february 2013 for official use only estt.pdf · payment of ctg requires gm’s approval g.3 advance...

1

February 2013 FOR OFFICIAL USE ONLY

2

EXPLANATORY NOTE:-ABBREVIATIONS 1. FP Full Powers for staff / officers working under their control

2. FP (CC) Full Powers for staff / officers whose cadre is also under their control

SOPEST-GAZETTED

S.

No

ITEM AUTH

ORITY

/

Estt.

Srl.

No.

PHOD/

CHOD

HOD DRM/

CWM

ADRM JAG/Br

Officer/ Independent

Sr. Scale

Sr. Scale Remarks

1 2 3 4 5 6 7 8 9 10

G.1. Grant of leave

1.1 Casual leave

Rule

236 of

IREC-I

FP FP FP FP FP FP

1.2 Leave on

Average

Pay/Leave on

Half Average

pay.

Rule

514,52

3,526

& 527

of

IREC-

I

FP FP* FP* FP* FP* upto 1

month

FP* upto

1 month

*Where relief is

required, prior

consent of Cadre

Controlling officer

must be obtained

1.3 Special

Disability

Leave.

Rule

552,

553

IREC-I

(Item

1

Appex.

VI)

FP Nil Nil Nil Nil Nil

1.4 Study Leave

1.4 a) Ex-India First

Schedu

le

Chapte

r-5 of

IREC-I

Nil Nil Nil Nil Nil Nil

b) Within

India

First

Sch.

Chapte

r-5 of

IREC-I

FP upto Sr.

Scale

Nil Nil Nil Nil Nil Vigilance

Clearance &

Finance

Concurrence

required

1.5 Sanction of

Ex.-India

Leave & grant

of permission

for Foreign

visits

116/

2005

FP upto SG Nil Nil Nil Nil Nil Vigilance

Clearance required

3

S.

No

ITEM AUTH

ORITY

/

Estt.

Srl. No.

PHOD/

CHOD

HO

D

DRM/

CWM

ADR

M

JAG/Br


Sr. Scale

Sr. Scale Remarks

G.2 Transfer of

Officers

As per

the

Codal

Provisi

on

Append

ix VI to

Rule

103,

110

IREC -

1.

FP up

to Sr.

Scale

Nil Nil Nil Nil Nil Transfer of an

officer with less

than a year in the

present place of

posting, involving

payment of CTG

requires GM’s

approval

G.3 Advance of

Pay on

transfer of

officers

working under

them.

Para

1113 &

1114

IREM-

I

FP FP FP FP FP Nil

G.4 Resignation/

Voluntary

Retirement

4.1

To accept

Resignation.

Rule

302

IREC –

I, Rule

l803 of

IREC-

II

Nil Nil Nil Nil Nil Nil Vigilance Clearance

Required

Note-

Up to Sr. Scale- G.M.

Above Sr. Scale-

Rly. Board.

4.2 To accept

Voluntary

Retirement.

Rule

67 of

RSPR-

1993

Nil

Nil

Nil

Nil

Nil Nil Vigilance

Clearance required.

Powers will be

exercised by GM

for Gr. 'B' officers

only.

G.5 Forwarding of

Applications

of posts

outside the

Railways.

Para

1402 of

IREM-

I

FP up

to Sr.

Scale

Nil Nil Nil Nil Nil Vigilance

Clearance required

for deputation

4

S.

No

ITEM AUTH

ORITY

/

Estt.

Srl. No.

PHOD/

CHOD

HO

D

DRM/

CWM

ADR

M

JAG/Br


Sr. Scale

Sr. Scale Remarks

G.6. Dual Charge

arrangements

Paras

645

and

646 of

IREM

–I

28/98

186/

88

Nil Nil Nil Nil Nil Nil This power shall be

exercised by GM

only for a period

up to 6 months for

below SAG

officers & 3

months for SAG.

G7.1 Counter

Signature on

Travelling

Allowance

journals.

Para

1697 of

IREC -

II

FP FP FP FP FP FP

7.2 Grant of

conveyance

allowance

Para

1606,

IREC-

II

FP FP FP FP Nil Nil

7.3 Grant of

TA/DA for

continuous

halt upto 180

days

1685

IREC-

II

FP FP FP FP Nil Nil

7.4 Grant of

Advance of

TA

1506

(iii) G I

FP FP FP FP FP Nil

G.

8.1

(a)

Sanction of

Composite

Transfer

Advance

164/99,

224/08

FP to

PHOD/

CHOD of

bill drawing

office

CPO/CSC/

FA&CAO

Nil FP FP FP upto

SS of Bill

drawing

office Dy.

CPO at HQ/

Workshop/

Con. & Sr.

DPOs in

Divisions

Nil

G.

8.1

(b)

Sanction of

Composite

Transfer Grant

For

serving officers-

within

6 months and for

retired officers-

within 1 year

Para

1643

IREC-

II

164/99

67/90

224/08

FP to

PHOD/

CHOD of

bill drawing

office

CPO/CSC/

FA&CAO

FP to

HOD

of bill

drawi

ng

office

FP FP FP upto

SS of Bill

drawing

office Dy.

CPO at HQ/

Workshop/

Con. & Sr.

DPOs in

Divisions

Nil At the new place of

posting.

5

S.

No

ITEM AUTH

ORITY

/

Estt.

Srl. No.

PHOD/

CHOD

HOD DRM/

CWM

ADR

M

JAG/Br


Sr. Scale

Sr. Scale Remarks

G.

8.2

Sanction of

Composite

Transfer

Grant for

belated claims

(a) For serving

officers

beyond 6

months

164/99

224/08

Nil Nil Nil Nil Nil Nil At the new place of

posting

Fin. Concurrence

required

(b)

For retired

officers

beyond 1 year

and within 2

years

164/99

67/90

224/08

Nil Nil Nil Nil Nil Nil Fin. Concurrence

required

G.9 Provident

Fund-

Advance/

Withdrawal

Para

922 of

IREC-

I.

