged with the Department on the 14 June 2013.

NSW Planning White Paper: The NSW Government released the New Planning System for NSW White Paper on Tuesday 16 April 2013. The reform of the NSW Planning system represents the most significant review of the planning legislation for a generation. The release of the White Paper and the implications for the Standard Instrument Based Local Environment Plan was reported to the 23 April 2013 Council Meeting. After reviewing the highly complex White Paper in detail to better understand the implications of the proposed reforms on its existing planning framework and on the City of Blue Mountains, the Council lodged its submission with the Department on the 27 June 2013. The submission was based on recommendations as endorsed at the 25 June 2013 Council Meeting.

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Future Directions for NSW Local Government: The Council endorsed the submission to the Independent Local Government Review Panel on their paper ‘Future Directions for NSW Local Government: Twenty Essential Steps (April 2013)’ at the 25 June 2013 Council Meeting. The Independent Local Government Review Panel (the Panel) was established by the Minister for Local Government in March 2012 after the Destination 2036 Forum (held in Dubbo in 2011) to develop options for local government governance models, structures and boundary changes to improve the strength and effectiveness of local government. The Panel’s paper is a Stage 3 progress report and formed the basis for further consultation. In summary, the Council supports the majority of the Panel’s proposals though does not agree with a few proposals including some that may effectively reduce rating and grant revenues.

Local Government Act: The Council endorsed the submission to the Local Government Acts Taskforce on their Discussion Paper ‘A New Local Government Act for NSW (April 2013)’ at the 25 June Council Meeting. The Discussion Paper outlined the options and proposals for a new local government act. It is proposed that the new act will be flexible, principles based and where possible avoids excessive prescription, is written in plain language and is in a logical form. The Council’s submission was generally highly supportive, with a few exceptions.

Vote Yes Referendum At the 4 June 2013 Council Meeting the Council affirmed its support for formal recognition of Local Government as a third tier of government within the Australian system of government to enable direct financial Federal funding. The Council also resolved to support the Australian Local Government Association and Local Government NSW campaign for a Vote Yes referendum on constitutional recognition of Local Government to be held at the Federal Government Election. Council will be actively promoting the Vote Yes referendum campaign to the Blue Mountains community in the lead up to the Federal Government Election, and the importance of constitutional recognition to securing direct Australian government funding for local communities in the future.

Sydney Water Effluent Blue Mountains City Council expressed its deep disappointment and dismay with Sydney Water’s decision to proceed with the sudden phase out of its subsidised sewage pump‐out scheme, leaving residents to pick up the hefty tab. In March 2013, Sydney Water wrote to customers currently serviced under the scheme, advising that from 1st July this year, the subsidy, which allowed customers to be charged at a rate equivalent to having a sewer service, would start to phase out. On 7 June, Sydney Water responded to Council’s request for a 3‐month extension to its existing pump out contract, under the current terms. Council’s current contract to provide pump out services to Sydney Water customers was due to expire on 30 June 2013. The granting of the 3‐month extension is a positive step by Sydney Water, however it is only a stop‐gap measure which Council initiated to avoid leaving affected residents high and dry in the short term. At the 25 June 2013 Council Meeting, the Council adopted the recommendation that the Council decline the request for a new contract at a reduced subsidy (which in effect would commence implementation of the phase out of the subsidy by Sydney Water) and write to the relevant stakeholders urging a review of Sydney Water’s decision. Discussions on feasible alternatives continue to take place with the relevant agencies. Depreciation Along with all NSW Councils, Blue Mountains City Council has been in the process of improving the maturity of its asset value and depreciation data and this has also been supported by the Division of Local Government’s staged revaluation of all Council assets. The Council has also reviewed and adopted an Asset Management Strategy and Plans. A review of Councils depreciation was undertaken in 2012‐2013 of its existing asset register and subsequent revaluations in accordance with AASB116 and the Australian Infrastructure Financial Management Guidelines (AIFMG). This process was undertaken for the following infrastructure categories:

Transport Assets – Roads, bridges, footpaths, kerb and street furniture Stormwater Drainage Assets – Conduits, pits and structures, stormwater

quality improvement devices Depreciable Land Improvements – Playground Equipment

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Other Structures ‐ Natural Areas (walking tracks and associated depreciable assets), Fire Trails (trails and associated depreciable assets), Parks and Recreation assets, Cemetery assets

The revaluation of Council Assets is using evidence based methodologies which includes a review of the useful lives of the different assets and the applicable unit rates. Sampling has most recently focused on natural assets, stormwater and transport assets. Intensive asset modelling work is still being conducted, however preliminary indications suggest that the Council’s depreciation expense will reduce favourably and significantly by an amount in the order of $15 million compared to the Council’s 2011‐2012 Annual Financial Statement result. The 2012‐2013 results will be reviewed and audited by the Council’s independent external auditors over the coming months and the final outcome will be reported to the Council with its 2012‐2013 Audited Financial Statements in November 2013. Subject to confirmation of this outcome this signals a much improved Operating result and a significant step in progress towards achieving a financially sustainable organisation.

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ORGANISATIONAL SUSTAINABILITY (Quadruple Bottom Line) PERFORMANCE MEASURES Quantitative measures are used to assess the Council’s quadruple bottom line performance ‐ governance, environmental, social and financial performance. Together they provide an indication of how sustainable we are as an organisation.

TARGET MET OR EXCEEDED

WITHIN 10% OF TARGET

BELOW TARGET

NYA = Not yet available The following table presents the results for the Organisational Sustainability (QBL) Performance Measures as at 30 June 2013.

GOVERNANCE

Objective Measure Annual Target Result as at 30 June 2013

Comment

Maintained or improved customer service / satisfaction

Overall community satisfaction with the Council’s performance

Equal to or greater than a rating of 3 3.4

Based on the Community Survey mean satisfaction score out of a maximum rating of 5 This result is consistent with the previous year, the highest results achieved since 1996.

Overall community satisfaction with staff performance


Based on the Community Survey mean satisfaction score out of a maximum rating of 5 Staff performance results continue to be highly positive with this result consistent with the previous years.

Overall community satisfaction with Councillor performance


Based on the Community Survey mean satisfaction score out of a maximum rating of 5 This result is 0.1 of a rating point higher than the previous year and is a marked improvement compared to the previous year.

Overall community perception of value for money against services received


Based on the Community Survey mean satisfaction score out of a maximum rating of 5 This positive result is consistent with the previous year.

87% of Organisational Sustainability Performance Measure targets for 2012‐2013 were achieved with an additional 4% achieved within 10%.

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GOVERNANCE


Comment

Customer service requests completion rate ‐ General

Equal to or greater than 85% 84%

Expressed as a percentage completed on time (according to customer service standards) divided by the number received This result has slightly dropped by 1% compared to the previous year.

Customer service requests completion rate ‐ Councillor


Expressed as a percentage completed on time (according to customer service standards) divided by the number received This positive result is consistent with the previous year.

Customer service requests completion rate ‐ Council resolutions

Equal to or greater than 80%

94%

Expressed as a percentage completed on time (in according agreed timeframes) divided by the number received

Correspondence completion rate


Expressed as a percentage completed on time (according to customer service standards) divided by the number received This positive result is a 2% increase compared to the previous year and is the highest result compared to the previous four years.

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Note: Due to data availability these results are based on the period 1 April 2012 to 31 March 2013. A new system to record data and calculate the results was introduced for 2012‐2013.

ENVIRONMENTAL


Comment

Reduced resource consumption by the Council

The Council’s energy consumption from Corporate operations

20% reduction of 2007/2008 levels by 2013/2014, which equates to 30,906 GJ 2012‐2013 annualised target = 32,194 GJ

26,727 GJ

Based on utility accounts (gigajoules – GJ) and includes electricity and gas consumption Electricity consumption has remained relatively similar to the previous financial year, reducing by 232 GJ overall. Springwood Aquatic Centre has reduced its electricity consumption significantly due to the installation of a Bauer Control System for Heating Ventilation and Air Conditioning (HVAC). Lawson Aquatic Centre has had new gas heaters installed which has reduced its electricity consumption and improved energy efficiency. These have been offset by an increase in electricity at Glenbrook Swim Centre as this is the first year that the enclosed pool has been open all year round as well as the Blue Mountains Cultural Centre coming online. Gas consumption has reduced dramatically on the previous year by 75% which accounts for the significant drop in overall energy use for the Council. Contributing factors include the hot, fine weather for the 2012‐2013 period in particular around summer, resulting in heating systems at the Aquatic Centres not needing to be used and in addition, the Solar Systems installed at various sites have increased heating efficiency across the board.

The Council's greenhouse gas emissions from corporate operations

10% reduction of 2007/2008 levels by 2013/2014, which equates to 12,999 CO2 t‐e 2012‐2013 annualised target = 13,239 CO2t‐e

13,406 CO2t‐e

Based on utility accounts (tonnes CO2 equivalent) – including gas, electricity, fleet, waste and street lights The annualised target for 2012‐2013 was exceeded by 166 tonnes. In 2012‐2013 the Blue Mountains Cultural Centre in Katoomba came online which is one of the top 10 electricity usage sites. However the installation of a Bauer Control System for Heating Ventilation and Air Conditioning (HVAC) at Springwood Aquatic & Fitness Centre has contributed to a reduction in greenhouse gas emissions.

The Council’s potable water consumed from corporate operations

20% reduction of 2002/2003 levels by 2010, extended to 2013/2014, which is equivalent to 123,402kL 2012‐2013 annualised target = 127,259

103,036 KL

Based on utility accounts (kilolitres – KL) Compared to 2011‐2012, there has been a 5% reduction in water usage. A new sock filtration system was installed at Springwood Aquatic Centre which reduces the number of back washes that have to be carried out. The new public toilets at Bulls Camp, Megalong Valley, Glenbrook and Leura have also had water tanks installed. Note that these figures do not include water consumption at the Blue Mountains Cultural Centre.

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SOCIAL


Comment

A safe, skilled and diverse workforce

Overall staff satisfaction with the Council as an employer

Equal to or greater than 70% 76.8%

Based on annual Staff Survey result This result is above target however slightly lower than the previous year result of 77.3%.

Quality of organisational leadership Equal to or greater than 70%

75.9%

Based on annual Staff Survey result ‐ combination of results of several questions This result is above target however slightly lower than the previous year result of 77.1%.

Staff turnover Equal to or less than 10% 5.2%

Total Number of Voluntary Separations (Annualised) This result, well within target has only decreased by 0.5% compared to 2011‐2012.

Indigenous Workforce Participation Rate Equal to or greater than 2%

1.4%

Total employment (FTEs) divided by number of indigenous employees (FTEs) The target was not met and decreased slightly compared to 2011‐2012. There will be further focus on this area in 2013‐2014.

