Revised 7/2/19

FLP Program Proposal Packet – Existing Programs

Study Abroad and Away - Faculty Led Programs

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Contents College of Professional and Global Education Mission .......................................................................................... 3

Study Abroad and Away Mission ............................................................................................................. 3

Study Abroad and Away Contact Information ........................................................................................ 3

Study Abroad and Away Staff .................................................................................................................. 3

FLP Proposal Guidelines – Existing FLPs .................................................................................................................. 4

Instructions for Developing a FLP Proposal – Existing FLP .................................................................................. 4

Checklist for the FLP Program Proposal – Existing Programs .................................................................................. 5

Proposals Timeline .............................................................................................................................................. 5

Program Leader Self-Assessment – Form A ............................................................................................................ 6

FLP Program Proposal (Existing) – Form F .............................................................................................................. 7

FLP Statement of Support – Form G .................................................................................................................... 11

Credit Hour Compliance Guidelines ...................................................................................................................... 12

FLP Proposal Credit Hour Guidance .................................................................................................................. 12

Credit Hour Compliance Worksheet – Form E ..................................................................................................... 13

Credit Hour Compliance Worksheet – Form E ..................................................................................................... 14

Checklist for Submitting an FLP Program Proposal – Existing Programs ............................................................... 15

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College of Professional and Global Education Mission

The College of Professional and Global Education will become a globally recognized center of excellence in international and extended education. It will become the primary provider of innovative and relevant educational programs to students and professionals in Silicon Valley and its innovative culture we transform students’ lives and their futures. Increasing access to educational opportunities is the College’s mission.

Access We create opportunities through higher education for people to develop in their personal lives and their careers.

Internationalization We host international students and guests, develop new programs to meet the needs of local and international students, and lead campus internationalization.

Innovation We develop new programs and new delivery formats to meet the evolving needs of our students, Silicon Valley, and the world.

Study Abroad and Away Mission

The department of Study Abroad and Away supports San José State University and the College of Professional and Global Education in developing accessible and academically focused cross-cultural programing for our students, Silicon Valley, and the world.

Study Abroad and Away Contact Information

Study Abroad and Away One Washington Square San José State University San Jose, CA 95192-0135 Phone: (408) 924-2670 Fax: (408) 924-2666 Email: spartansabroad@sjsu.edu Web: http://www.sjsu.edu/SAA

Study Abroad and Away Staff

Director Study Abroad and Away Susie Morris susie.morris@sjsu.edu X 4-6842 Program Specialist Aaron Waldron Aaron.waldron@sjsu.edu X 4-2696 Operations Coordinator Thao Phan thao.phan@sjsu.edu X 4-2684 Student Assistant TBD X 4-2608

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FLP Proposal Guidelines – Existing FLPs

San José State University (SJSU) and the Study Abroad and Away Department (SAA) in the College of Professional and Global Education (CPGE) are committed to creating and supporting SJSU faculty-led programs (FLP). We appreciate your dedication to this program and your willingness to continue running your FLP.

SAA, in partnership with SJSU academic colleges and departments, facilitate and develop FLPs for SJSU students. FLP proposals should originate with faculty and should carry the endorsement of appropriate departmental and college administrators.

All existing FLP programs must complete an “FLP Program Proposal Packet – Existing Programs” for each new program cycle. FLP proposals will be reviewed and approved by the Faculty-Led Advisory Committee (FLAC), comprised of SAA staff and SJSU faculty. Deadlines for proposal submissions can be found on the SAA website.

Existing FLP Programs: • Any program that has run within the past two years is considered an existing FLP and should complete the FLP Program

Proposal Packet – Existing Programs.• If the FLP has not run and/or the program leader(s) has not visited the site in more than two years (this includes adding a

totally new destination onto an existing program), the faculty leaders will need to submit a New FLP Program Proposal.• If a program was proposed in the past two years, but was cancelled or did not run, the program does qualify as an existing

program and should complete and update the FLP Program Proposal Packet – Existing Programs.