FP to

PHOD/

CHOD of

bill drawing

office upto

JAG

CPO/CSC/

FA&CAO

FP

upto

JAG

NIL Nil Nil Nil

G.10 Waival of

overpayments

of amounts for

Gazetted

officers after 1

year where the

person is not in

Railway Service

and it is not

possible to

recover.

Para

1109 of

Indian

Railwa

y

Admn.

&

Financ

e (1991

Edn.)

CPO

FP upto

Rs 10,000

CSC for

RPF and

FA&CAO

For

Accounts

up to

Rs.10,000/-

Nil Nil Nil Nil Nil Fin. Concurrence

required

G.11 Extension of

joining

time to

officers.

Para

1109

IREC-I


G.12 Grant of House

Building

Advance and

signing of

Mortgage/

Reconveyance

deed

1132 of

IREM-

I

FP to

PHOD/

CHOD of

bill drawing

office upto

SAG

CPO/CSC/

FA&CAO

FP

upto

SG

Nil Nil Nil Nil

6

S.

No

ITEM AUTH

ORITY

/

Estt.

Srl. No.

PHOD/

CHOD

HO

D

DRM/

CWM

ADR

M

JAG/Br


Sr. Scale

Sr. Scale Remarks

G.13 Advance for

purchase of

Motor

Car/Motor

Cycle/

Scooter/

Computer

Chapter

11

IREM-

I

FP FP Nil Nil Nil Nil

G.14 Handling over

& taking over

charge in

cases in which

several

scattered

works or

stores have to

be inspected

before

completing

transfer of

charge-

treatment of

period as on

duty.

210/

87

FP upto

SG

FP

upto

SG

FP

upto

SG

FP

upto

SG

Nil Nil

G.15 Fixing of HQs

of GAZ

officers other

than

HODs/ADMs.

Para

234 of

IREC-I

FP up

to Sr.

Scale

Nil Nil Nil Nil Nil Applicable to other

than work charged

posts.

G.16 Permission to

GAZ officers

to attend

conference,

congress or

meetings in

India

recognized by

Railway

Board on duty

or grant them

Spl. C.L. up to

30 days & Spl.

passes.

FP up

to SG

FP

up to

Sr.

Scale

Nil Nil Nil Nil

7

S.

No

ITEM AUTH

ORITY

Estt.

Srl. No.

PHOD/

CHOD

HO

D

DRM/

CWM

ADR

M

JAG/Br


Sr. Scale

Sr. Scale Remarks

G.17 To permit

GAZ officers

to under-take

journeys by

road between

stations

connected by

rail in the

following type

of cases :-

17.1 Journeys for

surprise

inspection of

level crossing

gates

Rule

1630

IREC-

II

95/69

FP FP FP FP FP Nil

17.2 Journeys in

connection

with accidents

& breaches.

Rule

1630

IREC-

II

95/69

FP FP FP FP FP FP

17.3 Journeys for

surprise

checks at

Stations in the

nature of raids

by road.

Rule

1630

IREC-

II

95/69

FP FP FP FP FP Nil

G.18 Permission to

proceed on

duty to foreign

Railway

Station.

178/

65

FP

Upto SG

FP

Upto

SG

FP FP Nil Nil Tour programme of

SAG officers & above

for foreign Railway

should have approval of

General Manager.

G.

19.1

Grant of cash

payment in

lieu of leave on

average pay to

GAZ officers

on the date of

retirement.

FP to

PHOD/

CHOD of

Bill

drawing

office upto

SAG

CPO/CSC/

FA&CAO

FP to

HOD

of

Bill

drawi

ng

office

upto

SG

FP FP FP to Bill

drawing

office upto

SS

Nil

G.

19.2

Grant of cash

payment in lieu

of leave on

average pay to

GAZ officers

during service

208/

08 Para

540 A

of

IREC-I

FP FP FP FP FP FP Leave sanctioning

authorities will

only exercise these

powers.

8

S.

No

ITEM AUTH

ORITY

/

Estt.

Srl. No.

PHOD/

CHOD

HO

D

DRM/

CWM

ADR

M

JAG/Br


Sr. Scale

Sr. Scale Remarks

G.20 To sanction

undertaking a

work for

which fee is

offered and

acceptance of

the fe e.

Rule

1334

IREC –

II, Bd's

letter

No. D

(G)90

HO1-88

DT.

17.10.

91.

Board's

lr.No.

F(XII/9

7/PW/4

DT.

16.9.97

FP upto

Rs. 3000 to

PHOD/

CHOD of

Bill

drawing

office upto

SG

CPO/CSC/

FA&CAO

Nil Nil Nil Nil Nil

G.21 To permit

change of

name in

original

records

including

service

registers.

Para

1201 &

1202

IREM-

I

FP to

PHOD/

CHOD of

Bill

drawing

office upto

SAG

CPO/CSC/

FA&CAO

Nil Nil Nil Nil Nil

G.22 To sanction

pension/gratuity

and

commutation of

pension

Para -

89 Rly.

Service

(Pensio

n)

Rules

(Chapt

er-

VIII)

FP to

PHOD/

CHOD of

Bill

drawing

office upto

SAG

CPO/CSC/

FA&CAO

FP

upto

SG

FP FP FP to Bill

drawing

office upto

Sr. Scale

Nil

G.23 Attending

Training/Seminar/

symposium in

Non-Rly.

Institutions.

Bd.'s

letter No.

F(X)II-

2002/PW

/7 dated

9.5.03 &

F(X)II-

2010/PW

/2 dt

11.10.

10

181/08

FP to CPO

upto SG

Nil Nil Nil Nil Nil (i) Fin. Con. is

required.

(ii) The overall

registration fee,

however, is subject

to a maximum of

Rs 25,000/- and

pro-rata

registration fee of

Rs 4,000/- per day.

9

S.

No

ITEM AUTH

ORITY

/

Estt.

Srl. No.

PHOD/

CHOD

HO

D

DRM/

CWM

ADR

M

JAG/Br


Sr. Scale

Sr. Scale Remarks

G.24 To condone

delay for non-

insurance of

flat/house,

purchased/

built out of

House

building

Advance.

