exhibitor information packet - oahcp.org are requesting each exhibitor to bring a bottle of wine, or...

2018 Spring Convention & Trade Show Exhibitor Information

April 23-25, 2018

www.careoklahoma.com/convention

Questions: Contact Dana Carter at 405-524-8338 ext 117 or [email protected]

EXHIBITOR INFORMATION PACKET

Dust off your cowboy boots and hats partner!

Rumor has it, there’s a party brewin’!

http://www.careoklahoma.com/convention


April 23-25, 2018



The CPO 2018 Spring Convention & Trade Show is scheduled for April 23-25, 2018! Through sponsorship and

exhibiting opportunities, your company can gain prime exposure during this 3 day event. Together WE CAN

provide an unforgettable experience for more than 500 nursing home and assisted living owners,

administrators, directors of nursing, and other health care professionals who will be in attendance to see your

products and learn about your services.

THEME:

Our theme is “The Bold and The Beautiful”. As you have probably guessed, this is a nod to our new association

mascot, the majestic Oklahoma Bison. We will be encouraging vendors to decorate their booths with all things

Oklahoma, western or bison related items. Your decorations can be as simple or elaborate as your imagination

(and your space) allows.

If you Google “western decorated tradeshow booth” you will find ideas that may inspire your booth decorations

and set up. Remember, the 1st place winner gets $500 credit toward their 2019 Spring Convention Booth; 2nd

place gets $250 credit toward their 2019 Spring Convention Booth; and 3rd place gets $100 credit toward their

2019 Spring Convention Booth. So…have fun and be creative, do something bold and it will be beautiful!



April 23-25, 2018



LOCATION:

Our host hotel is the Embassy Suites Norman Hotel & Conference Center, 2501 Conference

Drive, Norman, OK 73069. There is plenty of free parking available, with easy access on the

North side of the Embassy for loading and unloading your displays. We have a block of rooms

available at a special room rate of $135 (single/double) – code: HCP. For reservations, go to

CPO.org/convention or call 866-577-1273. Remember to indicate that you are attending the CPO Convention &

Tradeshow to ensure that you get the discounted rate. Cut off for the discount is Sunday, April 8th.

CNA OF THE YEAR FUNDRAISER:

We are requesting each exhibitor to bring a bottle of wine, or a gift card (to any major retailer), valued at $20 or more, to donate to our drawings to raise money to help our CNA of the Year travel to the NAHCA National Convention. Raffle tickets will be sold throughout the convention and winners will be announced during trade show times.

REGISTRATION & BOOTH ASSIGNMENTS:

Registration is available on-line at www.careoklahoma.com/convention. Exhibitors are entitled to an 8' X 10' booth space to include pipe and 8’ back draping and 3’ side divider panels inside the Ballroom or 8’ skirted table top display outside of the Ballroom. Fees include exhibit space and buffet lunch for two (2) company representatives per booth. Each additional company representative will incur additional cost. Exhibitors may attend all convention functions. To confirm assigned booth space, full payment must be received 14 days prior to move in date. Submission of the registration contract does not guarantee a specific location for your booth. Exhibitors will be placed based on membership level/status and then on a first-come, first-served basis. CPO makes placement and reserves the right to locate display areas for the benefit of the exhibitor or betterment of the show. Every effort is made to NOT place competitors close to one another. Booth space will be subject to availability. *See pricing and package details on page 8. NAME BADGES:

This is a closed trade show. Name badges are required for admission. Badge swapping is strictly prohibited. Anyone without a proper badge will be escorted from the event. Trade Show sponsors who elect not to exhibit will be allowed to attend any events.

NON-EXHIBITING SUPPLIERS ARE NOT PERMITTED TO ATTEND

MOVE IN & OUT:

Exhibit set up is Monday, April 23, 2018 from 12:00 pm – 4:00 pm.

Exhibit tear down: o Wednesday, April 25, 2018 from 1:30 pm – 5:00 pm.

