fouo usag · pdf filefouo fouo last updated 31may 2016 7 • installation clearance papers...

FOUO

FOUO Last Updated 16 January 2018

USAG BAVARIA

USAG BAVARIA

WELCOME TO YOUR

REASSIGNMENT BRIEFING

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USAG BAVARIA

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USAG BAVARIA

Briefing Topics

Section One

Central Processing Facility (CPF)

• How you get Clearing Papers

• In-Country Leave

• General PCS timeline

worksheet

Reassignment (PCS)

• How you get orders

• Understanding AVAIL

• Understanding CBA/IBA

• Sponsorship

• Passport / Visa

Section Two

• Finance

• Central Issuing Facility (CIF)

• Transportation

• Arranging Flight Tickets

• Postal

• Legal

• Vehicle Registration

• Housing

Section Three

• Customs

• Army Community Services

• Army Continuing Education System

• Child Youth & School Services

(CYS)

• DoDDs Schools

• Medical/Dental/TRICARE

• Veterinary

• Voting Assistance

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USAG BAVARIA

If you are moving to another duty station you should begin your PCS process about

six (6) months from your report date.

If you are separating from service you should begin your Pre-Separation process

one (1) year from your Separation Date.

If you are retiring from service you should begin the Pre-Retirement process about

two (2) years from your retirement date.

Plan your departure from Bavaria accordingly. Don’t assume you know the answer.

Ask one of the many professional in the related field; they are here to assist you.

Nobody knows your needs or your family’s needs more than you.

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Grafenwoehr: DSN: 475-8154

Hohenfels: DSN: 466-1730


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Estimated Out Processing Time Line

Departure-60 to D-30

Schedule Transportation of

Unaccompanied Baggage/Household

Goods and POV

Schedule Flight through SATO for

Commercial flight

Schedule Housing Pre-Inspections

D-30 to D-12

Transportation: Pick-up of

Unaccompanied Baggage/Household

Goods and Ship POV

D-30

Appointment with Veterinary for Pet

shots

D-30 to D-12

Set up Utilities turn off dates,

(Telecom, Cable)

Gas or Electric and Water off post.

D-12

Clearing Paper PICK UP.

Schedule CPF, CIF, Finance

Separating Soldiers—see the

Transition Office

D-2

CPF, Finance

Pick up Flight Tickets, then

CPF Final Out

D-Day

Depart for Next

Duty Station or

Start Leave


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USAG BAVARIA

Hohenfels General PCS Timeline Worksheet

Timeline Title Where What How

120(+)-to90 daysAssignment instructions

(via AKO, ASK, S1)Your S1

Submit your request for orders

__Fill our DA 5118 __Check Command Sponsorship __ DA Form 31 __EFMP 5888 __Update DD 93

90-75 days Levy Brief Online Attend the Briefing

__Online Levy (via Garrison Website) __Complete MEMO of Understanding once Levy is complete (Submit)

(+)(-)75 days Orders ReceivedUSAG BAVARIA

GRAFENWOEHR, MPD REASSIGNMENT SECTION

ONLINE

60-30 days Prepare for Clearing HOHENFELS, BLDG 10 RM 116 Schedule Appointments

__Arrange for Transportation HHG/POV __Housing Inspections (Pre/Final)

30 days Pre-Clearance Preparing for final steps of Out-Processing

12 Duty Days Pick-Up Clearing Papers HOHENFELS, BLDG 10 RM 116 Receive Clearing Papers

Must Bring: __Flight Itinerary __Orders and any Amendments__ DA Form 31

2 Duty DaysFinal Out Appoinment

@1100HOHENFELS, BLDG. 10 RM116 Complete Clearing

Must Bring: __Flight Itinerary for Soldier and Family __Orders and any Amendments __Housing/Barracks Clearance MEMO/DD2367 __DA31 __TLA MEMO (If you were in Housing)

0 DaysAVAIL Date/Fly Date/ Report Date (For ITT/COT Soldiers

Depart Hohenfels Community

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Grafenwoehr Central Processing Facility (CPF)Building 244, Room 116