Trainee/Apprentice/Cadet Participation Rate Equal to or greater than 2.5%

3.1%

Total employment (FTEs) divided by number of trainees / apprentices / cadets (FTEs) This is a positive result, increasing from 2.84 in 2012‐2013.

Lost time injury frequency rate Equal to or less than 30

27.04

Number of lost time injuries per million hours worked, on a rolling 12 month basis, calculated in accordance with Australian Standard This is a positive result decreasing from 32.13 in 2011‐2012 and now achieving the target.

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FINANCIAL

Objective Measure Target Projected Result as at 30 June 2013

Comment

A financially sustainable Council

Operating Result from Continuing Operations ‐$12.259 million per quarter 3 budget review (Proposed long‐term target of >$0)

‐$3.814 million

Total operating revenue less total operating expenses (including depreciation and excluding capital expenditure, capital grants and capital movements)

Operating* Balance Ratio 22% per quarter 3 budget review

4% Operating result from continuing operations divided by operating revenue

Unrestricted Working Capital Maintained between $1.5 – $1.6 million

$1.762 million

Unrestricted current assets less unrestricted current liabilities

Current Ratio (Unrestricted) Maintained in the green or amber bands Over 2: 1 = GREEN 1:1 to 2:1 = AMBER Less than 1:1 = RED Over 10:1 = RED

NYA

Current Assets less Externally Restricted Current Assets divided by Current Liabilities less Specific Purpose Current Liabilities

Rates & Annual Charges Coverage Ratio > 40% through 2010‐2020 59% Rates and annual charges as a percentage of operating revenue

Rates and Annual Charges Outstanding < 5% through 2010‐2020 4.08%

Rates and annual charges outstanding as a percentage of Rates and annual charges collectible

Asset Renewal Ratio (Buildings & Infrastructure) (Proposed long‐term target of 1:1) NYA

Asset Renewals (Buildings & Infrastructure) divided by Depreciation, Amortisation & Impairment (Buildings & Infrastructure)

Debt Service Ratio Maintained at less than 10% through 2010‐2020 7.29%

Interest divided by Operating Revenue



BELOW TARGET

NYA = Not yet available

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MAJOR PROJECTS The Council is delivering a number of Major Projects during 2012‐2013. Major Projects are those one‐off projects that a have a significant capital component and / or requires significant financial / staff resources / community consultation usually over more than one financial year. The table following table presents the details for the Major Project Milestones as at 31 December 2012.

Service Major Project

Major Project Milestones 2012‐2013

Status at 30 June 2013

Comment

Capital Budget*

Capital Expenditure

to 30 June

2013 Community Development Cultural Development

Springwood Community and Cultural Facilities Upgrade

Continue detailed design, construction documentation, seek development approval and tenders for construction of the Springwood Community and Cultural Facilities Upgrade project (W949)

Complete The tender documentation for the Springwood Community and Cultural Facilities upgrade was completed. Negotiations with tenderer Kane Constructions commenced in June with the contract signed 11 July 2013 and works to commence early September 2013. An additional Council construction budget of $1.5m was approved ‐ with total construction budget of $16.5m.The upgrade of the Integral Energy building was completed. It is recommended that the balance of funds be carried forward to pay final invoices.

$1,370,000 $1,282,807 Upgrade Integral Energy Building to manage displaced users during the upgrade of community facilities in Springwood (with ultimate use of the building by community organisations) (W028‐580)

Complete

93% of Major Project Milestones were completed as planned as at 30 June 2013.

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Comment

Capital Budget*

Capital Expenditure

to 30 June

2013 City‐wide Strategic Planning

Prepare Comprehensive City‐wide Local Environment Plan (LEP)

Continue Consolidated DCP Review

Complete These milestones were implemented in the context of the direct conversion to the Standard Instrument Local Environment Plan (SILEP). At the 23 April Council Meeting, the Council adopted on a without prejudice basis the Draft SILEP. The Draft SILEP was referred to the Department for confirmation by the Policy unit and Parliamentary Counsels office, as the general acceptability of the Council’s proposals. At the 4 June 2013 Council Meeting the Council endorsed the Communication and Consultation Strategy for advising the community about the Draft Standard Instrument based Local Environmental Plan. The proposed translation of LEP 4 and LEP 1991 lands into the LEP 2005 framework has been superceded by the required development of a SILEP.

NA NA

Continue review of key issues for Consolidated LEP

Complete

Continue mapping for Consolidated LEP

Complete

Continue Draft Consolidated LEP instrument

Complete

Conduct, compare and contrast between LEP 1991 and LEP 2005 on definitions, objectives, clauses and schedules

Complete

Continue conversion of LEP 4 lands to 1991/2005 LEP

Withdrawn

2020





Comment

Capital Budget*

Capital Expenditure

to 30 June

2013 Cultural Development Libraries and Information Transport and Public Access

Blue Mountains Cultural Centre, New Katoomba Library and Mixed Use Development Project

Construction of Blue Mountains Cultural Centre ‐ $150,000 (W925‐100, W935‐105, W935‐204 and W925‐200)

Complete The Blue Mountains Cultural Centre was officially opened on 3 November 2012 by Premier of NSW Barry O’Farrell. The Cultural Centre was opened to the public on 17 November 2012 with over 6,500 people attending the launch day. Public response to the Cultural Centre and its operations has been overwhelmingly positive with high attendance rates. Over 80,000 visitors have passed through the Cultural Centre since opening in November 2012. 1,246 memberships to the Insight Members Program have been taken out. It is recommended that the balance of funds be carried forward for contract committals.

$2,148,714 $2,060,759

Enact a Stratum Building Management Agreement

Complete

Sign‐off on completion of the Blue Mountains Cultural Centre build and fit‐out and monitor / break‐in major plant and equipment in the first year of operations

Complete

Establish the next phase of Governance for the Blue Mountains Cultural Centre to ensure sound and strategic directions for ongoing operations

Complete

Conversion of old library to community hall – $500,000 (W935‐104)

Rescheduled This project was rescoped and will now be delivered over 2012‐2013 and 2013‐2014. Budget was transferred to 2013‐2014 as approved in Quarter 3. Tender will be released to the market in July/early August 2013.

$1,220,889 $1,220,889

Complete laneway connections ‐ $500,000 (W935‐504, W935‐106)

Complete $501,209 $501,209

Complete Katoomba Library construction and fit‐out (W935‐304 & W935‐404) and plan for opening

Complete The new Katoomba library opened on 17 November 2012 with over 2,600 people through the door on the first day.

$1,773,643 $1,773,643

2121





Comment

Capital Budget*

Capital Expenditure

to 30 June

2013 Waste Resource Management Waste Resource Management

Upgrade Blaxland Resource Recovery and Waste Management Facility

Upgrade facilities (W922‐110) ‐ Complete cell excavation and

completion of liner

Complete Cell excavation and lining works have been completed.

$1,353,936 $465,879

Resource Recovery Centre Upgrade (W922‐100 )

Not Complete

Construction works on the Resource Recovery Centre upgrade were not commenced as planned. Whilst a price for the design and construction works was agreed with Theiss Services in Quarter 2, the sale of Theiss Pty Ltd and novation of works to Remondis Pty Ltd led to the requirement to develop a new legal framework and final contracts were signed on May 2013. Commencement of construction was anticipated for Quarter 4, however, the length of time in relation to third parties finalising the legal issues caused delays. The works will be fast tracked and completed in 2013‐2014. It is recommended that the balance of funds be carried forward to complete works.

Town Centres

Lawson Town Centre Redevelopment

Final works to complete the construction of footpaths, street trees and urban design treatments around the newly built shops including public art (W934‐103 and W934‐104)

NA This project cannot commence until the completion of the shop construction.

$1,054,311 $3,327

TOTAL $9,422,702 $7,308,514

*Includes budget carried over from 2011‐2012 and recommended / adopted variations.

2222


CAPITAL WORKS PROGRAM Capital projects are those projects that involve the planning and construction of new built assets or the improvement of existing built assets, such as footpaths, signage, roads and community halls. The following table presents the details for the Capital Works Program projects as at 30 June 2013. The table includes those capital projects that are funded by the special variation (highlighted in blue text).

Service Capital Works Project Status at 30 June 2013

Comment (for those projects that were not completed as planned)

Capital Budget*

Capital Expenditure to 30 June 2013

Providing Good Government Operational Buildings, Facilities and Property

Council Headquarters Carpet Replacement ‐ Level 2 and Lower Ground Floor (W028‐210)

Complete It is recommended that the balance of funds be carried forward and be transferred to Springwood Community and Cultural Upgrade budget as per Council resolution (Minute No. 286, 2/7/13).

$150,000 $139,728

94% of Capital Works Program projects were Completed as at 30 June 2013.

2323




Capital Budget*


Operational Buildings, Facilities and Property

Council Buildings ‐ Sustainability Initiatives (W028‐240) This project includes funds carried over from 2011‐2012.

Complete It is recommended that the balance of funds be carried forward to match the Local Government Energy Efficiency Program grant money for solar panels at various sites and to pay final invoices.

$315,183 $254,924


Lock Replacement and Master Key System to Council‐owned Building Portfolio (W028‐280) This project includes funds carried over from 2011‐2012.

Complete

$14,554 $12,045


Hat Hill Road, Blackheath Property Development Not Complete

installation of infrastructure services to Hat Hill Road residential development were commenced but not completed as planned. Project will be completed in Quarter 1 of 2012‐2013.

$0 $91,095


Heatherbrae House Improvements ‐ Stage 1 (W028‐520) Complete $325,000 $332,158

Looking After Environment Water Resource Management

Drainage ‐ Bonton Street Springwood – new drainage pipeline (W819‐170) This project was carried over from 2011‐2012.

Complete It is recommended that savings made to be transferred to the Springwood Community and Cultural Facilities project.

$100,000 $84,931

2424




Capital Budget*


Water Resource Management

Drainage ‐ Falcon Street Hazelbrook – replace pipe (W819‐200) This project is funded by the special variation. This project was carried over from 2011‐2012.

Not Complete

This project was delayed due to the need for an additional drainage study as well as issues with environmental controls and the requirement for further community consultation. Construction has commenced and will be completed in early 2013‐2014. It is recommended that the balance of funds be carried forward to pay final invoices.

$110,000 $98,831


Drainage condition inspection ‐ CCTV Camera System (W819‐210) This project was carried over from 2011‐2012.

Complete

$89,329 $80,933

Using Land and Moving Around Burials and Ashes Placement

Springwood and Blackheath Cemetery Additional Burial Areas (W596‐140) This project was carried over from 2011‐2012.