113/

95,

160/

95

FP upto

2 yrs.

to PHOD/

CHOD

of Bill

drawing

office upto

SAG

FP

up to

2 yrs.

to

HOD

of

Bill

draw

ing

offic

e

upto

SG

Nil Nil Nil Nil

G.25 Grant of

permission to

Group A & B

officers for

transactions in

respect of

acquisition or

disposal of any

immovable

and/or

movable

property

Rule

18, 13,

14 of

Railwa

y

Service

s

(Condu

ct)

Rules,

l966.

206/80

FP To

SDGM

only up to

SG

Nil Nil Nil Nil Nil

G.26 Grant of

service

certificate.

- FP to

PHOD/

CHOD of

Bill

drawing

office upto

SAG.

Nil Nil Nil Nil Nil ---

G.27 Issue of NOC

for applying

for Passport

Board's

letter

No.

F(X)I2

003/P

W/10,

dt.

9/1/200

413/

2004

116/05

123/05

FP upto SG Nil Nil Nil Nil Nil D&A/ SPE /prior

Vigilance

clearance required

10

S.

No

ITEM AUTH

ORITY

/

Estt.

Srl. No.

PHOD/

CHOD

HO

D

DRM/

CWM

ADR

M

JAG/Br


Sr. Scale

Sr. Scale Remarks

G.28 Acceptance of

adoption deed

Hindu

Adopti

on Act-

FP Nil Nil Nil Nil Nil After following

legal requirements

and duly vetted by

Law officer

G.29 Issue of NOC

for

correspondence

course/

part time

course &

applying

for admission

to different

courses

Board’s

letter

No.

E.58GS

I/5

dated

27th/28

th

April

1955

202/65,

306/68,

274/64


G.30 Counting of

past service

restricted to

Pension &

Leave Rules

Chapter

III of

RSPR-

93 &

Rule

1405 of

IREM-I

FP Nil Nil Nil Nil Nil Fin. Concurrence

required

G.31

Provisional

payment of

salary/wages

where the

vetted LPC

has not been

received from

the previous

unit

Para

1103 of

Indian

Railway

Admn.

&

Finance

1991

FP upto

3 months

FP

upto

3

mont

hs

FP

upto

3

months

Nil Nil Nil Fin. Concurrence

required

G.32 Sanction of

various

allowances viz.

Conveyance

allowance to

doctors,

Transport

allowance,

Family

Planning All.

FP FP FP FP Nil Nil

11

S.

No

ITEM AUTH

ORITY

/

Estt.

Srl. No.

PHOD/

CHOD

HO

D

DRM/

CWM

ADR

M

JAG/Br


Sr. Scale

Sr. Scale Remarks

G.33 Payment of

any arrears of

salary related

items when

the claim is

not over three

years old

Paras

1001 to

1006 of

IREM-I

& 1021

of

Indian

Railway

Admn.

&

Finance

1991

15/

2010

FP FP FP FP Nil Nil 1. Fin.

Concurrence

required for claims

beyond 1 year.

2. Claims beyond

three years but not

exceeding Rs.

10,000/- will be

sanctioned by GM

only.

3. Claims beyond 3

years & exceeding

Rs. 10000 will

require sanction of

Rly. Bd.

12

SOPEST-NON-GAZETTED

S. No ITEM AUTHO

RITY/

Estt.

Srl. No.

PHOD

/

CHOD

HOD DRM/

CWM

ADRM JAG/Br

Officer/

Independe

nt

Sr. Scale

Sr.

Scale

Jr.

Scale/

Gr-B

Remarks

1 2 3 4 5 6 7 8 9 10 11

NG.

1

Creation of Posts.

1.1 Creation of

non-gazetted

posts for

maintenance

and operation

of new assets

with matching

surrender

E(G)98

EC2-3

dt.3.8.98

38/99

248/98

63/2010

Only DRMs-FP

Fin. Concurrence

required.

Detailed

instructions

given in Estt Srl

No.-38/99

1.2 Creation/exten

sion of

currency of

work charged

posts.

PC-

III/74/PS

-

3/UPG/5

/

dt.10.5.7

6 and

20.10.76

163/76,

371/76

FP Nil FP Nil Nil Nil Nil Fin. Concurrence

required

1.3 Extension of

currency of

temporary

posts.

54/87,

200/82

FP FP FP for

the

posts

they are

empowe

red to

create

FP for

the

posts

they

are

empow

ered to

create


required

1.4 Conversion of

temporary

posts into

permanent

posts.

54/87,

200/82

FP Nil Nil Nil Nil Nil Nil Fin. Concurrence

required

NG.2 Initial

appointments to

Group-C and

Group-D posts.

Rule 215

of

IREC- I

FP FP FP FP FP in

respect of

staff whose

cadre is

under their

control

FP for

staff

upto

GP Rs.

2800/-

FP for

staff

upto

GP Rs.

1800/-

13

S. No ITEM AUTHO

RITY/

Estt.

Srl. No.

PHOD

/

CHOD

HOD DRM/

CWM

ADRM JAG/Br

Officer/

Independe

nt

Sr. Scale

Sr.

Scale

Jr.

Scale/

Gr-B

Remarks

NG.3 Promotions/

Confirmation

3.1 Regular

promotion

Para 213

of

IREM-I

FP FP FP FP FP in

respect of

staff whose

cadre is

under their

control

FP for

staff

upto

GP Rs.

2800/-

FP for

staff

upto

GP Rs.

1800/-

3.2 Ad-hoc

promotions

Para

216-A

Chapter

11-B of

IREM-I

FP to

CPO

only

Nil *FP

Only

against

short-

term

vacancie

s upto

120 days

Nil Nil Nil Nil * Beyond 120

days, CPO’s

approval is

necessary

3.3 Confirmation FP FP FP FP FP in

respect of

staff whose

cadre is

under their

control

FP for

staff

upto

GP Rs.

2800/-

FP for

staff

upto

GP Rs.

1800/-

NG.4 Acceptance of

resignation of

non-gazetted

staff.

Rule

302 of

IREC-I

FP FP FP FP FP in

respect of

staff whose

cadre is

under their

control

FP for

staff

upto

GP Rs.

2800/-

FP for

staff

upto

GP Rs.

