executive committee meeting - ces...it costs about $1,400 per ... there were no questions or...

EXECUTIVE COMMITTEE MEETING Thursday, June 7, 2018

3:00 p.m. Hotel Albuquerque, Albuquerque

Potter’s Room

In conjunction with NMSBA School Law Conference

AGENDA I. Call to Order

II. Roll Call

III. Approval of Agenda*

IV. Approval of Minutes – April 4, 2018*

V. Agency CommunicationsA. Partnerships – Dwain Haynes

1. NMCCS – Matt Pahl2. NMCEL – Stan Rounds3. NMPED – Marian Rael4. NMSBA – Joe Guillen5. Higher Ed (4 yr) – Dr. Penny Garcia6. Higher Ed (2 yr) – Dr. John Madden

B. Finance – Kirk CarpenterC. Scholarship – Brenda VigilD. Nominating – Kirk CarpenterE. Policy – Dwain Haynes

VI. Program Overview/ReportsA. Employee Recognition – July MeetingB. Real Estate Update

a. Loan Updateb. Constructions Updatec. Application of .25% to CES Contracts

VII. Administrative Overview A. Administrative Reports

1. Directors (Finance) a. Robin Strauser* (Ancillary) b. Anne Tafoya* (Procurement) c. Dotty McKinney* (REAP) d. Paul Benoit* (Technology) e. Brad Schroeder* (Southern Services) f. Jim Barentine* (Northern Services) g. Paul Benoit* (Human Resources) h. Gary Tripp * (Food) i. Lori O’Rourke*

2. Executive Director*

a. CES Budget B. Personnel ‐ Report 1. Staff Contracts and Resignations* C. Consent Agenda 1. Approval of Checks* 2. Profit and Loss and Balance Sheets* 3. RFB and RFP Awards*

IX. Setting Next Meeting Dates

A. Executive Committee Meeting, Tuesday, July 24, at 3:00 p.m., Embassy Suites (in conjunction with NMCEL Annual Conference)

X. Adjournment All items on agenda are subject to action by CES Executive Committee * Included in Advance Packet Mailing

Cooperative Educational Services (CES) Executive Committee Meeting Minutes

April 4, 2018

Page 1 of 7

The Executive Committee meeting of Cooperative Educational Services (CES) was held April 4, 2018 at Hotel Albuquerque in conjunction with the NMPED Spring Budget Conference. Call to Order The meeting was called to order at 3:00 p.m. by President Kirk Carpenter. Notice of the meeting had been sent to all Executive Committee members 10 days previously. Roll Call The following members were present: Aaron McKinney – Tucumcari Region V Brenda Vigil – Tularosa Region VII, Treasurer Chris Narkun PED, Proxy Dwain Haynes ‐ Eunice Region VI, President Elect Fred Trujillo – Pecos Region II Kim Mizell – Bloomfield Region I Kirk Carpenter – Aztec Region I, President LeAnne Gandy ‐ Lovington Region VI Matt Pahl NMCCS Richard Perea – Santa Rosa Region III, Secretary Stan Rounds NMCEL The following members were absent: Greg Ewing – Las Cruces Region VIII Joe Guillen NMSBA John Madden – Roswell NMSU Marc Space – Grants‐Cibola Region IV Marian Rael PED Penny Garcia – ENMU Higher Education T.J. Parks – Hobbs Past President Vernon Jaramillo – Cariño de los Niños Past President The following non‐members were present: David Chavez CES Executive Director Robin Strauser CES Deputy Executive Director Gary Tripp CES Director of Human Resources Anne Tafoya CES Director Ancillary Services Dotty McKinney CES Procurement Manager Brad Schroeder CES Technology Manager Jim Barentine CES Southern Services Director Paul Benoit CES Northern Services Manager Lori O’Rourke CES Business Services Coordinator Elena Salazar CES SITE Program Kim Lanoy‐Sandoval CES SITE Program Kiersten Westerberg CES Executive Assistant Linda Paul PLD Program


April 4, 2018

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Quorum CES Board Policy states that attendance by one third of the Executive Committee members constitutes a quorum. This was, therefore, a duly convened meeting of the CES Executive Committee. Approval of Agenda A motion was made by Dwain Haynes and seconded by Kim Mizell to approve the agenda. The motion was accepted and passed unanimously. Approval of Minutes A motion was made by Brenda Vigil and seconded by Richard Perea to approve the minutes of February 7, 2018. The motion was accepted and passed unanimously. Agency Communications The following reports were presented: Partnerships NMCCS – Matt Pahl Matt Pahl reported that clarification is needed on accountability with regard to charter schools and whether they are on the right track. He mentioned that they have closed seven and opened three charter schools in the last three years. However, there has been an increase in number of students that are being served. Matt also expressed concern that charter schools do not have the same access as school districts in securing facilities even though they share the same pot of money. He asked for any suggestions for finding a better way for charter schools to secure facilities. They are also looking for solutions to transportation issues affecting charter school students. While more funds for transportation have been given, better access is needed.

NMCEL – Stan Rounds Stan Rounds reported that the NMCEL Annual Summer Golf Tournament is being held on Tuesday, July 24th at Isleta Eagle Golf Course. No affiliate meetings will be held the morning of July 25th. Mr. Rounds also reported that the goal for scholarships is $30,000, and $15,000 has already been received. The NM School Leadership Institute is being transferred to NMSPIA. Continued support for New Mexico schools is being sought, as the average tenure of superintendents is only three years. NMPED – Chris Narkun Chris Narkun reported on the results of the 2018 Legislative Session as it relates to schools. HB2 passed, increasing by 2.5% for licensed staff and 2% for other staff. A substantial increase of $8 million has been given to fund Pre‐K programs and $6.5 million for K‐12. Funding of $1.6 million has been given to develop and implement STEM programs. SB239 approved $10 million for school security. Richard Perea asked how and when NMPED will get those funds distributed. Chris answered that there will be an application process similar to how capital outlay funds are applied for and will look like the PSCOC application. Kirk Carpenter asked how offsets will weigh in because it might prohibit some districts from


April 4, 2018

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applying. Chris said he will look into this issue and will report back. SB30 passed, which changes the capital outlay funding formula. NMSBA – Joe Guillen Joe Guillen was unable to attend the meeting. No report was given Higher Ed (4 yr) – Dr. Penny Garcia Penny Garcia was unable to attend the meeting. No report was given.

Higher Ed (2 yr) – Dr. John Madden John Madden was unable to attend the meeting. No report was given. Policy – David Chavez David Chavez said that everyone that was assigned policy has reviewed it and come up with suggestions. He has met with Ms. Vigil and have discussed proposed changes. He would like to meet with the policy sub‐committee sometime during the last week of April to discuss policy recommendations.

Scholarship Committee Brenda Vigil had no report this afternoon. Program Overview/Reports SITE Elena Salazar and Kim Lanoy‐Sandoval gave a PowerPoint presentation to update the Executive Committee on the progress of the SITE program. At the end of the presentation, David Chavez commented that when the program first started, they used all of the $600,000 funds allocated. Right now, the program is under budget by $100,000 because districts are finding value. He is confident that districts will eventually be willing to pay for the program. PLD Update Linda Paul gave a PowerPoint presentation on the PLD program. There will be a meeting with PPSC on May 3, 2018 and Linda is hopeful that PED will approve PLD. There will also be a meeting at the end of April to review the intake process to the program. Stan Rounds asked what the capacity is for class sizes. Linda responded that there are five locations throughout the state, with two instructors at each location. The minimum class size is five and a maximum of 30, though that may be lowered to 25 because of how interactive the courses are. LeAnne Gandy asked if there were plans to expand to other sites. Linda responded that because of budget restraints, that is not feasible right now. Richard Perea commented that his district would not be opposed to paying for the program. David Chavez added that any fees would be established only to offset CES’ costs in order to break even. It costs about $1,400 per day, per consultant.


April 4, 2018

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Real Estate Update David Chavez said that Las Alamos National Bank (LANB) wanted to require CES to hire a 3rd party attorney to see if CES could indebt themselves. He told LANB that if they were requiring this, that CES would not pay the fees. They ended up meeting with the DFA attorney who agreed that CES is able to indebt themselves. David also mentioned that Wells Fargo is an option. He will be meeting with a Wells Fargo representative at some point. He needs to convene the Building Committee to approve the plan, as it is required for the loan. Foreign Teacher Recruitment Program Update David Chavez is looking into whether CES could offer training on NM specific policies through SITE when teachers arrive to the US before they are assigned to school districts. Matt Montano said that they have 57 foreign teachers and is interested in the program. David will be meeting with Matt on Friday morning to discuss Colin working for PED or CES to coordinate teachers and collaborate with CES on training before they are placed.

Administrative Overview Administrative Reports Directors Robin Strauser, Deputy Executive Director, provided a verbal summary. Robin reported that things are looking good for CES, though profitability was down slightly this year because of the programs that CES is funding. He also requested that superintendents reach out to their district business offices to get them to sign up to the online marketplace. There were no questions or discussion regarding his report. Anne Tafoya, Director of Ancillary Services, provided a verbal summary. There was discussion regarding future salaries of Physical Therapists and Audiologists since they now are required to have doctorate degrees. Dwain Haynes asked if anyone has approached the Legislature to discuss this issue. Stan Rounds answered that it was not discussed at the last session and may need to be taken to LESC and LFC. Dotty McKinney, Procurement Manager, provided verbal report. Dotty mentioned all procurements have been listed since the last meeting. They have two contracts for LED lighting. CES was awarded a reissue of job order contracting for general and electrical. This contract round, CES has picked up Jim Sena and Longhorn Construction. Dotty added that she is working on a schedule to replace contracts as they expire. Diesel and gasoline is out for solicitation right now and they are reissuing the solicitation for tire repair, parts and services. There were no questions or comments regarding her report. Brad Schroeder, Technology Manager, provided a verbal report. Brad reported that he is working on a cost evaluation of the E‐Procurement system. He is hoping to test the interactive Bluebook by May 1, 2018 with an anticipated rollout of July 1, 2018. He added that he hopes to have more input from vendors on contracts and pricing. Brad also mentioned that he is finalizing testing of the E‐Procurement system and hopes to roll it out in the next few weeks. The document management system will be in full


April 4, 2018

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use by July 1, 2018. Finally, he will meet with Anne Tafoya in Ancillary Services to discuss changes for their system and have them implemented by July 1, 2018. There were no comments or questions. Jim Barentine, Director of Southern Services, provided a verbal report. Jim mentioned that he and Paul Benoit can offer their services to any school or entity that would like to use the E‐Marketplace. With regard to social networking, they have set a new record in terms of reach, with 5,777 CES posts being viewed since February. The new administrative assistant that he mentioned in the last meeting has resigned. The new assistant, Michelle Woodman, has taken over. He mentioned that posts may differ slightly due to differences in writing styles. There were no comments or questions. Paul Benoit, Manager of Northern Services, provided a verbal report. Paul stated that he and Jim Barentine are in full travel mode. They are waiting on some quotes, which has been challenging. He thanked Dotty and her staff for their assistance with this matter. Paul added that NMREAP reports will be going out soon. He and David Chavez have met with PED to add items for recruitment on the website. He noted that there has been no changes in enrollment from the changes in the fee structure. There were no questions or comments. Lori O’Rourke, Business Services Coordinator, provided a verbal report. Lori reported that the food program is running smoothly. The Labatts sales team is meeting with those entities not purchasing from us and have received promises for senior centers and schools to use our services. Labatts is actively visiting districts and they are very responsive. There were no comments or questions. Gary Tripp, Director of Human Resources, provided a verbal report. Gary reported that he and David Chavez visited Mohave to study how they operate and pay their employees since CES is modeled after them. Overall, CES employees enjoy where they work, but we want them to know how much they are valued. Gary is working with Anne Tafoya on a staff wellbeing plan, which should be finalized by July 1, 2018. Executive Director, David Chavez 2018 Fall Regional Meetings

David Chavez distributed a schedule of tentative regional meetings for the fall. David would like to combine region 7 & 8 this coming year in Las Cruces. POMS and PSFA would like to be a part of these meetings.

Superintendent Leadership Development

David Chavez has proposed the Superintendent Leadership Development (SLD), which would be the next level to the PLD. It would consist of four modules to be developed with Dr. Paul and would be conducted over a full day. David suggested that a focus group of superintendents be conducted to see what the modules would look like. The focus group would include Matt Pahl.

A motion was made by Kim Mizell and seconded by Richard Perea to move forward with the SLD program for the next school year. The motion was accepted and passed unanimously.


April 4, 2018

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CES Staff Pay Increases David Chavez has proposed a 2.5% increase for Ancillary staff and a 2% increase for other office staff. A motion was made by Stan Rounds and seconded by Kim Mizell to proceed with pay increases for CES staff. The motion was accepted and passed unanimously. Member Service Credit A motion was made by Brenda Vigil and seconded by LeAnne Gandy to withhold Member Service Credits until loans are repaid. The motion was accepted and passed unanimously. Imposition of .25% Increase for Service of Capital Debt A motion was made by Stan Rounds and seconded by Dwain Haynes to increase the fee for the service of capital debt from 1% to 1.25%. The motion was accepted and passed unanimously. Executive Session The Executive Committee held a closed Executive Session to discuss Executive Director David Chavez’s evaluation and contract for 2018‐2020. A motion to hold the closed session was made by Brenda Vigil and seconded by Richard Perea. After the roll call vote, which was unanimous, the closed session was held. The meeting reconvened after a motion to do so was made by Stan Rounds and seconded by Dwain Haynes. The roll call vote to reconvene was unanimous. Kirk Carpenter commented to the Committee that David Chavez does a great job for CES and the students of New Mexico. A motion was made by Ricard Perea and seconded by Stan Rounds to renew David Chavez’s contract through 2020 with a 2% increase in salary. The motion was accepted and passed unanimously. Personnel Report The Personnel Report was given but not discussed. Consent Agenda A motion was made by Stan Rounds and seconded by Richard Perea to accept the Consent Agenda (Approval of Checks, Profit and Loss and Balance Sheets, and RFB and RFP Awards). The motion was accepted and passed unanimously. Setting Next Meeting Dates Executive Committee Meeting, Thursday, June 7, 2018 at 3:00 p.m., Hotel Albuquerque (in conjunction with NMSBA Law Conference) Executive Committee Meeting, Tuesday, July 24, at 3:00 p.m., Embassy Suites (in conjunction with NMCEL Annual Conference)


April 4, 2018

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Adjourn A motion was made by Richard Perea and seconded by Dwain Haynes to adjourn the meeting at 5:30 p.m. The motion was accepted and passed unanimously. Respectfully Submitted,

Richard Perea, Secretary

Attest:

Kirk Carpenter, President

Cooperative Educational Services EXECUTIVE COMMITTEE MEETING

Thursday, June 7, 2018 *************

Item VII.A.1.a. Administrative Report – Robin Strauser Finance Report

Finance: For the current Fiscal year, CES’ revenue as of April 30, 2018 is $193,287,680. This is approximately $626,000 more revenue than CES showed on April 30, 2017. This represents a .3% increase in revenue. CES’ is showing a profit of $191,751 as of April 2018. This profit contrasts with a profit of $192,635 for April 2017. This is only an $884 decrease in profitability. For the current fiscal year CES is investing approximately $848,000 from its current year profit into the SITE, Curriculum Companion and Principal’s Leadership Development programs so that these services can be provided at no or very little cost to the schools. CES’ Net Fund Balance as of April 2018 is $5,940,710. New for this Fiscal Year I will be reporting on the Sandia Synergy Center (SSC). We purchased the SSC building at the end of, March 2017. This property is an office building located in the Sandia Science and Technology Park. At the current time one suite is vacant, but an existing tenant has expressed an interest in leasing the open space. CES has created a separate accounting unit for this venture so you will be seeing a separate Balance Sheet and Profit and Loss statement. Because there is no historical data for the SSC unit, there is no comparative data. For this Fiscal Year as of April 30, 2018, SSC had revenue of $410,304. Profit as of April 2018 is $181,589. Combing these financial reports, CES would show total revenue of $193,697,984 and a profit of $337,340. CES’ purchase order volume as of April 30, 2018 is $170,715,657 which is $22,095,119 less than the same period in 2017. This is a decrease of 11.5 % less than the purchase order volume for last year this time. CES had some large PO’s issued in 2016‐2017 that were one‐time projects which accounts for a lot of the decrease in PO volume. Business Office Staffing: The two vacancies that existed in the business office have been filled. The new employees are Margaret Mikelson and Jacklyn Serrano. They are proceeding well in their training and they are a welcomed addition to the MSR staff. Leslie Neely, an MSR that has been with CES for 11 years has been hired as David’s new Executive Administrative Assistant. The search is on to replace Leslie. We congratulate Leslie on her new position, but she will be sorely missed among the MSR staff. On Line Marketplace: CES’ on line marketplace which allows for on line ordering continues to have members join. CES is working on adding new vendors to the marketplace as well. This is a new program that CES rolled out in July. It allows for members to use the CES website as a portal and punch out directly specified vendor websites to see the CES pricing and place orders directly with the vendors in this program. We have a total of 16 Procurement Partners on this system. Equal Level is completing the interface between the market place and IVisions

software. The interface will allow orders to be placed on line and upload into the IVisions software creating the PO and charging the associated accounts. We will be looking for a couple of schools to pilot this interface. Audit: CES had to procure a new auditor for the 2017‐2018 fiscal year. Kathy Lane, our previous auditor, had to roll off this year. CES has engaged Thad Porch of Porch and Associates. Budget: The proposed budget for 2018‐2019 was presented to the finance sub committee on May 18th. That budget will be presented by David for approval.