New programs should follow the steps to propose a new FLP, as outlined on the SAA website here.

Proposal review: FLP Program Proposals will be accepted from all levels/ranks of faculty as well as from staff with regular teaching duties*. Preference for approving a program to run will be given to those meeting any of the following criteria:

• FLPs offering courses with an interdisciplinary focus or courses that integrate into the departmental curriculum (count towards a student’smajor in that department as either a requirement or an elective) and will be sustainable and recurring.

• FLPs that have reviewed the capacity, departmental/college need for the FLP, and student interest; e.g. If there are only 40 students needing a course in a specific major or course area, it is not feasible to offer 6 programs focusing on that major or course area, as all programs will inevitably be under-enrolled.

• Program Leaders who have proven success in marketing and recruiting their FLP.• FLPs that have adhered to and managed their FLP budgets in past years successfully. Programs that have had consistent budgeting issues

or have returned with a budget in deficit may not be approved.• Faculty who are committed to following CSU, SJSU, CPGE, and SAA policies, procedures, and processes. If the faculty member does not

adhere to policies while preparing for or while running an FLP, the SAA reserves the right to deny any future proposals to run an FLP.

*Faculty in the FERP Program are not able to lead FLPs. You can find more information on FERP and IES programs here.

Instructions for Developing a FLP Proposal – Existing FLP The following are required for the FLP Program Proposal – Existing Programs, please submit:

• Completion of a condensed Program Leader Self-Assessment – Form A• Completion of the condensed FLP Program Proposal (Existing) – Form F which requires the following additional documents;

o An updated syllabus for each course that will be offered on the FLP. Faculty must provide a syllabus for each course offered thatconforms to the accessible template according to S16-9 university policy, course syllabi policies. The template can be found here.

o A one-page narrative about your program, which clearly outlines your vision. We need to see how you are connecting theprogram location, culture, activities, and curriculum to one another. What are the goals of the program, how will you accomplishyour goals? How do the goals help accomplish the course learning outcomes?

o An updated tentative program itinerary (or list of proposed co-curricular activities with a day by day breakdown) • Please list not only your program dates, but the number of hours that you will meet with the students before and after the

trip. Faculty Affairs is looking at faculty appointment forms closely and they have determined that 1 unit of credit can beoffered for 1 week of contact. This means if you are looking at offering a 6 unit course that you would teach alone, and youonly plan on being abroad for 2.5 weeks, you will need to meet with the students for another 2.5 -3.5 weeks either before or after the trip (or both). You can have meetings during the spring (for summer programs) or fall (for winter programs) semester as long as it will not impact your regular teaching duties - so off-duty days are preferred. Please note FLPs can only offer 3-4 units on winter term programs and 1 unit courses over the spring break.

• A Statement of Support - Each proposing faculty member must have their Department Head or Chair complete and sign the Statement of Support (Form G).

• Credit Hour Compliance Worksheet for each course that will be offered on the FLP (Form E)

Please submit completed proposals to Susie Morris, Director of Study Abroad and Away (susie.morris@sjsu.edu); in the subject line please add ATTN: EXISTING FLP PROGRAM PROPOSAL.

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Checklist for the FLP Program Proposal – Existing Programs The following are required for the FLP Program Proposal – Existing Programs, please submit:

☐ A condensed Program Leader Self-Assessment – Form A – for each faculty leader

☐ A condensed FLP Program Proposal (Existing) – Form F

☐ An updated syllabus for each course that will be offered on the FLP. Faculty Arts must provide a syllabus for each courseoffered that conforms to the accessible template according to S16-9 university policy, course syllabi policies. The templatecan be found here.

☐ A one-page narrative about your program, which clearly outlines your vision. We need to see how you are connecting the program location, culture, activities, and curriculum to one another. What are the goals of the program, how will you accomplish your goals? How do the goals help accomplish the course learning outcomes?