Complete

$0 $26,942

Burials and Ashes Placement

Upgrade drains at Katoomba Cemetery (W596‐150) Complete $16,000 $5,710


Upgrade signs and burial areas at Lawson Cemetery (W596‐160)

Complete $16,000 $10,750


Upgrade signs and burial areas at Springwood Cemetery (W596‐170)

Complete $16,000 $1,180

2525




Capital Budget*


Town Centres Public Toilet Construction Hazelbrook Town Centre (W028‐330) This project was completed in 2011‐2012 with final payments made in 2012‐2013.

Complete This project was completed in 2011‐2012 with final payments made in 2012‐2013.

$0 $304

Town Centres Leura Town Centre Toilets Upgrade (W028‐430) This project includes funding carried over from 2011‐2012.

Complete It is recommended that the balance of funds be carried forward to pay final invoices.

$520,480 $498,370

Town Centres Public Toilet Refurbishment and Refit – Blaxland, Glenbrook, Mount Riverview (W028‐570) This project is funded by the special variation.

Complete Complete $50,001 $16,820

Town Centres Katoomba Street Partial Footpath Upgrade (W463‐340) This project is funded by the special variation. This project includes funding carried over from 2011‐2012.

Complete

$486,000 $487,260

Town Centres Pioneer Place, Katoomba ‐ Public Infrastructure Works (W732‐152)

Complete Design for this project was commenced as planned. This project will be delivered over 2012‐2013 and 2013‐2014 in line with the Woolworths construction program. Budget was transferred to 2013‐2014 as approved in Quarter 2.

$65,336 $23,336

2626




Capital Budget*


Town Centres Wayfinding Signage ‐ Pedestrian Pylons (W736‐220, W736‐230, W736‐240, W736‐320, W736‐330, W736‐340, W736‐350, W736‐360) This project includes funding carried over from 2011‐2012.


$63,591 $1,432

Town Centres Wayfinding Signage ‐ Town Entry Signs Renewal – various (W736‐270)

Complete $130,000 $153,347

Town Centres Wayfinding Signage ‐ Precinct Signage (W736‐290) This project includes funding carried over from 2011‐2012.

Complete It is recommended that the balance of funds be carried forward to pay final invoices with savings made to be transferred to the Springwood Community and Cultural Facilities project.

$95,000 $57,799

Town Centres Medlow Bath Street Tree Removal/Replacement GWH (W923‐110) This project was carried over from 2011‐2012.

Complete It is recommended that the balance of funds be carried forward to pay final invoices

$43,359 $20,584

Town Centres Glenbrook Street Trees (W923‐210) This project was carried over from 2011‐2012.

Complete This project was completed in 2011‐2012. No further budget is required for this project.

$4,150 $0

Town Centres Katoomba Town Entry Roundabout Improvement Works (W923‐220)

Complete It is recommended that the balance of funds be carried forward to pay final invoices

$25,000 $207

2727




Capital Budget*


Transport and Public Access

Footpath ‐ Renewal Program (W463‐200) This project is funded by the special variation.

Complete It is recommended that the balance of funds be carried forward for: Stage 2 footpath renewal Great Western Highway, Katoomba footpath / shared footpath

Park & Green St, Glenbrook shared footpath (matched funding from Roads & Maritime Service)

With savings to be transferred to the Springwood Community and Cultural Facilities project

$486,200 $190,077


Footpaths / Cycleways ‐ Scott Avenue and Railway Parade, Leura shared path (x1500m) (W463‐350)


$120,000 $104,443


Traffic Management Katoomba & Waratah Streets , Katoomba (W732‐140) This project including funding carried over from 2011‐2012 (Minute No. 38, 31/1/12).

Complete This project was dependent on the outcomes of the Traffic Study (Minute No. 38, 31/1/112). The Traffic Study was completed as planned.

$709,316 $0

2828




Capital Budget*



Yeaman Bridge Katoomba (barrier repairs) (W732‐119) This project was carried over from 2011‐2012.

Withdrawn Previous commitment for improvements to the Yeaman Bridge barriers is no longer a priority commitment of Council due to the progression of the Railcorp interface agreement which identifies the Yeaman Bridge as a Railcorp responsibility. It is recommended that the $177K be transferred to the Bridge Renewal Program – refer below.

$177,814 $0


Bridge Renewal Program (W732‐153) This project is funded by the special variation.

Not Complete

Design work was completed for Nellies Glen, Megalong Road and Peach Tree Road with construction commenced. Completion is planned for early 2013‐2014. It is recommended that the balance of funds be carried forward to complete works.

$527,814 $70,861

2929




Capital Budget*



Road Reseal Program (W735‐100, W735‐300) Complete It is recommended that the balance of funds be carried forward to pay final invoices with savings made to be transferred to the Springwood Community and Cultural Facilities project.

$2,195,257 $2,013,014


Traffic Calming Oaklands Rd, Hazelbrook (Stage 2) (W736‐370)

Complete $20,000 $12,652


Construction of raised threshold children/pedestrian crossing, Railway Parade Hazelbrook (W736‐390)

Complete $70,000 $63,200


Provision of new guardrail – Cliff Drive, Katoomba (W736‐400)

Complete $20,000 $20,766


Railway Parade raised threshold (W736‐420) Complete $143,000 $111,979


Raised Median Katoomba Falls Road (W736‐430) Complete $105,000 $121,408


Sealing of Unsealed Roads Program (W740) Complete It is recommended that the balance of funds be carried forward to seal selected unsealed roads in the upper mountains (Minute No. 269, 25/6/13)

$1,500,000 $1,200,000


Kerb & Gutter Program (W885) This project is funded by the special variation

Complete

$396,200 $277,380

3030




Capital Budget*


Looking After People Child Care Construction of Hazelwood Childcare Centre (W028‐420)

This project is a grant‐funded project and includes budget carried over from 2011‐2012.

Complete Construction commenced as planned. This project will be delivered over 2012‐2013 and 2013‐2014. Budget was transferred to 2013‐2014 as approved in Quarter 2. This is a grant funded project.

$450,000 $1,226,844

Community Development

Lawson Community Hall (Mechanics Institute) (W028‐460, W034) Some of this project was completed in 2011‐2012 with funding carried over for parking construction.

Complete The car park design and Development Application work was undertaken as planned for 2012‐2013. This project will be delivered over 2012‐2013 and 2013‐2014. Budget was transferred to 2013‐2014 as approved in Quarter 2. Budget for this project includes grant funding and funding from the RMS.

$0 $20,200


Mt Wilson Community Hall priority works (W028‐510, W028‐320) This project was carried over from 2011‐2012.

Complete It is recommended that the balance of funds be carried forward to complete further works and to be used to seek additional grant funding. This is a partnership project with the 377 Committee.

$70,000 $15,267

3131




Capital Budget*



Conversion of Old Katoomba Library for Community Hall (W028‐540)

Complete Stakeholder consultation was progressed. Additional design work to be completed and then a tender sourced. This project will be delivered over 2012‐2013 and 2013‐2014. Budget was transferred to 2013‐2014 as approved in Quarter 2.

$0 $0


Disability Access to Community Buildings and Facilities (W037)

Complete $20,000 $21,255

Cultural Development

Springwood School of Arts Upgrade ‐ renewal of paving surface and artwork in public square (W028‐370) This project was carried over from 2011‐2012.

Rescheduled Works have been rescheduled as part of the Springwood Master Planning process which is to commence in 2013‐2014. It is recommended that the balance of funds be carried forward to complete works.

$10,190 $0


War Memorial Restoration, Blackheath (W154‐720) This project is funded by the special variation. This project was carried over from 2011‐2012.

Not Complete

Grant funding received and restoration works to be completed by the end of Quarter 2 of 2013‐2014. It is recommended that the balance of funds be carried forward to complete this project.

$9,545 $0

3232




Capital Budget*



Interpretation of heritage items ‐ matching funding for grant applications (W736‐410)


$28,636 $17,913

Libraries and Information

Library Building Refurbishment ‐ Blaxland Library (W028‐270) This project is funded by the special variation.


$20,000 $14,908

Sport and Recreation Replace Toilet Facilities Bulls Camp Woodford (W028‐310) This project was carried over from 2011‐2012.

Complete

$246,682 $212,659

Sport and Recreation Toilets in Parks and Sportsgrounds ‐ Pit Toilet Replacement Program (W028‐560)

Complete $90,000 $89,996

Sport and Recreation Sports Council Minor Work ‐ recommended by Sports Council on an annual basis (W140) This includes budget carried over from 2011‐2012.


$27,362 $23,717

Sport and Recreation Glenbrook Pool Refurbishment (W154‐650) This project is funded by the special variation. This includes budget carried over from 2011‐2012.

Complete

$325,271 $334,470

Sport and Recreation Cover the program pool at Glenbrook Swim Centre (W154‐830)

Complete $300,000 $299,545

Sport and Recreation Katoomba Skate Park Relocation (W154‐690) This project was carried over from 2011‐2012.


$26,950 $0

3333




Capital Budget*


Sport and Recreation Dog off‐leash Whitton Park (W154‐700) This project was completed in 2011‐2012 with funding carried over to finalise payments in 2012‐2013.


$9,000 $0

Sport and Recreation Batman Reserve park improvements (W154‐710) Funding for this project was carried over from 2011‐2012.


$30,000 $25,195

Sport and Recreation Renewal of unsafe Playground Equipment (W154‐730) This project is funded by the special variation. This includes budget carried over from 2011‐2012.


$124,000 $37,775

Sport and Recreation Floodlights Lomatia Park (W154‐760) Complete $2,072 $0 Sport and Recreation Melrose Junior Skate Park (W154‐810) Complete $180,000 $191,813 Sport and Recreation Goldsmith Place Skate Park (W154‐820) Complete It is recommended that the

balance of funds be carried forward to pay final invoices.

$60,000 $485

Sport and Recreation Tree Works and Planting (W154‐840) This project is funded by the special variation.

Complete $6,000 $5,556

Sport and Recreation Replace Long Jump Pit ‐ Tom Hunter Park (W154‐850) This project is funded by the special variation.

Complete $3,000 $2,193

Sport and Recreation Summerhayes Park Springwood Upgrades (W154‐860) Complete $70,000 $70,000

3434




Capital Budget*


Sport and Recreation Park Revitalisation Leura Cascades Design and Construction (W154‐870) This project is funded by the special variation.


$50,000 $40,053

Sport and Recreation Lower Mountains Field Renovation Program (W154‐880) Complete $245,000 $245,000 Sport and Recreation Tennis Court Redevelopment ‐ Churchhill St, Springwood

(W946‐190) This project was carried over from 2011‐2012.

Complete

$71,766 $24,815

Sport and Recreation Summerhayes Parks Sports Precinct Improvements (W946‐220) Funding for finalising this project was carried over from 2011‐2012.