Thursday, June 7, 2018 *************

Item VII.A.1.b. Administrative Report – Anne Tafoya Ancillary Services Report

Ancillary Report

The Ancillary Department held our full staff meeting on Saturday, May 12th at the Albuquerque Public Schools Rankin Road Complex from 8:30-12:00. We had the largest number of staff present at the meeting (176 out of the 235 staff). The venue was a bit crowded but we didn’t have any complaints. Our August 11th meeting will need to be at another location due to the size of the group.

During the meeting, we offered contracts and reviewed end of year billing procedures. We discussed summer employment opportunities, results of the staff evaluation of CES through Survey Monkey conducted in March. Staff received the evaluations submitted by the districts/schools where they provide therapy/services. David let staff know about the 2.5% hourly rate increase which made everyone very happy. Robin and Gary also presented on HR issues and benefits. We had a very talented guest speaker, Megan Shanley, who presented on how ancillary providers can use iPads to enhance their services with students.

We are continuing our recruiting efforts for Physical Therapists, SLP’s, OT’s and psychologists. Our highest areas of need continue to be speech and language pathologists, occupational therapists, physical therapists, and psychologists.

We continue making improvements to the CES Portal that increase functionality and we will continue to work on system changes as time permits.

Feedback from schools and staff indicate that training is needed in the legal requirements around Special Education as well as IEP goals and objectives and what justifies ancillary support. We have plans to offer trainings in August and September on the new TEAM manual and a training in January for PT’s and OT’s on seating and mobility.


Thursday, June 7, 2018 *************

Item VII.A.1.c. Administrative Report – Dotty McKinney Purchasing Administrative Report

Item (I) 2017‐2018 Solicitation Listing of RFPs/RFBs

Below is an updated status of current and ongoing procurement solicitations the CES Purchasing Department has been working on since our last Executive Committee report on April 4, 2018 for your review. We recognize that it may be necessary to revise the solicitation schedule based on discovery of other urgent needs of CES Members and Participating Entities. We appreciate and encourage any feedback and recommendations Executive Committee members and Participating Entity representatives may have relating to current and/or future solicitations.

Item (II) Update of current and ongoing procurement activities

Solicitations issued through the e‐Procurement System as of April 5, 2018, may be advertised as a single category, or a single category with multiple lots. RFPs that have been advertised, are closing, or that have been scheduled for evaluations are listed below. A more detailed list of the contracts and the vendors awarded those contracts can be found in the Purchasing Master Board Report through May 18, 2018 at the end of this report. RFP 2018‐014 Material Handling Equipment, Parts, Accessories, Supplies, Rentals & Leasing Proposals were received on March 19, 2018. RFP 2018‐016 Health and Medical Supplies A single contract was awarded on April 24, 2018 RFP 2018‐020 Heavy Equipment Proposals are due on May 18, 2018 RFP 2018‐022 Vehicle Tires, Tire Repairs, Parts and Services Proposals were received on May 14, 2018 RFP 2018‐023 Fuel – Diesel and Gasoline Proposals were received on May 11, 2018 RFP 2019‐002 Doors, Lock, Keys, Locksets, Access Control Systems and Related Materials Proposals are due on June 22, 2018 RFP 2019‐003 Modular, Portable, Factory‐Built & Pre‐Engineered Buildings Proposals are due on June 22, 2018

Item (iii) Upcoming Solicitations: The Purchasing staff work diligently to ensure that new contracts are in place as the existing contracts expire. The following list of Requests for Proposals are in various stages of preparation including issuance of the legal ad, scheduling the pre‐proposal meeting, and due date of the solicitations to maintain the Procurement Schedule.

RFP 2019‐004 Two‐Way Radios Solicitation will be issued 6/4/2018 RFP 2019‐005 Educational and Instructional Library Services Solicitation will be issued July 2, 2018 RFP 2019‐006 Food Service Software and Print Services Item (iv) CES Purchasing Department General Information The Gordian Group updates CES weekly on the construction projects that the JOC contractors are keying into the eGordian and JOC Core software. The report reflects the entity, the name of the project, the dollar amount and notes if the purchase order has been issued for the work. This is proving to be an invaluable tool that will be used to track contract volume for each contractor, to ensure than CES doesn’t violate SB339, which is now 13‐1‐154.1 NMSA 1978 of the Procurement Code. Our JOC contracts cannot exceed $10M, and no one project can exceed $1M. Beginning in June, CES will be schedule JOC Core training for contractors to get hands‐on training on how to use JOC Core. The Purchasing Department Staff has prepared the Tentative Procurement Schedule for calendar year 2019, and note that there is an unusually high number of contracts expiring. As a result, Mr. Chavez has asked us to accelerate the schedule where possible to even out the work flow. The revised Schedule of upcoming solicitations will be reported in the next Executive Committee meeting report We continue to work on updating our General Terms and Conditions. It has been determined that we will also create a separate set of documents for IT purchases since our current documents don’t address software specifics such as licensing agreements. We will also be updating our construction Terms and Conditions and working on our internal procurement procedure policies. Item (v) Strategic Plan Update Staff has developed a simple survey that can be filled out quickly at conferences, meetings with Members, etc. This will help us gauge what types of commodities and services Members are looking for that CES can provide. However, we will also be weighing the time, cost, and man‐hours to issue a solicitation in relation to the possible return in revenue to CES.

2.1.2 Develop alternative practices to recruit additional evaluators

Ongoing, the Department continues to solicit the help of David, Robin, Jim and Paul to assist us in finding evaluators for the RFPs submitted in addition to sending invites to a wide variety of city, county, and education staff that may have expertise relating to the scope of work for a solicitation. We are also allowing the evaluation committee members to evaluate proposals on‐line when applicable. This process is working very well.

2.1.3. Standardize procurement documents

This is an on‐going task that is now tied to the re‐write of our Terms and Conditions. We continue to review and improve our current procurement d’ for the implementation of our new software. We have improved our solicitation structure for ease of use by the Offerors and the Evaluators. The

evaluation process is key to meeting the procurement schedule and our department goal to improve the time to create, solicit, evaluate and award contracts.

2.1.4. Develop and fully implement new eProcurement package customized to CES’ process

The new eProcurement system being developed by Real Time Solutions continues to move forward. The Technical Score Evaluation Module works very well. We continue to receive positive feedback from the evaluators using the new system. RTS is still working simultaneously on the Cost Evaluation Module and developing the online interactive Blue Book. Once the Blue Book and Contract Award Modules are completed, Members and Participating Entities may access contract information through the online Blue Book. Currently, staff must set up download inks to contract files which is very time consuming. Making the Blue Book interactive will provide a higher level so service to our Members and Participating Entities as well as save the Business Office and the Purchasing Department a great deal of time.


Thursday, June 7, 2018 *************

Item VII.A.1.d. Administrative Report – Paul Benoit NMREAP

Spring Renewals have been in full swing and the process is going well. I sent out quotes/reminders to all subscribers whose subscriptions expire at the end of the year. Here is a quick synopsis as of May 18th: 24 (29%)Subscribers have submitted PO’s for Renewal $19,690 20 (24%) Subscribers have committed to Renewal on July 1 $18,770 13 (15%) Subscribers don’t renew until mid‐year, next year $12,365 23 (28%) Subscribers have not responded (2nd Notice sent) $17,410 2 (2%) Subscribers have indicated Non‐Renewal ($ 3,120) There are a total of 82 Current subscribers, as of May 18th. Therefore, confirmed renewals have generated $38,460 in real/promised (new year) PO’s. Subscribers who won’t be billed until next year $12,365 and responses pending, another $17,410) Anticipated revenue is in the neighborhood of: $68,235, not counting any new subscribers or additional non‐renewals. We added two new districts (included in above number) this spring to our subscriber list. I will be conducting training with both in accessing the system, posting jobs, and searching applicants. There has been no progress or further response from the PED on their offer to help enhance the website with recruitment videos and information about TEACHNM. Finally, as of May 18, there are 321 Teaching positions posted by NM School districts and charters on NMREAP. 63 districts/charters have posted these positions. There are also 139 other positions, ranging from Business Managers, Ancillary, Counselors, and Administrative positions to non‐certified positions in maintenance/custodial, bus‐driving, aides, etc….


Thursday, June 7, 2018

*************

Item VII.A.1.e. Administrative Report – Brad Schroeder

Technology Report

Ancillary Services Update

Now that Ancillary has reached the end of the school year, I need to revisit with Anne and her team to discuss the Ancillary application going forward. As we make the transition to bring maintenance under “our roof”, we need to determine needs between now and August vs. tweaks and features that can roll into the Fall and beyond.

Procurement Update

After meeting with Procurement, we may be in the same position with eProcurement. The July 1 rollout is looking less and less likely with each passing day of not testing. RTS is still working on the Cost Evaluation, Contracts, and Bluebook. As I review the final deliverables on the contract, an internal discussion of taking the solution over once we have “working software” needs to occur.

Business Office Update

A big sticking point with Document Management with the Business Office process will be the integration of GP 2018. As RSM, DISW and Digitech put their collective (and technical) heads together to determine these possibilities, we will need to consider the real possibilities of going a completely different solution and vendor all together. GP 2018 looks to have many new features regarding Document Attach and the improvements with Workflow within GP and the development of the report in GP to reflect FileMaker may be on the table again. Also, revisiting SharePoint will all its new features and Office 365 Flow could also provide great strides in Document Management as well. The best part is that these are tools we already own.

Other Updates

We will be migrating our files and folders to OneDrive and SharePoint with Office 365 this month. Reviewing our IT support contract with ABBA, which will be greatly reduce as we have less infrastructure on site at CES.


Thursday, June 7, 2018 *************

Item VII.A.1.f. Administrative Report – Jim Barentine Southern Services Report

In the current cycle of visits to members and PEs in my assigned area, I’m about 80%

complete. The area includes Regions 6‐7‐8 and a portion of 4. I’ll then re‐begin at the West side and work my way across once again. My sequence often faces interruption by conferences, company meetings, and more‐urgent on‐site needs in specific areas. Services address all that CES does for Members and Participating Entities, plus ongoing marketing of CES and its programs.

Digital outreach efforts since April have been “maintenance” while the new Administrative

Assistant was oriented. Now, as Michelle Woodman has resigned as Administrative Assistant working with Social Media and Video projects, we’ll transition and extend the “maintenance” mode again. At the time of this writing, the job is being advertised.

Ancillary recruitment and placement are ongoing. Focus now is entirely on next school year. CES, in conjunction with two sections of the NMSU College of Education and the NM REC

Association, conducted an Instructional Coaches’ and Mentors’ Conference on May 30‐31 in Albuquerque. The Conference featured Dianne Sweeney, a nationally‐recognized expert in the field of instructional coaching, as well as multiple break‐out presenters from around NM. Included during break‐outs were UNconference sessions, designed to encourage networking and idea sharing around self‐selected topics. There were 103 registered to attend.

As a point of interest, I include these observations: 1. CES has grown, as measured by revenues, at an astounding rate over the past decade‐

and‐a‐half. This can be attributed to great leadership, loyal membership, dedicated employees, hard‐working vendor partners, and a host of other factors. This is definitely cause for celebration!

2. The additional use of CES contracts, made available to municipalities, counties, and other local public bodies and nonprofits, contributed to an obvious bump in revenues during 2007‐08.

3. Our record year has been 2016‐17, which will likely be followed by a significant turndown for 2017‐18 (projected). I believe this turndown can be attributed primarily to two factors:

a. The NM DFA determined that anytime they pay an invoice to CES (on behalf of an agency or grantee), they will withhold our 1% administrative fee – even if the fee is not identified within the documentation. When our members have to cover the 1% with their operational funds for grant projects, it discourages their use of CES in the procurements.

b. The NM Legislature passed, and the Governor signed, SB 339 (Regular 2017 Session). The intent of the bill was to increase the limits for state agencies using indefinite quantity contracts for construction and professional services. The bill’s language was changed in committee to include all local public bodies, thus applying the limits to local public bodies, which had not had this type of limits in statute.

The influences of these factors then affect perceptions of CES’ viability in unrelated circumstances, increasing the impacts. We are working diligently to overcome these impacts and perceptions.

Marketing efforts have included participation in: NMASBO/PED Spring Budget Workshop (Albuquerque)

Additional collaboration efforts have included participation with: NM State University ‐ CORE Language Arts program (via Zoom) NM State University ‐ MC2 Math program (via Zoom) NM Regional Education Cooperatives Association (via Zoom) The SUN Project (Las Cruces, Albuquerque)


Thursday, June 7, 2018 *************

Item VII.A.1.g. Administrative Report – Paul Benoit Northern Services Report

NORTHERN SERVICES NOTES Travel since the last meeting has included Regions 2, 3, and 4. It is a busy time of year and most

places are wrapping up their fiscal years. We have two entities we are working closely with to maintain our cooperative purchasing

relationship, City of Santa Fe and Valencia County. The City of Santa Fe slowed down on using our contracts as a result of some internal issues. David,

Robin, and I had met with the City of Santa Fe Deputy Manager early this semester and we think we have things back on track. Once we get the final Participating agreement back to them, we anticipate usage to pick back up. CSF has been a big user of our contracts and I am working to keep that rolling.

Valencia County has an attorney who has limited their use of our contracts but the current administration is seeking to renew the agreement and begin using us again. That is an on-going project.