1800/-

To be dealt

through

Personnel

Branch Officers

on Personnel

Br. Files.

NG.5 Re-

appointment of

non gazetted

staff as a fresh

entrant on

bottom

seniority after

acceptance of

resignation

Board's

letter

No.

E(NG)I/

91 rg 1-

1 DT.

27.12.91

22/92

FP Nil Nil Nil Nil Nil Nil

NG.6 Transfer of

Staff

6.1 Transfer of

Group-C and

Group D staff

within

seniority unit

Rule

226 &

231 of

IREC-I

207/05

FP FP FP

(CC)

FP

(CC)

FP in

respect of

staff whose

cadre is

under their

control

FP

(CC)

upto

GP

2800

FP

(CC)

upto

GP Rs.

1800

Out of turn transfer

will be considered

by DRMs in

divisions and

PHODs/CHODs in

hqs.

14

S. No ITEM AUTHO

RITY/

Estt.

Srl. No.

PHOD

/

CHOD

HOD DRM/

CWM

ADRM JAG/Br

Officer/

Independe

nt

Sr. Scale

Sr.

Scale

Jr.

Scale/

Gr-B

Remarks

6.2 Inter

Divisional

Request

Transfer

207/05 FP Nil FP

Divnl.

Controll

ed Posts

Nil Nil Nil Nil Out of turn

transfer will be

considered by

DRMs for Gr.-D

and PHODs/

CHODs for Gr.-

C staff.

6.3 Inter Railway

Request

Transfer

207/05 FP Nil Nil Nil Nil Nil Nil Out of turn

transfer will be

considered by

GM only

6.4 Change of

category

137/97,

193/

2007

196/07

FP Nil FP for

posts

carrying

GP

upto

1800

only

Nil Nil Nil Nil

NG.7 Grant of leave

7.1

Casual leave Para 236

of IREC-

I

FP FP FP FP FP FP FP Leave Card

should be

maintained

7.2

(a)

Leave on

Average

Pay/Leave on

Half Average

Pay/Terminal

leave/Leave

during notice

period/Hospital

Leave upto 120

days

Rule

510,

523,

525, 526

& 527 of

IREC-.I

FP FP FP

provided

for HQ

controlle

d posts

no relief

is

required

FP

provide

d for

HQ

controll

ed posts

no

relief is

required

FP

provided

for HQ

controlled

posts no

relief is

required

FP

upto

60

days

FP upto

30 days

7.2

(b)

Sanction of Ex.

India Leave

and permission

for Foreign

visits

116/

05

FP FP FP for

Divnl

Controll

ed post

up to 2

years

FP for

Divnl.

Control

led

post up

to 2

years

Nil Nil Nil Vig. Clearance

required

7.3 Special

Disability

Leave

Para

552, 553

of IREC-

I

FP FP FP FP Nil Nil Nil

15

S. No ITEM AUTHO

RITY/

Estt.

Srl. No.

PHOD

/

CHOD

HOD DRM/

CWM

ADRM JAG/Br

Officer/

Independe

nt

Sr. Scale

Sr.

Scale

Jr.

Scale/

Gr-B

Remarks

7.4 Study leave Para 556

&

Appendi

x-V of

IREC-I

FP FP FP Nil Nil Nil Nil

Fin. Concurrence

required

7.5

(a)

Hospital Leave

beyond 120

days with full

leave salary

Rule 554

of

IREC- I

FP Nil FP Nil Nil Nil Nil Fin. Concurrence

required.

7.5

(b)

Maternity,

Paternity leave

& Child Care

Leave

Rule 551

of

IREC-

I204/08

FP FP FP FP FP FP FP

7.6

(a)

Special casual

leave for

participation in

national and

international

Sports events.

Item-

5(1) of

Annexur

e - C to

Master

Circular

No. 10

Estt Srl.

168/80

FP

up to

30 days

FP

up to

30

days

FP

up to 30

days

FP

up to

30 days

FP

up to 30

days

Nil Nil (i) To be

sanctioned based

on

recommendations

of GS/

SECRSA.

(ii) The annual

limit is 120 days

by clubbing

National/

International &

ordinary events.

However, GM is

empowered for

sanction without

any upper limit.

These powers

have been

redelegated to

President/

SECRSA subject

to quarterly post

facto sanction of

GM.

16

S. No ITEM AUTHO

RITY/

Estt.

Srl. No.

PHOD

/

CHOD

HOD DRM/

CWM

ADRM JAG/Br

Officer/

Independe

nt

Sr. Scale

Sr.

Scale

Jr.

Scale/

Gr-B

Remarks

7.6

(b)

Grant of

Special Casual

leave in excess

of 30 days and

up to an

additional 30

days.

FP Nil FP for

Division

al

controll

ed posts

Nil Nil Nil Nil (i) To be

sanctioned based

on

recommendations

of GS/SECRSA

(ii) The annual

limit is 120 days

by clubbing

National/

International &

ordinary events.

However, GM is

empowered for

sanction without

any upper limit.

These powers

have been

redelegated to

President/SECRS

A subject to quarterly post facto

sanction of GM.

7.7 Extra -

ordinary leave

in combination

with or in

continuation of

LAP and

LHAP

(inclusive of

combined leave

made up of

LAP and

LHAP)

Rule 530

of

IREC-I

FP FP FP FP FP for staff

they are

competent

to make

appointmen

ts

Nil Nil

7.8 Counting of

Extra-ordinary

leave for

Increment

Para

1320 of

IREC-II

& Rule

36 of

RSPR-

93


17

S. No ITEM AUTHO

RITY/

Estt.

Srl. No.

PHOD

/

CHOD

HOD DRM/

CWM

ADRM JAG/Br

Officer/

Independe

nt

Sr. Scale

Sr.

Scale

Jr.

Scale/

Gr-B

Remarks

NG.8 Sanction for

Investigation of

claims of

arrears of pay

and allowances

when the claim

is not over

three years old

Paras

1001 to

1006 of

IREM-I

& 1021

of Indian

Railway

Admn.

&

Finance

1991 &

15/

2010

FP FP FP FP Nil Nil Nil 1. Fin.

Concurrence

required for

claims beyond 1

year.