☐ An updated tentative program itinerary (or list of proposed co-curricular activities) Please list not only your program dates, but the number of hours that you will meet with the students before and

after the trip. Faculty Affairs is looking at faculty appointment forms closely and they have determined that 1 unit ofcredit can be offered for 1 week of contact. This means if you are looking at offering a 6 unit course that you wouldteach alone, and you only plan on being abroad for 2.5 weeks, you will need to meet with the students for another2.5 -3.5 weeks either before or after the trip (or both). You can have meetings during the spring (for summerprograms) or fall (for winter programs) semester as long as it will not impact your regular teaching duties - so off-dutydays are preferred. Please note FLPs can only offer 3-4 units on winter term programs and 1 unit courses over the spring break.

☐ Statement of Support (Form G) from the department head/chair for each faculty leader

☐ Credit Hour Compliance Worksheet for each course that will be offered on the FLP (Form E)

☐ Submit to Susie Morris, (susie.morris@sjsu.edu), in the subject line please add ATTN: EXISTING FLP PROGRAM PROPOSAL

☐ Updated Marketing Materials (emailed to spartansabroad@sjsu.edu)1. Faculty Photo2. Photos of FLP Destination3. A working title to market the program4. A web narrative

☐ Schedule a budget meeting with Susie Morris, (susie.morris@sjsu.edu), after submitting your proposal.

Proposals Timeline

Deadlines for proposal submissions can be found on the SAA website.

Approved programs will complete a budget meeting with Susie Morris.

Items to be discussed at the budget meeting: • Program budget and student price will be determined (please come to the meeting with program prices ready to be

calculated).• Discussion of changes to FLP program, process, policies, new initiatives.• Setting Program Dates (be prepared with the dates of the program)• Calendar of events pertaining to FLPs.

*Existing programs that are not approved will be discussed with Program Leaders. Likely, the Faculty Led Advisory Committee (FLAC)will have feedback about areas in the proposal that need updates and/or additional information. Once the updates have been madeor the requested additional information provided satisfactorily, the program will be reviewed and approved. Programs may be deniedif the program leader has broken SJSU, CPGE, or SAA policies; had budget issues resulting in deficits; or has not adhered to FLPdeadlines.

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Program Leader Self-Assessment – Form A

Thank you for your interest in running your FLP again. While FLP programs are SJSU courses, as you know directing an FLP is very different than teaching a traditional course on-campus. Program Leaders must successfully manage all details of traveling with a group of students: logistics, group dynamics, safety and security, back-up plans, and teaching. Being a Program Leader is a significant responsibility and requires faculty to be prepared to do whatever it takes to ensure the safety of students and success of the program.

This self-assessment focuses on the more technical, logistical and crisis management aspects of the being a program leader. The purpose is to highlight important skills and introduce some scenarios that may occur. It is not necessary to be an expert at everything, it is necessary to identify where you may need additional help and that you are aware of the expectations for faculty choosing to run an FLP.

Please complete the assessment and include this with your completed site-visit proposal for review.

Part 1—Skills self-assessment

The purpose is of this self-assessment is to highlight important skills that may be needed, and help you to identify skills that you may need to learn/strengthen or areas where you may need assistance. Your responses may not impede your ability to lead a program, but will advise the SAA staff as to areas where we need to provide training to boost your skillset. It is important to decide in advance if this type of work is something to which you are committed. If, after completing the self-assessment, you have concerns and/or questions please arrange an appointment with a SAA staff member by emailing spartansabroad@sjsu.edu to discuss those concerns.

Please mark the areas in which you need further development—please base your assessment on actual experience. Enter your level of comfort in the space provided, with 1 = very uncomfortable and 5 = extremely comfortable. We will work on providing workshops in the areas most commonly identified.