Visits in the field continue to be fruitful ventures. It seems, though, after three years, I am still learning the ropes, so to speak, on “drilling down” into department levels of cities and counties. These are challenges, as it seems there is more managerial change-over in these entities than in the public schools. This is very evident in my efforts to provide an accurate listing of contacts. This has proven to be a more difficult task than I originally thought it would be.

I am going to be assisting David in facilitating two initiatives: The first is related to school board member training and the (possible) need for it. I will assist him, as requested/if requested, in developing modules for said training. The second is facilitating the process for School Safety Planning, related both to PSFA Funding that is available and in meeting PED requirements in upgrading school safety plans and features in our schools.

STRATEGIC GOALS REPORT: 1.1.3 Carefully track bonds, capital outlay and work with members and vendors to enhance

solutions to meet or exceed 2016 construction revenue through partnerships Sent out a survey (from Procurement). Have not had any responses to date. Jim has had

several. Though it is not specific to this goal (construction/project focused), the survey was to determine any additional needs for services that we could solicit on behalf of members.

1.1.5 Generate revenue from customers in the Northern area of an amount to meet or exceed prior year final revenue. I have attached the ¾ year Purchase Order report. The northern region has been “down” in PO production in the second half of the year. This has picked up some, in the last few weeks and May should show some significant PO’s. The City of Santa Fe drop off has been significant and will hopefully be addressed in next few days.

Update of Member and Entity Directory

I am in the final throes of completing and revising my contacts in a formal manner. A much harder task than originally anticipated due to changeover and two different databases in outlook/google and my computerized sheets.

THREE QUARTERS OF 2017‐2018 PURCHASE ORDER VOLUME COMPARISON (TO PRIOR YEAR)

2016-17

# of PO's GENERATED AREA/REGION TOTAL $ VOLUME 2260 First 3 Qtrs - Northern Region 2017-2017 $94,233,961.42 1436 First 3 Qtrs - Southern Region 2016-2017 $77,360,434.41 38 First 3 Qtrs - "OTHER" PO'S TO DATE - 2016-2017 $780,030.68

3734 First 3 Qtrs - TOTAL PO'S TO DATE - 2016-2017 $172,374,426.51

% of PO's GENERATED AREA/REGION % OF $ VOLUME 60.52% First 3 Qtrs - NORTHERN REGION PO'S - 2016-2017 54.7% 38.46% First 3 Qtrs - SOUTHERN REGION PO'S - 2016-2017 44.9% 1.02% First 3 Qtrs - "OTHER" PO'S TO DATE - 2016-2017 0.5%

100.00% First 3 Qtrs - TOTAL PO'S TO DATE - 2016-2017 100.0%

2017-18

# of PO's GENERATED AREA/REGION TOTAL $ VOLUME 2294 First 3 Qtrs - Northern Region 2017-2018 $70,596,659.63 1504 First 3 Qtrs - Southern Region 2017-2018 $82,446,362.10 42 First 3 Qtrs - "OTHER" PO'S TO DATE - 2017-2018 $951,240.46

3840 First 3 Qtrs - TOTAL PO'S TO DATE - 2017-2018 $153,994,262.19

% of PO's GENERATED AREA/REGION % OF $ VOLUME 60.06% First 3 Qtrs - NORTHERN REGION PO'S - 2017-2018 48.32% 38.71% First 3 Qtrs - SOUTHERN REGION PO'S - 2017-2018 50.90% 1.23% First 3 Qtrs - "OTHER" PO'S TO DATE - 2017-2018 0.77%

100.00% First 3 Qtrs - TOTAL PO'S TO DATE - 2017-2018 100.00%

COMPARISON

TOTAL DIFFERENCE FROM PRIOR YEAR FOR THIS TIME

PERIOD

Difference # of PO's GENERATED DIFFERENCE BY AREA/REGION $ Difference in Volume 34 First 3 Qtrs - Northern Region 2016-17 TO 2017-18 ($23,637,301.79) 68 First 3 Qtrs - Southern Region 2016-17 TO 2017-18 $5,085,927.69 4 First 3 Qtrs - "OTHER" PO'S TO DATE 2016-17 TO 2017-18 $171,209.78

106 First 3 Qtrs - TOTAL PO'S TO DATE 2016-17 TO 2017-18 ($18,380,164.32)

Difference in % of PO's GENERATED AREA/REGION % of Dollar Change (+/-) 2% First 3 Qtrs - Northern Region 2016-17 TO 2017-18 -25.1% 5% First 3 Qtrs - Southern Region 2016-17 TO 2017-18 6.6% 11% First 3 Qtrs - "OTHER" PO'S TO DATE 2016-17 TO 2017-18 21.9% 3% First 3 Qtrs - TOTAL PO'S TO DATE 2016-17 TO 2017-18 -10.7%

SUMMARY OF PO'S GENERATED FOR JULY 2017 TOTAL DOLLAR VOLUME $8,253,039.81 # of PO's GENERATED AREA/REGION TOTAL $ VOLUME Average PO

130 NORTHERN REGION PO'S IN JULY $3,469,036.09 $26,684.89 75 SOUTHERN REGION PO'S IN JULY $4,700,717.83 $62,676.24 5 "OTHER" PO'S IN JULY $83,285.89 $16,657.18

210 TOTAL JULY PO'S $8,253,039.81 $39,300.19 % of PO's GENERATED AREA/REGION % OF $ VOLUME

61.90% NORTHERN REGION PO'S IN JULY 42.03% 35.71% SOUTHERN REGION PO'S IN JULY 56.96% 2.38% "OTHER" PO'S IN JULY 1.01%

100.00% TOTAL JULY PO'S 100.00%

SUMMARY OF PO'S GENERATED FOR AUGUST 2017 TOTAL DOLLAR VOLUME $20,384,537.78 # of PO's GENERATED AREA/REGION TOTAL $ VOLUME Average PO

332 NORTHERN REGION PO'S IN AUGUST $12,856,127.92 $38,723.28 227 SOUTHERN REGION PO'S IN AUGUST $7,255,443.33 $31,962.31 7 "OTHER" PO'S IN AUGUST $272,966.53 $38,995.22

566 TOTAL AUGUST PO'S $20,384,537.78 $36,015.08 % of PO's GENERATED AREA/REGION % OF $ VOLUME

58.66% NORTHERN REGION PO'S IN AUGUST 63.07% 40.11% SOUTHERN REGION PO'S IN AUGUST 35.59% 1.24% "OTHER" PO'S IN AUGUST 1.34%

100.00% TOTAL AUGUST PO'S 100.00%

SUMMARY OF PO'S GENERATED FOR SEPTEMBER 2017 TOTAL DOLLAR VOLUME $10,927,991.47 # of PO's GENERATED AREA/REGION TOTAL $ VOLUME Average PO

244 NORTHERN REGION PO'S IN SEPTEMBER $6,212,702.45 $25,461.90 205 SOUTHERN REGION PO'S IN SEPTEMBER $4,602,469.38 $22,451.07 7 "OTHER" PO'S IN SEPTEMBER $112,819.64 $16,117.09

456 TOTAL SEPTEMBER PO'S $10,927,991.47 $23,964.89 % of PO's GENERATED AREA/REGION % OF $ VOLUME

53.51% NORTHERN REGION PO'S IN SEPTEMBER 56.85% 44.96% SOUTHERN REGION PO'S IN SEPTEMBER 42.12% 1.54% "OTHER" PO'S IN SEPTEMBER 1.03%

100.00% TOTAL SEPTEMBER PO'S 100.00%

SUMMARY OF PO'S GENERATED FOR OCTOBER 2017 TOTAL DOLLAR VOLUME $38,862,784.06 # of PO's GENERATED AREA/REGION TOTAL $ VOLUME Average PO

295 NORTHERN REGION PO'S IN OCTOBER $11,511,580.93 $39,022.31 206 SOUTHERN REGION PO'S IN OCTOBER $27,700,050.45 $132,723.55 1 "OTHER" PO'S IN OCTOBER $10,152.68 $10,152.68

502 TOTAL OCTOBER PO'S $38,862,784.06 $77,415.90 % of PO's GENERATED AREA/REGION % OF $ VOLUME

58.76% NORTHERN REGION PO'S IN OCTOBER 29.62% 41.04% SOUTHERN REGION PO'S IN OCTOBER 70.35% 0.20% "OTHER" PO'S IN OCTOBER 0.03%

100.00% TOTAL OCTOBER PO'S 100.00%

SUMMARY OF PO'S GENERATED FOR NOVEMBER 2017 TOTAL DOLLAR VOLUME $18,020,731.52 # of PO's GENERATED AREA/REGION TOTAL $ VOLUME Average PO

274 NORTHERN REGION PO'S IN NOVEMBER $11,327,913.08 $41,342.75 157 SOUTHERN REGION PO'S IN NOVEMBER $ 6,633,792.84 $42,253.46 5 "OTHER" PO'S IN NOVEMBER $ 59,025.60 $11,805.12

436 TOTAL NOVEMBER PO'S $ 18,020731.52 $41,331.95 % of PO's GENERATED AREA/REGION % OF $ VOLUME

62.84% NORTHERN REGION PO'S IN NOVEMBER 62.86% 36.01% SOUTHERN REGION PO'S IN NOVEMBER 36.81% 1.15% "OTHER" PO'S IN NOVEMBER 0.33%

100.00% TOTAL NOVEMBER PO'S 100.00%

SUMMARY OF PO'S GENERATED FOR DECEMBER 2017 TOTAL DOLLAR VOLUME $10,431,073.64 # of PO's GENERATED AREA/REGION TOTAL $ VOLUME Average PO

169 NORTHERN REGION PO'S IN DECEMBER $ 5,900,048.78 $34,911.53 95 SOUTHERN REGION PO'S IN DECEMBER $ 4,399,620.86 $46,311.80 6 "OTHER" PO'S IN DECEMBER $ 131,404.00 $21,900.67

270 TOTAL DECEMBER PO'S $10,431,073.64 $38,633.61 % of PO's GENERATED AREA/REGION % OF $ VOLUME

62.59% NORTHERN REGION PO'S IN DECEMBER 56.56% 35.19% SOUTHERN REGION PO'S IN DECEMBER 42.18% 2.22% "OTHER" PO'S IN DECEMBER 1.26%

100.00% TOTAL DECEMBER PO'S 100.00%

SUMMARY OF PO'S GENERATED FOR JANUARY 2018 TOTAL DOLLAR VOLUME $18,127,650.91

# of PO's GENERATED AREA/REGION TOTAL $ VOLUME Average PO 277 NORTHERN REGION PO'S IN JANUARY $7,060,939.37 $25,490.76 178 SOUTHERN REGION PO'S IN JANUARY $11,056,804.42 $62,116.88 4 "OTHER" PO'S IN JANUARY $9,907.12 $2,476.78

459 TOTAL JANUARY PO'S $18,127,650.91 $39,493.79 % of PO's GENERATED AREA/REGION % OF $ VOLUME

60.35% NORTHERN REGION PO'S IN JANUARY 38.95% 38.78% SOUTHERN REGION PO'S IN JANUARY 60.99% 0.87% "OTHER" PO'S IN JANUARY 0.05%

100.00% TOTAL JANUARY PO'S 100.00%

SUMMARY OF PO'S GENERATED FOR FEBRUARY 2018 TOTAL DOLLAR VOLUME $13,485,703.97

# of PO's GENERATED AREA/REGION TOTAL $ VOLUME Average PO 269 NORTHERN REGION PO'S IN FEBRUARY $6,110,858.93 $22,716.95 163 SOUTHERN REGION PO'S IN FEBRUARY $7,199,203.38 $44,166.89 3 "OTHER" PO'S IN FEBRUARY $175,641.66 $58,547.22

435 TOTAL FEBRUARY PO'S $13,485,703.97 $31,001.62 % of PO's GENERATED AREA/REGION % OF $ VOLUME

61.84% NORTHERN REGION PO'S IN FEBRUARY 45.31% 37.47% SOUTHERN REGION PO'S IN FEBRUARY 53.38% 0.69% "OTHER" PO'S IN FEBRUARY 1.30%

100.00% TOTAL FEBRUARY PO'S 100.00%

SUMMARY OF PO'S GENERATED FOR MARCH 2018 TOTAL DOLLAR VOLUME $15,500,749.03

# of PO's GENERATED AREA/REGION TOTAL $ VOLUME Average PO 304 NORTHERN REGION PO'S IN MARCH $6,147,452.08 $20,221.88 198 SOUTHERN REGION PO'S IN MARCH $9,257,259.61 $46,753.84 4 "OTHER" PO'S IN MARCH $96,037.34 $24,009.34

506 TOTAL MARCH PO'S $15,500,749.03 $30,633.89 % of PO's GENERATED AREA/REGION % OF $ VOLUME

60.08% NORTHERN REGION PO'S IN MARCH 39.66% 39.13% SOUTHERN REGION PO'S IN MARCH 59.72% 0.79% "OTHER" PO'S IN MARCH 0.62%

100.00% TOTAL MARCH PO'S 100.00%

July August September October Novemb

erDecembe

r January February March April May June

North PO's Generated $3,469,0 $12,856, $6,212,7 $11,511, $11,327, $5,900,0 $7,060,9 $6,110,8 $6,147,4 $8,275,4 $‐ $‐South PO's Generated $4,700,7 $7,255,4 $4,602,4 $27,341, $6,633,7 $4,399,6 $11,056, $7,199,2 $9,257,2 $8,451,5 $‐ $‐Monthly "N" Avg

Monthly "S" Avg

Monthly Average

$‐

$5,000,000.00

$10,000,000.00

$15,000,000.00

$20,000,000.00

$25,000,000.00

$30,000,000.00

PO's Ge

nerated in M

illions

PO Dollar Amount Generated ‐ 2017‐2018 (North/South)

School Districts, $72,910,243.86

Charter Schools, $1,982,572.41

Higher Education Institutions, $19,137,702.18

REC's, $181,666.86

Municipalities, $51,937,127.88

Counties, $17,887,553.60

Entities (Includes non‐public districts), $6,722,467.11

Purchase Order Dollar Volume by Entity/Member ‐ Year to Date

School Districts, 43%

Charter Schools, 1%

Higher Education Institutions, 11%

REC's, 0%

Municipalities, 30%

Counties, 10%

Entities (Includes non‐public districts), 4%

Purchase Order Percent Volume by Entity/Member ‐ Year to Date


Thursday, June 7, 2018 *************

Item VII.A.1.h. Administrative Report – Gary Tripp Human Resources Report

David and I made a quick trip to Mohave Educational Services on February 21st and 22nd. There was a great deal of issues to discuss, compensation study, processes in the business office and in procurement. The meetings were very beneficial and we believe they will continue for the good of both organizations.

One of the things the Climate Action Team is working on is a “Well‐Being Plan”. This plan, intended for the full‐time employees of CES has trainings and workshop associated with physical health, emotional wellness, finance literacy, etc. It is our hope to continue to improve the climate and culture of our staff. Let’s go from good to great.

HR has been working with Poms & Associates on our policies. We are finding small issues that may be proposed recommended changes to the Executive Committee in the future. All the Directors here will be getting with their Executive Board representatives to ensure procedural steps are moving correctly.

CES continues to hire a high volume of new professionals to serve our ancillary needs. Shout out to Anne Tafoya and her team. We still have pockets all over the state to fill and we will strive to meet all requests from our membership.