2. Claims

beyond three

years but not

exceeding

Rs.10000 will

be sanctioned

by GM .

3. Claims

beyond 3 yrs &

exceeding

10000 will

require Bd’s

sanction.

NG.9 Permission for

retention of

Railway

Quarters.

9.1 To permit to

continue the

occupation of

railway

quarter after

retirement

except in case

of earmarked

quarters

E/R No.

10/2008

FP

up to 8

months

FP

up to

8

month

s

FP

up to 8

months

FP

up to 8

months

FP

up to 8

months

FP

up to 8

month

s

FP

up to 8

months

9.2 To permit to

continue the

occupation of

railway

quarter after

death

E/R No.

10/2008

FP

up to

24

months

FP

up to

24

month

s

FP

up to 24

months

FP

up to

24

months

FP

up to 24

months

FP

up to

24

month

s

FP

up to

24

months

9.3 To permit to

continue the

occupation of

railway

quarter in case

of resignation/

Discharge

E/R No.

10/2008

FP

up to

1month

FP

up to

1mont

h

FP

up to

1month

FP

up to

1month

FP

up to

1month

FP

up to

1mont

h

FP

up to

1month

18

S. No ITEM AUTHO

RITY/

Estt.

Srl. No.

PHOD

/

CHOD

HOD DRM/

CWM

ADRM JAG/Br

Officer/

Independe

nt

Sr. Scale

Sr.

Scale

Jr.

Scale/

Gr-B

Remarks

9.4 Joint

occupation of

Railway

quarters as per

extant rules

and orders -

recovery of

rent.

1712 of

IREM-

II


9.5 To permit to

continue the

occupation of

railway

quarter on

medical

grounds in case

of transfer

10/08 FP

up to 8

months

FP

up to

8

month

s

FP

up to 8

months

FP

up to 8

months

FP

up to 8

months

Nil Nil

9.6 To permit to

continue the

occupation of

railway

quarter on

educational

grounds in case

of transfer

10/08 FP upto

current

academ

ic

session

FP

upto

curren

t

acade

mic

sessio

n

FP upto

current

academi

c session

FP upto

current

academ

ic

session

FP upto

current

academic

session

Nil Nil

9.7 To permit to

continue the

occupation of

railway

quarter in case

of temporary

transfer

10/08 FP

FP

FP FP

upto 4

months

FP

upto 4

months

Nil Nil

NG.

10

Sanction of

Advances

10.1 Advances from

Provident

Fund

Rule

922/923

of

IREC-I

FP FP FP FP FP FP FP for

staff

upto

GP

1800.

The powers will

be exercised by

the officers of

the bill drawing

office only.

10.2 Advance of

Travelling

Allowance

1110- of

IREM - I

FP FP FP FP FP FP Nil

10.3 Advance of

pay on

Transfer.

1113,

1118 of

IREM-I


19

S. No ITEM AUTHO

RITY/

Estt.

Srl. No.

PHOD

/

CHOD

HOD DRM/

CWM

ADRM JAG/Br

Officer/

Independe

nt

Sr. Scale

Sr.

Scale

Jr.

Scale/

Gr-B

Remarks

10.4 Advance of pay

to non-gazetted

Railway servants

under very

special

circumstances

viz. the Railway

servant's camp

is burnt or

serious damage

caused to his

belongings due

to floods etc.

1123 of

IREM-I

Nil Nil Nil Nil Nil Nil Nil

10.5 Grant of House

Building

Advance as

admissible and

signing of

Mortgage/

Reconveyance

deed

1132 of

IREM -I


10.6 Grant of

advance for

treatment of

cancer

Para

1124 of

IREM

Vol. I

109/81

FP FP FP FP FP FP FP Fin. Concurrence

required

10.7 Grant of

advance to a

non-gazetted

employee for

purchase of

bicycle on the

usual terms &

conditions

Para

1107 of

IREM-I

20/88


10.8 Advance for

purchase of

Motor

Cycle/Scooter/

Motor Car/PC

etc.

Chapter-

XI of

IREM-I

FP to

PHOD/

CHOD

of bill

drawin

g office

CPO/

CSC/

FA&

CAO

FP to

HOD

of bill

drawi

ng

office

FP FP FP to Br.

Officer of

Bill

drawing

office

Nil Nil

20

S. No ITEM AUTHO

RITY/

Estt.

Srl. No.

PHOD

/

CHOD

HOD DRM/

CWM

ADRM JAG/Br

Officer/

Independe

nt

Sr. Scale

Sr.

Scale

Jr.

Scale/

Gr-B

Remarks

10.9 Grant of

Festival

Advance

Para

1125

IREM-I


10.10 Grant of

advance of

leave salary

while

proceeding on

leave for a

month or

more.

Para

1632 of

IREC-II


NG

11

To grant/sanction

undertaking a

work for which

honorarium/fee is

offered and to

grant or sanction

payment of

honorarium and

acceptance of fee

Rule

1334

(FR-46)

IREC –II

Board's

letter

No.F(X)

II/94/P

W/3 dt.

26.3.96

Board's

letter

No.

F(X)II/9

7/PW/4

dt.

16.9.975

1/96

368/

04, 29/

2012

Board’s letter No.

2011/F(X)II/5/ 10

dated 29.12. 2011

FP up

to Rs.

15,

000

PHOD/

CHOD

of bill

drawin

g office

CPO/

CSC/

FA&

CAO

FP up

to Rs.

15,

000

HOD

of bill

drawi

ng

office

FP up

to Rs.

10,

000

FP up

to Rs.

10,

000

FP up to

Rs. 5000 to

Br. Officer

of bill

drawing

office

Nil Nil (i) Fin.

Concurrence

required

(ii) Limit

mentioned is for

individual cases.

21

S. No ITEM AUTHO

RITY/

Estt.

Srl. No.

PHOD

/

CHOD

HOD DRM/

CWM

ADRM JAG/Br

Officer/

Independe

nt

Sr. Scale

Sr.

Scale

Jr.

Scale/

Gr-B

Remarks

NG.

12

Sanction for

payment of

compensation

under

Workmen's

Act.