☐ Assisting students in crisis (personal, alcohol, drugs, mental health issue)☐ Intercultural communication skills _____☐ Ability to manage personal stress _____☐ Effectively managing stressed or exhausted students ______☐ Experience arranging and managing travel logistics _____☐ Ability to keep detailed records of daily expenses and/or on-site incidents ______☐ Managing difficult group dynamics _____☐ Managing emergencies _____☐ Problem solving _____

1. As a program leader you are responsible for all of the participants when the program is running. This means that you may becalled and asked to respond to issues during your free time, that you cannot travel independently outside of the programlocation during the course session, and that the role of the program leader continues beyond scheduled activities and classtime when abroad. Program Leaders are expected to do what it takes on-site to ensure the safety of students and success ofthe program. Are you aware of these expectations? Please list any concerns or limitations you foresee in adhering to theseexpectations.

2. I am committed to following CSU, SJSU, CPGE and SAA policies, procedures, and processes. If I do not adhere to policies whilepreparing for or while running an FLP, I understand that the SAA may cancel my program or appoint an alternative programleader, and reserves the right to deny any future proposals to run an FLP.

_____________________________ ____________________________ _______________ Print Name Signature Date

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FLP Program Proposal (Existing) – Form F

Faculty Leader 1:_________________________________________________________________________________________

Department: ___________________________________ College:_______________________________________________

Email: _________________________________________ Telephone: _____________________________________________

Office Location/ Extended Zip: _____________________ Current SJSU Position/Rank_________________________________

Number of years in position ________ Scheduled Sabbatical (Fall ‘17 or Summer ’18) ___Yes ___No

Faculty Leader 2 (if applicable):______________________________________________________________________________

Department: ____________________________________ College:_________________________________________________

Email: _________________________________________ Telephone: ______________________________________________

Office Location/ Extended Zip: _____________________ Current SJSU Position/Rank__________________________________

Number of years in position ________ Scheduled Sabbatical (Fall ‘17 or Summer ’18) ___Yes ___No

Program and Site Information

Site (City(ies) and Country(ies)):_____________________________________________________________________________

Length of experience (months/years): _______ Year of last visit/FLP to location: _______ Length of last visit: _____________

Est. Length of Proposed Program:__________________________ Est. Number of Credits to be offered on FLP: ____________

Est. Dates of Proposed Program: ____________________________________________________________________________

Anticipated Frequency of Program Offering (annual, biennial, etc.):_________________________________________________

Will you be working with an FLP Program Provider? ___ yes ___ no ____ not sure ___ I need help in finding a provider

Name of Provider: ________________________________________________________________________________________

Organization and Commitment

The SAA Office tries its best not to bombard faculty with emails throughout the year. We ask that our faculty leaders are committed to being organized, adhering to deadlines, and probably most important of all – to read all emails from our staff and to respond in a timely manner. Can you agree to these expectations? ______ Yes ______ No

Experience How many times have you led this FLP in the past? ______

Do you speak the language of the host country? ___ Yes ___ No ___ Somewhat

Have you read the FLP Handbook? ____ Yes ____ No

Academics All SJSU students who participate in a Faculty-Led Program conducted through the SAA must maintain a GPA of 2.0 or higher and may not be on disciplinary probation.

All courses must be approved by the department before final approval can be given. New courses must go through the curriculum review process at the department, college, and university levels. This process takes several months--new courses proposed for

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summer must move through all levels of review and approval by the prior December to be included in the course catalog for summer. Therefore we urge applicants to discuss their proposal with their chair or director early in the process.

Once the course has been identified and marketed, it cannot be changed. Please consider courses that are required for graduation (major courses and electives), GE courses, and courses with an interdisciplinary focus. This will help with recruitment.

Please list the course(s) that you propose to offer on this program (e.g., NUFS 115: Issues in Food Toxicology), the corresponding prerequisite (if applicable), and the number of credits that each course offers.