Cooperative Educational Services

EXECUTIVE COMMITTEE MEETING


*************

Item VII.A.1.i. Administrative Report – Lori O’Rourke

Food Report

CES has recently renewed our contract with Labatt Foods. This second extension continues to offer a value‐added program that meets the required and preferred nutritional needs of students and seniors. Not only can members purchase through the CES contract receiving quality products at negotiated prices, but they do not have to go out for bid and are assured of delivery to every location in their districts. This is especially valuable to smaller entities and those who are in remote areas. A new feature Labatt offers is customer text alerts for delivery ETAs, delivery delays, and missing order reminders.

In June, Labatt will complete the first full fiscal year of their contract with CES and continues to shine in customer satisfaction. In the time they have had the contract, they have steadily increased sales and contract usage, as well as having excellent fill rates and on‐time deliveries. The few issues that have come up were solved promptly, and to the satisfaction of each customer.

Labatt bills our members directly and rebates our fee, making the program more hands‐off than ever before. Collections are fewer and delinquent accounts are practically non‐existent. Now our contact with the members is more about customer satisfaction, which is a great relationship builder, leading more kitchen staff to use other contracts available such as food truck purchases and large kitchen equipment.

Year‐to‐date, there has been a 33% increase over prior year sales. The number of users this year, compared to last year has increase by eight entities, with promises by several other members to begin using our contract in the 2018‐2019 fiscal year.



*************

Item VII.A.2.a. Administrative Report – David Chavez

Executive Director Report

Item (a) Budget 2018‐2019 I request the Executive Committee to review and approve the 2018‐2019 fiscal year budget. In your packet you will find the FY 2018‐2019 budget for your review. Below you will find my budgetary and financial assumptions along with highlights for fiscal year 2018‐2019. Below you will also find the budget for a new program, for International Teachers. The International Teacher budget for next year will not generate revenue but will entail hiring a person to manage the J1 Visitor Program application process. CES will begin realizing revenue from this program in years two and three. Year two revenue is projected at $225,000.00 with approximately 30 teachers available for placement in NM schools. We anticipate the program will have as many as 50 J1 teachers available for NM schools in year three generating an anticipated revenue of $450,000.00. Budget Assumptions:

I. Addition of .3 FTE Human Resource Director for a total of .8 FTE II. Additional 1.0 MSR in the Business Office III. Additional FTE to support International Teacher Program IV. Discontinue Financial Services from next year’s budget V. Discontinue Curriculum Companion Program, districts using the program will

purchase directly from CESA 7 in Wisconsin VI. 3.9 % increase in medical (NMPSIA) VII. Risk Insurance increase of 19% (Workman’s Comp, additional Facility, additional car) VIII. 2% salary increase for all Core Staff IX. 2% one‐time merit pay if incentive goals are met and we increase our revenue by 2%

over current year revenue. X. Goals for 2018‐2019

1. Business Office: To Process POs and invoices within an average of 4 days. 2. Ancillary goal will increase 2018 FTEs the 2019 fiscal year. Will add two new

provider categories Special Education Teachers and Educational Assistants 3. Procurement: To enable members to operate more efficiently and economically’

by maintaining our solicitation schedule as well as increasing the number of new

commodities and services that our Members and Participating Entities have at their disposal.

4. REAP – Maintain current membership for the 2019 fiscal year. 5. Address Goals and Performance Measures addressed in the Strategic Plan for

2019.

Financial Assumptions:

I. Maintain Food at FY 2018 fiscal year II. Decrease Professional Services by $600,000.00 from FY 2018 budget of $1,200,000 to

FY 2019 budget of $600,000 III. Increase AEPA by $10,000.00 IV. Increase in‐services by $10,000.00 V. Increase Ancillary by $1,500,000.00 due to addition of new provider categories and

additional providers in services currently offered. VI. Medicaid ‐ maintain at current level of $800,000.00 VII. Increase Procurement by $8,000,000.00 VIII. Entity Revenue increased by $11,000.00 due to fees associated with Sandia Synergy

Center for managing the program. (indirect cost) IX. Continue to fund: SITE, Educators Rising X. Budget revenue generated by SITE in the amount of $120,000.00 XI. Reduced TAP budget by $50,000.00 propose to generate a comparable amount by

assessing a $50.00 registration fee to attend trainings. XII. Addition of Principal Leadership Development Budget of $86,000.00 XIII. Explore addition of Superintendents Leadership Development as a cost center. XIV. Continue to support the following organizations at current level: NMCEL, NMSBA,

NMAC, NMAA, NMASBO, Decrease Support of Christopher Productions at $5,000.00, Support New Mexico Municipal League at same level as the New Mexico Association of Counties and support the New Mexico Coalition of Charter Schools at $5,000.00. These organizations Market CES to their constituency as a part of the Sponsorship, provide us with booth space at their conferences, access to their affiliate group meetings as part of the sponsorship fee.

Highlights:

E‐Commerce will be functional by July 1, 2018, with approximately 19 procurement partners participating

E‐Procurement will be fully functional by July 1, 2018 TAP program will present two proposals to NMPSIA’s Board for consideration. One

proposal to the Board will be to fund the program at a reduced budget of $180,000.00. The other proposal will present a budget of $230,000.00 current year funding. I will

present both proposals at the NMPSIA Board meeting on June 14th. When we presented our proposal to NMPSIA three years ago the Attorney for NMPSIA requested a five‐year plan. The plan was to include the program to be fully self‐supporting by year five.

New Contracts should allow for the potential to generate additional revenue, land fill liners

CES’ is budget will rely on the use of $316,253.00 a decrease of $119,029 from prior year’s budget. We’ve discontinued supporting Curriculum companion by $104,595.00

Overall budget proposes a 5.22% increase over current year budget CES has experienced an average of 15.6 % increase over the past 5 years. Ancillary has been flat in budgeting over past four years. Increase of $1,500,000.00

reflects significant budget increase for next fiscal year.

CES J1 Program Sponsorship Proposal

Year One

Summary: The initial year will entail managing the J1 Exchange Visitor Program application process. The guiding document for the application is 58 pages. There is an expectation this will be somewhat time consuming given the requirements of the US State Department in explaining how our program will operate. I anticipate a 6‐9‐month application process. Additionally, I will travel to New Mexico 6‐8 times per year to attend conferences as a CES representative and consult with New Mexico school districts regarding the J1 Exchange Visitor Program.

Responsibilities: Manage the J1 Exchange Visitor Program application process, subsequently serve as the “responsible officer” for the approved program, serve as direct contact for school districts regarding the program and the services we will provide, direct contact with US State Department as the “responsible officer”, and direct contact to out‐of‐country recruiters for teacher sourcing.

Associated Costs: $4349 application fee for program sponsorship of the J1 Exchange Visitor Program. A renewal application is required every two years therefore fee is recurring. Advertising costs associated with attending conferences as CES representative.

Responsible Officer Salary: $36,000

Estimate CES Revenue: $0

Year Two

Summary: The second year will involve managing the approved program. We can expect approximately 20‐50 visas upon approval. I would anticipate this will be on the higher end due to CES capacity and financials to operate the program. If you compare CES to NMPED with regards to capacity, NMPED currently receives 57 visas annually as a program sponsor and I would expect CES to be considered similarly with regards to capacity to operate a viable program.

Responsibilities: Manage the J1 Exchange Visitor Program as the “responsible officer,” serve as direct contact for school districts regarding the program and the services we provide, serve as direct contact with US State Department, direct contact to out‐of‐country recruiters for teacher sourcing, manage J1 teacher licensing and serve as the contact with NMPED for licensing of program teachers, assist teachers with arrival to district, assist with initial housing, help with setting up bank accounts, acquiring social security card, and other personal items.

Associated Costs: Ongoing professional development for exchange teachers. Advertising fees as CES vendor at major education conferences.

Responsible Officer Salary: $24,000 + Commission

Estimated CES Revenue: This conservative estimate is based on 30 teachers first year with an average salary of $50,000. My experience thus far has shown the majority of teachers recruited come in as Level III teachers:

(1) $1500 per placed teacher will be paid by districts x 30 = $45,000

(2) 12% annually from teacher @ $50,000 = $6,000 x 30 = $180,000.

From these revenues we will also need to pay commission to responsible officer and commission to out‐of‐country recruiter for sourcing teachers. If teachers are sourced directly without assistance from a recruiter, we can adjust percentages accordingly. Most countries from which teachers have been historically recruited have a treaty with the United States whereby teachers in the J1 Exchange Visitor Program pay no taxes the first two years of their visa. Therefore, I would propose 12% years one and two. 6% year 3 and, if a two‐year extension is granted, we would collect 6% each for years 4 & 5. Even with the higher percentages of years 1 & 2, the Exchange Teachers will still realize more take home pay than U.S. teachers with the same level of education and experience who pay taxes.

Year Three

Summary: It is expected that revenues will increase and build upon what has already been developed. Assuming we have placed 30 teachers the previous year we can expect to receive a similar amount (or increase) in visas for the next year. At the end of this third year, we will also be begin the process of renewing the application for the program which is required every two years.

Responsibilities: The third year will entail managing the J1 Exchange Visitor Program application renewal process. Manage the J1 Exchange Visitor Program as the “responsible officer,” serve as direct contact for school districts regarding the program and the services we provide, serve as direct contact with US State Department, direct contact to out‐of‐country recruiters for teacher sourcing, manage teacher licensing and serve as contact with NMPED regarding licensing for J1 exchange teachers, assist teachers with arrival to district, assist with initial housing, help with setting up bank account, acquiring social security card, and other personal items.

Associated Costs: $4349 application fee for program sponsorship of the J1 Exchange Visitor Program. A renewal application is required every two years therefore fee is recurring. Advertising costs associated with attending conferences as CES representative. Ongoing professional development for teachers

Approved

Indicates new Program for 2018-2019Indicates new Account for 2018-2019PROGRAM ONE (Admin Support) Program 9011 9012 9013 9014 9015 9016 Budget Budget

Fund Function Object Location Job Class Insurance Int'l Teacher Prof. Svcs Placement Svcs Fin Svcs Medicaid 2018-2019 2017-2018

Income program Discontinued

Sales and Ser 43215 22,000 0 600,000 68,000 0 800,000 1,490,000 2,150,000

2300 Support Services-General Administration51000 Personnel Services - Compensation

61000 .2300 .51100 .100000 .1111 Salary - Executive Director 0 0 0 0 0 0 0 0

52000 Personnel Services - Benefits

61000 .2300 52111 .100000 .0000 Retirement Contributions 0 0 0 0 0 0 0 0

61000 .2300 .52210 .100000 .0000 FICA Payments 0 0 0 0 0 0 0 0

61000 .2300 .52220 .100000 .0000 Medicare Payments 0 0 0 0 0 0 0 0

61000 .2300 .52311 .100000 .0000 Health/Medical Payments 0 0 0 0 0 0 0 0

61000 .2300 .52312 .100000 .0000 Life 0 0 0 0 0 0 0 0

61000 .2300 .52500 .100000 .0000 Unemployment Compensation 0 0 0 0 0 0 0 0

61000 .2300 .52700 .100000 .0000 Workers Compensation 0 0 0 0 0 0 0 0

53000 Purchased Professional & Technical Services

61000 .2300 .53414 .100000 .0000 Contracted Staff 0 0 0 0 0 0 0 0

61000 .2300 .53713 .100000 .0000 Indirect Costs 22,000 (54,622) 27,270 33,275 0 107,440 135,363 246,332

54000 Purchased Property Services

61000 .2300 .54416 .100000 .0000 Communications 0 0 0 0 0 0 0 0

55000 Other Purchased Services

61000 .2300 .55400 .100000 .0000 Advertising 0 0 0 0 0 0 0 0

61000 .2300 .55813 .100000 .0000 Employee Travel 4,000 17,000 1,500 0 0 22,500 26,281

61000 .2300 .55814 .100000 .0000 Employee Training 0 0 0 0 0 0 0 0

61000 .2300 .55915 .100000 .0000 Meeting Expense 1,000 0 0 0 0 1,000 0

56000 Supplies

61000 .2300 .56113 .100000 .0000 Software 0 0 0 0 0 0 0 0

61000 .2300 .56114 .100000 .0000 Library/Audio Visual 0 0 0 0 0 0 0 0

61000 .2300 56118 .100000 .0000 General Supplies & Materials 0 5,000 0 500 0 0 5,500 1,000

61000 .2300 .56119 .100000 .0000 Postage 0 0 0 80 0 0 80 80

61000 .2300 .56120 .100000 .0000 Printing 0 0 0 0 0 0 0 0

61000 .2300 .56121 .100000 .0000 Copying 0 0 0 100 0 0 100 100

61000 .2300 .56122 .100000 .0000 Items - resale 0 0 0 25,750 0 690,400 716,150 732,200

57000 Property

61000 .2300 .57331 .100000 .0000 Fixed Assets (>$5000) 0 0 0 0 0 0 0 0

61000 .2300 .57332 .100000 .0000 Fixed Assets ($5000 or less) 0 0 0 0 0 0 0 0

COOPERATIVE EDUCATIONAL SERVICES2018-2019

Page 1 of 14 5/21/2018 11:34 AM

Approved COOPERATIVE EDUCATIONAL SERVICES2018-2019

PROGRAM ONE (Admin Support) Program 9011 9012 9013 9014 9015 9016 Budget Budget

Fund Function Object Location Job Class Insurance Int'l Teacher Prof. Svcs Placement Svcs Fin Svcs Medicaid 2018-2019 2016-2017

2400 Support Services-Administration program

51000 Personnel Services - Compensation

61000 .2400 .51100 .100000 .1113 Salary - Management 0 36,000 510,000 5,000 0 0 551,000 1,048,000

61000 .2400 .51100 .100000 .1114 Salary - Support Staff 0 0 0 0 0 1,373 1,373 1,224


61000 .2400 52111 .100000 .0000 Retirement Contributions 0 0 0 620 0 113 733 719

61000 .2400 .52210 .100000 .0000 FICA Payments 0 2,232 31,620 310 0 85 34,247 65,181

61000 .2400 .52220 .100000 .0000 Medicare Payments 0 522 7,395 73 0 20 8,009 15,214

61000 .2400 .52311 .100000 .0000 Health/Medical Payments 0 5,400 0 726 0 551 6,677 1,230

61000 .2400 .52312 .100000 .0000 Life 0 0 0 0 0 0 0 0

61000 .2400 .52500 .100000 .0000 Unemployment Compensation 0 108 1,530 15 0 4 1,657 3,148

61000 .2400 .52700 .100000 .0000 Workers Compensation 360 5,185 51 0 14 5,610 9,291

TOTAL PROGRAM BUDGET 22,000 0 600,000 68,000 0 800,000 1,490,000 2,090,000

17-18, 18-19 change 0 (600,000) 0 (60,000) 0 (660,000) 460,000

Page 2 of 14 5/21/2018 11:34 AM


PROGRAM TWO (Procurement) Program 9021 9022 9023 9024 9025 9026 Budget Budget

Fund Function Object Location Job Class Food E Commerce Procurement AEPA 2018-2019 2016-2017

Income

Sales and Ser 43215 0 0 200,000,000 0 3,800,000 203,800,000 195,800,000

Rebates/Alowances 35,000 0 200,000 235,000 235,000

Total Revenue 35,000 200,000,000 0 4,000,000 204,035,000 196,035,000


61000 .2300 .51100 .100000 .1111 Salary - Executive Director 0 0 0 20,877 0 0 20,877 20,468

52000 Personnel Services - Benefits 0 0

61000 .2300 52111 .100000 .0000 Retirement Contributions 0 0 0 2,622 0 0 2,622 2,550

