February 10, 2015 PTO Board Agenda and Minutes

Roll Call:

Present Christina Harris, ROMS Principal

Absent Jason Pierschbacher, ROMS AP

Present Deon Lucke, PTO President

OPEN POSITION, PTO Vice President

Absent Tina Young, PTO Treasurer (2013-2015)

Present Michelle Collins, PTO Co-Treasurer (2014-2016)

Present Lisa Zirkle, PTO Secretary (2013-2015)

Present Deon Lucke, PTO Volunteer Coordinator (2013-2015)

Absent Celia Pedigo, PTO Membership Coordinator (2013- 2015)

Present Holly Keuker, PTO Public Relations Coordinator (2013-2015)

Present Akiko Rands, PTO Hospitality Coordinator (2014-2015)

Present Cathy Robbins, PTO Hospitality Coordinator (2012-2015)

Present Lori Rippy, PTO Fundraiser Coordinator (2014-2016)

Present Holly Keuker, PTO Clubs Coordinator (2014-2015)

Absent Jackie Borders- 6th Grade parent Teacher Liaison

Absent Rebecca Edwards- 7th Grade Parent Teacher Liaison

Absent Kelly Wells- 8th Grade Parent Teacher Liaisons

Absent Elizabeth Krokosky- Spec. ED Parent Teacher Liaison

Absent Dawn Cottrell – PE/RA

Present Jennifer Johnson-ROMS Bookkeeper

Absent Melissa Smith- SRO

Non-voting attendees:

Elaine Peterson – Parent Communications Representative

Amy McMurchie – Box Tops/Campbell’s Labels Coordinator

Welcome Suzette Pinnock- 2015-2016 Parent Ambassador. Training begins on March 3, 2015. Nominee for PTO

President!!!!

(770-595-9108, Pinn4139@bellsouth.net)

The Volunteer Coordinator position does not have to change over each year. The Parent Ambassador position

requires a new person each year. Mrs. Harris will find someone if no one volunteers each year.

Call to Order @: 1:03pm

Treasurer: Tina Young & Michelle Collins

Monthly Treasurer Report.

Review reports; current bank balance = $17,219.02. Nothing is outstanding at this time.

Mrs. Harris:

Please share with parents that they can now see our announcements by looking in Powerschool on the

Daily Bulletin, they can also sign-up for an email alert when they are updated through their PS login.

We also started the morning newscast LIVE today…it was super cool!

Hawkbotics are going to World Festival! Congratulations! What date? April 22-24 in St. Louis Please support their fundraising effort of selling donuts every Thursday for $1.

TCAP will be only three days this year. The test will include math, science, and reading. These tests will count for 15% of the students’ semester grade. The eighth grade writing test will be next week.

The scores will not count for anything in regard to students’ grades and are not used for high school placement. A social studies pilot test will be administered after the TCAP testing is complete. This test will not be part of the students’ grades.

An entry office may be built in the main vestibule this summer. Then each visitor won’t have immediate access to the school upon entry. As it is now, visitors have access to the school immediately

upon entry if they don’t report directly to the office.

Next PTO meeting: March 17 at 1:00pm, voting on new PTO officers and begin transitioning positions

Jennifer Johnson:

City Saver Sales ends February 13, 2015. 2 volunteers needed to help distribute books and prizes. No volunteers will be necessary.

New Business: Deon

Question for Mrs Harris: Has all the paperwork been submitted to central office for the

LED/Digital Marquee? She hasn’t seen or signed anything yet.

Deon spoke to Richard yesterday and he hasn’t been able to meet up with Norm yet. Richard came out

and spoke to someone at the school and explained we had 2 bad ballasts in the top of our current marquee which is why it wasn’t working. Since then, they have been replaced so the light works now! Richard needs to know if we are running electric from the building or a step down transmitter (very

expensive)? If it is the step down, he would need to tie another circuit in to the pole to step down to 120 volts. $200-$225. (West Creek High spent $1200-$1500 for a stepdown.)

Janice has been emailing RHS Jr Civitan to change our marquee. So far, no response. Emily Robbins comes over, has she been notified Cathy?