Course Number and Title Credit (#) Undergraduate/Graduate SJSU Studies Course/Area Prerequisite

___________________ _______ ______________ ___________________ __________________

___________________ _______ ______________ ___________________ __________________

___________________ _______ ______________ ___________________ __________________

If offering more than one course, will the students be able to choose one course to take or will they be required to take both courses?

Choose one course (out of two) ______ Required to take all courses _______

Please list any and all additional program/course requirements (e.g., completion of WST, three semester of college level Spanish, etc.)

Site-specific Programming Considerations – Provide brief answers to the following questions.

Intended participants - Who is the target audience (e.g., specific majors or minors, language training, etc.)? Are they required to study abroad? Also identify if there are departments, outside of your own, that may have interest in your program. How will you reach out to those departments?

Is there student interest in proposed location(s)? What is the basis for your reply?

How will you incorporate aspects of the host culture and environment into the program and course(s)?

Risk Management Provide an update of the program environment and logistical arrangements which addresses issues of health, welfare and security of students. Focus on any safety and security issues (petty or serious) that need to be considered in regard to the program location (city and country). Information can be found on the U.S. State Department website.

What on-site support is available for emergencies, housing, and logistics? Address how the program location, environment, and logistical arrangements have accounted for the health, welfare and security of students.

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Budget Considerations What program elements will not be provided on-site for students, e.g. group meals, individual meals, evening activities, some excursions, etc.? How much money (estimate) will students need to have with them to pay for those elements that are not included in the program?

In past years did your program budget return with a deficit? If yes, why and what will you do moving forward to stay on budget?

Did you complete your reimbursement process within 45-60 days after the conclusion of your program? If no, why? How will you complete the reimbursement in a timely fashion moving forward?

Recruitment - Provide brief answers to the following questions.

Do you expect to recruit at least 10 SJSU students to participate in your program? ___ Yes ___ No

What is the minimum and maximum number of students you can accommodate on your program? When considering what your program capacity may be, it is important to think about outside factors that may impact the program size, such as transportation limitations (seats on the bus), lodging availability (singles, doubles, triples, quads), etc.

Minimum _____ Maximum ______

How do you plan to meet the enrollment required to make the program viable? Provide a detailed list of ways you intend on marketing this program. Recruitment and direct marketing is the responsibility of the faculty leader. The SAA will provide marketing materials and general information sessions, but will not be the lead in recruiting efforts.

Are you interested in marketing the program to non-SJSU students? Do you have connections to other institutions or organizations that you would like to reach out to market your program?

Retention and attrition have been issues for FLPs in the past. What would you do to retain students in the program once they have been accepted? What strategies may you employ to counter attrition?

If the SAA believes your program is under enrolled or there is a rate of attrition that makes the program unfeasible, are you prepared/willing to have the program canceled by SAA?

Yes ______ No ______

Did your program adhere to and follow all deadlines, including recruitment and enrollment, completing the FTS travel authorization and post-program reconciliation, grade entering, etc.? If no, why and what will you do moving forward to adhere to deadlines?

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Marketing The SAA staff will prepare posters and develop your program’s webpage and application pages. Email all marketing materials listed below to spartansabroad@sjsu.edu upon submission of your FLP Program Proposal Packet – Existing Programs (sent to Susie Morris, susie.morris@sjsu.edu).

Please reference your past webpages and provide updated materials as needed. If you have no updates, please let us know that as well. You can locate webpages for current and past offerings on the SAA website.

1. Your photo(s) and a brief biography.

2. Photos of the destination (if you have them) that will be placed at the top of your program page.

3. A program title (5 words or less).

4. A web narrative outlining the program. How would you describe your vision to an interested participant? This narrative should highlight the educational, cultural, and professional implications of the trip. Again, this is a marketing vehicle so you want to have fun with this as it needs to capture the interest and attention of potential applicants. Will there be a service learning component? Networking opportunities? Hand-on experiences? Will students get to go on excursions and site visits? Is there something unique to your destination that students may or may not be aware of? All of those pieces of the puzzle can intrigue and ultimately encourage a participant to sign up for your program. Keep in mind –student like short blurbs of text and bullet points, something that they can skim and discern what is being offered so keep it short and descriptive.