231/87,

31/05

FP FP FP FP FP Nil Nil

NG.

13

Recovery in

instalments of

amounts paid

erroneously to

Railway

employees

Para

1013-B

(IREM-

I) and

1105

Admn &

Finance

Code.

FP FP FP FP FP to Br.

officer of

bill

drawing

office

FP to

concern

ed

officer

of bill

drawin

g office

FP to

concer

ned

officer

of bill

drawin

g office

NG.

14

Recovery in

lump sum or in

Instalments of

arrears of

subscription

due from

Railway

servant who is

admitted as a

subscriber to

the Provident

Fund with

retrospective

effect.

Para 911

of

IREC-I

FP FP FP FP FP to Br.

officer of

bill

drawing

office

FP to

concer

ned

officer

of bill

drawin

g

office

FP to

concer

ned

officer

of bill

drawin

g office

NG

15

Grant of

Children

Educational

Allowance &

Hostel Subsidy

202/

2008

FP FP FP FP FP FP FP for

staff

upto

GP

1800/-

The powers will

be exercised by

the concerned

officers of the bill

drawing office

only.

NG.

16

Write off of

amounts

overdrawn by

the non-gazetted

Railway

employees after

1 year where the

person is not in

Railway Service

and it is not

possible to

recover.

Para

1017 &

1018 of

IREM- I

& para

1109 of

G1210/8

7 109/81

FP

up to

Rs.

5000

FP

up to

Rs.

5000

FP

up to

Rs.

5000

FP

up to

Rs.

3000


Required

22

S. No ITEM AUTHO

RITY/

Estt.

Srl. No.

PHOD

/

CHOD

HOD DRM/

CWM

ADRM JAG/Br

Officer/

Independe

nt

Sr. Scale

Sr.

Scale

Jr.

Scale/

Gr-B

Remarks

NG.

17

Sanction to

refund of

Provident

Fund by

instalment by

non-gazetted

staff, on re-

appointment

917-

IREC- I


NG.

18

Sanction

rewards

NG.

18.1

To sanction

Rewards to

non-Gazetted

staff.

Board’s

letter No.

F(X)II-

2010/PW

/2 dt.

11.10.10

68/88,

116/94,

50/98

FP

up to

Rs3000

FP

up to

Rs.

2000

FP

up to

Rs.

2000

FP

up to

Rs.

2000

FP*

up to

Rs.1,000

Nil Nil * subject to

availability of

funds with the

officer.

Limits are for

each individual

case

18.2 Cases

connected with

averting or

reducing the

severity of

accidents

Board's

L. No.

E(G)64

RN1-6

dt.

6.9.9568/

88

254/87

FP

up to

Rs3000

FP

up to

Rs.

2000

FP

up to

Rs.

2000

FP

up to

Rs.

2000

FP*

up to

Rs.1,000


availability of

funds with the

officer.

Limits are for

each individual

case

18.3 Suggestions

and inventions

FP

up to

Rs3000

FP

up to

Rs.

2000

FP

up to

Rs.

2000

FP

up to

Rs.

2000

FP*

up to

Rs.1,000


availability of

funds with the

officer.

Limits are for

each individual

case

18.4 Other cases of

meritorious

outstanding

work

FP

up to

Rs3000

FP

up to

Rs.

2000

FP

up to

Rs.

2000

FP

up to

Rs.

2000

FP*

up to

Rs.1,000


availability of

funds with the

officer.

Limits are for

each individual

case

23

S. No ITEM AUTHO

RITY/

Estt.

Srl. No.

PHOD

/

CHOD

HOD DRM/

CWM

ADRM JAG/Br

Officer/

Independe

nt

Sr. Scale

Sr.

Scale

Jr.

Scale/

Gr-B

Remarks

18.5 Group Cash

award for

meritorious

outstanding

work

FP Nil

FP Nil Nil Nil Nil (i) subject to

annual ceiling limit

prescribed for

those officers not

to be exceeded &

availability of

funds with the

officers.

(ii) Cash received

by each individual

out of group award

should not exceed

the limit prescribed

for sanction by the

concerned officer.

NG.

19

Counter

signature of

Travelling

Allowance

Journals

Rule

1697

of

IRE

C-II


NG

20

Temporary

Transfer of Posts

and grades in

respect of non-

gazetted staff from

one station to

another. (for a

period of 6 months

only)

-- FP for

HQ

control

led

posts


NG-

21.1

Alteration of

recorded date

of birth of

Group 'C' and

Group 'D'

employees.

Rule 225

of

IREC- I

FP

CPO

only


NG.

21.2

To make

alteration (other

than Date Of

Birth) in the

Service Sheet

e.g. change of

name, date of

appointment etc.

in case of clerical

error only in

the first page

of S/R.

Rule

1204,

IREM-I


24

S. No ITEM AUTHO

RITY/

Estt.

Srl. No.

PHOD

/

CHOD

HOD DRM/

CWM

ADRM JAG/Br

Officer/

Independe

nt

Sr. Scale

Sr.

Scale

Jr.

Scale/

Gr-B

Remarks

NG.

21.3

To permit

change of name

in original

records

including

Service

Registers

subject to

compliance of

the prescribed

procedure

Paras

1201 and

1202 of

IREM -I


NG.

22.1

Grant of

Permission to

Gr. C & D staff

for

transactions in

respect of

acquisition or

disposal of any

immovable

and/or

movable

property

Rule 18

of

Railway

Service

(Conduc

t) Rules,

l966


NG.

22.2

Noting of

intimation of

employment of

near relatives

in private

undertakings

enjoying

Government

patronage

under Rly.-

Rule 4

of Rly.

Services

(Conduc

t Rules,

l966


NG.

22.3

Acceptance of

gift, value of

which exceeds

the prescribed

limits under

Rly. Services

(Conduct)

Rules

Rule 13

of Rly.

Services

(Conduc

t) Rules,

l966


25

S. No ITEM AUTHO

RITY/

Estt. Srl.

No.

PHOD/

CHOD

HOD DRM/

CWM

ADRM JAG/Br

Officer/

Independen

t

Sr. Scale

Sr.

Scale

Jr.

Scale/

Gr-B

Remarks

NG.