Complete

$2,000 $5,673

Sport and Recreation Katoomba Caravan Park Improvements (W947‐300) This project was carried over from 2011‐2012.

Complete Caravan park improvements have been delivered within overall approved loan funds consistent with the adopted Business case.

$261,072 $400,007

Sport and Recreation Mt York Natural Area Visitor Facilities Complete $325,000 $325,000 Sustainable Economy Economic Development and Tourism

Katoomba/Leura Visitor Infrastructure (W028‐380) Complete

$110,000 $75,930

Economic Development and Tourism

Toilet refurbishment Echo Point Complete $42,594 $42,594

3535




Capital Budget*



Wayfinding Signage ‐ Tourist Drive 5 Stage 3 ‐ Cliff Drive, Katoomba and Leura (W736‐210) This project included funding carried over from 2011‐2012.

Complete

$68,445 $42,680

TOTAL $12,278,157 $10,577,599 *Includes budget carried over from 2011‐2012 and recommended / adopted variations. Excludes Major Project milestones with a capital component and IT assets and plant and equipment.

3636


89% of Service Delivery Performance Measure targets for 2012‐2013 were achieved, with an additional 4% achieved within 10% of target.

SERVICE DELIVERY PERFORMANCE MEASURES The Council has committed to a number performance measures to track if services have been delivered as planned in terms of the service delivery outputs.



BELOW TARGET

NYA = Not yet available The following table presents the results for the Service Delivery Performance Measures as at 30 June 2013.

Service Service Delivery Measure 2012‐2013 2012‐2013 Target 2012‐2013 Result


Environmental Sustainability Hours of bush regeneration weed control 8,100 hour 8,334 hours

Hours of volunteer bush care 10,468 hrs 9,016 hours due to fewer volunteers

Number annual Environment Levy projects completed 15 19

Production of Environment Levy promotional newsletters 2 2

Waste Resource Management Amount of waste to landfill Decrease Decrease from 46,619 in 2011‐2012 to 43,739

tonnes

3737



Amount of domestic recycling Increase Decrease from 8,590 tonnes in 2011‐2012 to

8,514 tonnes Water Resource Management Proportion of annual maintenance work programs achieved for

stormwater infrastructure 95% 100%

USING LAND AND MOVING AROUND

Burials and Ashes Placement Proportion of annual (maintenance) work quantities achieved for cemeteries 95% 100%

Land Use Management Rolling three‐year average of gross determination times for development applications

Decrease 80 days (estimated) (2011/2012 = 85 days)

Percentage of competitive market share for building and construction service 60% 67%

Proportion of audited on‐the‐ground results / outcomes complying with development assessment policy

70% 73%

Town Centres Proportion of annual (cleansing) work programs achieved for Town Centres 95% 100%

Proportion of annual (maintenance) work programs achieved for Town Centres 95% 100%

Number of Town Centre public domain design strategies completed 1 0.5

Transport and Public Access Proportion of annual maintenance work programs achieved for Traffic facilities 95% 100%

Length of off‐road shared cycleways constructed (metres) Increase 306 lineal metres

Percentage of the local road network resealed annually 5% 4.5%

Proportion of annual (maintenance) work programs achieved for Transport and Public Access

95% 100%

3838




Child Care Number of carers licensed and operating in the Family Day Care scheme >60 educators 62 licensed educators

Number of equivalent full time (EFT) accessing the Family Day Care Scheme >150 EFT Average EFT 159

Community Development Number of community development grants successfully applied for 1 2

Amount of community development funding distributed $65,000 $77,332

Number of services attending community development events 50 65

Utilisation rates of public halls Increase 10% increase

Graffiti rapid removal response times 100% of rapid responses actioned

within 72hrs of notification

100%

Emergency Management Number of homes protected through the provision of fuel reduced asset protection zones on council land

731 504 Due to 2 out of 3 works crew being

seconded for 6 months to the Emergency Management section of Council, 70% of this program was

achieved

Number of emergency exercises held Nil Nil

Level of monetary support to State emergency service agencies Statutory contributions to RFS, SES & Fire and

Rescue NSW as required by State

government

$1,763,547 (includes $10K voluntary financial

support for SES)

3939



Length of fire trail restored and maintained as percentage of network Nil 13.8%

Environmental Health and Regulatory Compliance

Number of animals micro chipped and registered Increase 19,533

Number of premises submitting an annual fire safety statement Increase 583 premises (compared to 443 in 2011‐

2012) Number of food businesses / number of inspections 100% completion of

inspection program 100% (ie. 427 (medium /

high priority food premises) / 773

inspections) Completion of report to NSW Food Authority 100% 100%

Libraries and Information Number of library programs offered annually Increase 499 programs offered (increase by 7% compared

to 2011‐2012) Number of attendees at library programs Increase 13,880 attendees

(increase by 15% compared to 2011‐2012)

Library visitation Increase 463,391 visitors (increase by 8% compared

to 2011‐2012) Number of Internet terminals in Branch libraries Increase 31 Internet Terminals

available across all Library Branches (Incrased from

26 terminals in 2011‐2012)

Number of hours used of internet terminals Increase 26,394 hours (increased by 9%

4040



compared to 2011‐2012)

Number of library loans Increase 589,912 (increased by 1%

compared to 2011‐2012) Sport and Recreation Compliance with Royal Life Saving Association Standards for lifeguards across

all pools during hours of operation ‐ annual safety score improvement Achieve compliance with a 1% increase in

the annual safety score

SAFC 93.3%, Blackheath 92%, Lawson 88%, KSAC

91.42%, GSC 93%. (All Safety scores

increased from previous years results)

Overall customer satisfaction with each Leisure Centre (CERM Performance Indicator) (measured every second year)

na Next CERM Survey 2013‐2014

Number of weekly program opportunities provided at Aquatic and Leisure Centres (CERM Performance indicator) (measured every second year)

na Next CERM Survey 2013‐2014

Leisure Centres visitation rates 2% increase 640,305 (a 24% increase compared to 2011‐2012 visitation of

514,917) Percentage of high priority items identified in an independent play equipment

audit that are actioned 100% 100%

Proportion of annual (maintenance) work programs achieved for Sport and Recreation facilities

95% 100%

Proportion of annual (maintenance) work programs achieved for walking tracks and lookouts

95% 100%

SUSTAINABLE ECONOMY


Net contribution from Visitor Information centre commercial retail activities Achieve budget for sales activities

Ended year ahead of budget

4141


96% of Operational Plan actions were completed as at 30 June 2013. The Council committed to delivering over 500 individual actions and projects in 2012‐2013. Of those, 18 were not completed as planned and another 11 were either rescheduled or withdrawn. Only these 29 items are presented below. The Annual Report will provide more details on all 2012‐2013 actions and projects.

OTHER OPERATIONAL PLAN ACTIONS The Council has committed to delivering a wide range of actions and projects through its service delivery commitments. The following table presents the details for Operational Plan actions that were Not Completed as planned as at 30 June 2013, as well as those projects Withdrawn or Rescheduled. Actions that have been rescheduled or withdrawn are not included in the calculations.

Service Operational Plan Action Status at 30 June 2013

Comment

PROVIDING GOOD GOVERNMENT

Corporate Strategic Planning and Reporting

• Develop a corporate system for tracking the dollar savings made and revenue generated as a result of efficiency, revenue generating, continuous improvement and productivity initiatives

Not Complete

The tracking system and process was not developed to the desired extent due to resourcing limitations. Ongoing development of a tracking system and process for recording productivity and efficiencies will continue in 2013‐2014. Tracking is currently managed through the organisational quarterly reporting process.


• Further develop the Sustainable Blue Mountains website as a key reporting and community engagement tool tracking and promoting the progress of the City in becoming more sustainable

Rescheduled The Sustainable Blue Mountains website has been deferred pending a review of Council's website in 2013‐2014.

4242



Comment


• Commence development of a BMCC Total Water Cycle Management Strategy in partnership with key internal and external stakeholders (dependent on funding)

Rescheduled After initial project scoping and internal discussions this project has now been rescheduled and will be implemented over 2013‐2017 as adopted in the Council's Delivery Program 2013‐2017.

Governance • Assess the Council's maturity in Enterprise Risk Management

Rescheduled The assessment model was developed and adopted however assessment is dependent on WESTPOOL. The Council will be the first organisation to participate in Quarter 1 of 2013‐2014.

Human Resource Management

• Implement and manage Frontline Management Program

Not Complete

Significant progress was made with 85% of the project completed however the Performance Coaching program was not implemented as planned and will be continued in Quarter 2 of 2013‐2014. This project is linked with the organisational leadership behaviours project and new performance review process.


• Develop and coordinate annual training plan Not Complete

This project was dependent on implementation of the Learning Management System and finalisation of the new performance review process and will be continued in 2013‐2014.


• Implement and manage Employee Self Serve (ESS) model

Rescheduled The program was not implemented as planned. Implementation decisions were delayed due to testing issues and provider. Project rescheduled for 2013‐2014.


• Develop and implement organisational leadership behaviours

Not Complete

Although significant progress was made (75% complete), the organisational leadership behaviours were not implemented as planned. This action is linked with the Leadership Development Program and the new performance review process.


• Implement and manage Ageing Workforce/Work‐life balance initiative

Not Complete

The program development was significantly progressed (75% complete) but was not completed as planned. This action is linked to the Workforce Health initiative and will be continued in 2013‐2014.


• Review and conduct annual Employee Survey Rescheduled The survey was rescheduled at the General Manager’s request. The survey will be completed in Quarter 1 of 2013‐2014.

City‐wide Strategic Planning

• Complete Phase 2 master planning for Pioneer Place / Prior Place precinct Katoomba

Rescheduled Action deferred by agreement of the Council’s Executive Team, as a result of the requirement to progress the Standard Instrument LEP.

4343



Comment


• Commence development of master plan for former Lawson Golf Course subject to Council prioritisation

Rescheduled Action deferred by agreement of the Council’s Executive Team, as a result of the requirement to focus on progressing the Springwood Civic Centre Project.


• Ongoing development of Mapping Country Program (with FPAC)

Withdrawn Action deferred by Council resolution on 16 October 2012 to allow more resources to be allocated to the Standard Instrument Local Environment Plan.


• Continue Residential Character study and subdivision strategy

Not Complete

The review has been more complex than expected, but will be completed in Quarter 1 of 2013‐2014.


• Continue Heritage Review for LEP 1991 lands Withdrawn Action deferred by Council resolution on 16 October 2012 to allow more resources to be allocated to the Standard Instrument Local Environment Plan.


• Commence Generic Plans of Management (dependent on the check on land status ‐ action 5.4.6 below)

Withdrawn Action deferred by Council resolution on 16 October 2012 to allow more resources to be allocated to the Standard Instrument Local Environment Plan.


