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Executive & Audit CommitteeMarch 13, 2019

1

Call to Order/Roll/Declaration of Quorum

Consent Agenda

Approval of January 16, 2019 Meeting Minutes

Chair Gale Castillo

President’s Report

President Shoureshi

E & A Committee

President Report

March 13, 2019

Overview

» Celebrations

» Update on Searches

» Student Success

» Alumni Visits

» Partnership Development

» Research Success

» Fundraising & Development

» Budget

» Enrollment Management

» Board Membership

» Athletic Retreat

» Contract Negotiation

» Higher Education Trends

» Re-Design of Higher Ed

Celebrations

» Length of Service Recognition

» Ivan Sutherland Award

» Korea Corner

» Women Basketball Team

» Men Basketball Team

» InventOR

» Portland Light Festival

» SEMI Symposium on Wearable Technologies

Women’s Basketball Match

Men’s Basketball Match

Men’s Game 3/14 at 1:30PM vs Weber St

InventOR

» 2018 Finalists

- Bio CleanTech

- SMO Solutions

» 2017 Finalists

- Nexgarden

- Recyl3D

Awards

» PSU Schools of Social Work & Public Health Ranked in top 35 Best Graduate Schools for 2020.

» College of Urban & Public Affairs & College of Education also ranked highly.

» Ivan Sutherland

- Received prestigious BBVA Foundation Frontiers of Knowledge Award.

» Research Awards

Rankings from US News & Report released 2019.

Conferences

» SEMI Pacific NW – Wearable

Technologies

March 1st

» TechFestNW

April 4-5

Viking Pavilion

Update on Searches

» VP for Enrollment Management

» VP for Global Diversity & Inclusion

» VP for Innovation & Student Success

» Dean, Social Work

» Dean, CLAS

» Dean, Library

School of Social Work Search

» Candidate A

- April 1

» Candidate B

- April 5

» Candidate C

- April 11

» Candidate D

- April 15

Student Success

» Winter Symposium

» Retention

–Freshman

–Transfer

» Graduation

» Life After Sukhwant

» Student Transfer Center

» Housing & Food Security

» CO-OP

Retention & GraduationOffice of Institutional Research and Planning

March 2019

Winter 2019 Daily Enrollment

Source: Datamaster/Enrollment Management -- run date

3/11/2019

Spring 2019 Daily Enrollment

Source: Datamaster/Enrollment Management -- run date

3/11/2019

Office of Institutional Research and Planning, February 28, 20193

New Student Cohort Enrollment by Student Type

1,928

2,260 2,432 2,362

2,435 2,536 2,606

2,370 2,479

2,183 2,175

1,406 1,520 1,534

1,310 1,210

1,301 1,467 1,513

1,588 1,497

1,668

-

500

1,000

1,500

2,000

2,500

3,000

2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017

Fall Entering Term

New Transfer Student First-Time, Full-Time Freshman

1Sophomores and Juniors, Full-Time and Part-Time

1


Retention by Student Type

78% 79% 79% 79% 78% 77% 75% 76% 77% 78% 79%

67% 69% 70% 72% 73% 72% 71% 69%73% 71%

74%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

One Year Retention—Fall to Fall

New Transfer Student First-Time, Full-Time Freshman


1

Freshman Retention Rates, by Entering High School GPA


59%62% 61% 62% 61%

63%

71% 70%69%

72% 70%74%

0%

10%

20%

30%

40%

50%

60%

70%

80%

2012-13 2013-14 2014-15 2015-16 2016-17 2017-18

One Year Retention—Fall to FallHS GPA less than 3.0 HS GPA 3.0 or Higher

Transfer Retention Rates, by Prior Institution GPA


72% 70% 70% 72% 73% 73%79%

77% 79% 79%81% 82%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

2012-13 2013-14 2014-15 2015-16 2016-17 2017-18

Prior Institution GPA below 3.0 Prior Institution GPA 3.0 and above

1Sophomores and Juniors, Full-Time and

Part-Time

1

Percentage of First-Time Freshmen with a High School GPA Below 3.0

14%

15% 16%

11%

10%

0%

2%

4%

6%

8%

10%

12%

14%

16%

18%

Fall 2014 Fall 2015 Fall 2016 Fall 2017 Fall 2018


Note: The following groups were included in the total, but not shown separately: Native American, Pacific Islander, Multi-racial/ethnic, Declined to

Respond/Other, and International Students.