23

To determine

the rate of

Travelling

allowance to an

outsider

attending

Departmental

enquiry

1696 of

IREC –II

FP FP FP FP Nil Nil Nil Fin. Concurrence

required

NG.

24

To Sanction

pension/

gratuity and

commutation

of pension

Para -8 of

Railway

Services

(Pension)

Rules,

l993(Cha

pter VII)


NG.

25.1

Grant of

Payment of

Cash

Equivalent of

unutilized

leave on

Average pay on

retirement.

Board's

letter

No.

F(E)III-

77 LE

1/4 dt.

15.11.77

279/77

FP FP FP FP FP FP FP The powers will

be exercised by

the concerned


drawing office

only.

NG.

25.2

Grant of

Payment of

Cash

Equivalent of

unutilized

leave on

Average pay

during service

208/

2008

FP FP FP FP FP FP FP The powers will

be exercised by

the concerned


drawing office

only.

NG.

26

Provisional

payment of

salary/wages

where the

vetted LPC has

not been

received from

the previous

unit

1103 of

Genl.

Admn.

&

Finance

Code,

l991

FP

up to 3

months

FP

up to

3

month

s

FP

up to 3

months

FP

up to 3

months

Nil Nil Nil

26

S. No ITEM AUTHO

RITY/

Estt. Srl.

No.

PHOD/

CHOD

HOD DRM/

CWM

ADRM JAG/Br

Officer/

Independen

t

Sr. Scale

Sr.

Scale

Jr.

Scale/

Gr-B

Remarks

NG.

27

To accept

voluntary

retirement

including the

waival of notice

period

Rule 67

of RSPR

FP FP FP

(CC)

FP

(CC)

FP

(CC)

Nil Nil Vig. Clearance

required

NG.

28.1

Classification

of Railway

servants under

Hours of

Employment

Rules.

Section

130 of

Railways

Act.

1989 &

Rly.

Servants

(Hours of

Work &

Period of

Rest)

Rules,

2005

215/05

FP

CPO

only


NG

28.2

Temporary

exemption

under Hours of

employment

Rules.

Rly.

Servants

(Hours

of Work

& Period

of Rest)

Rules,

2005215/

05


NG.

29

To authorize a

Railway

servant to

proceed on

duty to outside

the Zonal

Railway

Board's

letter No.

F(E)68/P

W5//1

DT.

3.4.69.


NG.

30

Sanction of

Composite

Transfer grant

27

S. No ITEM AUTHO

RITY/

Estt.

Srl. No.

PHOD

/

CHOD

HOD DRM/

CWM

ADRM JAG/Br

Officer/

Independe

nt

Sr. Scale

Sr.

Scale

Jr.

Scale/

Gr-B

Remarks

30.1 To sanction

Composite

Transfer grant

for serving

officers within

6 months and

for retired

employees

within 1 year.

Rule

1643

(VIII) of

IREC -

II .

164/99

224/08


30.2 To sanction

Composite

transfer grant

for belated

claims.

a) For serving

employees

beyond 6

months.

164/99

224/0867

/90 2/80


b) For retired

employees

beyond 1 year

and within 2

years.

164/99

224/086

7/90

2/80

Nil Nil Nil Nil Nil Nil Nil Finance

concurrence

required

NG.

31

To condone

delay for non-

insurance of

flat/house,

purchased/buil

t out of House

Building

Advance

Para

1132,

IREM-I

FP Up

to 2

Yrs.

FP Up

to 2

Yrs.

FP Up

to 2 Yrs.

FP Up

to 2

Yrs.

Nil Nil Nil

28

S. No ITEM AUTHO

RITY/

Estt.

Srl. No.

PHOD

/

CHOD

HOD DRM/

CWM

ADRM JAG/Br

Officer/

Independent

Sr. Scale

Sr.

Scale

Jr.

Scale/

Gr-B

Remarks

NG.

32

Training in

Non-Railway

Institutions

Board’s

letter

No.

F(X)II-

2010/P

W/2 dt

11.10.10

137/81,

181/08

FP to

CPO

only

Nil FP upto

limits as

allotted

to DRM/

CWM

Nil Nil Nil Nil Fin. Concurrence

required if

expenditure is

beyond the

budgetary limit.

Max. Rs. 25000/-

per course and

ceiling of Rs.

4000/- per day.

NG.

33

Reconstruction

of Service

Book/Sheet with

available records

E/(NG)6

0

PTN1/3

dt.

28.3.60

as

amended

from

time to

time

73/84,

168/80,

159/83

FP

to

PHOD

/CHOD

of bill

drawing

office

CPO/

CSC/

FA&

CAO

Nil FP FP Nil Nil Nil Fin. Concurrence

required

NG.

34

Extension of

joining time up

to 30 days

Para

1109-

IREC-I

FP Nil FP Nil Nil Nil Nil

NG.

35

Write off of

irrecoverable

amount other

than

overpayments

made

210/87 FP up

to Rs.

5000

FP

up to

Rs.

5000

FP up

to Rs.

5000

FP up

to Rs.

3000


Required

NG.

36

Grant of

service

certificate


NG.

37

Grant of Break

Down Allowance

to Running Shed

staff, Relief

Train Staff,

Elect. Staff &

Carriage &

Wagon Deptt.

Staff.

Para

1420,

IREC-II


29

S. No ITEM AUTHO

RITY/

Estt.

Srl. No.

PHOD

/

CHOD

HOD DRM/

CWM

ADRM JAG/Br


Sr. Scale

Sr.

Scale

Jr.

Scale/

Gr-B

Remarks

NG.

38.1

Pinpointing of

posts at the time

of restructuring

FP FP FP

(CC)

FP

(CC)

FP

(CC)

Nil Nil (i) Associate Fin.

Con. required.

(ii) In divisions,

final approval of

DRM will be

required

NG

38.2

Permanent

redistribution of

posts in non-

gazetted

establishment

(from one station to

another or within

the same station)

either within the

division or between

two divisions

necessitated out of

shift of work load

only.