Environmental Sustainability

• Implement the Business Waste Reduction Program to reduce waste to landfill from Small‐Medium Enterprises

Not Complete

The Program was not implemented as planned. The participation agreement between Council and businesses was finalised. Ten businesses have been engaged, ready to participate in the trial. The trial will be conducted during Quarter 1 of 2013‐2014 with continual implementation planned following that.

Environmental Sustainability

• Coordinate the Council’s engagement with the Gundungarra Indigenous Land Use Agreement

Not Complete

A revised Indigenous Land Use Agreement was not presented to Council for endorsement as planned due to third party legal issues. Negotiations are ongoing.

Waste Resource Management

• Review and revise the Strategic Waste Action Plan

Not Complete

The Waste Strategy was not reported to Council as planned. The community consultation outcomes report was completed and analysed. Draft Strategy to be presented to Council in Quarter 1 of 2013‐2014.

4444



Comment

Waste Resource Management

• Complete development of a Waste & Resource Recovery Fees and Charges Policy

Not Complete

The Protocol was 80% complete. The procedures were not completed. Staff resources focussed on Waste Strategy development, implementing the new Booked Services and Resource Recovery Guide as priorities in the last quarter


• Finalise Hazelbrook Creek and Woodford Creek Overland Flow Path Study

Not Complete

The Study was completed but not reported to Council as planned. Extensive public consultation occurred during the drafting of the study.



• Continue to research, identify and respond to changing needs of the local Aboriginal Communities

Not Complete

The Mt York Sharing Stories Project was not completed as planned. Expressions of Interest (EIO) were sought for an appropriate consultant to conduct the second stage of the project. EOIs were received in June and a consultant will be engaged in Q1, 2013‐2014.


• Review/implement Alcohol Free Zones Across City and seek appropriate grant funding to implement actions

Not Complete

The outcomes of the review of Alcohol Free Zones (AFZs) was not reported to Council as planned however the review was completed in June and will be reported to Council in Quarter 1 seeking placement of proposed AFZs on public exhibition.

Sport and Recreation

• Investigate the feasibility of the Wentworth Falls Lake Boardwalk

Not Complete

This project was postponed as a result of other major project delivery such as Mt York and The Gully in 2012‐2013 and Katoomba Cascades and Prince Henry Cliff Top Walk in 2013‐2014.


• Review policy and procedures for an on line booking system for customer service managed parks and ovals

Not Complete

This project was not completed. An online booking system for Public Halls and Council Buildings has been trialled. An evaluation of the suitability of the online booking system for sportsgrounds will be undertaken in 2013‐2014.


• Commence implementation of an online booking system for customer service managed parks and ovals in accordance with policy and procedures

Not Complete

This project was not commenced. An online booking system for Public Halls and Council Buildings has been trialled. An evaluation of the suitability of the online booking system for sportsgrounds will be undertaken in 2013‐2014.

4545



Comment

Emergency Management

• Manage the implementation of the annual works program including treatment of Council reserves for fire risk and conducting burn proposal inspections

Not Complete

Council delivered 70% of its planned asset protection zone maintenance program during the reporting period. Council commenced a program of fire trail renewal and maintenance in the reporting period. Council planned work on 10 fire trails, the work on 7 was completed. Approvals were issued for 23 hazard reduction burning proposals on Council land.

Emergency Management

• Deliver the annual works program including treatment of Council reserves for fire risk and conducting burn proposal inspections

Not Complete

70% of this program was achieved. Due to 2 out of 3 works crew being seconded for 6 months to the Emergency Management section of Council, a trial of contractors was implemented and was successful in part.

SUSTAINABLE ECONOMY


• Implement new linked Point of Sale Management System (POS)

Withdrawn This project was withdrawn due to existing system being assessed as satisfactory at this time.

Note: Actions that have been rescheduled or withdrawn are not included in the calculations.

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SPECIAL RATE VARIATION FUNDED PROJECTS Blue Mountains City Council submitted an application to the Division of Local Government to increase rates above the permissible increase of 2.6% through a special variation to general income. The Minister for Local Government, the Hon Barbara Perry MP, announced on 2 July 2010 that she partially approved the Council application for a Special Variation to rates under Section 508(2) as opposed to Section 508A of the Local Government Act, 1993. Special variation funding of has been allocated to a number of asset renewal and maintenance projects to be implemented in 2012‐2013 (including funding carried over from 2011‐2012). The tables below provide an update as at 30 June 2013, of the special variation funded asset renewal and maintenance projects that are being implemented in 2012‐2013. Service Capital Works Project Status at

30 June 2013

Comment Budget* Expenditure to 30 June 2013


Drainage ‐ Falcon Street Hazelbrook – replace pipe (W819‐200) This project is funded by the special variation. This project was carried over from 2011‐2012.

Not Complete

This project was delayed due to the need for an additional drainage study as well as issues with environmental controls and the requirement for further community consultation. Construction has commenced and will be completed in early 2013‐2014. It is recommended that the balance of funds be carried forward to pay final invoices.

$110,000 $98,831

Town Centres Public Toilet Refurbishment and Refit – Blaxland, Glenbrook, Mount Riverview (W028‐570) This project is funded by the special variation.


$50,001 $16,820

Town Centres Katoomba Street Partial Footpath Upgrade (W463‐340) This project is funded by the special variation. This project includes funding carried over from 2011‐2012.

Complete

$486,000 $487,260

4747





Footpath ‐ Renewal Program (W463‐200) This project is funded by the special variation.

Complete It is recommended that the balance of funds be carried forward for: Stage 2 footpath renewal Great Western Highway, Katoomba footpath / shared footpath

Park & Green St, Glenbrook shared footpath (matched funding from Roads & Maritime Service)

With savings to be transferred to the Springwood Community and Cultural Facilities project

$486,200 $190,077


Bridge Renewal Program (W732‐153) This project is funded by the special variation.

Not Complete

Design work was completed for Nellies Glen, Megalong Road and Peach Tree Road with construction commenced. Completion is planned for early 2013‐2014. It is recommended that the balance of funds be carried forward to complete works.

$527,814 $70,861


Kerb & Gutter Program (W885) This project is funded by the special variation.

Complete It is recommended that the balance of funds be carried forward to fund Stage 2 works,

$396,200 $277,380

4848





War Memorial Restoration, Blackheath (W154‐720) This project is funded by the special variation. This project was carried over from 2011‐2012.

Not Complete

Grant funding received and restoration works to be completed by the end of Quarter 2 of 2013‐2014. It is recommended that the balance of funds be carried forward to complete this project.

$9,545 $0

Libraries and Information

Library Building Refurbishment ‐ Blaxland Library (W028‐270) This project is funded by the special variation.


$20,000 $14,908


Glenbrook Pool Refurbishment (W154‐650) This project is funded by the special variation. This includes budget carried over from 2011‐2012.

Complete

$325,271 $334,470


Renewal of unsafe Playground Equipment (W154‐730) This project is funded by the special variation. This includes budget carried over from 2011‐2012.


$124,000 $37,775


Tree Works and Planting (W154‐840) This project is funded by the special variation.

Complete $6,000 $5,556


Replace Long Jump Pit ‐ Tom Hunter Park (W154‐850) This project is funded by the special variation.

Complete $3,000 $2,193


Park Revitalisation Leura Cascades Design and Construction (W154‐870) This project is funded by the special variation.


$50,000 $40,053

4949




Town Centres / Sport and Recreation

Asset maintenance Two person Parks maintenance team for regular

garden maintenance program in parks and town centres

Two person vegetation management maintenance team for cleaning of pipes and pits, fence repairs, vegetation management, litter removal, street furniture repair and footpath sweeping

Complete The two person Parks maintenance team has completed 353 additional jobs that has included: • Garden Bed Maintenance • Footpath Maintenance • Furniture Repair • Tree and Vegetation Maintenance

• Mowing • Weed Treatment • Litter Removal The two person vegetation management team has completed 402 additional jobs that has included: • Tree and Vegetation Maintenance

• Footpath Maintenance • Litter Removal • Drainage system maintenance

Kerb and gutter maintenance

$350,000 $350,000

TOTAL $2,994,031 $1,926,184 *Includes funds carried over from 2011‐2012

5050


ENVIRONMENT LEVY PROGRAM

The Environment Levy was introduced in 2005 by Council in consultation with the Blue Mountains community to enhance the delivery of environmental services to the Blue Mountains Local Government Area. The Environment Levy provided approximately $1.45 million to be invested on environmental projects in the 2012‐2013 financial year. It supported numerous environmental protection, promotion and management programs in the Blue Mountains City within a World Heritage Area. These programs comprised: Program Area Levy Funding spent

2012‐2013 Aquatic Monitoring and Catchment Health $161,109 Noxious and Environmental Weed Control $183,645 Bushland & Endangered Ecological Community Management $237,548 Natural Area Facilities $479,791 Aboriginal Land Management & Heritage $18,110 Environmental Advocacy, Education, Engagement & Extension $167,343

Total levy Expenditure as of 30th June 2013 $1,247,545

The Environment Levy also enabled the Council to successfully leverage additional grant funding of which $612,285 was spent in the 2012‐13 financial year. Together with this grant funding, the Environment Levy ensured that program objectives were met. Some program highlights are outlined below. A more detailed Environment Levy report will be provided with the 2012‐2013 Annual Report.

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Aquatic Monitoring and Catchment Health The Aquatic Monitoring and Action Program achieved a range of outcomes in the areas of macroinvertebrate monitoring, aquatic weed control, community education and emergency response. Some highlights included:

Sampling of water quality and aquatic macroinvertebrates at over 40 sites.

Regular macroinvertebrate and water quality monitoring of Jamison Creek to track its recovery from a pollution and mass crayfish kill incident in July 2012;

Implementation of an aquatic weed control program in Glenbrook Lagoon to control Cabomba caroliniana, a noxious aquatic weed of national significance;

Creekline and wetland restoration works utilising soft engineering techniques were undertaken to address impacts from stormwater damage on Blue Mountains Swamps in 10 degraded swamp systems as well as targeted works in other significant aquatic systems;

Local volunteer Streamwatch groups were supported in performing water quality testing at 12 sites; and

Hosting of the annual Connected Waters Symposium, attended by over 55 local residents and featuring guest speakers and council staff presenting on a range of topics relevant to Blue Mountains waterways, aquatic life, local projects and environmental incidents.