Review of Nominees for PTO Board Positions for School Year 2015-2017 VOTE in nominees: 1. President/Parent Ambassador Suzette Pinnock

2. Vice President/ Spirit Wear- OPEN 3. Volunteer Coordinator Deon Lucke 4. Treasurer or co-chairs - OPEN

5. Secretary Elaine Peterson 6. Hospitality Coordinator(s) Tina Young and Akiko Rands

7. PR/Clubs Coordinator Lisa Zirkle 8. Membership Coordinator- OPEN 9. Box Tops/Campbell Labels/Coke Rewards Coordinator- OPEN

10. Parent Communication Rep Karmin Soloman 11. Fundraising Coordinator Lori Rippy

Elaine Peterson/Secretary, Lori Rippy/Treasurer, Lisa Zirkle/Clubs and Facebook, Tina Young and Akiko Rands/Hospitality. From last board meeting Jan 2015

Each Month Deon will map out 3 things for new President to not overwhelm as she comes on board

MCR( My Coke Rewards) FOR SCHOOLS PROGRAM CHANGES

The first day of the new MCR for Schools program is January 20th. Here's how the new program will give your school even more value than ever before: Points converted directly to dollars At the end of

each quarter, your school will receive a payment through Electronic Funds Transfer (EFT) direct deposit. New ways to donate: Our new program will make it easier to get involved and keep the cash flowing. MCR members will be able to add cash to their point donation, or choose to just give cash to

their school. After that date, any remaining points will be converted to cash through our partners at Kula Causes, the world’s largest charitable giving platform. To ensure your school receives its cash donations

as quickly and efficiently as possible, Kula asks that you review/update your school information and provide banking credentials, if these are not already on file. To learn more about Kula, please visit www.kula.com. Must set up banking information AND need a campaign purpose. Possible campaign

purposes – new sound system for the gymnasium, Identikid log in system for the office (need to submit pros and cons for this system)

The television was received and it is installed in the office. Thanks to all who keyed in Coke rewards!

Parent Ambassador: Deon

Please refer parents with school related questions to me until May 2015.

Parent Volunteer Coordinator: Deon

December Volunteer of the Month: Lori Rippy

Top 10 Volunteer hours: 1. Lori Rippy

2. Chris Knoll 3. D’Juan Jordan 4. Devon Richey

5. Renee McClellan 6. Akiko Rands

7. David Rands 8. Amy McMurchie 9. Carla Smith

10. Tina Young 11. All other board members

This does NOT include the hours that are spent at home for Tina/Michelle/Holly/Lori/Deon/Celia/Lisa

Parent Communications Representative: Elaine

Parent Question of the month January? Is the school system progressing in the right direction? Are the actions and strategic work of the district in line with its mission and vision? If not, what are your

concerns?

Meeting topic – Grants - $17 million in grants awarded to CMCSS; grant writing classes are being

offered at no cost. New CMCSS mobile app available to download to smartphones.

Hospitality: Akiko & Cathy

Popcorn Friday Dates: February: 18th & 27th (Feb. 18th is popcorn reward day for students as well)

March: 20th

We are checking with Rossview Elementary in regard to borrowing their popcorn machine to make the

student reward day popcorn distribution run more efficiently. Already approved with Mrs. Camp at RoES. It will be picked up the afternoon of Feb. 17th for use on the 18th.

Membership: Celia

Total Staff/ faculty= 44

Total 6th = 23

Total 7th = 21

Total 8th = 19

Total = 107

Fundraising: Lori Rippy

Lori looking into Krispy Kreme to sell coupons for a dozen glazed doughnuts so that people can pick up their doughnuts when convenient for them. Lori will work on a flyer/order form to distribute after

Spring Break. The band is not having a spring fundraiser, so we are free to have a school wide fundraiser in March through the PTO! This will help us to have start-up money for next school year,

after the LED Marquee is paid in full, for spirit wear, hospitality, etc. for the Annual Budget Goals. We will make $4.25 per coupon sold! Voted to decline having a spring fundraiser.

Boxtop/Campbell labels: Amy McMurchie

Collection Dates: Feb 26, March 26, April 23.