DSN: 314-475-8708/8473

CIV: 09472-83-8708/8473

Hohenfels Central Processing Facility (CPF)

Building 10, Room 116

DSN: 314-466-1730/4603

CIV: 09472-83-1730/4603

Hours of Operation

Monday – Friday

0800-1600

Closed between 1130 -1230 for lunch

Closed on Federal Holidays

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• Installation Clearance Papers (DA Form 137-E) are picked-up no

earlier than 12 working days prior to the flight date or PCS in-

country leave start date (DA Form 31) for all Soldiers.

• Electronic preclearance assist in clearing Soldiers from the

installation from 20-15 days prior to departure.

• Final Out-Processing appointments are scheduled no earlier than

2 working days prior to flight date IAW AE Reg 612-1.

Clearing Papers


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Clearing Papers are issued

Grafenwoehr CPF, Bldg 244 Rm 236

Monday-Friday 1300-1530 Hrs

Hohenfels CPF, Bldg. 10 Rm 116

Monday-Friday 0800-1130/1230-1600 Hrs

except on Federal Holidays

Required documents:

• Copy of Orders & Amendments,

• Flight Itinerary from SATO

• DA 31 (Leave Form with signatures and control number)

First day of leave starts on the Flight Date

• ITT—No Flight Itinerary (One day Travel Leave Form)


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• Three Step Process:

- Community Agencies (Walk-ins)

- Unit Activities (S1/2/3/4 & Unit Supply)

- Commander and 1SG must sign clearing papers PRIOR to

Final Out Appointment

Final Out Appointments - Monday-Friday - 1100 Hrs

Bldg 10 RM 116 Except Federal Holidays

• CIF appointment will be made when picking up Clearing Papers.

Clearing Papers


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• DO NOT LEAVE VEHICLE REGISTRATION AND

CUSTOMS FOR THE LAST 2 DAYS!!

• Soldiers will contact CPF immediately if there is a

problem out-processing an agency. Do not wait until

Final Out Appointment.

• Soldiers must be in DUTY UNIFORM (NO PTs) when

picking up Clearing Papers and conducting out-

processing business. (Including all Appointments and Walk-ins)

Clearing Issues


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USAG BAVARIA

Reassignment (PCS) Briefing

Military Personnel Division

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USAG Bavaria Reassignment Work Center

(RWC)

Mission Statement

• Dedicated to ensuring that our Soldiers and family

members have the best experience transitioning from

USAG Bavaria to their new location.

• #1 mission: ensure that Soldiers receive their

permanent change of station (PCS) orders in time to

help facilitate a professional and seamless transition.


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USAG BAVARIA

Each S1 should be directly involved with their Soldiers

throughout the PCS process. They should at a minimum:

1. Brief their command on the list of Soldiers requiring a

reassignment briefing and/or requirements necessary to

publish their orders

2. Be present at all reassignment briefings

3. Assist Soldiers in completing reassignment forms

4. Ensure Soldiers report for the reassignment briefing

S1 Responsibilities


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Service Members Responsibilities

Upon notification of their assignment, Service Members should:

1. Notify S1 immediately for further guidance.

2. Identify location of the next reassignment briefing.

3. Make arrangements to attend the reassignment briefing.

4. After the reassignment briefing, ensure all required

documentation is filled out and submitted to S1.

5. Make sure that all personal records are updated.

The more involved Service Members are with the PCS process, the

smoother it will go.


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Assignment notification

Levy Brief

S1 Submits Documents to MPD

MPD validates and verifies documentation

Orders are sent to S1

Notifications are

sent as soon as

the SM has come

up on EDAS Cycle

SM has a minimum of

two chances from the

time they receive their

assignment notification

to attend a levy brief

Once received from the

SM, all documents are

sent by the S1 to the

reassignments mail box.

On a daily bases, documents

are downloaded and

reviewed. Once all

documents are validated,

orders are produced.

