fleet management presentation - my tracer tracer presentation 1.3.pdf · sms fleet (pty) ltd...
TRANSCRIPT
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Fleet Management Presentation
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SMS Fleet (Pty) Ltd Privately owned company established in 2006 Our product “My Tracer” is a locally developed, brilliant, fully internet based GPS Vehicle Tracking System integrated with an innovative Automated Electronic Logbook solution with SARS acepted travel allowances calculated for you VSS - SAIAS acredited for insurance purposes
Mission Statement To continuously develop, improve and optimize our product range, in
order to enable our customers to protect and effectively manage their assets. We also strive to empower our customers to win the battle against crime and make our country an honest place to live in.
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More about our “My Tracer”
Vehicle Tracking System Fleet Management
Presented by Dr Ben Rautenbach
MD of SMS Fleet (Pty) Ltd
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Product Information Active GPS positioning allows for accurate longitude & latitude positioning (3 - 5 meters) Excellent Reliability and Functionality verification of Units Utilizes GSM cell phone networks of MTN and Vodacom Our unit has a buffering ability that allows storage of data when GSM signal is lost Power saving mode when ignition is off, will prevent possible drainage of vehicle’s battery Unit’s own battery backup for 8 - 12 hours
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Info displayed on Single Screen
Main menu with dropdown lists Detail pertaining
to this vehicle
Action “Icons”
Calendar
Action “Icons”
Trip details
Detailed street map
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Online “Help Me” Function
At any stage while working here click on our online “Help Me” icon for help
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A new screen opens in your browser
Click here to open the bookmarked links
Select the topic to go right there
Click “Save” and save this Tutorial
for future reference
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Functionality of Units
Quick check View date and time of last
signal received from unit
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Zoom and Pan Functionality
Click on arrows to Pan map left right up or down
Click on (+) plus or (–) minus to zoom in or out
Double click anywhere on the map to Zoom in
Hold down left mouse button then move cursor to move map around
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Trip Info at a Glance
Flashing dot shows where trip ended
Green dot displays 15 second positions
during trip
Red dot shows vehicle was stationary
Red and Yellow flashing triangle indicates speed
violation
Click on any dot to display detailed information
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For more detail Click on a dot
Click “Add POI” to mark, group and name this point
Click any dot
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Accuracy with 15 Second Intervals
No cut corners ensures accurate
distance calculation
Accurate total daily distance travelled is recorded ensuring
an accurate logbook Very accurate destination position
(within 5 meters)
Google Map shows delivery point clearly
Very accurate logbook trip distances recorded
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Business and Private Trips
Select “Working Hours”
Check “Working Days”
This allows our software to automatically allocate your trips as Private or Business and calculate accurate SARS travel allowances
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Edit Trip (Business/Private)
Click to Edit this trip between Private and
Business
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Set Vehicle Auto Alarm Times and Emergency Numbers
Enter three emergency contact numbers to be
notified about this vehicle’s alarm breach and “Help” messages
The Main Driver and Added Additional drivers may
activate the alarm and send “Help” message with his/her
cell phone by calling *120*1200*120#
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Send a “Repair Request”
Select Vehicle
Click on “Repair Request”
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Available Reports General Report (Logbook Trip Report) SARS Business Travel Allowance Report POI Visited Report (POI – Points of Interest)
User Login Report All Vehicles Report Maintenance Console Report Real Location History Report Customized Reports created on request (At a minimal charge)
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Real Location History Report Fascinating tool to locate your vehicles whereabouts in the past Mark the exact location on the map Search in groups or single vehicle Enter the distance away from that point Select a time period you would like to know about Submit and you wil be surprised
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Reports on Selected Vehicle’s Whereabouts in the Past
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Sample of General Trip Report
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Sample of your SARS Report
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Points of Interest (POI) Innovative tool that allows effective fleet management Zoom in and plot your POI’s on the Map Name them, Group them or Delete them Show or hide POI’s on screen View current position of vehicles related to your POI’s Draw history report of which vehicles visited POI’s during a chosen time period
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Right click on position to add POI