First-Time, Full-Time Freshman Retention Rates, by Race/Ethnicity

8

69%73% 70%

74%

83%86%

83% 85%

73% 75%70% 72%

68%

80%76%

79%

66%70%

67%71%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

2014 to 2015 2015 to 2016 2016 to 2017 2017 to 2018


All Students Asian Hispanic/Latino Black White


First-time, Full-time Freshman Retention, by Residency

23

69%73%

70%74%73%

76% 74%76%

59%

67%65%

67%

0%

10%

20%

30%

40%

50%

60%

70%

80%

2014 to 2015 2015 to 2016 2016 to 2017 2017 to 2018


All Students Resident Non-Resident

Note: International Students were included in the total, but not shown separately.


First-Time, Full-Time Freshman 6-Year Graduation Rates

5

40.6% 40.6% 41.3%

46.5% 47.9% 47.2%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

2007 to 2013 2008 to 2014 2009 to 2015 2010 to 2016 2011 to 2017 2012 to 2018

Beginning Term to Six Years


First-Time, Full-Time Freshman 6-Year Graduation Rates, by Race/Ethnicity

8

41%

46% 48% 47%47%

53%

58%55%

42%46%

52% 53%

25%

40%

51% 50%

41%44% 44%

48%

0%

10%

20%

30%

40%

50%

60%

70%

2009 to 2015 2010 to 2016 2011 to 2017 2012 to 2018

Beginning Term to Six Years

All Students Asian Hispanic/Latino Black White

Note: The following groups were included in the total, but not shown separately: Native American, Pacific Islander, Multi-racial/ethnic, Declined to

Respond/Other, and International Students.


Full-time New Transfer Student Retention, by Residency

24

Note: International Students were included in the total, but not shown separately.

78% 80% 80% 81%79%82% 81% 82%

76%74% 73%

76%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

2014 to 2015 2015 to 2016 2016 to 2017 2017 to 2018


All Students Resident Non-Resident



Graduation among New Transfer Students1

10

64.9% 64.9%61.4% 60.8%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

2009 to 2015 2010 to 2016 2011 to 2017 2012 to 2018



64%

50%

65%

49%

64%

48%

64%

48%

15%

17%

15%

18%

16%

19%

17%

20%

21%

33%

20%

33%

20%

33%

19%

31%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

Full-time Part-time Full-time Part-time Full-time Part-time Full-time Part-time

Fall 2014 Fall 2015 Fall 2016 Fall 2017

Returned Following Fall Graduated Did Not Return

One-Year Continuation/Graduation among All Degree-Seeking Undergraduates

11

Comparative Persistence of Four Years Free Students

100%

93.7%90.4%

80.7%78.7%92.6%

87.7%

70.9%67.2%

0%

20%

40%

60%

80%

100%

Fall 2017 Winter 2018 Spring 2018 Fall 2018 Winter 2019

Fall 2017 4YF Cohort (522 students)

All Other Fall 2017 FTFTs (1,146 students)


Comparative Persistence of Transfers Finish Free Students

100%95.2%

91.6%

0%

20%

40%

60%

80%

100%

Fall 2018 Winter 2019 Spring 2019 Fall 2019 Winter 2020

Fall 2018 TFF Cohort (1,140 students) All Other New FT Transfers (1,303 students)


Source of Excessive Credits at Graduation:

Graduates with over 240 hours

54.7% 54.5% 53.3% 54.8% 53.6% 55.8% 54.3%

45.3% 45.5% 46.7% 45.2% 46.4% 44.2% 45.7%

0%

25%

50%

75%

100%

2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18

Institutional Hours Transfer Hours


2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18

Number of Graduates 675 640 640 596 563 665 623

766

8,444

5,247

717

0 1000 2000 3000 4000 5000 6000 7000 8000 9000

$0 - $1000

$1001 - $5000

$5001 - $10,000

$10,001 and above

Students:

Break Down of Self Pay Students

$8M

$2M

Investment Break Down for

Four Years Free

CO-OP

First Cohort:

» 31 CO-OP jobs received

» 32 Student completed CO-OP orientation course

» Several jobs were filled

– 24 jobs still open

» More than 30 businesses/corporations have joined or are engaged in CO-OP partnership discussions

» Plan is to have nearly 150 students involved in CO-OP by Fall of 2019.

Housing & Food Security

» Working w/FADM to create Basic Needs Center.

» Working w/Foundation on gift to possibly help

subsidize on-campus housing costs for eligible

students

Alumni Development

» Riyadh Visit With Dean Cliff Allen

» Saudi Alumni Dinner in Dammam

» Visit of Kuwait Finance Minister

» Student & Alumni Day at Daimler

» Technology Association of Oregon (TAO)

Events

» NexGarden

Yarmouk University

Alumni in Dammam

Alum in Kuwait

New Indoor Farming

Indoor Farming

Partnership Development

» Meeting with CEO and CFO of Daimler,

interested in the Digital City Center

» Meeting with Intel Executives, Smart Cities

» Sole Academic Partner with Oregon Blockchain

Venture Studio with R/GA

» Technology Association of Oregon

– Coffee with President

– Industry Sponsored Dinners

Benefits of TAO Partnership

» Recruit new CO-OP Business/industry partners

» Promote PSU students as diverse workforce pipeline for all functional areas within fast-growing tech companies

» Communicate to TAO members/tech influencers that PSU is the source of disruptive tech and fresh ideas

» Find PSU engagement homes for select tech leaders - e.g., President's advisory council, Dean's advisory councils, etc.