61000 .2300 .52210 .100000 .0000 FICA Payments 0 0 0 1,294 0 0 1,294 1,269


61000 .2300 .52311 .100000 .0000 Health/Medical Payments 0 0 0 2,177 0 0 2,177 2,003

61000 .2300 .52312 .100000 .0000 Life 0 0 0 0 0 0 0 0




61000 .2300 .53414 .100000 .0000 Contracted Staff 0 0 0 50,000 0 0 50,000 50,000

61000 .2300 .53713 .100000 .0000 Indirect Costs 27,697 0 0 584,273 0 252,893 864,863 984,511


61000 .2300 .54416 .100000 .0000 Communications 0 0 0 10,000 0 0 10,000 10,000

55000 Other Purchased Services 0 0

61000 .2300 .55400 .100000 .0000 Advertising 0 0 110,000 0 1,000 111,000 63,000

61000 .2300 .55811 .100000 .0000 Board Travel 0 0 0 0 0 0 0 0

61000 .2300 .55813 .100000 .0000 Employee Travel 500 0 0 8,000 0 7,000 15,500 24,500

61000 .2300 .55814 .100000 .0000 Employee Training 0 0 0 5,000 0 0 5,000 8,000

61000 .2300 .55915 .100000 .0000 Meeting Expense 0 0 0 15,000 0 0 15,000 23,000

61000 2300 55916 100000 0000 Evaluation Expense 17,000 17,000 17,000

56000 Supplies

61000 .2300 .56113 .100000 .0000 Software 0 0 0 0 0 0 0 0


61000 .2300 56118 .100000 .0000 General Supplies & Materials 0 0 0 15,000 0 8,000 23,000 22,000

61000 .2300 .56119 .100000 .0000 Postage 0 0 0 4,000 0 0 4,000 4,000

61000 .2300 .56120 .100000 .0000 Printing 0 0 0 8,000 0 0 8,000 5,000

61000 .2300 .56121 .100000 .0000 Copying 0 0 3,000 0 0 3,000 3,000

61000 .2300 .56122 .100000 .0000 Items - resale 0 0 0 198,019,802 0 3,725,490 201,745,292 193,824,500

57000 Property 0 0

61000 .2300 .57331 .100000 .0000 Fixed Assets (>$5000) 0 0 0 0 0 0 0 0

61000 .2300 .57332 .100000 .0000 Fixed Assets ($5000 or less) 0.00 0 0 0 0 0 0 0

Page 3 of 14 5/21/2018 11:34 AM


PROGRAM TWO (Procurement) Continued Program 9021 9022 9023 9024 9025 9026 Budget Budget

Fund Function Object Location Job Class Food E Commerce Procurement AEPA 2018-2019 2016-2017

2400 Support Services-Administration


61000 .2400 .51100 .100000 .1113 Salary - Management 5,000 0 0 319,962 0 4,174 329,136 317,782

61000 .2400 .51100 .100000 .1114 Salary - Support Staff 0 0 0 464,653 0 0 464,653 358,426


61000 .2400 52111 .100000 .0000 Retirement Contributions 410 0 0 64,338 0 342 65,091 54,773

61000 .2400 .52210 .100000 .0000 FICA Payments 310 0 0 48,646 0 259 49,215 41,925

61000 .2400 .52220 .100000 .0000 Medicare Payments 77 0 0 11,377 0 61 11,514 9,808

61000 .2400 .52311 .100000 .0000 Health/Medical Payments 940 0 0 204,071 0 726 205,737 178,900

61000 .2400 .52312 .100000 .0000 Life 0 0 0 0 0 0 0 0

61000 .2400 .52500 .100000 .0000 Unemployment Compensation 15 0 0 2,354 0 13 2,381 2,029

61000 .2400 .52700 .100000 .0000 Workers Compensation 51 0 0 7,976 0 43 8,070 6,016

TOTAL PROGRAM BUDGET 35,000 0 0 200,000,000 0 4,000,000 204,035,000 196,035,000

17-18, 18-19 change 0 0 7,990,000 10,000 8,000,000 13,950,000

Page 4 of 14 5/21/2018 11:34 AM


PROGRAM THREE (Ancillary) Program 9031 9032 9033 9034 9035 9036 Budget Budget

Fund Function Object Location Job Class Ancillary 2018-2019 2016-2017

Income

Sales and Service 0 0 0 0 0 12,520,616 1,495,616 12,520,616 11,025,000

2100 Support Services-Students51000 Personnel Services - Compensation

61000 .2100 .51100 .100000 .1311 Salary - Diagnosticians 0 0 0 0 1,500,000 300,000 1,500,000 1,200,000

61000 .2100 .51100 .100000 .1312 Salary - Speech Therapists 0 0 0 0 2,700,000 0 2,700,000 2,700,000

61000 .2100 .51100 .100000 .1313 Salary - Occupational Therapists 0 0 0 0 1,590,000 0 1,590,000 1,590,000

61000 .2100 .51100 .100000 .1314 Salary - Physical Therapists 0 0 0 0 400,000 34,009 400,000 365,991

61000 .2100 .51100 .100000 .1315 Salary - Psychologists 0 0 0 0 485,000 0 485,000 485,000

61000 .2100 .51100 .100000 .1316 Salary - Recreational Therapist 0 0 0 0 360,000 0 360,000 360,000

61000 .2100 .51100 .100000 .1317 Salary - Rehab Counselor 0 0 0 0 150,000 (40,000) 150,000 190,000

61000 .2100 .51100 .100000 .1318 Salary - Social Worker 0 0 0 0 1,300,000 260,000 1,300,000 1,040,000

61000 .2100 .51100 .100000 .1319 Salary - Mobility & Orientation 0 0 0 0 0 0 0 0

61000 .2100 .51100 .100000 .1320 Salary - Nurse 0 0 0 0 20,000 (540,000) 20,000 560,000

61000 .2100 .51100 .100000 .1321 Salary - Nurse Practionerr 0 0 0 0 530,000 530,000 530,000 0

61000 .2100 .51100 .100000 1322 Salary - Behavioral Health Dir 0 0 0 0 0 0 0 0

61000 .2100 .51100 .100000 1323 Salary - COTA 0 0 0 0 100,000 75,000 100,000 25,000

61000 .2100 .51100 .100000 1324 Salary - Audiologist 0 0 0 0 100,000 0 100,000 100,000

61000 .2100 .51100 .100000 1325 Salary - Teacher 0 0 0 0 100,000 0 100,000 100,000

61000 2100 .51100 .100000 1326 Salary - Classroom Teacher 420,000 420,000

61000 2100 .51100 .100000 1327 Salary - Educational Assistant 97,200 97,200


61000 .2100 .52210 .100000 .0000 FICA Payments 0 0 0 0 0 566,370 566,370 527,991

61000 .2100 .52220 .100000 .0000 Medicare Payments 0 0 0 0 0 132,458 132,458 123,482

61000 .2100 .52311 .100000 .0000 Health/Medical Payments 0 0 0 0 0 0 0 0

61000 .2100 .52312 .100000 .0000 Life 0 0 0 0 0 12,000 12,000 12,000

61000 .2100 .52500 .100000 .0000 Unemployment Compensation 0 0 0 0 0 73,080 73,080 68,128

61000 .2100 .52700 .100000 .0000 Workers Compensation 0 0 0 0 0 100,154 100,154 77,540


61000 .2100 .53211 .100000 .0000 Diagnosticians - Contracted 0 0 0 0 0 0 0 0

61000 .2100 .53212 .100000 .0000 Speech - Contracted 0 0 0 0 0 0 0 0

61000 .2100 .53213 .100000 .0000 Occupational Therapists - Contra 0 0 0 0 0 0 0 0

61000 .2100 .53214 .100000 .0000 Physical/Recreational Therapists 0 0 0 0 0 0 0 0

61000 .2100 .53215 .100000 .0000 Psychologists - Contracted 0 0 0 0 0 0 0 0

61000 .2100 .53216 .100000 .0000 Recreational Therapists - Contra 0 0 0 0 0 0 0 0

61000 .2100 .53217 .100000 .0000 Rehab Counselor - Contracted 0 0 0 0 0 0 0 0

61000 .2100 .53218 .100000 .0000 Social Worker - Contracted 0 0 0 0 0 0 0 0

61000 .2100 .53219 .100000 .0000 Mobility & Orientation - Contracte 0 0 0 0 0 0 0 0


61000 .2100 .55813 .100000 .0000 Employee Travel 0 0 0 0 0 525,000 525,000 505,000

61000 .2100 .55814 .100000 .0000 Employee Training 0 0 0 0 0 10,000 10,000 10,000

61000 .2100 55815 .100000 .0000 0 0 0 0 0 3,000 3,000 3,000

61000 .2100 55816 .100000 .0000 Training Cost - Ancillary 0 0 0 0 0 1,000 1,000 1,000

61000 .2100 55817 .100000 .0000 Background Checks - Ancillary 7,000

Relocation Cost

Page 5 of 14 5/21/2018 11:34 AM



Fund Function Object Location Job Class Ancillary 2018-2019 2016-2017


61000 .2300 .51100 .100000 .1111 Salary - Executive Director 0 0 0 0 0 27,836 27,836 27,290


61000 .2300 52111 .100000 .0000 Retirement Contributions 0 0 0 0 0 3,496 3,496 3,400

61000 .2300 .52210 .100000 .0000 FICA Payments 0 0 0 0 0 1,726 1,726 1,692


61000 .2300 .52311 .100000 .0000 Health/Medical Payments 0 0 0 0 0 2,903 2,903 2,797

61000 .2300 .52312 .100000 .0000 Life 0 0 0 0 0 0 0 0




61000 .2300 .53414 .100000 .0000 Contracted Staff 0 0 0 0 0 12,000 12,000 12,000

61000 .2300 .53713 .100000 .0000 Indirect Costs 0 0 0 0 810,027 810,027 548,171


61000 .2300 .54416 .100000 .0000 Communications 0 0 0 0 0 0 0 0


61000 .2300 .55400 .100000 .0000 Advertising 0 0 0 0 0 7,000 7,000 12,000

61000 .2300 .55813 .100000 .0000 Employee Travel 0 0 0 0 0 4,000 4,000 4,000

61000 .2300 .55814 .100000 .0000 Employee Training 0 0 0 0 0 3,000 3,000 3,000

61000 .2300 .55915 .100000 .0000 Meeting Expense - Contract 0 0 0 0 0 12,000 12,000 12,000

56000 Supplies

61000 .2300 .56113 .100000 .0000 Software 0 0 0 0 0 0 0 0

61000 .2300 .56114 .100000 .0000 Library/Audio Visual 0 0 0 0 0 125,000 125,000 125,000

61000 .2300 56118 .100000 .0000 General Supplies & Materials 0 0 0 0 0 14,000 14,000 7,000

61000 .2300 .56119 .100000 .0000 Postage 0 0 0 0 0 2,500 2,500 2,500

61000 .2300 .56120 .100000 .0000 Printing 0 0 0 0 0 3,000 3,000 3,000

61000 .2300 .56121 .100000 .0000 Copying 0 0 0 0 0 3,000 3,000 3,000

61000 .2300 .56122 .100000 .0000 Items - resale 0 0 0 0 0 0 0 0

57000 Property

61000 .2300 .57331 .100000 .0000 Fixed Assets (>$5000) 0 0 0 0 0 0 0 0


Page 6 of 14 5/21/2018 11:34 AM



Fund Function Object Location Job Class DD Waiver Ancillary 2018-2019 2016-2017



61000 .2400 .51100 .100000 .1113 Salary - Management 0 0 0 0 0 85,500 85,500 82,365

61000 .2400 .51100 .100000 .1114 Salary - Support Staff 0 0 0 0 0 67,056 67,056 61,362


61000 .2400 52111 .100000 .0000 Retirement Contributions 0 0 0 0 0 12,510 12,510 11,642

61000 .2400 .52210 .100000 .0000 FICA Payments 0 0 0 0 0 9,458 9,458 8,911

61000 .2400 .52220 .100000 .0000 Medicare Payments 0 0 0 0 0 2,212 2,212 2,084

61000 .2400 .52311 .100000 .0000 Health/Medical Payments 0 0 0 0 0 26,589 26,589 37,504

61000 .2400 .52312 .100000 .0000 Life 0 0 0 0 0 0 0 0

61000 .2400 .52500 .100000 .0000 Unemployment Compensation 0 0 0 0 0 1,220 1,220 1,150

61000 .2400 .52700 .100000 .0000 Workers Compensation 0 0 0 0 0 1,551 1,551 1,279

TOTAL PROGRAM BUDGET 0 0 0 0 12,520,616 12,520,616 11,025,000

17-18, 18-19 change 0 1,495,616 1,495,616 0

Page 7 of 14 5/21/2018 11:34 AM


PROGRAM FOUR (Related Services) Program 9041 9042 9043 9044 9046 9047 Budget Budget

Fund Function Object Location Job Class Inservices MeetingsCurriculum Companion SITE TAP PLD 2018-2019 2016-2017

Income Discontinued

Sales and Ser 43215 100,000 0 0 120,000 180,000 0 400,000 410,000

Grants 0


61000 .2300 .51100 .100000 .1111 Salary - Executive Director 6,959 6,959 0 0 0 0 13,918 20,469


61000 .2300 52111 .100000 .0000 Retirement Contributions 874 874 0 0 0 0 1,748 2,550

61000 .2300 .52210 .100000 .0000 FICA Payments 431 431 0 0 0 0 863 1,269


61000 .2300 .52311 .100000 .0000 Health/Medical Payments 726 700 0 0 0 0 1,426 2,100

61000 .2300 .52312 .100000 .0000 Life 0 0 0 0 0 0 0 0




61000 .2300 .53414 .100000 .0000 Contracted Staff 12,000 0 0 0 15,000 27,000 5,000

61000 .2300 .53713 .100000 .0000 Indirect Costs (23,663) (18,988) 0 (478,356) 18,187 (92,655) (613,662) (595,475) (734,741)

54000 Purchased Property Services (571,011)

61000 .2300 .54416 .100000 .0000 Communications 0 0 0 0 1,050 0 1,050 1,300

61000 .2300 .54416 .100000 .0000 Cell Phone 1,524


61000 .2300 .55400 .100000 .0000 Advertising 300 0 0 0 0 0 300 200

61000 .2300 .55813 .100000 .0000 Employee Travel 0 2,000 0 57,970 7,000 10,000 76,970 80,925

61000 .2300 .55814 .100000 .0000 Employee Training 0 0 0 0 0 0 0 0

61000 .2300 .55915 .100000 .0000 Meeting Expense 83,000 4,000 0 0 3,000 0 90,000 99,000

56000 Supplies

61000 .2300 .56113 .100000 .0000 Software 0 0 0 0 0 0 0 0


61000 .2300 56118 .100000 .0000 General Supplies & Materials 6,000 0 0 0 4,500 2,000 12,500 5,200

61000 .2300 .56119 .100000 .0000 Postage 50 20 0 0 0 0 70 70

61000 .2300 .56120 .100000 .0000 Printing 2,000 100 0 0 400 0 2,500 2,550

61000 .2300 .56121 .100000 .0000 Copying 300 100 0 0 250 0 650 1,000

61000 .2300 .56122 .100000 .0000 Items - resale 0 0 0 0 0 0 0 40,000

57000 Property

61000 .2300 .57331 .100000 .0000 Fixed Assets (>$5000) 0 0 0 0 0 0 0 0


Page 8 of 14 5/21/2018 11:34 AM


PROGRAM FOUR (Related Services) Program 9041 9042 9043 9044 9046 9047 Budget Budget