Zoom in close and right click on the spot
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“Geo-Fence” Control “No-Go” means that you select a group of vehicles then mark an area on the map that these vehicles are not allowed to enter “Only-Go” means that you select a Group of vehicles then mark an area on the map which these vehicles are not allowed to leave
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Manage Multi-User Access in the Company
Add details of a new user and allocate a unique password for him/her
Check the groups of vehicles this user will be allowed to
view the details of
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Arrange your vehicles in Groups
Name Group
Colour code Group
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Manuals and Information
Scroll over “Downloads”
Click on the information you would like to
download and Read or Save to your computer
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Versatile screen Viewing
Click + plus sign to select different viewing options
Maccauvlei Golf Clubhouse
Anglo’s Coalmine
Riviera on Vaal Hotel
Vaal river bridge
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Detailed Automated Logbook
Click on “Automated Logbook”
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Register all your Drivers
Scroll over “Drivers”
Click on “Add Additional Drivers” Complete this form to
register all your drivers
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View Drivers - Edit and Send SMS
Click on “Name” to Edit
Click on “Send” to send SMS
Click on “View Member”
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View your Vehicles in Groups
Click on Group to View
Click on “Vehicles”
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Add Additional Drivers to a Vehicle
To enable their Cell Phones To activate or deactivate the vehicles alarm To send the emergency SMS message in case of emergency situations
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Next Service Warning
Turns Red when due
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Vehicle’s Logbook Displayed
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Select day to View
Use arrows to select Month
Click on day to View
Month Selected
Day selected
All trips made that day are displayed
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Add Fuel Input
Click on “Add Fuel”
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Remember to Manage Fuel Price Changes
Click on “Manage Fuel
Price”
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The Snapshot Use arrows to select Month
Enter all the detail meticulously and regularly and we will do the rest
Accuracy of these calculations depends on how you use your logbook
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Manage Tyre's, Batteries, Spare wheel, Services and Fines
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Scroll over Tyre to view distance travelled
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Detailed Vehicle Expense Report
Click to generate vehicle expense
report
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Travel Claim Report
Click to generate travel claim
report
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Send SMS to Selected Drivers
Tick the boxes of those you wish to
send SMS to
Click “Custom Message”
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No Computer or Internet connection / No problem
Use your WAP enabled cell phone and connect to our “mobi” site to gain access to your “My Tracer” site
www.mytracer.mobi
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Enter your Username & Password Enter your “My
Tracer” Username & Password
Confirmation that you are logged in. Click on
“Continue”
Click on “Login”
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View Selected Vehicle’s Position
Click here to auto track
Select screen display size
Information regarding selected vehicle’s position displayed
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Auto Track on Cell Phone Use your WAP enabled cell phone and connect to our “mobi” site
www.mytracer.mobi
On the last screen while looking at the map, select “auto track” and you will be impressed
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Further utilization of your cell phone Enter the following numbers as contacts in your cell phone, set them up as speed dial numbers, to do the following Activate Vehicle Alarm - *120*1200*120# Send Help message - *120*1200*2# Get position on USSD - *120*1200*100# Mobilize Recovery - 0860 482 911 Call our Call Centre at - 0861 487 223
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Activate a Recovery Operation In case of an emergency such as (Only If subscribed for Recovery)
Vehicle theft High jacking Roadside emergency Cargo protection Hostage situation
Dial - 0860 482 911 You will be asked to identify yourself
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What makes “My Tracer” Special Unit’s memory and buffering capacity Unit’s battery saving sleep mode Reliability and Functionality verification of Units SMS Alarm notifications Real Location History Reporting Points of Interest Visited Reporting Automated detailed Logbook keeping and SARS Available Manuals and training Information Emergency services
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Ordering Process
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Order “Online” Go to www.mytracer.net
Click on “Purchase Online” and follow the steps
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Phone us to Order
0861 487 223
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Thank you for your attention