FP Nil Nil Nil Nil Nil Nil The approving

Authority shall

record the

following

certificates:-

(1) No change in

duties and

responsibilities are

involved as a result

of this transfer and

(2) No additional

expenditure will be

occasioned by such

transfer.

(3) The posts which

are being

redistributed are not

surplus posts and

are not likely to

become surplus.

(4) Advise of such

changes should be

sent immediately to

Associate Accounts

with a copy to

FA&CAO.

Simultaneously the

book of sanction

got revised duly

vetted by the

Associate

Accounts.

(5) Memorandum

of sanction to be

issued by CPO in

such instance.

NG.

39

Handing over

and taking over

charges in cases

in which several

scattered works

or stores have to

be inspected

before.

210/

87

FP up

to 6

days

FP up

to 6

days

FP up to

6 days

FP up

to 6

days

FP up to 6

days

Nil Nil

30

S. No ITEM AUTHO

RITY/

Estt.

Srl. No.

PHOD

/

CHOD

HOD DRM/

CWM

ADRM JAG/Br

Officer/

Independe

nt

Sr. Scale

Sr.

Scale

Jr.

Scale/

Gr-B

Remarks

NG.

40

Issue of Passes

for families and

transportation of

Personal kit

beyond the time

limit of 06

months and

grant of actual

cost of

transportation of

personal effects

of mileage

allowance

therefore within

the time limit to

which it is

relaxed in

respect of passes

for families.

FP Nil Nil Nil Nil Nil Nil

NG.

41

Grant of Passes

and TA to

outsiders called as

witnesses in

Departmental

enquiry.

Para

1695

IREC-II


NG.

42

Powers to sanction

officiating

arrangements in

place of staff sent

for training or on

refresher course

on the Railways

period exceeding

one month.

Para

1320

IREC-II

FP

up to 4

months

FP

up to

4

month

s

FP (CC)

up to 4

months

FP

(CC)

up to 4

months

FP (CC)

up to 3

months

FP

(CC)

up to 3

month

s

Nil

31

S. No ITEM AUTHO

RITY/

Estt.

Srl. No.

PHOD

/

CHOD

HOD DRM/

CWM

ADRM JAG/Br

Officer/

Independe

nt

Sr. Scale

Sr.

Scale

Jr.

Scale/

Gr-B

Remarks

NG.

43

Issuing

NOC/Forwarding

of applications of

serving railway

employees for

posts outside the

Railways and

within the

Railway.

Para

1402

IREM-I

240/08

FP FP

(except

deputat

ion.

For

deputat

ion

PHOD/

CHOD

only)

FP

(except

deputatio

n. For

deputatio

n

PH

OD/

CH

OD only)

FP

(except

deputati

on. For

deputati

on,

PHOD/

CHOD

only)

Nil Nil Nil For deputation

and Training

abroad,

Vigilance

clearance will

be required.

NG.

44

Fixing of Hd.

Qrs. of Rly.

servants.

Para 234

IREC-I

& Para

1621

IREC-II

FP FP FP

(CC)

Nil Nil Nil Nil

NG.

45

Grant of

continuity

certificates during

the period of leave

granted to the staff

officiating in

higher grades for

the purpose of

increment where

officiating

arrangements is

made.

Para

1320 b

(ii) of

IREC-II

FP FP FP FP FP in

respect of

staff whose

cadre is

under their

control

FP for

staff

upto

GP Rs.

2800/-

FP for

staff

upto

GP Rs.

1800/-

NG.

46

Grant of Spl. CL

up to 30 days in a

calendar year to

Railway servants

who are Rovers

& Rangers

Scouts & Guides

of Rly. State

Associations for

activities like

attending camps

or rallies or

when engaged on

scouting duties

on instructions

from Scouting

Authorities.

Para 7 of

MC No.-

10 on

SCL

210/88


32

S. No ITEM AUTHO

RITY/

Estt.

Srl. No.

PHOD

/

CHOD

HOD DRM/

CWM

ADRM JAG/Br

Officer/

Independe

nt

Sr. Scale

Sr.

Scale

Jr.

Scale/

Gr-B

Remarks

NG.

47

Permission to

Rly. Servants

holding

recognized

qualifications in

any system of

medicine &

registered under

the relevant laws

in force in

State/Union

Territory

concerned for

under-taking

Medical practice

during their

spare time,

purely on

charitable basis

without

detriment to

official duties.

Rule 15

of

RSCR,

1966

Board’s

letter dt.

10.11.65

FP FP Nil Nil Nil Nil Nil

NG.

48

Officiating

promotions

under the Next

Below Rule in

a cadre in

vacancies of

more than 90

days duration

and also

subject to the

conditions

stipulated.

310/

71

FP FP FP Nil Nil Nil

NG.

49

Issue of NOC

for applying

for Passport.

Board’s

letter No.

F (XII-

2003/PW/

10dt.

9/1/2004

13/2004,1

16/

2005

123/

2005

FP FP FP FP Nil Nil Nil D&A/SPE

/prior Vigilance

clearance

required

33

S. No ITEM AUTHO

RITY/

Estt.

Srl. No.

PHOD

/

CHOD

HOD DRM/

CWM

ADRM JAG/Br

Officer/

Independe

nt

Sr. Scale

Sr.

Scale

Jr.

Scale/

Gr-B

Remarks

NG.

50

Acceptance of

adoption deed

Hindu

Adoptio

n Act

FP FP FP FP Nil Nil Nil After following

legal

requirements and

duly vetted by

Law Officer

NG.

51

Issue of NOC for

correspondence

course/part time

course & applying

for admission to

different courses

Board’s

letter

No.

E.58GSI

/5 dated

27th/28

th

April

1955

202/65,

306/68,

274/64

FP Nil FP for

Division

al

controll

ed posts

Nil Nil Nil Nil

NG.

52

Counting of past

service restricted

to Pension &

Leave Rules

Chap

ter

III of

RSP

R-93

FP Nil FP for

Division

al

controll

ed posts

Nil Nil Nil Nil Fin. Concurrence

required

NG.

53

Sanction of

various

allowances as

per rules

(including

Family

Planning

Allowance)

FP FP FP FP FP FP FP Powers to be

exercised by Bill

compiling

officers only

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