*If you need additional time for booth decorations, arrangements can be made for you to begin earlier on Monday.


http://www.oahcp.org/


April 23-25, 2018



BOOTH SET UP/DECORATIONS:

Exhibitors will receive an exhibitor service kit from Event1. For additional services, including shipping, contact

them at (888)712-8922 or www.event1inc.net. Please do not ship directly to the hotel. The Ballroom is

carpeted, electricity (120 volt-single phase, 10 amp circuit, up to 1000 watts) and Wi-Fi can be purchased at an

additional cost and must be requested at the time of registration. The decorator will be available during move-

in and tear down for shipping needs contracted through Event1.

DOOR PRIZES AND PRIZE ANNOUNCEMENTS:

If you are offering a door prize, the majority of the drawings will be held on TUESDAY. This is the day with

the most attendees and provides greatest amount of exposure for you.

Winners must be present to win (to encourage tradeshow attendance). Attendees must claim their prizes from

exhibitors. Door prizes are for convention attendees only. Exhibitors, exhibitor’s guests, board members and

employees of CPO are not eligible to participate in door prize drawings. However, vendors are eligible to

purchase tickets for the CPO fundraisers.

DEADLINES:

Date

Sponsorship Monday, April 2nd

Trade Show Registration Monday, March 26th

Trade Show Cancellation Friday, March 30th

Program Book Ads Friday, March 30th

Hotel Reservations Monday, April 8th

CANCELLATION & RULES: In order to receive a refund, your cancellation must be received in writing prior to March 30th at 5:00pm CST.

No refunds will be issued for cancellations after the deadline. No Showing does not entitle your company to a

refund.



April 23-25, 2018



PROGRAM BOOK ADVERTISING:

The 2018 Program Book will position you for high visibility with our members. This year’s book is being

produced magazine style, with larger ads and more vivid printing.

All exhibitors will be listed by category in the program with name, telephone and e-mail address only.

All sponsors will be acknowledged in the program with their logos and signage during convention.

Additional advertisements may be purchased at the following costs:

SIZE COST

Full Page – Member $400

Half Page –Member $250

Full Page – Non Member $800

Half Page – Non Member $500

Inside Front Cover $600

Inside Back Cover $600

Full color included for all ad sizes.

Dimensions: Inches

Full Page/Cover 8.5 x 11

Half Page 8.5 x 5.5

Formats accepted: .jpg / .png / .pdf

Ads submissions or questions:

contact Dana Carter at [email protected]



April 23-25, 2018



SPONSORSHIP OPPORTUNITIES:

Take your convention visibility to the next level with these sponsorships!

The Bison Ball - Opening Night Celebration:

The sponsor of this event will work with the CPO staff to coordinate a branded opening night party. This will take place in the exhibit hall. Includes: Stage, 2 Bartenders, Drink tickets for attendees ONLY, Back Cover of the program book, Flyers distributed to attendees when they check into the hotel, and all Monday classes. *Other venders buy their own drinks. Convention Bags: We’ll provide the artwork and select the convention bags for attendees that include our theme and your logo. Your representative can distribute the bags at registration during the convention, providing a great contact opportunity with each attendee. USB Flash Drive Your logo will be on each drive provided to attendees that includes all convention documents. We will load your promotional material onto the flash drive for additional exposure. Key Cards Your logo is printed on individual hotel key cards. Lanyards/Name Badge Inserts Custom lanyards with badge pouches with your logo on the lanyard, pouches and the inserts for attendees. Your representative to distribute at registration during the convention. Lunch Table Decorations/Signage: Center pieces for the lunch and other table tops in the convention space. Size and format, flexible. *Pricing may vary, based on design.

Awards: Recognition on convention signage, company’s logo to be included in the award design, invitation to participate in awards presentation.

Convention Shirts Everyone wants to be able to easily identify the convention staff, so we decided to tie that into your company for additional visibility. The front of the shirts will have the convention logo, the back will list the names of all the shirt sponsors. Additional shirts will be made available for giveaways and sale, which equals more exposure for you! Every company that is a shirt sponsor will receive 2 shirts.

