featured webinar: why cloud archiving is best suited for on premise mail servers?

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Why Cloud Archiving is Best Suited for On Premise Mail Servers ?

Speakers

Welcome to the webinar!

Duration: 1 hour, starting at 3 PM IST, including 15-min Q&A

In this webinar, we’ll talk about

What is Email Archiving?

How does Email Archiving work?

Why Archive Email?

Why Archive Email on the Cloud?

Why Vaultastic?

Why Storing Data on the AWS Cloud is Safe, Secure & Private ?

ISMT's Success Story (background, challenges, solution, results)

Why Cloud Archiving is Best Suited for On-Premise Mail servers?

What is Email Archiving?

Keeping a read-only copy of every mail sent and received by your users in an email vault.

Email Archiving

How Email Archiving Works?

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Why Archive Emails?

Email is an official record

Email is the de-facto tool for corporate communication. Having a central access to all the email data also lets you find all data for contractual obligations, mandatory compliances and legal matters during internal audits.

Email Archiving Benefit #1


Business Continuity

An email archiving service which allows end users to access their archived mails via a self-service portal, could also act as a disaster recovery site and can provide an alternate access to a user’s archived mail store – that too instantly.


eDiscovery & Regulation Compliance

E-documents are scattered across locations including email servers, PST files on local desktops, laptops, mobile devices, backup devices and other removable media. An email archiving solution with a central access to all the information reduces such internal inefficiencies.


Data backup

Enterprises need to back up email data which is older and still necessary for future reference, as well as required for regulation compliance. Such email archives are indexed and have easy search to make discovery and retrieval easy.

Disaster recovery

Protect your organization against all kinds of situations causing data loss such as accidental or malicious deletion of mail, data corruption on desktops, laptops or loss of end point devices.


Improves service performance

By keeping only recent mails on the live storage and moving older mails to a secondary storage, the mail service performance improves and emaildata management is simplified.


Why Archive Emails on the Cloud?

Cloud Archiving Benefit #1

Back up data on a secondary storage

Organizations need to backup older data on the cloud, separate from the primary mail storage. This is where cloud archiving comes in handy.


Cloud offers a robust, high performance and scalable platform


Cloud offers elastic and highly scalable storage


Cloud means no infrastructure at your end

Why Vaultastic?

Vaultastic Benefit #1

Very simple to use

SaaS based, Self service web console

Most secure

AWS Cloud, Encrypted Data and Tamper proof


In-line email archiving

Ensures every single email is backed up before it hits the mailbox. This helps retain all the information necessary and provides greater data security.


Platform independent

Works with Zimbra, Lotus Notes, Mdaemon, MS Exchange, Postfix, Office 365, G Suite and other on-premise as well as cloud email solutions


Unlimited storage

Unlimited storage policies help organizations send and receive large number of mails each day without the fear of running out of storage space and bringing a stress free working environment.


Guaranteed data durability

Since all mail are reliably stored on a robust cloud storage with multiple levels of redundancies, data can be accessed on-demand and has 99.99999999999% data durability.


Exports mails in PST or EML

To retrieve mails, end users have to login to the Vaultastic web console and export selected mails into a PST or EML format.


Historical data upload

Historical email data in EML or PSTformat can be uploaded to Vaultastic


Restoring mail boxes is simple

Vaultastic makes restoring mailboxes very simple. End users can easily recover any specific mail which they may have lost from their primary account, or restore their entire mailbox


Value for money

No Infrastructure/ manpower provisioning, Flexible pricing


Why storing data on the AWS cloud is Secure, Private and Safe

Mr. Santanu DuttSenior Solution ArchitectAmazon Internet Services Pvt. Ltd.

Compliance

AWS Data centers comply with stringent data protection norms and certifications to provide a secure and available compute and storage platform

AWS Compliance

Encryption

Our customers can encrypt their data stores using their own keys to make their data store private

Encryption with KMS

One-click Encryption of server and database storage

Centralized key management (create, delete, view, set policies)

Import your own keys

Enforced, automatic key rotation

Visibility into any changes via CloudTrail

Shared Security Responsibility Model

Secured at Multi layers with controls deployed at each stage in the flow. The Platform provides strong support to help secure the App layers.

Shared Security Model: Infrastructure ServicesSuch as Amazon EC2, Amazon EBS, and Amazon VPC

Durability Of Storage

AWS cloud storage provides durability ensuring that no data is ever lost.

99.999999999

Data Durability

Data Export & Import easy !

https://aws.amazon.com/security/

https://aws.amazon.com/security/

Thank you

[email protected]

ISMT's Success Story with Vaultastic

Mr. Atul KiraneVice President (Systems)ISMT Ltd.

Business problem ISMT was trying to solve

Email Server and Storage GrowthEmail server management is expensive. Data is growing relentlessly.