Noxious and Environmental Weed Control Council’s weed control program is funded by the Environment Levy, with contributions from recurrent Council budget and external funding. Some highlights included:

As part of the city wide Biodiversity Conservation Program, a targeted and systematic private lands inspection program has been completed in priority catchments;

An ongoing Public Land Weed Control Program has been undertaken.;

$20,000 of grant funding was secured from the Hawkesbury Nepean Catchment Management Authority to support weed

control and conservation works on Bush Backyard Network participants’ properties;

35 on site visits to provide bushland conservation and weed management advice to residents as part of the Resident Weed Support Program;

Industry training was undertaken with 37 visits to local nurseries to liaise on weed issues and provide information on management of pathogens which pose a threat to bushland health;

19 Landcare groups continue to be supported through the Bushcare and Community Weeds programs; and

The ongoing Rural Practice Improvements Program achieved good outcomes including partnership building with landowners in rural landscape to achieve more effective cross tenure weed management and compliance with noxious weeds responsibilities.

Bushland and Endangered Ecological Community Management

Bush regeneration and wetland restoration works were completed across 58 reserves as part of the restoration of 4 key conservation landscapes. These were:

The Lower Blue Mountains Shale – Sandstone Landscape Blue Mountains Plateau Conservation Landscape The Sandstone Granite landscapes of the Megalong Valley The Moist Basalt Cap Conservation Landscapes of Mount

Wilson, Mount Tomah and Mount Irvine Natural Area Facilities The Environment Levy provides additional financial support to Council’s core business in the construction and maintenance of natural area facilities and infrastructure through its Walking Tracks and Lookouts and Reserve Access Management Programs. A key outcome of 2012‐2013 was the substantial capital upgrade to Mt York Heritage Conservation Reserve. This renewal included a new interpretive walk, monument restoration, formalised car parking and lookout renewal, as well as formalisation of the overnight camping area. The development and installation of new walking track signage was a major component of the program with new reserve‐

5252


wide orientation and wayfinding signage installed throughout the Mt York Precinct and historic roads. Aboriginal Land Management & Heritage

Works targeting Weeds of National Significance were undertaken on places of aboriginal significance at Shaw’s creek in Hawkesbury Heights, Ticehurst Park in Faulconbridge, Kangaroo Rock in North Lawson and the Gully, South Katoomba under a Protecting Aboriginal Places grant from the Hawkesbury – Nepean Catchment Management Authority.

Conservation works were undertaken at the Ticehurst Park Rock Art site.

The Gully Interpretive Walk in Katoomba was completed as a joint project with the Gully Traditional Owners and opened to the public by her Excellency Professor Marie R Bashir AC CVO, Governor of NSW. This walk details the story of The Gully, pre and post European contact. It is registered as a place of Aboriginal Significance.

Environmental Advocacy, Education, Engagement and Extension

The Environment Levy supported the Bat Night held in March 2013 in Katoomba. It featured a Bat Cave for kids, bat walks, talks and bat DVDs.

The Gully Precinct Upgrade Interpretive signage

Creek line restoration – Stormwater harvesting and integration as part of swamp restoration works

5353


QUARTERLY BUDGET REVIEW STATEMENT BY THE RESPONSIBLE ACCOUNTING OFFICER Budget Review Statement by the Responsible Accounting Officer

In accordance with the Local Government Act, 1993 and the provisions of clause 9 of the Financial Management Regulation, a budget review statement and revision of estimates must be completed and submitted to the Council for formal adoption at the end of each financial quarter. This report must include details on the general financial position of the Council and if this position is regarded as unsatisfactory, also include recommendations for remedial action. The following information details the budget review statement to the end of June 2013 in accordance with the requirements of the legislation. The Department of Local Government has issued guidelines for the minimum requirements of Quarterly Budget Review Statements. The minimum requirements are mandatory from 1 July 2011. The statements included in the budget review statement by the responsible accounting officer comply with the minimum requirements of the Department of Local Government. While the report represents all transactions that have been processed to date, it should be considered preliminary on the basis that the annual general purpose financial report is still to be audited and finalised. It is possible that some minor adjustments may still be processed for the end of the year. Working Capital Position An analysis of actual results and revised projections as at June 2013 has resulted in the achievement of a $2.282 million working capital position, including a $324,130 surplus (after taking into consideration the recommended carry forward projects) over the revised March 2013 adopted budget. Given the Council’s strategic financial planning projections as highlighted in Council’s long term financial plan and some 2012‐2013 Council resolutions, it is recommended that $520,000 be reserved to fund: Item Amount Additional approved assets works (Minute No. 237, 25/6/13) $46,000 Financial Assistance Grant anticipated budget shortfall in 2013‐2014 $68,000 Organisational Re‐alignment $100,000 Contingency funding for 2013‐2014 This contingency represents approximately 0.2% of Council’s annual expenditure budget and such a provision is considered prudent, albeit minor. This will support unforeseen / unplanned budget impacts in 2013‐2014 with $100,000 used to manage debt as per Council’s 6 point financial strategy or to support Council works if the Regional Development Australia Fund application is unsuccessful.

$270,000

RFS DA Fees budget provision in 2013‐2014 (Minute No. 237, 25/6/13) $3,000

5454


Item Amount Cultural Centre Strata Fees budget provision in 2013‐2014 $8,000 Blue Mountains Sewer Strategy $25,000

Taking into consideration the recommended carry forward projects and the reserves, the revised total working capital position as at 30 June 2013 is projected at $1.762 million. The optimum level of working capital for the Council has previously been identified in the range of $1.7 million to $1.8 million, which represents the industry standard to allow for stores and the provision of hard‐core debtors. Subject to the Council adopting the recommended variations and carry forwards, the estimated effective working capital of $1.762 million is satisfactory and sound end of year result for the Council. The following reconciliation illustrates the projected Working Capital position as at the 30 June 2013 review.

Actual Working Capital – 1 July, 2012 $1,862,000

Original Budget 2012‐2013 Forecast Improvement in Working Capital 0

September 2012 Review 0

December 2012 Review $15,000

March 2013 Review $80,870

June 2013 Review (including carry forward projects) 324,130

Revised Estimated Working Capital Result – 30 June 2013 (after carried forward works) 2,282,000Favourable surplus result transferred to reserve for budget provisions in 2013‐2014 (as detailed above)

(520,000)

Revised Estimated Working Capital Result – 30 June 2013 (after carried forward works) 1,762,000Revised Estimated Working Capital – 30 June 2013. Working Capital is the net amount of uncommitted funds consisting of:

Estimated2012/2013

Unrestricted current cash 1,429,000Current receivables 6,661,000Inventories 440,000Prepayments 520,000Payables (excluding liabilities budgeted next year 2013/14) (7,288,000)

Total 1,762,000

5555


The significant variations that occur in this review are summarised in the table below. Table 2 Operational Budget Significant variations Favourable Unfavourable City and Community Outcomes Assets – Caravan parks operational $132k favourable. Street lighting $100k unfavourable. Recreation electricity and water rates $71k unfavourable. Corporate property management costs $53k unfavourable.

132,000 224,000

City Planning – LEP review employment costs $70k unfavourable. 70,000 Executive – Employment costs $75k favourable due to delayed replacements. 75,000 Major Projects – Employment costs $41k unfavourable. Income unfavourable $38k. 79,000 City Services Aquatic Centres – Employment costs $100k favourable. 100,000 Business Services – Employment costs $133k favourable. Operating income $550k favourable. 683,000 Support Services – Fleet insurance $100k favourable. 100,000 Cultural Centre – Operational costs (including carry‐over budgets) $265k unfavourable 265,000 Development, Health & Customer Services Building Compliance – Employment costs $82k favourable. 82,000 Development Planning Services – Employment costs $75k favourable. Income $43k favourable. 118,000 Integrated Planning – Employment costs $69k unfavourable to support special variation application, asset revaluations and community workshop for Sustainable Blue Mountains 2025.

69,000

People and Systems Human Resources – Employment costs $53k unfavourable. 53,000 Executive Services – Employment costs $11k unfavourable. 64,000 Information Solutions – Employment costs $106k favourable. Operating costs $86k favourable. 192,000 Non Attributable – Superannuation costs $57k unfavourable. 57,000 Capital Works – Funding required from reserves for capital works program including Springwood Community & Cultural Facility Upgrade / Conversion of Old Katoomba Library to Community Hall

255,000

Budget Variation as at Quarter 4 1,482,000 1,136,000 TOTAL Favourable 346,000

5656


Carry Forwards Carry forwards refer to budgets from 2012‐2013 for works that are still in progress or committed at year‐end and recommended to be revoted in 2013‐2014. Following are details of the budgets recommended for carry‐forward from 2012‐2013 to 2013‐2014. Only the Revenue funded component impacts on Working Capital. If budgets funded by grants and contributions are not approved for carry‐forward the sums involved will need to be refunded. The revised estimated Working Capital position has been prepared on the basis of the following being approved for carry forward: Operating Budget

(1) Operating Expenditure 782,108 (2) Specific Purpose Grants and Contributions and Restricted Assets 431,583

(1) Operating Budget – Revenue Funded $ City and Community Outcomes Assets – Building revaluation costs and electricity costs. 96,820 City Planning – Cultural partnerships, Bicentennial crossing and events management. LEP review process, environmental sensitive land contract, Springwood Town Centre revitalisation, urban design and Blue Mountains walking track strategy.

436,208

Environmental Sustainability – Nature based recreation and emergency management.

29,796

Cultural Centre Electricity, insurance, rates, building maintenance and display costs. 147,460 People and Systems East Timor, sister city and minor local projects. 6,824 Development, Health and Customer Services Library and Customer Services – Planned up‐grade to Springwood library. 50,000 Building and Compliance – Blue Mountains Sewer Strategy 15,000 Total 782,108

5757


(2) Operating Budget – Specific Purpose Grants, Contributions and Restricted Assets Operations/External Works 64,621 City Planning 91,907 Environmental Sustainability 70,055 Human Resources 205,000 Total 431,583 (3) Capital Works Program Revenue Funded 0 Other funded 5,521,219 For details refer to the Major Projects and Capital Works Program sections of this report. Cash Flow The Council’s cash position has increased by $4.61 million from a balance of $32.97 million at 30 June 2012 to a balance of $37.58 million at 30 June 2013 as presented below. The graph below displays:

The level of cash each quarter from June 2011 to June 2013. The movement up or down for each quarter.

5858


Loan Position The Council’s outstanding loan position as at 30 June 2012 was $48.06 million. At the end of June 2013 the loan position stands at $53.09 million represented by the items below. The new borrowings projected forward are:

2013‐2014 $9.31m 2014‐2015 $4.55m 2015‐2016 $0.24m 2016‐2017 $0.14m Future Years Nil

The total balance decreases to $23.23 million by 2022‐2023. Loans are raised over the period to fund the following major projects:

Cultural Centre, Library and Civic Centre $5.3 million Lawson Town Centre $4.4 million Katoomba Waste Transfer Station $9.03 million Blaxland Waste Facility $4.11 million Local Infrastructure Renewal Scheme $10.86 million (subsidised loans)

5959


The graph below displays:

The total debt outstanding position for each year from 2009 to 2023. It includes the strategy for zero borrowing from 2014‐2015. The outstanding debt position for existing loans from 30 June 2013 to 30 June 2023. The new borrowings for each year from 2013‐2014 to 2022‐2023 less the annual principal repaid for each of those years.