Fund Function Object Location Job Class Inservices MeetingsCurriculum Companion SITE TAP PLD 2018-2019 2016-2017



61000 .2400 .51100 .100000 .1113 Salary - Management 0 0 0 143,440 134,000 10,000 287,440 385,254

61000 .2400 .51100 .100000 .1114 Salary - Support Staff 6,750 2,250 0 300,000 0 49,500 358,500 380,178

52000 Personnel Services - Benefits 0

61000 .2400 .52100 .100000 .0000 Retirement Contributions 554 185 0 24,600 0 820 26,158 17,351

61000 .2400 .52210 .100000 .0000 FICA Payments 419 140 0 27,493 8,308 3,689 40,048 47,457

61000 .2400 .52220 .100000 .0000 Medicare Payments 98 33 0 6,430 1,943 863 9,366 11,099

61000 .2400 .52311 .100000 .0000 Health/Medical Payments 2,926 975 0 26,061 0 0 29,962 28,649

61000 .2400 .52312 .100000 .0000 Life 0 0 0 0 0 0 0 0

61000 .2400 .52500 .100000 .0000 Unemployment Compensation 20 7 0 1,330 179 1,536 1,771

61000 .2400 .52700 .100000 .0000 Workers Compensation 64 22 0 4,508 1,362 605 6,561 6,810

61000 2600 54316 .100000 .0000 Vehicle Expense - SITE 0 0 0 5,000 0

TOTAL PROGRAM BUDGET 100,000 0 0 120,000 180,000 0 400,000 410,000

17-18, 18-19 change 10,000 0 (40,000) 0 0 (30,000) (25,000)

Page 9 of 14 5/21/2018 11:34 AM


Program 9091 9092 9093 9094 9095 9096 Budget Budget

Fund Function Object Location Job Class Bus Office Exec Dir Human Res Technology Entity 2018-2019 2016-2017

Income

Sales and Serv 41500 0 0 0 0 16,000 0 16,000 5,000

Investiments 43215 0 0 0 0 0 0 0

Total Income 0 0 0 0 16,000 0 16,000 5,000

Net Fund Balance Subsidy 0 0 0

Total Income and Subsidy 16,000 16,000 5,000

2300 Administration51000 Personnel Services - Compensation

61000 .2300 .51100 .100000 .1111 Salary - Executive Director 0 27,836 0 0 41,754 0 69,590 68,225

61000 .2300 .51300 .100000 .1111 Additional Compensation 0 0 0 2,649 0 2,649 2,649


61000 .2300 52111 .100000 .0000 Retirement Contributions 0 3,496 0 0 5,244 0 8,741 8,501

61000 .2300 52112 .100000 .0000 Retirement Contributions 1% 11,431

61000 .2300 52113 .100000 .0000 Retirement Contributions 3% 19,667

61000 .2300 .52210 .100000 .0000 FICA Payments 0 1,726 0 0 2,589 0 4,315 4,230

61000 .2300 .52220 .100000 .0000 Medicare Payments 0 404 0 0 605 0 1,009 989

61000 .2300 .52311 .100000 .0000 Health/Medical Payments 0 2,903 0 0 4,355 0 7,258 6,993

61000 .2300 .52312 .100000 .0000 Life 0 0 0 0 72 0 72 72




61000 .2300 .53411 .100000 .0000 Auditing 0 0 0 0 19,000 0 19,000 18,000

61000 .2300 .53413 .100000 .0000 Legal 0 0 0 0 20,000 0 20,000 15,000

61000 .2300 .53414 .100000 .0000 Contracted Staff 12,000 1,000 0 30,000 20,000 0 63,000 51,000

61000 .2300 53415 .100000 .0000 Cloud Services 20,000

61000 .2300 .53713 .100000 .0000 Indirect Costs (80,159) (88,749) (100,446) (195,021) (750,403) 0 (1,214,778) (1,044,273)

61000 .2300 .53714 .100000 .0000 Member Credit Expense 0 0 0 0 0 0 0 0


61000 .2300 .54311 .100000 .0000 Maintenance & Repair 0 0 0 0 0 0 0 0

61000 .2300 .54416 .100000 .0000 Communications 0 0 0 0 42,000 0 42,000 6,000

61000 .2300 .54417 .100000 .0000 Cell Phone 0 708 0 708 2,832 0 4,248 3,240

61000 .2300 .54417 .100000 1115 Cell Phone - SR 0 0 0 0 708 0 708 540

61001 .2300 .54417 .100000 1117 Cell Phone - NR 708 708 540


61000 .2300 .55400 .100000 .0000 Advertising 0 0 2,000 0 5,000 0 7,000 21,000

61000 2300 55401 100000 0000 Marketing Expense 0 0 0 0 32,000 0 32,000 30,000

61000 .2300 .55811 .100000 .0000 Board Travel 0 0 0 0 12,000 0 12,000 18,000

61000 2300 55812 100000 0000 Employee Travel, Marketing 0 0 0 0 0 0 0 2,000

61000 .2300 .55813 .100000 .0000 Employee Travel 1,000 6,000 0 1,000 0 0 8,000 10,000

61000 .2300 .55813 .100000 1115 Employee Travel - SR 0 0 0 0 17,000 0 17,000 15,000

61001 .2300 .55813 .100000 1116 Employee Travel - NR 17,000 17,000 15,000

61000 .2300 .55814 .100000 .0000 Employee Training 5,000 0 2,000 2,000 5,000 0 14,000 14,000

61000 .2300 55815 .100000 .0000 Professional Development - Emtity 25,000 25,000 75,000

61000 .2300 .55915 .100000 .0000 Meeting Expense 0 4,000 0 0 0 0 4,000 4,000

PROGRAM NINE (Administration)

Page 10 of 14 5/21/2018 11:34 AM


Program 9091 9092 9093 9094 9095 9096 Budget Budget

Fund Function Object Location Job Class Bus Office Exec Dir Human Res Technology Entity 2018-2019 2016-2017

56000 Supplies

61000 .2300 .56113 .100000 .0000 Software 10,000 0 0 0 0 10,000 10,000


61000 .2300 .56115 .100000 .0000 Board Expenses 0 0 0 0 9,000 0 9,000 9,000

61000 2300 56116 100000 0000 Educational Assistance 0 0 0 0 7,000 0 7,000 7,000

61000 .2300 56118 .100000 .0000 General Supplies & Materials 8,000 500 3,000 15,000 18,000 0 44,500 47,000

61000 2300 56118 10000 1115 General Supplies & Materials - SR 0 0 0 2,000 0 2,000 2,000

61001 2300 56118 10000 1117 General Supplies & Materials - NR 2,000 2,000 2,000

61000 .2300 .56119 .100000 .0000 Postage 0 0 10 0 2,000 0 2,010 2,010

61000 .2300 .56120 .100000 .0000 Printing 0 0 0 0 3,000 0 3,000 3,000

61000 .2300 .56121 .100000 .0000 Copying 400 100 0 0 5,000 0 5,500 10,500

61000 .2300 .56122 .100000 .0000 Items - resale 0 0 0 0 0 0 0 0

61000 .2300 .56123 .100000 .0000 Bank Charges 0 0 0 0 12,000 0 12,000 6,000

57000 Property

61000 .2300 .57331 .100000 .0000 Fixed Assets (>$5000) 0 0 0 6,000 0 0 6,000 6,000

61000 .2300 .57332 .100000 .0000 Fixed Assets ($5000 or less) 0 0 0 12,000 0 0 12,000 12,000

58000 Debt Services and Miscellaneous Expenditures

61000 .2300 .58211 .100000 .0000 Tax Liability/Penalty 0 0 0 0 0 0 0 0

61000 .2300 .58211 .100000 .0000 Depreciation 0 0 0 0 88,000 0 88,000 88,000

61000 .2300 .58213 .100000 .0000 Emergency Reserve 0 0 0 0 (270,845) 0 (270,845) (435,282)



61000 .2400 .51100 .100000 .1113 Salary - Management 29,890 0 67,320 78,699 112,024 0 287,933 210,676

61000 .2400 .51100 .100000 .1114 Salary - Assistants 2,318 24,750 0 0 42,499 0 69,567 151,302

61000 .2400 51300 .100000 .1113 Additional Compensation 0 0 0 0 35,600 0 35,600 34,500

61000 .2400 .51100 .100000 1115. Salary - Southern Rep 0 0 0 0 92,909 0 92,909 86,533

61001 .2400 .51100 .100000 1117 Salary - Northern Rep 79,591 110,499 190,090 179,622

52000 Personnel Services - Benefits 144,525

61000 .2400 52111 .100000 .0000 Retirement Contributions 2,641 2,030 5,520 6,453 12,671 0 29,315 32,571

61000 2400 52111 10000 1115 Retirement Contributions - SR 0 0 0 0 4,000 0 4,000 4,000

61001 2400 52111 10000 1117 Retirement Contributions - NR 10,720 10,720 4,000

61000 .2400 .52210 .100000 .0000 FICA Payments 1,997 1,535 4,174 4,879 9,580 0 22,165 22,443

61000 2400 52210 10000 1115 FICA Payments - SR 0 0 0 0 5,760 0 5,760 5,365

61001 2400 52210 10000 1117 FICA Payments - NR 4,935 4,935 4,838

61000 .2400 .52220 .100000 .0000 Medicare Payments 467 359 976 1,141 2,241 0 5,184 5,249

61000 2400 52220 10000 1115 Medicare Payments - SR 0 0 0 0 1,347 0 1,347 1,255

61001 2400 52220 10000 1117 Medicare Payments - NR 1,154 1,154 1,131

61000 .2400 .52311 .100000 .0000 Health/Medical Payments 6,021 10,728 14,559 15,604 29,131 0 76,043 71,613

61000 2400 52311 10000 1115 Health/Medical Payments - SR 0 0 0 0 19,505 0 19,505 17,860

61001 2400 52311 10000 1117 Health/Medical Payments - NR 13,789 13,789 13,287

61000 .2400 .52312 .100000 .0000 Life 0 0 0 0 2,016 0 2,016 1,800

61000 2400 52312 10000 1115 Life - SR 0 0 0 0 72 0 72 72

61001 2400 52312 10000 1117 Life - NR 72 72 72

61000 .2400 .52500 .100000 .0000 Unemployment Compensation 97 74 202 236 464 0 1,073 966

61000 2400 52500 10000 1115 Unemployment Compensation - SR 0 0 0 279 0 279 260

61001 2400 52500 10000 1117 Unemployment Compensation - NR 239 239 234

61000 .2400 .52700 .100000 .0000 Workers Compensation 328 235 685 800 1,563 0 3,611 3,270

61000 2400 52700 10000 1115. Workers Compensation - SR 0 0 0 0 945 0 945 770

61001 2400 52700 10000 1117 Workers Compensation - NR 809 809 694

61000 .2400 .52914 .100000 .0000 Deferred Sick Leave Reserve 0 0 0 0 0 0 0


Page 11 of 14 5/21/2018 11:34 AM


Fund Function Object Location Job Class Program 9091 9092 9093 9094 9095 9096 Budget Budget

Bus Office Exec Dir Human Res Technology Entity 2018-2019 2016-2017

2600 Operation & Maintenance of Plant51000 Personnel Services - Compensation

61000 .2600 .51100 .100000 1116 Salary Expense - Janitor 8,874 8,874 8,874


61000 .2600 52111 .100000 .0000 Retirement Contributions

61000 .2600 .52210 .100000 .0000 FICA Payments 550 550 550

61000 .2600 .52220 .100000 .0000 Medicare Payments 129 129 129

61000 .2600 .52311 .100000 .0000 Health/Medical Payments 0 0 0

61000 .2600 .52312 .100000 .0000 Life 0 0 0

61000 .2600 .52500 .100000 .0000 Unemployment Compensation 27 27 27

61000 .2600 .52700 .100000 .0000 Workers Compensation 90 90 79


61000 .2600 .54311 .100000 .0000 Maintenance & Repair - Furniture/Fixtures/Equipment 8,000 8,000 7,000

61000 .2600 .54312 .100000 .0000 Maintenance & Repair - Buildings & Grounds 12,000 12,000 18,000

61000 .2600 .54313 .100000 .0000 Electricity 15,000 15,000 18,500

61000 .2600 .54314 .100000 .0000 Natural Gas 18,000 18,000 2,200

61000 .2600 .54315 .100000 .0000 Water/Sewage 4,500 4,500 4,500

61000 .2600 .54316 .100000 .0000 Vehicle Expense - Entity 5,000 5,000 7,000


61000 .2600 .55200 .100000 .0000 Property/Liability Insurance 22,591 22,591 21,000

56000 Supplies

61000 .2600 .56118 .100000 .0000 General Supplies & Materials 3,500 3,500 3,000

57000 Property

61000 .2600 .57331 .100000 .0000 Fixed Assets (>$5,000)

61000 .2600 .57332 .100000 .0000 Fixed Assets ($5,000 or less)

4000 Capital Outlay54000 Purchased Property Services

61000 .2600 .54500 .100000 .0000 Construction Services 0

TOTAL PROGRAM BUDGET 0 0 0 0 16,000 0 16,000 5,000

17-18, 18-19 change 0 0 0 0 11,000 11,000 (1,000)

Total Office FTE 26.9

Total Indirect Cost 0 0


Page 12 of 14 5/21/2018 11:34 AM


FUND SUMMARY, ADMINISTRATION AND TOTAL CES BUDGET

Purchased Property Services Program Program Program Program Programs Budget Budget

9011-9016 9021-9026 9031-9036 9041-9046 9091-9096 2018-2019 2017-2018

Income

Sales and Serv 41500 1,490,000 204,035,000 12,520,616 400,000 16,000 218,461,616 209,625,000

Investiments 43215 0 0 0

Total Income 1,490,000 204,035,000 12,520,616 400,000 16,000 218,461,616 209,625,000

Net Fund Balance Subsidy 0 0 0

Total Income and Subsidy 218,461,616 209,625,000

Bdgt Incr/Dcr 8,836,616 13,849,000

% Incr/Dcr #REF! #REF!