Litigation Litigation is a fact of life, especially in today’s business. ISMT had faced litigations and were required to produce certain information that existed only within email communication.

End-user Oversight The employee's ability to decide what can and cannot be deleted, left us in a tough spot when it came to finding an email for litigation.

Regulatory Compliance Federal/State regulations govern how ISMT businesses retain documents and email communication

Business problem ISMT was trying to solve

Business Continuity: While traveling for work, the laptop of one of our employee was stolen. The user was unable to access the PowerPoint presentation stored in the email.

Auditing Ability: Every action that a person takes with their email should be audited.

Business Intelligence: Perfect tool to access the most important information within our business.

Challenges with our earlier solution

Difficult to keep up with the growth in data with continual

storage expansion

The archive storage itself needed to be backed up.

Had to deploy an Internal team to maintain and monitor the

setup 24/7

Was extremely difficult to find mail easily and quickly.

How Vaultastic addressed ISMT problems

Vaultastic provided complete archiving for all on-premise and on cloud users.

Vaultastic stores a copy of every mail sent and received by a user, independent of the primary mail server, ensuring data redundancy and protection against service outage, data loss or corruption.

No limitations on the storage in Vaultastic.

All our email data in Vaultastic is safely stored in AWS data centers.

The qualitative benefits we derived

eDiscovery, Manage or Search

Vaultastic app runs on the familiar and intuitive webmail interface, that allows users to search through all mails sent and received by them.

Users can download, forward, print, reply to any mail from their email archiving accounts.

Achieve Regulatory Compliance We are assured that no end user or admin can accidentally or

deliberately delete any mail from the email vault. Vaultastic mail storage is a read-only encrypted store and is available

only to authenticated and authorised users.

Restore Mails or Mailboxes Users can recover any specific mail which they may have lost from their

primary account, or restore their entire mailbox.

Vaultastic User Interface

Mailboxes can be exportedeither in EML or PST format

Vaultastic User Interface

Easy options to search specific mails

The quantitative benefits we derived

Email Backup:No need to back up email data which is older and required by the company for future reference and regulation compliance.

Personal Productivity:Email backup solutions are not attuned to the needs of the end users. Vaultastic archiving solution with a self service portal increases end user productivity and reduces the IT tickets, thereby boosting IT productivity as well.

Storage, Performance and Scalability:A huge amount of storage / cost is saved, as there is no need to maintain the email backup. This also increased the performance of the email server.

Software as a Service (SaaS)

SaaS is an alternative to the standard software installation in the business environment, where a user has to build the server, install the application and configure it.

Reduced time to benefit:Advantage of provisioning the archival server in cloud and in a couple hours the application is ready for use. This reduces the time spent in installation and configuration, and can reduce the issues that can get in the way of the software deployment.

Lower costs:Vaultastic has a differential regarding costs, since it resides in a shared or multi-tenant environment, where the hardware and software license costs are low compared to the traditional model.

Software as a service (SaaS)

Scalability and integration:Vaultastic solution is scalable and has integrations with other SaaSofferings. Comparing with the traditional model, users do not have to buy another server or software.

New releases (upgrades):Mithi upgrades the solution and it becomes available for their customers. Costs and efforts associated with upgrades and new releases are lower than the traditional model.

Easy to use and perform proof of concepts: Vaultastic offerings are easy to use since they already come with best practices and samples inside it. One can do proof of concepts and test the software functionality or a new release feature in advance.

Why Vaultastic is best for On-Premise Mail Servers?

• Needs to be designed for reliability, security and high availability

• Re-architecting required for growing storage demands

• Re-architecting required for new security threats

• Plan upgrades and updates of the software to handle new demands

• Internal teams required to maintain and monitor the setup 24/7

• Capex to purchase and AMCs to maintain the infrastructure

• Setup needs a backup solution in place of disaster recovery

Challenges of on-premise archiving

• Physically separate copy

• No infrastructure required

• Elastic storage

• Guarantees on durability

• No manpower required

• Opex Pay as you go

Why store archived mails on the cloud?

• DIY self service portal

• Export old data

• Tamper proof

• Mixed plans for added flexibility

• Unlimited storage on all plans

To summarize, this is why Vaultastic is best for on-premise email servers

Mithi distinguishes itself in providing Cloud Email, Collaboration and Archiving Software that help substantially lower costs & improve productivity.

Its software has been adopted by organisations of all sizes and spread across many enterprise segment such as healthcare, R&D establishments, financial services, education, government, BPOs, software, defence, manufacturing, banks, NGOs, agro industries, logistics, media, Internet Service Providers,

infrastructure, retail, energy & power, transportation etc.

About Mithi Software

Queries

For more info Visit https://www.vaultastic.com

Drop in your Queries @ [email protected]

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Thank you !