Charging Station: A designated station for recharging a smart phone, laptop or IPad, customized with your logo. Convention Step & Repeat Set up Monday – Wednesday for attendees to take a quick pic with sponsor’s logo on the pictures. Inside and Outside Elevator Doors: All guests using elevators will see your company’s 18x24 signage on the inside of the elevator doors. Entrance Door Wrap: Wrap your graphic on the glass doors for exposure to all attendees 24/7 during convention. Specifications will be provided to sponsor to create artwork. Inside Bathroom Stall Doors: Own the throne. Place your message where everyone will eventually be. Promote products or simply inform everyone who you are and where they can find you. Includes signage on the backs of the bathroom stall doors, between the sinks and above the urinals at the convention center.



April 23-25, 2018



SPONSORSHIP OPPORTUNITIES: Take your convention visibility to the next level with these sponsorships!

Sponsorship Available Cost

The Bison Ball - Opening Night Celebration 1

$3,500

Convention Bags 1

$ 3,000

USB Flash Drive 1 $ 2,500

Key Cards 1 $ 2,000

Lanyards/Name Badge Inserts 1 $ 2,000

Lunch Table Decorations/Signage 1 $ 2,000

Awards 2 $ 1,500

Charging Station 1 $ 1,500

Convention Step & Repeat 1 $ 1,500

Inside Elevator Doors 1 $ 1,500

Outside Elevator Doors 1 $ 1,000

Entrance Door Wrap 1 $ 1,000

Inside Bathroom Doors 1 $ 1,000

Convention Shirts 20 $250



April 23-25, 2018



TRADE SHOW PACKAGES:

SINGLE BOOTH – includes 2 Badges

Package A: o Member $1,250

Package B: o Non Member $2,500

DOUBLE BOOTH – includes 4 Badges

Package C: o Member $2,400 ($100 Savings!)

Package D: o Non Member $5,000

*Vendors with vehicles must purchase double booth or larger

QUAD BOOTH – includes 8 Badges

Package E: o Member $4,600 ($200 Savings!)

Package F: o Non Member $7,500

Extra Registrations $125 each

Wi-Fi $25 per day

Electricity $10 per day

Inside vs. Outside Locations

During registration, please indicate your preference regarding an inside booth or outside table. We will make

every effort to accommodate your request. Exhibitors will be placed based on membership status and on a

first-come, first-served basis.

Specifications

Inside: Outside: One 8’ x 10’ booth with 6’ skirted table, 8’ high back drapes with 3’ high side dividers.

8’ skirted tabletop display in foyer, 8’ high back drapes with 3’ high side dividers.



April 23-25, 2018



EXHIBITOR FEE INCLUDES ONE 8’X10’ Booth or 8’Skirted Table Top:

Exhibitor assistance kit from Event 1

Electricity (standard 120 volt; 10 amp circuit; 1000 watts)

Wastebasket, exhibitor identification sign & 2 folding chairs

Recognition in Convention printed materials for any advanced sponsorship

List of Attendees – provided on April 9th and May 7th

Complimentary Continental Breakfast and Lunch for 2 people Tuesday & Wednesday

Listing in the Convention Program by product (display ads must be purchased separately)

Trade Show Hours:

Designated Trade Show Hours:

Monday April 23, 2018 12:00 – 4:00pm Vendor Set Up 5:30 The Bison Ball – Opening Night Celebration

Tuesday April 24, 2018 10:30 -12:00 TRADE SHOW 12:00–1:00 LUNCH and TRADE SHOW 3:00 – 3:30 TRADE SHOW Wednesday April 25, 2018 9:30 -10:30 TRADE SHOW 11:30 -1:00 LUNCH and TRADE SHOW



April 23-25, 2018



Trade Show Layout:


exhibitor information packet - oahcp.org are requesting each exhibitor to bring a bottle of wine, or...

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