5. Lastly and most importantly, please respond to the SAA team when they email you for information. Delays in responses can delay our ability to market the program effectively.

Additional Details Please provide any additional information or comments.

Additional Documents Required - Email these documents to spartansabroad@sjsu.edu

An updated syllabus – An updated syllabus for each course that will be offered on the FLP. Faculty in the College of Humanities and Arts must provide a syllabus for each course offered that conforms to the accessible template according to S16-9 university policy, course syllabi policies. The template can be found here.

A one-page narrative about your program, which clearly outlines your vision. We need to see how you are connecting the program location, culture, activities, and curriculum to one another. What are the goals of the program, how will you accomplish your goals? How do the goals help accomplish the course learning outcomes?

An updated itinerary - a day-by-day tentative proposed itinerary for the program, as well as a brief description of activities in the itinerary: anticipated field trips, activities, uses of host-institution(s) or other contracted instruction, etc. Indicate nature and level of contacts already made.

• Please list not only your program dates, but the number of hours that you will meet with the students before and after the trip.Faculty Affairs is looking at the appointment forms more closely and they are set on 1 unit of credit for 1 week of contact. Thatmeans if you are looking at a 6 unit course that you would teach alone, and you only plan on being abroad for 2.5 weeks, you willneed to meet with the students for another 2.5 -3.5 weeks either before or after the trip (or both). You can have meetings duringthe spring semester as long as it will not impact your regular teaching duties - so off-duty days are better if possible.

A Statement of Support - Each proposing faculty member must have their Department Head or Chair complete and sign the Statement of Support (Form G).

Please submit completed proposals to Susie Morris, Director of Study Abroad and Away (susie.morris@sjsu.edu), in the subject line please add ATTN: EXISTING FLP PROGRAM PROPOSAL.

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FLP Statement of Support – Form G

Faculty Instructions: Complete one Statement of Support for each proposing faculty member. Please share your proposal and all proposal documents with your Department Head and/or Chair to obtain their approval and support for your proposed FLP by having them complete this form. FLP Proposals cannot be processed without these signatures.

Department Head/Chair instructions: Please review the FLP proposal and the statements below. Please sign this form to indicate that you approve of the FLP proposal and agree to the statements below.

Name of Program: _________________________________________________________________

Name of Faculty Leader: _________________________________________________________________

As part of the Program Proposal for Faculty Led Programs (FLP) at San José State University, the College of Professional and Global Education (CPGE) and the Office of Study Abroad and Away (SAA) require that all faculty-led program proposals include support from the departmental chairs. This is required for several reasons:

• SJSU strives to emphasize the academic integrity of SJSU’s FLP. By requiring approval from the academic unit, the SAA canensure that FLP courses are of equal academic merit and rigor as courses offered on-campus.

• SJSU, CPGE, and the SAA must ensure the safety and security of our students and faculty who are participating in a study abroadexperience.

• Academic units are expected to actively promote the benefits of study abroad generally, as well as, its own department/collegesponsored FLP programs to its students.

By signing below, Department and College leadership are indicating their support and approval of the study abroad program and its academic goals. Further, by signing below Departments and Colleges are indicating their understanding of the following:

1) The sponsoring department & college will be involved in any significant student- or faculty-related problems that arise abroad. Forexample, if a faculty member were to become sick on the program, the SAA would call upon the department to help identifyalternate teaching staff. In addition, the SAA consults with the department to help resolve academic, health, behavioral oremotional problems with student or faculty.