Campbells Labels amount = current bank balance as of 2/9/15 = 5,948

Campbell's labels waiting to be sent out is 3,030. *****Not to confuse eLabels with clipping

Important Program News! The eLabels for Education® program is ending on July 31st, 2015. All purchases of Labels for Education participating products made using an eLabels for Education registered

loyalty card will continue to be deposited into your school’s Labels for Education bank account through July 31st, 2015. After that date you will still be able to clip, submit and earn points for your school with any of the 2,500 Participating Products – as you always have. WHAT HAPPENS AFTER JULY 31,

2015? Question for Amy, please look into this. How It Works:

Electronically collect an additional 1 point for each participating Labels for Education® product

purchased when you use your shopper card at participating retailers. You can still clip and redeem UPCs

to earn the face value of the Labels for Education points.

REGISTER.

Go to eLabelsForEducation.com. Create your profile, enter your shopper card number from a

participating retailer, and then select the school(s) you would like to support.

Sign up now.*

SHOP. SWIPE. EARN.

Each participating product that you purchase from your favorite participating retailer will earn 1 point

that will be credited to your school’s Labels for Education account automatically.

REDEEM.

Your school can redeem points for FREE educational merchandise!

* UPCs with face values higher than 1 point will only be counted as 1 point with the eLabels For

Education program. Remember, eLabels for Education supplements the regular Labels for

Education program, so you can still clip and redeem participating product UPCs to earn the face value of

the Labels for Education points.

Coke Rewards total = 8

Box Tops amount thus far = $673 Box Tops. Goal is $1000 for the school year 2014-2015. Our box top

total is $222.20, $101.50 has been sent out and the remainder has been collected this month.

Public Relations: Holly

Facebook likes at 490 FROM 485

Clubs Coordinator: Holly

Clubs begin again on January 12th. Not receiving any information from club sponsors to share.

Meeting adjourned @: 2:11pm

Important Upcoming Dates:

February

Week of the 2nd= 6th grade writing assessment

Week of the 9th= 7th grade writing assessment

Week of the 16th = 8th & 5th grade writing assessment

6 - Zaxby’s Family Spirit Nite 3-9pm

9-11- PTO sell dance tickets during lunch via cart by tables to avoid long lines at the Hawk Hut. We will write

students’ names on their ticket, keep, and then mark off on the master list. On the 12 th the tickets will be

delivered to 4th block/homeroom teacher just like in the past.

9th – Tina, Akiko, Carmen, Deon

10th – Lori, Michelle, Deon

11th – Akiko, Michelle, Lisa Z.

12 – Valentine’s Social- 2:15-4pm @ ROMS Cafeteria- PTO selling concessions – need volunteers please

Deon, Cathy, Emily R., Holly until 3:15

13 – City Saver CMCSS wide fundraiser ends (could be extended to Feb. 20th)

16 - Presidents Day – no school

17 – Progress Reports

24- Nashville Alliance for Public Education (TN) (NAPE) - choice group of 8th graders

March

2&3 - 6pm Drama Performance in ROMS Theater- PTO Sell Concessions/spirit wear-need volunteers

Only selling on the 2nd – Suzette, Elaine, Akiko, Deon, Cathy, Michelle

4/5/6 - 3rd Quarter Celebrations (6th/7th/8th) - Criteria for Attending: Not more than 10 discipline points in Q3;

Not more than one missing assignment per class. Pinnacle Bowling Alley. Students may buy from the concessions at the Pinnacle and need to bring money if they plan to do so.

5- 8th graders to RHS for Orientation during the day

5- 6:30pm-7:30pm at ROHS - 8th Grade Parent Meeting for Rossview High School Information 6 - end of 9 weeks

6 - Zaxby’s Family Spirit Nite 3-9pm

9-13 – Spring Break – no school

18-Book Fair Setup- 7am-2pm need volunteers 16-20- 8th Grade Registration for High School at ROMS Theater with ROHS Guidance Counselors

19-25- Book Fair need volunteers 23- Report Cards 26 - Box top/Campbell labels collection

26-Book Fair Pack up need volunteers April

3 – Good Friday – no school

6- Progress Reports

10- Early Release (2 hr 15 min early)

10 - Zaxby’s Family Spirit Nite 3-9pm

23 - Box top/Campbell labels collection

27- Progress Reports

27-30 – TCAP testing (Monday-Thursday)

May

1 -Zaxby’s Family Spirit Nite 3-9pm

1-5 - Jr Civitan/Beta Gatlinburg/Pigeon Forge Trip

15- Eighth Grade Dance – 6-8pm

Field Day dates coming soon

21 – Half day of school, last day