The figures above are in accordance with the Council’s 2011‐2021 Long Term Financial Plan and include the latest anticipated loan funding required for the Cultural Centre, Lawson Town Centre, Waste Transfer Station, Blaxland Waste Facility (Local Infrastructure Renewal Scheme project) and Springwood Community & Facilities Upgrade (Local Infrastructure Renewal Scheme project)

6060


Measuring the Council’s Financial Performance The following series of measures are being used to monitor and report on the Council’s financial performance.



BELOW TARGET

NYA = Not yet available

No

Financial Sustainability Indicator Performance Target

Prior Year Result

as at June 2012

surplus/(deficit)

Result as at June 2013

surplus/(deficit)

1 Operating* Result from Continuing Operations Total operating revenue less total operating expenses (including depreciation and excluding capital grants, capital expenditure and capital movements)

‐$12.259 million per quarter 3 budget review (Proposed long‐term target of >$0)

‐$13.324 million

‐$3.814 million

2 Operating Balance Ratio. Operating result from continuing operations before capital divided by operating revenue

22% per quarter 3 budget review 13% 4%

3 Unrestricted Working Capital

Unrestricted current assets less unrestricted current liabilities

Maintain an unrestricted working capital balance of $1.7 to $1.8 million

$1.862 million $1.762 million

4 Current Ratio (Unrestricted)

Current Assets less Externally Restricted Current Assets divided by Current Liabilities less Specific Purpose Current Liabilities

Maintain a Current Ratio in the green or amber bands Over 2: 1 = GREEN 1:1 to 2:1 = AMBER Less than 1:1 = RED Over 10:1 = RED

2.18 : 1 NYA (actual result to be reported on completion of Financial Statements)

5 Rates & Annual Charges Coverage Ratio

Rates and annual charges as a percentage of operating revenue

>40%

52% 59%

6161


No

Financial Sustainability Indicator Performance Target

Prior Year Result

as at June 2012

surplus/(deficit)

Result as at June 2013

surplus/(deficit)

6 Rates and Annual Charges Outstanding Rates and annual charges outstanding as a percentage of Rates and annual charges collectible

< 5%

4.64% 4.08%

7 Asset Renewal Ratio (Buildings & Infrastructure)

Asset Renewals (Buildings & Infrastructure) divided by Depreciation, Amortisation & Impairment (Buildings & Infrastructure)

53.55% NYA

(actual result to be reported on completion of Financial Statements)

8 Debt Service Ratio

Interest divided by Operating Revenue

Maintain a Debt Service Ratio of less than 10%

7.29%

7.42%

Operating revenue and expenditure excludes capital revenue and expenditure and includes depreciation and amortisation

6262

Report by Responsible Accounting Officer

The following statement is made in accordance with Clause 203(2) of the LocalGovernment (General) Regulations 2005.

It is my opinion that the Quarterly Budget Review Statement for Blue Mountains City Council forthe quarter ended 30 June 2013 indicates that Council’s projected financial position at30 June 2013 will be satisfactory at year end, having regard to theprojected estimates of income and expenditure and the original budgetedincome and expenditure.

Signed:

Responsible Accounting Officer

Date: 6 August 2013

63

Income & Expense- General Fund Budget Review Statement for the quarter ended - 30 June 2013

R'meded ProjectedOriginal changes year endBudget Revised for Council result Actual

Review (carry-over) Review Budget Resolution YTD

Income

Rates and Annual Charges 55,608,609 -89,409 562,422 56,081,622 56,081,622 56,133,283User Charges and Fees 14,910,352 -368,250 413,855 14,955,957 14,955,957 14,986,431Interest and Investment Revenue 1,632,629 1,380,818 -234,000 2,779,447 2,779,447 2,788,298Other Revenues 4,340,663 2,466 36,930 4,380,059 4,380,059 3,977,793Grants & Contributions - Operating 11,578,339 4,447,803 -3,631,836 12,394,306 12,394,306 14,044,522Grants and Contributions - Capital 5,503,090 283,957 -1,510,225 4,276,822 4,276,822 3,957,054Net gain from the disposal of assets 420,380 -28,870 28,870 420,380 420,380 0Share of interests in joint ventures 0 0Total Income from continuing

operations 93,994,062 5,628,515 -4,333,984 95,288,593 0 95,288,593 95,887,381

Employee costs 43,295,685 -397,885 218,269 43,116,069 43,116,069 43,091,116Borrowing Costs 3,382,546 72,000 3,454,546 3,454,546 3,422,484Materials & Contracts 18,554,161 1,326,128 177,976 20,058,265 20,058,265 19,358,630Depreciation 33,600,000 -8,300,000 25,300,000 25,300,000 15,500,000Legal Costs (includes recoverable costs for rates debt collection) 722,500 -130,000 592,500 592,500 925,004Consultants 678,270 183,419 48,890 910,579 910,579 915,239Other Expenses 11,931,215 -402,113 671,188 12,200,290 12,200,290 12,100,996Interest and Investment Losses 0 0 0Net Loss from Disposal of Assets 0 0 430,744Share of interests in joint ventures 0 0 0Total Expense from continuing

operations 112,164,377 781,549 -7,313,677 105,632,249 0 105,632,249 95,744,213

Net Operating Result from

continuing operations - Surplus

(Deficit) -18,170,315 4,846,966 2,979,693 -10,343,656 0 -10,343,656 143,168

Net Operating Result before

capital items - Surplus(Deficit) -23,673,405 4,563,009 4,489,918 -14,620,478 0 -14,620,478 -3,813,886

Approved Changes

64

Statement of Financial Position (including Capital Movements for Year)Net Operating Result from continuing operations



-18,170,315 4,846,966 2,979,693 -10,343,656 0 -10,343,656 143,168Movements in Restricted Assets - 0Transfer from 7,824,708 7,657,627 -534,755 14,947,580 14,947,580 6,967,708Sale of Assets 1,512,031 -111,713 1,400,318 1,400,318 1,828,050Capital Acquisitions 21,300,424 12,392,880 -5,950,932 27,742,372 27,742,372 21,113,175Loan/Lease Repayments 3,466,000 3,466,000 3,466,000 3,521,621Non Cash Budget for Depreciation 33,600,000 -8,300,000 25,300,000 25,300,000 15,500,000Change in Working Capital 0 0 95,870 95,870 0 95,870 -195,870

Notes:

This document forms part of Blue Mountains City Council's Quarterly Budget Review Statement (QBRS) for the quarter ended and should

be read in conjunction with other documents in the QBRS.

Approved Changes

65

Income & Expense- Activities Budget Review Statement for the quarter ended - 30 June 2013

R'mended ProjectedOriginal changes year endBudget Revised for Council result Actual

Review (carryover) Review Budget Resolution YTD

Income

Looking after the Environment

- Environmental Sustainability 2,427,480 2,427,480 2,427,480 2,308,791- Water Resource Management 25,152 25,152 25,152 51,319- Waste Resource Management 19,479,256 -100,000 19,379,256 19,379,256 19,440,024Looking after People

- Child Care 1,361,243 1,361,243 1,361,243 1,538,205- Community Development 1,009,226 1,009,226 1,009,226 1,195,097- Emergency Management 2,429,425 2,429,425 2,429,425 3,347,064- Cultural Development 658,081 658,081 658,081 353,383- Environmental Health & Reg. Compliance 480,806 480,806 480,806 1,364,964- Libraries & Information 396,831 396,831 396,831 359,570- Sport & Recreation 5,469,364 5,469,364 5,469,364 4,903,681Using Land and Moving Around

- Burial & Ashes Placement 365,828 365,828 365,828 254,342- Land Use Management 1,484,170 1,484,170 1,484,170 1,501,955- Town Centres 253,372 253,372 253,372 87,188- Transport & Public Access 2,640,082 2,640,082 2,640,082 1,154,356Sustainable Economy

- Economic Development & Tourism 1,754,559 1,754,559 1,754,559 1,504,167Governance & Corporate Support 15,795,379 50,000 15,845,379 15,845,379 17,497,610Non Attributable 53,490,871 -205,130 53,285,741 53,285,741 52,931,311

Total Income 109,521,125 0 -255,130 109,265,995 0 109,265,995 109,793,027

Approved Changes

66

Income & Expense- Activities Budget Review Statement for the quarter ended - 30 June 2013 continued


Review (carryover) Review Budget Resolution YTD

Expense

Looking after the Environment

- Environmental Sustainability 4,356,045 4,356,045 4,356,045 4,685,749- Water Resource Management 374,835 374,835 374,835 1,122,345- Waste Resource Management 19,482,512 19,482,512 19,482,512 17,973,058Looking after People

- Child Care 1,693,183 1,693,183 1,693,183 1,562,314- Community Development 3,524,125 3,524,125 3,524,125 3,897,193- Emergency Management 3,364,295 3,364,295 3,364,295 3,745,317- Cultural Development 2,095,610 2,095,610 2,095,610 1,619,669- Environmental Health & Reg. Compliance 2,258,998 2,258,998 2,258,998 2,479,732- Libraries & Information 2,684,781 75,000 2,759,781 2,759,781 2,466,940- Sport & Recreation 11,091,125 11,091,125 11,091,125 9,690,400Using Land and Moving Around

- Burial & Ashes Placement 683,584 683,584 683,584 274,367- Land Use Management 4,189,130 -266,000 3,923,130 3,923,130 3,107,779- Town Centres 4,077,662 4,077,662 4,077,662 2,162,465- Transport & Public Access 9,627,344 9,627,344 9,627,344 6,145,736Sustainable Economy

- Economic Development & Tourism 2,752,345 2,752,345 2,752,345 2,142,970Governance & Corporate Support 30,182,176 -160,000 30,022,176 30,022,176 35,477,242Non Attributable 7,083,375 7,083,375 7,083,375 7,447,687

Total Expense 109,521,125 0 -351,000 109,170,125 0 109,170,125 106,000,963

Notes:

This document forms part of Blue Mountains City Council's Quarterly Budget Review Statement (QBRS)for the quarter ended and should be

read in conjunction with other documents in the QBRS.