» Engage their help and leadership (financially and otherwise) with the aspiration and direction of PSU, including Centers of Excellence and other bold initiatives

» Coordinate closely with the PSU Foundation to cultivate and enhance the donor base from the new contacts

Academic Partnerships

» New University Partnerships

– Middle East

– China

– S. Korea

» New Targeted Regions

– South America

– Japan

– India

– Malaysia

– Qatar and Kuwait

Research SuccessDr. Mark McLellan

VP of Research and Graduate Studies

Oak Ridge Labs

Oak Ridge Labs

» ORAU provides innovative scientific and technical solutions to advance national priorities in science, education, security and health.

» As part of the consortium, PSU faculty will have access to unique vehicles for funding research, professional growth, development opportunities and interesting collaborations.

» It will give us access to ORAU’s numerous annual programs that offer grants, knowledge-strengthening competitions, and interactions with scientific leaders – all of which will enhance the professional growth and development of PSU’s faculty and students.

» PSU graduate students will be able to compete for opportunities to meet Nobel Laureates and other world-class researchers.

Research Funding

PSU/OHSU Joint Research

» 6 Faculty awarded PSU-OHSU joint

research awards of $300,000 combined.

Fundraising & Development

» Currently Cultivating Four Eight Figure

Major Gifts

» Since August 1, 2017:

–17 Principal gifts of a $1M+

–8 Portland Professorships

» $42.7M raised in FY2018, a Record at

PSU

Budget

» Budget Forums

» Co-Chairs Proposed Budget

–Potential Cuts

–Cost Cutting Measures

» Investment in Innovation

Cost Reduction Measures

» Efficiency Taskforce

» Hiring Freeze

» Elimination of Administrative Positions

» Several Proposals under Consideration

–Salary Freeze of Top Executives

Enrollment Management

» Update by Yohlunda

» Potential Domestic University

Partners

» White Paper on International Office

» PPS + PCC + PSU Partnership

Board Membership

Athletic Retreat

Contract Negotiations

Higher Education Trends

» More Intrusion in College’s Affairs

» Turning Point for Publishing

» The Rise of Mega-University

» Standard Tests Optional Admission

» Urban Colleges will expand

» Traditional Books will be hard to find

Thank You

Questions

Single Audit Report

CliftonLarsenAllen

WEALTH ADVISORY | OUTSOURCING | AUDIT, TAX, AND CONSULTING

Investment advisory services are offered through CliftonLarsonAllen Wealth Advisors, LLC, an SEC-registered investment advisor

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Fiscal Year 2018 Single Audit Results

Portland State University

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Create Opportunities

Agenda

2

Introductions

Background of Single Audit

Results of the Single Audit

Questions?

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Background

3

• Establishes audit requirements for testing federal programs.

Uniform Grant Guidance (UGG)

Required for entities that expend over $750,000.

PSU spent over $210 million in Fiscal Year 2017.

•Size

•Various Risk Factors

•Large programs (Type A) must be tested every 3 years

Selection of federal programs is risk-based as required by UGG

40% of PSU’s funds must be audited

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Single Audit Results

Major Program: Student Financial Aid Cluster

Three Current Year Findings:

2018-001: Return to Title IV

•Material Weakness; Noncompliance

2018-002: Cash Management

•Significant Deficiency; Noncompliance

2018-003: Verification

Significant Deficiency; Noncompliance

Status of Prior Year Findings:

2017-001: Verification; repeated

2017-002: Return of Title IV; repeated

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WEALTH ADVISORY | OUTSOURCING | AUDIT, TAX, AND CONSULTING

Investment advisory services are offered through CliftonLarsonAllen Wealth Advisors, LLC, an SEC-registered investment advisor

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Appendix

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Upcoming GASB Standards for Fiscal Year 2019 and Beyond

• Defines ARO and when liability is to be recorded.

• Potential material liability? University currently assessing impact.

GASB Statement No. 83, Certain Asset

Retirement Obligations(FY2019)

• Impacts accounting of custodial funds (student groups, etc)

GASB Statement No. 84, Fiduciary Activities

(FY2020)

• All leases will be required to recognize a right-to-use asset and related liability

GASB Statement No. 87, Leases (FY2021)

7

Legislative Update

Kevin Neely

Discussion ItemMarisa Zapata

Adjourn

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