2) The responsibilities for a faculty member leading a FLP are vastly greater and much more demanding than those of a professorteaching on-campus. Faculty leaders are expected to deal directly with student conflicts, both minor and major medical andemotional health issues, criminal acts by or against students, binge drinking and other issues. These responsibilities can occur atany time of day or night. By signing below, the department chairs are assuring the SAA that they believe the faculty member iscapable of and suitable to manage these sorts of responsibilities.

3) To ensure our FLP programs are safe and successful it is imperative that faculty leading FLPs must be responsible, dedicated, andcommitted to following SJSU, CPGE, and SAA procedures, policies, and deadlines. By signing below, you acknowledge to the best ofyour knowledge that the proposing faculty member has consistently followed defined procedures, policies, and deadlines at SJSU;maintained and managed approved budgets without exceeding budget limitations or making impermissible purchases with SJSUfunds; and that you support the proposing faculty member, without reservation, in running the proposed FLP.

Please provide comments/clarification if necessary: ________________________________________________________________________

__________________________________________________________________________________________________________________

__________________________________________________________________________________________________________________

_________________________________________ _____________________________ ___________ Department Chair’s Name Signature Date

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Credit Hour Compliance Guidelines

FLP Proposal Credit Hour Guidance

It can be challenging to identify how a credit hour should be calculated when developing an FLP. FLPs do not always have the same elements as a course taught in a traditional classroom setting. When developing a FLP we must be sure that we are providing instruction that is reasonable equivalent to the standard of combined direct instruction and student work per week, per credit hour for a semester (or its equivalent).

For the purpose of credit hour computation on a FLP, instruction and student work can include the following types of activities:

• Class meetings before, during, and after travel• Time spent reading/viewing assigned texts and course materials• Lectures (including lectures provided by SJSU faculty, guest lecturers, faculty/staff/students at partner institutions, guides,

local residents, etc.)• Group discussions with course instructors, guest lecturers, faculty/staff/students at partner institutions, guides, local

residents, etc.)• Museum, business, clinic, government building or other on-site visits• Cultural excursions, performances, and/or events that incorporate the learning goals of the course and engage students• Student presentations• Service learning projects• Reflection/processing/synthesis time used for discussion, writing, or production of creative work which may take a variety of

forms, including but not limited to journaling, writing formal papers, blogs, art projects, etc.

A 3-credit course should include the equivalent of 9 hours of combined direct instruction and student work per week for the equivalent of a 15-week semester. Considering a “course hour” is 60 minutes, this would be a baseline of 127.5 hours per course. The attached worksheet will help in determining the appropriate number of credits hours to assign in a FLP.

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Credit Hour Compliance Worksheet – Form E

Contact Hours Description of Learning Activity

Before Travel

Time spent reading/viewing assigned texts and course materials Lectures Discussion Meetings Research Quizzes/Tests/Exams Student Presentations Other:______________________________________________________________________________________________

On-site Time spent reading/viewing assigned texts and course materials Lectures (including lectures provided by SJSU faculty, guest lecturers, faculty/staff/students at partner institutions, guides, local residents, etc.) Group discussions with course instructors, guest lecturers, faculty/staff/students at partner institutions, guides, local residents, etc.) Museum, business, clinic, government building or other on-site visits

Cultural excursions, performances, and/or events that incorporate the learning goals of the course and engage students

Student presentations

Quizzes/Tests/Exams

Research

Service learning projects Reflection/processing/synthesis time used for discussion, writing, or production of creative work which may take a variety of forms, including but not limited to journaling, writing formal papers, blogs, art projects, etc. ________ Journals ________ Formal Papers ________ Blogs ________ Art Projects Other:_______________________________________________________________________________________________ Other:_______________________________________________________________________________________________

After Travel Time spent reading/viewing assigned texts and course materials Quizzes/Tests/Exams Student presentations Discussion Meetings Reflection/processing/synthesis time used for discussion, writing, or production of creative work which may take a variety of forms, including but not limited to journaling, writing formal papers, blogs, art projects, etc. ________ Journals ________ Formal Papers ________ Blogs ________ Art Projects Other:_______________________________________________________________________________________________ Other:_______________________________________________________________________________________________ Total Hours

Please attach any additional comments or clarifications.