Approved Changes

67

Capital Budget Review Statement for the quarter ended - 30 June 2013

R'mended ProjectedOriginal changes year endBudget Revised for Council result Actual


Capital Funding

Rates and other untied funding 4,515,760 20,000 4,535,760 4,535,760 6,229,748Capital Grants & Contributions 5,503,090 2,855,567 -4,493,149 3,865,508 3,865,508 3,957,054Internal Restrictions

- renewals 2,089,401 410,000 175,000 2,674,401 2,674,401 2,588,308- new assets 1,030,000 2,320,057 363,034 3,713,091 3,713,091 3,109,468- plant replacement 3,451,852 3,451,852 3,451,852 873,709- Waste Facilities debt servicing 262,865 262,865 262,865 262,865External Restrictions

- infrastructure levy 0 0 0- Developer Contributions 345,000 341,317 186,000 872,317 872,317 594,458- Specific Purpose Grants 0 0 0 0Other Capital Funding Sources

- loans 5,967,425 7,149,916 -3,234,207 9,883,134 9,883,134 5,927,013Income from sale of assets

- plant and equipment 1,512,031 1,512,031 1,512,031 1,003,514- land and buildings 0 0 0 0Total Capital Funding 24,677,424 13,076,857 -6,983,322 30,770,959 0 30,770,959 24,546,137

Approved Changes

68



Capital Expenditure

New Assets- Plant and Equipment 976,244 976,244 976,244 927,901- Land and Buildings 5,040,000 5,600,464 -4,745,240 5,895,224 5,895,224 7,356,275- Roads, Bridges, Footpaths & Other 5,119,425 3,909,049 -2,619,082 6,409,392 6,409,392 4,121,912Renewals (Replacement)

- Plant and Equipment 5,389,264 5,389,264 5,389,264 1,877,223- Land and Buildings 475,000 1,856,186 195,000 2,526,186 2,526,186 2,633,611- Roads, Bridges, Footpaths & Other 4,300,491 1,711,158 186,000 6,197,649 6,197,649 4,107,594Loan Repayments (principal) 3,377,000 3,377,000 3,377,000 3,521,621Total Capital Expenditure 24,677,424 13,076,857 -6,983,322 30,770,959 0 30,770,959 24,546,137

Notes:



Approved Changes

69

Cash and Investments Budget Review Statement for the quarter ended - 30 June 2013note: original budget is movement 2012/2013 plus opening balance at 30 June 2012


(incl b/fwd balance)

Review & carry-over Review Budget Resolution YTD

Unrestricted 0 0 530,000

Externally restricted

RTA contributions 140,287 -40,000 100,287 100,287 100,287Developer contributions 50,894 -341,317 -186,000 -476,423 -476,423 251,933Other contributions 144,240 144,240 144,240 144,240Domestic waste management 309,314 -61,945 247,369 247,369 69,876Waste Management - Carbon Pricing Works 0 562,422 562,422 562,422 562,422Rural Fire Service 125,460 -46,219 79,241 79,241 123,965Special rates 53,968 -21,966 21,966 53,968 53,968 53,968Unexpended loans 3,151,158 -3,151,158 0 0 5,607,210Special purpose grants 4,996,665 -368,452 -310,000 4,318,213 4,318,213 4,318,213Total Externally restricted 8,971,986 -3,984,838 42,169 5,029,317 0 5,029,317 11,232,114

Internally restricted

Employee leave entitlements 3,157,422 3,157,422 3,157,422 2,818,422Replacement of plant and vehicles 622,147 759,419 1,381,566 1,381,566 3,136,290Waste bins 364,154 364,154 364,154 364,154Waste - Blaxland Waste Facility 311,726 311,726 311,726 0Tip improvements 994,977 994,977 994,977 1,256,184Waste Management Carbon Pricing 415,000Pay & display 1,166,503 -110,752 1,055,751 1,055,751 1,161,686Elections 400,332 -345,801 54,531 54,531 54,531Environmental levy 627,789 -502,181 125,608 125,608 219,258Property investment fund 1,337,913 1,337,913 1,337,913 1,874,338Property fund (Heatherbrae) 325,500 -325,000 500 500 0Property fund (Lawson town centre) 474,500 -474,500 0 0 471,173Katoomba civic centre/cultural centre 1,321,216 -1,321,261 -45 -45 100,000

Approved Changes

70


(incl b/fwd balance)

Review & carry-over Review Budget Resolution YTD

Family day care 166,186 166,186 166,186 241,606Loan repayments debt servicing 699,000 699,000 699,000 699,000Workers compensation insurance 1,602,289 1,602,289 1,602,289 1,569,472Insurance PR & PI 66,000 66,000 66,000 66,000Operational improvement initiatives 35,485 35,485 35,485 35,485Telephone/Information Systems) 215,865 215,865 215,865 215,865Internal borrowing - Cultural Centre Café) -217,560 0 -217,560 -217,560 -217,560 Local committees - halls & other 385,118 385,118 385,118 385,118Printing equipment 49,718 49,718 49,718 49,718Floodplain risk mngt study & plan 40,000 40,000 40,000 40,000Works carried forward 809,504 -809,504 0 0 782,108Cemeteries Improvements 35,835 35,835 35,835 39,252Major capital projects 780,571 95,000 875,571 875,571 376,471Sports field fees 163,096 163,096 163,096 151,282RTA Agency Further Works 74,683 74,683 74,683 74,683Rental on crown lands 82,544 82,544 82,544 82,544FAG in advance 4,177,573 -4,177,573 0 0 0Investments devaluation/losses funding 738,550 738,550 738,550 787,873

-1,694,475 -1,694,475 -1,694,475 -381,315 Special Rate Variation 10/11 391,016 -20,000 371,016 371,016 371,016Reduced Debt/Contigent Budgets 550,000 550,000 550,000 0Enviro. Sus. WaSIP funds 81,652 -81,652 0 0 0Walking Track Improvements 56,125 56,125 56,125 56,125Living Catchments 22,379 22,379 22,379 22,379Rate income provision 2012/13 104,000 -104,000 0 0 0Information Solutions 66,000 66,000 66,000 88,000

Unfunded reserves - investments downward devaluations

Approved Changes

71


(incl b/fwd balance) Review Review Budget Resolution YTD

Leura Toilets (Land Sale Funding) 323,800 -323,800 0 0 0FAG shortfall 2012/13 316,000 -316,000 0 0 0Bi Centennial Crossing 90,000 -90,000 0 0 0Contigency (GM provision) 190,000 -30,000 160,000 160,000 50,000Rating Review -20,110 20,110 0 0 0Contingent Budget 2012/13 150,000 150,000 150,000 0Economic Development Contingent 2012/13 50,000 50,000 50,000 0Reconnecting to Country - Interest on grant 45,090 -45,090 0 0 0Hazelbrook Child Care Centre - Interest on grant 32,000 32,000 32,000 32,000E-Books (Library) 20,000 20,000 20,000 20,000Digitisation Microfishe (Library) 25,000 25,000 25,000 0Field Technology Hand Held Devices (DH&CS) 30,000 30,000 30,000 30,000Asset renewal & maintenance 115,809 115,809 115,809 115,809Sealing of Unsealed Roads 264,621Mapping project 9,000Pumpout Sewage Systems Investigation 15,000Budget Provisions per Quarter 4 Review 590,000Springwood Cultural Facility 1,200,000

Total Internally restricted 22,018,392 -3,287,187 -4,980,868 13,750,337 0 13,750,337 19,732,588

Total Restricted 30,990,378 -7,272,025 -4,938,699 18,779,654 0 18,779,654 30,964,702

Total cash and investments 30,990,378 18,779,654 18,779,654 31,494,702

Available cash 0 0 0 530,000

Notes:

The available cash position excludes restricted funds. External restrictions are funds that must be spent for a specific purpose

and cannot be used by council for general operations. Internal restrictions are funds that council has determined will be used

for a specific purpose.



Approved Changes

72

Budget Review Contracts and Other Expenses for the quarter ended - 30 June 2013

PART A: Contracts Listing (lists contracts entered into during the quarter under review but have not been fully performed and have a value of $50,000 to $120,000)

Contractor Contract detail & purposeContract value

$Commencement

dateDuration of

contractBudgted

(Y/N)Sinclair Knight Merz Floodplain Management 103,917 23/05/2013 1 month y

MJ & MD Skinner Earthmoving Fire trail restoration 95,350 12/04/2013 1 month y

Note:

PART B - Consultancy and Legal expenses (actual expenditure 1/7/2012 to 30/6/2013)Expenditure

YTDBudgeted

Expense $ (Y/N)

Consultancies 915,239 y

Legal Fees 547,638 y

Note:This document forms part of Blue Mountains City Council's Quarterly Budget Review Statement (QBRS) for the quarter ended and should be ead in conjunction with other documents in the QBRS.Legal Fees excludes recoverable costs for rates debt collection.

73


Key Terms Used in this Report Sustainability Performance Reporting (Quadruple Bottom Line) – Sustainability performance measures are used to assess the Council's governance, environmental, social and financial performance or how sustainable we are as an organisation.

Major Projects ‐ Major projects are defined as those projects that have a significant capital component and / or require significant financial / staff resources / community consultation usually over more than one financial year.

Capital Works Projects ‐ Capital works are projects that broadly involve the planning and construction of new built assets or the improvement of existing built assets such as footpaths, signage, roads and community halls.

Operational Plan Actions ‐ Operational Plan actions are a comprehensive list of all activities and projects the Council is committed to delivering each year in alignment with the Council's 4‐year plans.

Service Performance Measures ‐ Service performance measures are a quantitative assessment of Outputs of Council service delivery to assess whether the Council has delivered service outputs as planned.

Delivery Program Performance Measures ‐ The Delivery Program performance measures focus on outcome based measures of service activity including qualitative measures on perceptions of key stakeholders on service performance results and asset based measures used to measure the condition of built assets.

How Progress is Reported For each milestone / project / action progress will be shown as either: On Target ‐ is applied to a milestone / project / action that is in progress as planned. Complete ‐ is applied to a milestone / project / action that has been completed as planned. Behind Target ‐ is applied to a milestone / project / action that is not being delivered as planned which could be due to a number of reasons such as vacancies, weather or new issues that arose during the course of project implementation.

Not Complete – is applied to milestone / project / action that was not completed as planned. Rescheduled ‐ this is assigned to a project by the General Manager where resources have been redirected to other agreed priorities that have emerged or where delays / issues have arisen beyond the control of the Council. This status is removed from the calculations for "% of projects On Target / Complete".

Withdrawn ‐ this is assigned to a project where the lead community partner or lead agency no longer wishes to proceed with the project. This status is removed from the calculations for "% of projects On Target / Complete".

For each performance measure progress will be shown as either: Below Target: applied to a performance target that was not achieved. On Target: applied to a performance target that was achieved or tracking in the right direction to be achieved. Within 10% of Target: applied to a performance measure target that was within 10% of the target. Not Yet Available: applied to performance targets where the result is not available. These measures are removed from the calculation for "% of performance measures on target".

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enclosure - city of blue mountains€¦ · 20-08-2013 · the method for assessing progress in...

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