Page 13 of 14 5/21/2018 11:34 AM

Approved9096

In Pkwy

Income61000 0000 41740 100000 0000 Revenue Rent - In Pkwy 418,00061000 0000 41741 100000 0000 Revenue Passthur Maintenance - In Pkwy 20061000 0000 41742 100000 0000 Revenue Passthru Electricity - In Pkwy 11,00061000 0000 41743 100000 0000 Revenue CAM - In Pkwy 64,00061000 0000 41744 100000 0000 Revenue - Interest Tenant Deposits - In Pkwy 2561000 0000 41745 100000 0000 Revenue Misc - In Pkwy 300

Total Revenue 493,525

2300 Support Services-General Administration61000 2300 53413 100000 0000 Legal Fees - In Pkwy 50061000 2300 53414 100000 0000 Accounting/Audit Fees - In Pkwy 5,00061000 2300 53415 100000 0000 Commission Expense - In Pkwy 6,00061000 2300 53713 100000 0000 Indirect Cost - In Pkwy 203,25561000 2300 56123 100000 0000 Bank Fees - In Pkwy 1,20061000 2300 58211 100000 0000 Depreciation Expense - In Pkwy 66,870

2600 Operation & Maintenance 61000 2600 55200 100000 0000 Property Insurance - In Pkwy 4,00061000 2600 55205 100000 0000 Property Tax - In Pkwy 40,00061000 2600 59001 100000 0000 Janitorial CAM - In Pkwy 12,00061000 2600 59002 100000 0000 Janitorial Supplies CAM - In Pkwy 4,00061000 2600 59003 100000 0000 Contract Maintenance CAM - In Pkwy 10,00061000 2600 59004 100000 0000 Maintenance Supplies CAM - In Pkwy 50061000 2600 59005 100000 0000 Electrical Repairs CAM - In Pkwy 3,50061000 2600 59006 100000 0000 Plumbing Repairs CAM - In Pkwy 50061000 2600 59007 100000 0000 Door & Lock Repair & Maint CAM - In Pkwy 50061000 2600 59008 100000 0000 Pest Control CAM - In Pkwy 60061000 2600 59009 100000 0000 Safety Equip & Maint CAM - In Pkwy 50061000 2600 59010 100000 0000 Roof Repairs CAM - In Pkwy 50061000 2600 59011 100000 0000 Electricity CAM - In Pkwy 10,00061000 2600 59012 100000 0000 Gas CAM - In Pkwy 1,50061000 2600 59013 100000 0000 Water & Sewer CAM - In Pkwy 11,00061000 2600 59014 100000 0000 Solid Waste Removal CAM - In Pkwy 2,00061000 2600 59015 100000 0000 Telephone CAM - In Pkwy 1,20061000 2600 59016 100000 0000 Security & Alarm Monitoring CAM - In Pkwy 1,20061000 2600 59017 100000 0000 HVAC Maint CAM - In Pkwy 10,00061000 2600 59018 100000 0000 HVAC Repairs CAM - In Pkwy 10,00061000 2600 59019 100000 0000 Grounds Maint CAM - In Pkwy 5,00061000 2600 59020 100000 0000 Snow Removal CAM - IN Pkwy 2,00061000 2600 59021 100000 0000 Window Washing CAM - In Pkwy 50061000 2600 59022 100000 0000 Association Fees CAM - In Pkwy 4,20061000 2600 59023 100000 0000 Management Fees Contract CAM - In Pkwy 13,500

2600 59024 100000 0000 Management Fees intercompany CAM - In Pkwy 15,6002600 59025 100000 0000 Internet - CAM - SSC 2,200

61000 2600 59101 100000 0000 Equipment & Storage Rental Fees 50061000 2600 59102 100000 0000 Electricity Landlord - In Pkwy 15,50061000 2600 59103 100000 0000 Repairs Landlord - In Pkwy 2,50061000 2600 59104 100000 0000 Maintenance Landlord - In Pkwy 1,50061000 2600 59105 100000 0000 Repairs & Maint General - In Pkwy 1,500

2600 59106 100000 0000 Electricity Passthru - SSC 11,0002600 59107 100000 0000 Maintenance - Passthru - SSC 2002600 59108 100000 0000 Janitorial Services - SNL - SSC 11,500

Total Program Budget 493,52517‐18, 18‐19 Change 244

1

COOPERATIVE EDUCATIONAL SERVICESSandia Science Center Budget

2018-2019

of 1


Thursday, June 7, 2018 *************

Item VII.B.1. Personnel – Teri Thelemaque As of May 14, 2018

New Staff Contracts Received for 2017‐2018:

Claudia Bird SLP

Valerie Gage

Donna Gallegos

DIAG

SW

Margaret MickelsonMSR

Antoinette Metheney SLP

Sue Ota OT

Chris Parchert DIAG

Diana Sandoval Sch Psy

Jacklyn Serrano MSR

Staff Resignations/Terminations for 2017‐2018:

Julie Devlin Resigned

COOPERATIVE EDUCATIONAL SERVICES

CHECK REGISTER

March 15, 2018 through May 17, 2018

Check Number Date Payee Amount

0080207 3/15/2018 Davis, Ronda 12,760.72

0080208 3/15/2018 Orozco, Diana 381.42

0080209 3/15/2018 Sarah Smith 885.98

0080210 3/15/2018 VOID 0.00

0080211 3/15/2018 Romero, LeeAnn D. 984.14

0080212 3/30/2018 Orozco, Diana 935.91

0080213 3/30/2018 Smith, Sarah V. 897.35

0080214 3/30/2018 Tafoya, Anne T. 3,393.66

0080215 3/30/2018 Vigil, Dora M. 7,851.94

0080216 4/13/2018 Horvath, Christina M. 1,304.87

0080217 4/13/2018 Mikelson, Margaret L. 595.58

0080218 4/13/2018 Serrano, Jacklyn H. 469.61

0080219 4/30/2018 Orozco, Diana 1,783.34

0080220 4/30/2018 Smith, Sarah V. 1,485.09

0080221 4/30/2018 Stewart, Thomas D. 1,162.36

0080222 5/15/2018 Orozco, Diana 492.49

0080223 5/15/2018 Romero, Antoinette C. 597.79

231885 3/16/2018 Albuquerque Freightliner Inc 171,629.70

231886 3/16/2018 Anne Tafoya 194.35

231887 3/16/2018 Byte Speed LLC 7,316.83

231888 3/16/2018 CPI 570.00

231889 3/16/2018 Donna Miles 265.54

231890 3/16/2018 ENGIE Services U.S. Inc. 9,567.76

231891 3/16/2018 FieldTurf USA, Inc. 27,727.36

231892 3/16/2018 Havona Environmental, Inc. 1,276.39

231893 3/16/2018 Kathleen Dance 70.00

231894 3/16/2018 The Lawn Rangers, Inc 206.77

231895 3/16/2018 L N Curtis & Sons 2,190.44

231896 3/16/2018 Lovington Municipal Schools 1,852.89

231897 3/16/2018 MeetingBridge LLC 113.52

231898 3/16/2018 Pedro Vallejo 295.43

231899 3/16/2018 Quill Corporation 1,150.45

231900 3/16/2018 Riverside Publishing Company 1,519.76

231901 3/16/2018 The Santa Fe New Mexican 452.68

231902 3/16/2018 School Furnishings Unlimited 6,399.87

231903 3/16/2018 School Outfitters 19,148.35

231904 3/16/2018 FCC Inc dba Teach The Children 223.59

231905 3/16/2018 Truly Nolen 73.10

231906 3/16/2018 Wizer Electric LLC 36,109.55

Page 1 of 8


CHECK REGISTER


231907 3/16/2018 WageWorks 1,714.83

231908 3/16/2018 WPS 497.20

231909 3/16/2018 ASA Architects 13,287.50

231910 3/16/2018 Construction Truck Equipment 19,868.34

231911 3/16/2018 Konica Minolta Business Solutions USA 47.08

231912 3/16/2018 Konica Minolta Business Solutions USA 1,426.04

231913 3/20/2018 Aubrey Bassham 900.00

231914 3/23/2018 4 Rivers Equipment LLC 74,147.53

231915 3/23/2018 Association of Educational Purchasing Agencies 6,366.01

231916 3/23/2018 Alb Bernalillo Co Water Utility Author 295.05

231917 3/23/2018 Albuquerque Publishing Company 201.66

231918 3/23/2018 Anne Tafoya 122.00

231919 3/23/2018 Bridgers & Paxton Consulting Engineers 47,683.17

231920 3/23/2018 Byte Speed LLC 1,475.25

231921 3/23/2018 Candice Thompson 151.20

231922 3/23/2018 Carlsbad Municipal Schools 1,381.52

231923 3/23/2018 Central Consolidated Schools 129.60

231924 3/23/2018 City of Portales 9.00

231925 3/23/2018 David Chavez 119.65

231926 3/23/2018 Dekker/Perich/Sabatini 7,086.72

231927 3/23/2018 Eila D McKinney 101.62


231929 3/23/2018 Gary Tripp 308.27

231930 3/23/2018 German Martinez 58.68

231931 3/23/2018 Intermountain Slurry Seal, Inc. 695,443.51

231932 3/23/2018 Joseph Atencio 126.00

231933 3/23/2018 Konica Minolta Business Solutions USA 47.08

231934 3/23/2018 Las Cruces Sun-News 209.81

231935 3/23/2018 Las Cruces Public Schools 172.80

231936 3/23/2018 Mary Mackey 171.94

231937 3/23/2018 MC Electric, Inc. 8,470.03

231938 3/23/2018 New Mexico Military Institute 1,132.42

231939 3/23/2018 NM school of the Deaf 289.15

231940 3/23/2018 Paul and Associates LLC 7,256.25

231941 3/23/2018 Pearson - Psych Corp 316.47

231942 3/23/2018 Pedro Vallejo 9.65

231943 3/23/2018 PNM 1,121.01

231944 3/23/2018 Quill Corporation 359.00

231945 3/23/2018 RSM McGladrey 1,872.00

231946 3/23/2018 School Health Corporation 5,237.64

Page 2 of 8


CHECK REGISTER


231947 3/23/2018 Vonage Business 139.28

231948 3/23/2018 Soleil West 102,169.62

231949 3/23/2018 The Daily Times 270.55

231950 3/23/2018 The Flippen Group 23,418.94

231951 3/23/2018 Time Trak Systems 439.00

231952 3/23/2018 Toshiba 387.10

231953 3/23/2018 Tucumcari Public Schools 80.39

231954 3/23/2018 Wenger Corporation 1,050.12

231955 3/23/2018 Sheryl White 892.89

231956 3/23/2018 Frey Scientific- School Specialty 1,062.85

231957 3/23/2018 Comcast Cable 547.81

231958 3/23/2018 Hays Plumbing & Heating 127,492.82


231960 3/30/2018 Alice King Community School 862.23

231961 3/30/2018 ASA Architects 4,681.77

231962 3/30/2018 AT&T Mobility 88.22

231963 3/30/2018 AUI, Inc. 212,367.79

231964 3/30/2018 Broken Arrow Electric Co Inc 23,844.83

231965 3/30/2018 CenturyLink 2,592.16

231966 3/30/2018 CPI 290.00


231968 3/30/2018 El Paso Office Products 52,588.12


231970 3/30/2018 Jason's Deli 139.23

231971 3/30/2018 Kathleen Dance 40.00

231972 3/30/2018 Konica Minolta Bus Solutions 8,064.65

231973 3/30/2018 Las Cruces Public Schools 8,072.06

231974 3/30/2018 New Mexico Gas Company 241.28

231975 3/30/2018 PaperlessPay Corporation 1,450.00

231976 3/30/2018 The Playwell Group, Inc. 4,921.69


231978 3/30/2018 RSM McGladrey 195.00

231979 3/30/2018 Aerarium, LLC dba schoolAbility 19,969.75

231980 3/30/2018 School Furnishings Unlimited 53.22

231981 3/30/2018 School Outfitters 166.50

231982 3/30/2018 Silver Consolidated Schools 630.58

231983 3/30/2018 Soleil West 27,412.50

231984 3/30/2018 Teri Thelemaque 22.96

231985 3/30/2018 Van Amberg, Rogers, Yepa & Abeita LLP 486.34

231986 3/30/2018 Verizon Wireless 403.76

Page 3 of 8


CHECK REGISTER


231987 3/30/2018 WageWorks 2,391.50


231989 4/6/2018 Jive Communications 2,935.53


231991 4/6/2018 Alphagraphics 2,214.71

231992 4/6/2018 CenturyLink 362.00

231993 4/6/2018 Coyote Cabling 113,809.90


231995 4/6/2018 Deming Excavating Inc 21,413.87


231997 4/6/2018 Ewing Irrigation 559.59

231998 4/6/2018 Exhib-it! 871.66

231999 4/6/2018 IVS Inc - Angel Trax 760.00



232002 4/6/2018 Sharp Electronics Inc 54,305.79

232003 4/6/2018 Soleil West 3,735.05

232004 4/6/2018 Staples 59.95

232005 4/6/2018 Starr Janitorial 77.72

232006 4/6/2018 Studio Southwest Architects 4,856.00

232007 4/6/2018 FCC Inc dba Teach The Children 547.75

232008 4/6/2018 Tel/Logic Inc 13,666.25

232009 4/6/2018 The Lawn Rangers, Inc 201.39

232010 4/6/2018 United States Postal Service 515.67

232011 4/6/2018 West Las Vegas Schools 3,013.08

232012 4/6/2018 WPS 1,040.60

232013 4/6/2018 American Fidelity Assurance Co 502.04

232014 4/6/2018 Allstate Benefits 172.18

232015 4/6/2018 AFLAC 1,995.05


232017 4/13/2018 Anne Tafoya 49.45


232019 4/13/2018 Central Consolidated Schools 199.55

232020 4/13/2018 Crystal Springs Bottled Water 113.23

232021 4/13/2018 The Daily Times 784.43

232022 4/13/2018 David Chavez 969.02


232024 4/13/2018 Equal Level 39,750.00

232025 4/13/2018 Gloria Rendon 404.08

232026 4/13/2018 Las Cruces Sun-News 119.58

Page 4 of 8


CHECK REGISTER


232027 4/13/2018 Paul and Associates LLC 5,616.88

232028 4/13/2018 Pearson - Psych Corp 1,038.56


232030 4/13/2018 Riverside Publishing Company 2,348.41

232031 4/13/2018 RSM McGladrey 409.50



232034 4/13/2018 Studio Southwest Architects 2,463.61

232035 4/13/2018 Transmission & Distribution Servicers, LLC 54,741.13

232036 4/13/2018 Walsh, Gallegos, Trevino, Russo, & Kyle, P.C. 3,225.00

232037 4/13/2018 WPS 2,626.00

232038 4/13/2018 Zonar Systems, Inc. 1,574.99



232041 4/20/2018 Byte Speed LLC 5,275.25

232042 4/20/2018 Crespins Paving and Maintenance 23,633.98

232043 4/20/2018 David Chavez 411.39


232045 4/20/2018 Donna Miles 284.35


232047 4/20/2018 Gary Tripp 105.00

232048 4/20/2018 Gloria Rendon 320.82

232049 4/20/2018 Havona Environmental, Inc. 1,637.74

232050 4/20/2018 Kathleen Dance 77.50

232051 4/20/2018 Petroleum Traders Corp 21,793.65

232052 4/20/2018 PNM 781.20


232054 4/20/2018 Roswell Daily Record 285.78


232056 4/20/2018 School Nutrition Association 1,200.00

232057 4/20/2018 Starr Janitorial 15,928.63

232058 4/20/2018 Tel/Logic Inc 5,256.25

232059 4/20/2018 Teri Thelemaque 128.88



232062 4/20/2018 WPS 547.00

232063 4/20/2018 Zonar Systems, Inc. 13,126.81



232066 4/27/2018 Alb Bernalillo Co Water Utility Author 307.94

Page 5 of 8


CHECK REGISTER


232067 4/27/2018 CenturyLink 2,595.77

232068 4/27/2018 Cooperative Educational Services 13,800.68

232069 4/27/2018 Comcast Cable 547.45


232071 4/27/2018 Employers Pro Advantage 3,629.91


232073 4/27/2018 Gary Tripp 134.40

232074 4/27/2018 Gloria Rendon 82.08

232075 4/27/2018 GM Emulsion, LLC 58,579.21

232076 4/27/2018 Grancor Environmental, LLC 2,638.39

232077 4/27/2018 Hotel Albuquerque at Old Town 347.21

232078 4/27/2018 Insightlink Communications 1,645.00

232079 4/27/2018 IPR LTD 306,506.86

232080 4/27/2018 Team Pikes Peak LLC 30,375.36

232081 4/27/2018 Pearson - Psych Corp 941.50

232082 4/27/2018 Pedro Vallejo 277.96



232085 4/27/2018 Real Time Solutions Inc 4,434.38

232086 4/27/2018 Aerarium, LLC dba schoolAbility 41,618.30

232087 4/27/2018 School Furnishings Unlimited 1,063.78

232088 4/27/2018 Vonage Business 137.60

232089 4/27/2018 Toshiba 291.68


232091 4/27/2018 FCC Inc dba Teach The Children 1,143.81

232092 4/27/2018 Tel/Logic Inc 8,330.79


232094 4/27/2018 Truly Nolen 73.10

232095 4/27/2018 Van Amberg, Rogers, Yepa & Abeita LLP 1,040.19

232096 4/27/2018 Verizon Wireless 339.71

232097 4/27/2018 WageWorks 4,106.32

232098 4/27/2018 US Department of Education 395.42

232099 5/4/2018 Adela Chavez 30.32

232100 5/4/2018 AFLAC 1,913.02

232101 5/4/2018 Allstate Benefits 172.18

232102 5/4/2018 Amanda Winter 479.47

232103 5/4/2018 Ambitions Technology Group 4,449.01

232104 5/4/2018 American Fidelity Assurance Co 474.90

232105 5/4/2018 Anne Tafoya 1,501.29

232106 5/4/2018 AT&T Mobility 88.73

Page 6 of 8


CHECK REGISTER


232107 5/4/2018 CenturyLink 96.43

232108 5/4/2018 Creative Recreational Designs, Inc. 32,318.59



232111 5/4/2018 Ewing Irrigation 1,402.52

232112 5/4/2018 Exhib-it! 1,483.10

232113 5/4/2018 Gary Tripp 313.76

232114 5/4/2018 Greer Stafford/SJCF Architecture Inc 32,212.33

232115 5/4/2018 Jason's Deli 118.23



232118 5/4/2018 R and M Construction Inc 2,579.70


232120 5/4/2018 Southwest Door Services, Ltd. 747.52

232121 5/4/2018 FCC Inc dba Teach The Children 2,158.49

232122 5/4/2018 Wenger Corporation 584.77

232123 5/4/2018 ASA Architects 4,818.81


232125 5/11/2018 Anne Tafoya 733.41


232127 5/11/2018 Alpha Southwest, Inc. 18,942.36

232128 5/11/2018 CDW Government Inc 114.54

232129 5/11/2018 Cooperative Educational Services 4,318.53

232130 5/11/2018 City of Albuquerque 35.00

232131 5/11/2018 Crystal Springs Bottled Water 45.96

232132 5/11/2018 David Chavez 822.94


232134 5/11/2018 Education Plus 25,750.00

232135 5/11/2018 El Paso Office Products 28,415.84



232138 5/11/2018 Karen F. Romero 139.00

232139 5/11/2018 Konica Minolta Bus Solutions 21.33

232140 5/11/2018 New Mexico Activities Association 500.00

232141 5/11/2018 NM Coalition of Educational Leaders 500.00





232146 5/11/2018 Tel/Logic Inc 43,101.25

Page 7 of 8


CHECK REGISTER


232147 5/11/2018 Algavan Inc dba The Hire Firm 4,373.11




283 Checks for a total of 4,939,003.54

Approved this day of , 2018

Attest:

President, Executive Committee

Page 8 of 8

CASH Operating BoA $0.00 Operating WF 5,062,122.60 Petty Cash 200.00 Endowment Fund 0.00 TOTAL CASH 5,062,322.60 ACCOUNTS RECEIVABLE 14,478,881.66 PREPAID EXPENSES 61,064.77 OTHER RECEIVABLES 1,279.32 TOTAL CURRENT ASSETS 19,603,548.35

EQUIPMENT Ancillary 9,397.75 Accum Dep Anc (9,397.75) Furnishings 667,465.62 Accum Dep Furn (446,472.90) New Purchases NET EQUIPMENT 220,992.72 PROPERTY Land 388,042.39 Building 306,135.47 Accum Dep Bldg (185,577.09) Improvements 671,194.70 Accum Dep Imp (333,841.10) Vehicles 38,364.62 Accum Dep Vehicles (10,980.46) NET PROPERTY 873,338.53 TOTAL EQUIPMENT & PROPERTY 1,094,331.25 OTHER ASSETS Investment in SSC 3,250,804.85 TOTAL OTHER ASSETS 3,250,804.85 TOTAL ASSETS $23,948,684.45

Cooperative Educational ServicesSTATEMENT OF NET ASSETS

For the Ten Months Ending Monday, April 30, 2018

Page 1 of 2

Cooperative Educational ServicesSTATEMENT OF NET ASSETS


ACCOUNTS PAYABLE 17,426,949.83 ACCRUED EXPENSES Ancillary Payroll 0.00 Expenses 0.00 Compensated Absenses 110,028.83 TOTAL ACCRUED EXPENSES 110,028.83 COBRA 0.00 SUMMER INSURANCE PREMIUMS 59,722.67 PAYROLL TAXES PAYABLE 209,230.93 EMPLOYEE BENEFITS PAYABLE 48,367.67 AEPA 0.00 MEMBER CREDIT LIABILITY 111,838.14 DEFERRED REVENUE 41,836.28 TOTAL LIABILITIES 18,007,974.35

NET ASSETS 5,748,958.82 CURRENT CHNG in NET ASSETS-PROFIT/(LOSS) 191,751.28 TOTAL NET ASSETS 5,940,710.10 TOTAL LIABILITIES & NET ASSETS $23,948,684.45

Page 2 of 2

CASH Cash - WF Operating - SSC $378,627.82 Cash - Security Deposits - SSC 15,056.43 TOTAL CASH 393,684.25 Accounts Receivable - SSC 2,852.34 Prepaid Expenses - SSC 0.00 TOTAL CURRENT ASSETS 396,536.59

Land - SSC 641,700.00 Building Improvements - SSC 0.00 Accum Depr - Building Improvements (16,725.03) Building - SSC 2,609,104.85 Accum Depr Building - SSC (39,060.98) Fixtures & Equipment - SSC 0.00 Accum Depr Fixtures & Equip - SSC 0.00 NET FIXED ASSETS 3,195,018.84 TOTAL ASSETS $3,591,555.43

Accounts Payable - SSC 21,522.44 Property Tax Liability 8,920.59 Deferred Rent - SSC 2,042.16 Tenant Deposits - SSC 15,042.25 TOTAL LIABILITIES 47,527.44

Investment from CES 3,250,804.85 Fund Balance - SSC 111,634.10 Profit & Loss - SSC 0.00 Current Profit or (Loss) 181,589.04 TOTAL NET ASSETS 3,544,027.99 TOTAL LIABILITIES & NET ASSETS 3,591,555.43

Sandia Science CenterSTATEMENT OF NET ASSETS


April YTD

EXTRAORDINARY REVENUE $0.00 $0.00A/R-A/P CLEARING ACCOUNT 27,099.30 26,868.48

27,099.30 26,868.48

INSURANCEInsurance-Revenue 5,500.00 22,000.00Insurance Expense 0.00 0.00

5,500.00 22,000.00

Professional ServicesProfessional Services-Revenue 59,320.64 497,970.14Professional Services-Expense 58,537.40 469,364.18

783.24 28,605.96

PLACEMENT SERVICESPlacement Services-Revenue 11,325.00 73,152.00Placement Services-Expense 6.95 6,806.82

11,318.05 66,345.18

MEDICAIDMedicaid-Revenue 171,158.88 739,899.48Medicaid-Expense 146,788.56 640,459.61

24,370.32 99,439.87

FOODFood-Revenue 3,080.78 25,954.33Food-Expense (1,476.30) 4,481.74

4,557.08 21,472.59

PROCUREMENTProcurement-Revenue 15,597,768.18 179,021,616.11Procurement-Expense 15,431,526.27 178,617,953.73

166,241.91 403,662.38

AEPAAEPA-Revenue 274,689.97 3,697,823.07AEPA-Expense 235,089.10 3,021,412.56

39,600.87 676,410.51

ANCILLARYAncillary-Revenue 1,039,353.37 9,006,128.85Ancillary-Expense 966,042.58 8,481,916.45

73,310.79 524,212.40

INSERVICESInservices-Revenue 0.00 83,796.10Inservices-Expense 1,084.37 104,002.92

(1,084.37) (20,206.82)

Cooperative Educational ServicesSTATEMENT of REVENUES, EXPENSES and CHANGES in FUND NET ASSETS


Page 1 of 2

April YTD

Cooperative Educational ServicesSTATEMENT of REVENUES, EXPENSES and CHANGES in FUND NET ASSETS


MEETINGS Meetings-Revenue 0.00 0.00 Meetings-Expense 774.93 13,055.11

(774.93) (13,055.11)

Curriculum CompanionCurriculum Companion-Revenue 0.00 206.67Curriculum Companion-Expense 825.28 17,008.05

(825.28) (16,801.38)

SITESITE Revenue 14,594.00 129,790.00SITE Expense 45,615.58 537,458.10

(31,021.58) (407,668.10)

TAPTAP- Revenue 15,535.09 113,574.38TAP - Expense 10,005.67 79,852.44

5,529.42 33,721.94

PLDPLD Revenue 0.00 0.00PLD Expense 21,944.25 149,290.15

(21,944.25) (149,290.15)

BUSINESS OFFICEBusiness Office-Revenue 0.00 0.00Business Office-Expense 4,137.83 106,466.23

(4,137.83) (106,466.23)

EXECUTIVE DIRECTORExecutive Director-Revenue 0.00 0.00Executive Director-Expense 4,523.47 64,834.56

(4,523.47) (64,834.56)

HUMAN RESOURCESHuman Resources-Revenue 0.00 0.00Human Resources-Expense 7,940.04 44,247.14

(7,940.04) (44,247.14)

TECHNOLOGYTechnology-Revenue 0.00 0.00Technology-Expense 11,327.17 126,205.60

(11,327.17) (126,205.60)

ENTITYEntity-Revenue (6,109.85) 5,559.36Entity-Expense 70,924.23 767,772.30

(77,034.08) (762,212.94)

PROFIT/(LOSS) 197,697.98 191,751.28

Page 2 of 2

Month YTD0000-41740-9096-0000 Revenue - Rent - SSC ($24,944.05) ($348,273.69)0000-41741-9096-0000 Revenue - Passthru Maintenance - SSC 0.00 0.000000-41742-9096-0000 Revenue - Passthru Electricity - SSC (499.30) (8,495.18)0000-41743-9096-0000 Revenue - CAM - SSC (2,942.09) (53,422.37)0000-41744-9096-0000 Revenue - Interest Tenant Deposits - SSC (1.24) (12.54)0000-41745-9096-0000 Revenue - Misc - SSC 0.00 (100.00)2300-53413-9096-0000 Legal Fees - SSC 0.00 0.002300-53414-9096-0000 Accounting/Audit Fees - SSC 0.00 0.002300-53415-9096-0000 Commission Expense - SSC 0.00 5,887.052300-53713-9096-0000 Indirect Cost - SSC 0.00 0.002300-56118-9096-0000 General Expenses - SSC 0.00 0.002300-56123-9096-0000 Bank Fees - SSC 0.00 0.002300-58211-9096-0000 Depreciation Expense - SSC 0.00 39,060.982600-55200-9096-0000 Property Insurance - SSC 0.00 0.002600-55205-9096-0000 Property Tax - SSC 0.00 39,913.182600-59001-9096-0000 Janitorial - CAM - SSC 871.87 8,068.702600-59002-9096-0000 Janitorial Supplies - CAM - SSC 258.00 2,813.262600-59003-9096-0000 Contract Maintenance - CAM - SSC 1,343.52 5,931.792600-59004-9096-0000 Maintenance Supplies - CAM - SSC 0.00 0.002600-59005-9096-0000 Electrical Repairs - CAM - SSC 15,928.96 16,578.262600-59006-9096-0000 Plumbing Repairs - CAM - SSC 0.00 0.002600-59007-9096-0000 Door & Lock Repair & Maint - CAM - SSC 0.00 0.002600-59008-9096-0000 Pest Control - CAM - SSC 135.40 406.202600-59009-9096-0000 Safety Equip & Maint - CAM - SSC 393.29 393.292600-59010-9096-0000 Roof Repairs - CAM - SSC 0.00 0.002600-59011-9096-0000 Electricity - CAM - SSC 1,021.00 7,095.982600-59012-9096-0000 Gas - CAM - SSC 256.38 487.522600-59013-9096-0000 Water & Sewer - CAM - SSC 694.25 8,612.662600-59014-9096-0000 Solid Waste Removal - CAM - SSC 151.12 1,180.952600-59015-9096-0000 Telephone - CAM - SSC 62.97 779.592600-59016-9096-0000 Security & Alarm Monitoring - CAM - SSC 96.75 817.002600-59017-9096-0000 HVAC Maintenance - CAM - SSC 0.00 8,253.922600-59018-9096-0000 HVAC Repairs - CAM - SSC 0.00 12,854.922600-59019-9096-0000 Grounds Maintenance - CAM - SSC 438.60 3,508.802600-59020-9096-0000 Snow Removal - CAM - SSC 0.00 438.602600-59021-9096-0000 Window Washing - CAM - SSC 0.00 246.822600-59022-9096-0000 Association Fees - CAM - SSC 663.44 3,390.372600-59023-9096-0000 Management Fees Contract - CAM - SSC 2,459.60 11,057.732600-59024-9096-0000 Management Fees Intercompany - CAM - SSC 6,600.00 15,600.002600-59025-9096-0000 Internet - CAM - SSC 177.68 1,599.122600-59101-9096-0000 Equipment & Storage Rental Fees 0.00 0.002600-59102-9096-0000 Electricity - SSC 489.76 12,963.982600-59103-9096-0000 Repairs - SSC 0.00 1,871.712600-59104-9096-0000 Maintenance - SSC 0.00 1,007.182600-59105-9096-0000 Repairs & Maintenance General - SSC 0.00 0.002600-59106-9096-0000 Electricity Passthru - SSC 499.30 8,495.182600-59107-9096-0000 Maintenance Passthru - SSC 0.00 0.002600-59108-9096-0000 Janitorial Services SNL - SSC 875.00 9,400.009999-99999-9999-9999 Fix Me I should be Zero 0.00 0.00

(Profit)/Loss 5,030.21 (181,589.04)

Sandia Science CenterSTATEMENT of REVENUES, EXPENSES and CHANGES in FUND NET ASSETS

For the Ten Months Ending Monday, April 30, 2018April

RFP‐RFBJuly 2017

Respondent RecommendationAward Date Reject Date Due or Received Date Publish Date

RFP 2018‐016 Health & Medical Supplies 3/26/2018 2/24/2011 School Nurse Health Supply 4/24/2018

RFP 2018‐018 JOC Mechanical/HVAC 2/28/2018 2/11/20181 Maser Plumbers, LLC 3/29/2018Rhoads Company 3/29/2018Junior Builders 3/29/2018Travers Mechanical Services 3/29/2018

RFP 2018‐019 JOC Electrical 2/28/2018 2/11/20181 Kirkmeyer Electric Company 3/29/2018Rhoads Company 3/29/2018L‐E Electric 3/29/2018Facilities Solution Group 3/29/2018C&C Security 3/29/2018RT Electric 3/29/2018

RFP 2018‐021 JOC General Contractor 2/28/2018 2/11/20181 Cordova Contracting & Development LLC 3/29/2018Jim Sena Construction Company, Inc 3/29/2018Longhorn Construction Services, Inc 3/29/2018Nine Degrees Construction 3/29/2018Hasse Contracting 3/29/2018Rhoads Company 3/29/2018

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executive committee meeting - ces...it costs about $1,400 per ... there were no questions or...

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