ESSJAY ERICSSON – HRMSESCF

ESSJAY ERICSSON – HRMSESCF

This is the Landing Screen of the Employee Status Form (ESCF). The employee initiating his/her ESCF form would be required to fill in his / her Employee No to continue

ESSJAY ERICSSON – HRMSPost validation of the Emp-No, the employee is redirected to the main ESCF Form which is divided into the following parts: Top Row displaying the time remaining to complete the form before the current session times out Header consisting of

Emp-No Name Signature of Originator : Signum of Employee & Current date

Effective Date of Change (To be filled by the Employee) Left Section : Displays all the current attributes of an employee that can be changed through an ESCF

Request Right Section : Displays all the available attributes of an employee that can be changed through an ESCF

RequestThe employee can view his/her current attributes in the left section and select the attributes to be modified from the right Section (Eg : Designation , Grade etc)Once the employee has finished populating all the rows in the right section (Mandatory Fields), he/she should fill the employee comments (Reason for ESCF) and press the Submit Button at the Bottom

ESSJAY ERICSSON – HRMSESCF

ESSJAY ERICSSON – HRMSESSJAY ERICSSON – HRMSESCF

ESSJAY ERICSSON – HRMSOn successful submission of the form, the employee would get the confirmation screen

ESSJAY ERICSSON – HRMSESCF

ESSJAY ERICSSON – HRMSA successful ESCF submission would result in the following mail being sent to the employee automatically with the URL and the Key to track the ESCF request online

ESSJAY ERICSSON – HRMSESCF

ESSJAY ERICSSON – HRMSSimultaneously another auto email is triggered to the old manager of the employee intimating him/her about the ESCF initiation with the URL and key needed to approve / decline the ESCF request

ESSJAY ERICSSON – HRMSESCF

ESSJAY ERICSSON – HRMSOnce the manager follows the URL , he/she is requested to key in the Request No as received in the e-mail

ESSJAY ERICSSON – HRMSESCF

ESSJAY ERICSSON – HRMSPost validation of the Key-No, The manager is redirected to the main ESCF form as filled by the employeeAll the fields in this page are un editable and only the option to Approve / decline the ESCF case is available to the manager with Remarks. The can change the highlighted colums.Once manager fills the recommendation he/she should click the submit button at the bottom of the page

ESSJAY ERICSSON – HRMSESCF

ESSJAY ERICSSON – HRMSAs soon as the manager clicks the Submit button, and email is triggered to the old Circle Head for action.The mail consists the URL and Key Id

ESSJAY ERICSSON – HRMSESCF

ESSJAY ERICSSON – HRMSOnce the CH clicks the URL as received in the email, he/she would be prompted to enter the Request No as received in the email

ESSJAY ERICSSON – HRMSESCF

ESSJAY ERICSSON – HRMSPost validation of the Key-No, The CH is redirected to the main ESCF form as filled by the employeeThe Recommendation and date of action of the Manager is also visible on the formAll the fields in this page are un editable and only the option to Approve / decline the ESCF case is available to the CH with RemarksOnce CH fills the recommendation he/she should click the submit button at the bottom of the page

ESSJAY ERICSSON – HRMSESCF

ESSJAY ERICSSON – HRMSAs soon as the CH clicks the Submit button, and email is triggered to the New Manager for action.The mail consists the URL and Key Id (Request-No)

ESSJAY ERICSSON – HRMSESCF

ESSJAY ERICSSON – HRMSPost validation of the Key-No, The new manager is redirected to the main ESCF form as filled by the employeeThe recommendation of Old Manager and Old CH are visible on the formAll the fields in this page are un editable and only the option to Approve / decline the ESCF case is available to the manager with RemarksOnce manager fills the recommendation he/she should click the submit button at the bottom of the page

ESSJAY ERICSSON – HRMSESCF

ESSJAY ERICSSON – HRMSAs soon as the new manager clicks the Submit button, and email is triggered to the New Circle Head for action.The mail consists the URL and Key Id (Request-Id)

ESSJAY ERICSSON – HRMSESCF

ESSJAY ERICSSON – HRMSOnce the New CH clicks the URL as received in the email, he/she would be prompted to enter the Request No as received in the email

ESSJAY ERICSSON – HRMSESCF

ESSJAY ERICSSON – HRMSESSJAY ERICSSON – HRMSESCF

Post validation of the Key-No, The New CH is redirected to the main ESCF form as filled by the employeeThe Recommendation and date of action of the Old Manager, Old CH, New Manager are also visible on the formAll the fields in this page are un editable and only the option to Approve / decline the ESCF case is available to the New CH with RemarksOnce the New CH fills the recommendation he/she should click the submit button at the bottom of the page

ESSJAY ERICSSON – HRMSESSJAY ERICSSON – HRMSESCF

Once the HR Verification clicks the URL as received in the email, he/she would be prompted to enter the Request No as received in the email

ESSJAY ERICSSON – HRMSESSJAY ERICSSON – HRMSESCF

Once the HR Verification clicks the URL as received in the email, he/she would be prompted to enter the Request No as received in the email

ESSJAY ERICSSON – HRMSESSJAY ERICSSON – HRMSESCF

Post validation of the Key-No, The HR Verification is redirected to the main ESCF form as filled by the employeeThe Recommendation and date of action of the Old Manager, Old CH, New Manager are also visible on the formAll the fields in this page are un editable and only the option to Approve / decline the ESCF case is available to the HR Verification with RemarksOnce the HR Verification fills the recommendation he/she should click the submit button at the bottom of the page

ESSJAY ERICSSON – HRMSESSJAY ERICSSON – HRMSESCF

Once the HR Approver clicks the URL as received in the email, he/she would be prompted to enter the Request No as received in the email

ESSJAY ERICSSON – HRMSESSJAY ERICSSON – HRMSESCF

Once the HR Approver clicks the URL as received in the email, he/she would be prompted to enter the Request No as received in the email

ESSJAY ERICSSON – HRMSESSJAY ERICSSON – HRMSESCF

Post validation of the Key-No, The HR Approver is redirected to the main ESCF form as filled by the employeeThe Recommendation and date of action of the Old Manager, Old CH, New Manager are also visible on the formAll the fields in this page are un editable and only the option to Approve / decline the ESCF case is available to the HR Approver with RemarksOnce the HR Approver fills the recommendation he/she should click the submit button at the bottom of the page

ESSJAY ERICSSON – HRMSESSJAY ERICSSON – HRMSESCF

Once the ESCF is completed duly by all the stakeholders, the changes are automatically updated in the Essjay HRMS so as to reflect the new employee attributes.Also the employee would receive the Transfer letter as attached below