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Credit Hour Compliance Worksheet – Form E

Contact Hours Description of Learning Activity

Before Travel

Time spent reading/viewing assigned texts and course materials Lectures Discussion Meetings Research Quizzes/Tests/Exams Student Presentations Other:______________________________________________________________________________________________

On-site Time spent reading/viewing assigned texts and course materials Lectures (including lectures provided by SJSU faculty, guest lecturers, faculty/staff/students at partner institutions, guides, local residents, etc.) Group discussions with course instructors, guest lecturers, faculty/staff/students at partner institutions, guides, local residents, etc.) Museum, business, clinic, government building or other on-site visits

Cultural excursions, performances, and/or events that incorporate the learning goals of the course and engage students

Student presentations

Quizzes/Tests/Exams

Research

Service learning projects Reflection/processing/synthesis time used for discussion, writing, or production of creative work which may take a variety of forms, including but not limited to journaling, writing formal papers, blogs, art projects, etc. ________ Journals ________ Formal Papers ________ Blogs ________ Art Projects Other:_______________________________________________________________________________________________ Other:_______________________________________________________________________________________________

After Travel Time spent reading/viewing assigned texts and course materials Quizzes/Tests/Exams Student presentations Discussion Meetings Reflection/processing/synthesis time used for discussion, writing, or production of creative work which may take a variety of forms, including but not limited to journaling, writing formal papers, blogs, art projects, etc. ________ Journals ________ Formal Papers ________ Blogs ________ Art Projects Other:_______________________________________________________________________________________________ Other:_______________________________________________________________________________________________ Total Hours

Please attach any additional comments or clarifications.

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Checklist for Submitting an FLP Program Proposal – Existing Programs

Documents required to submit an FLP Program Proposal – Existing Programs, please submit:

☐ A condensed Program Leader Self-Assessment – Form A – for each faculty leader

☐ A condensed FLP Program Proposal (Existing) – Form F

☐ An updated syllabus for each course that will be offered on the FLP. Faculty in the College of Humanities and Arts mustprovide a syllabus for each course offered that conforms to the accessible template according to S16-9 university policy,course syllabi policies. The template can be found here.

☐ A one-page narrative about your program, which clearly outlines your vision. We need to see how you are connecting theprogram location, culture, activities, and curriculum to one another. What are the goals of the program, how will youaccomplish your goals? How do the goals help accomplish the course learning outcomes?

☐ An updated tentative program itinerary (or list of proposed co-curricular activities) Please list not only your program dates, but the number of hours that you will meet with the students before and

after the trip. Faculty Affairs is looking at faculty appointment forms closely and they have determined that 1 unit ofcredit can be offered for 1 week of contact. This means if you are looking at offering a 6 unit course that you wouldteach alone, and you only plan on being abroad for 2.5 weeks, you will need to meet with the students for another2.5 -3.5 weeks either before or after the trip (or both). You can have meetings during the spring (for summerprograms) or fall (for winter programs) semester as long as it will not impact your regular teaching duties - so off-dutydays are preferred. Please note FLPs can only offer 3-4 units on winter term programs and 1 unit courses over the spring break.

☐ Statement of Support (Form G) from the department head/chair for each faculty leader

☐ Credit Hour Compliance Worksheet for each course that will be offered on the FLP (Form E)

☐ Submit to Susie Morris, (susie.morris@sjsu.edu), in the subject line please add ATTN: EXISTING FLP PROGRAM PROPOSAL

☐ Updated Marketing Materials (emailed to spartansabroad@sjsu.edu)5. Faculty Photo6. Photos of FLP Destination7. A working title to market the program8. A web narrative

☐ Schedule a budget meeting with Susie Morris, (susie.morris@sjsu.edu), after submitting your proposal.