Once orders are

produced, the S1

is sent a Copy. Orders Process


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• CONUS assignment - A minimum of 12 months remaining from report date is

required in order to PCS back to CONUS.

• OCONUS or special assignments – You must meet the service remaining

requirement for the designated overseas tour length or special assignment.

Soldiers who must acquire additional time in service in order to comply with

assignment instruction, must either extend or reenlist or decline to extend or reenlist

within 30 calendar days of EDAS cycle transmittal date. Contact your Retention

NCO for more information.

Initial term Soldiers who decline to extend or reenlist will sign a statement indicating

they will not extend or reenlist to meet SRRs.

Career Soldiers who decline to extend or reenlist in order to meet SRRs will execute

a Declination of Continued Service Statement.

• Soldiers who have at least 19 years and 6 months of active Federal service

upon alert notification may elect to acquire additional service to complete

prescribed tour, retire in lieu of PCS, or execute DA Form 4991-R.

Service Remaining Requirement (SRR)


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Curtailment, Deferment & Deletions

DEROS is the driving factor in requests for deletion, deferment, or early

arrival for Soldiers currently assigned to OCONUS units.

Requests that will result in Soldiers departing OCONUS locations

after their DEROS should be submitted as foreign service tour extension

(FSTE)

OR prior to their DEROS should be submitted as curtailments, except in

the case of compassionate requests or adverse action.

Requests for deletion, curtailment or FSTE must be initiated using a DA Form

4187 along with supporting documentation through the Battalion S1.

Requests will be submitted as soon as the determination is made that a

deletion, FSTE, or curtailment is needed, or within 30 days of the EDAS cycle

date, whichever occurs first.

Except for requesting port call, moving Family members, shipping household

goods (HHG)/POV, and terminating quarters, Reassignment processing will

continue until the deletion or FSTE is confirmed through EDAS or in writing.


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Availability Date Availability date establishes the earliest authorized flight departure date.

You may fly up to nine (9) days past your availability date.

Enlisted Soldiers

• Availability date is set to three (3) calendar days prior to your Date Eligible

for Return from Overseas (DEROS)

Officers

• Availability date is based on the reporting date to the next unit of

assignment or Temporary Duty (TDY) station, minus the number of days

travel time, leave & any Permissive TDY approved by the commander

(Leave Start Date on your DA 31)

Early reporting authorized does not mean you can leave earlier than the above rules!

The availability date is documented as the “AVAL DATE”.

It is found on the last page of your orders, above the signature block.


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CBA vs. IBA

• Airline Ticket Reimbursement

• Travel orders must state whether transportation tickets are to be purchased using a

centrally-billed account (CBA) or an individually-billed account (IBA).

• CBA is a type of account where the traveler is not responsible for personally purchasing

their airline tickets. A traveler will make their flight reservations through a contact travel

office (CTO, and the CTO charges the airfare costs to a CBA and then submits the claim for

direct reimbursement to Commercial Pay.

• IBA is when a traveler makes their airfare reservations through a CTO and their

government charge-card was charged for the amount of the ticket. The traveler now has an

out-of-pocket expense that they can claim on their travel voucher.

• If your orders do not specifically state that you are authorized to procure your own airfare

using your government charge-card (IBA authorized), then you will be required to obtain an

amended travel order before reimbursement for the cost of the airfare can be made.

• In order to avoid potential reimbursement issues, always ensure that

your travel orders state “IBA Authorized” when paying for airfare

related to a TDY with your government charge-card.

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USAG BAVARIA

• DA Form 5118 (Reassignment Status and Election Statement)

• Statement of Understanding

• Reassignment’s Questionnaire

• Dependent’s Verification Sheet

• Command sponsorship orders if dependent(s) did not travel concurrently

or have acquired dependent(s) after arrival to Germany

• EROD orders if dependent(s) returned to the United States

Note: Additional information may be required if indicated

in your specific assignment instructions

Required Documentation (Enlisted)


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• DA 31- The leave start date will be the availability date on the PCS

Orders. The availability date is the first available fly date.

• Statement of Understanding

• Reassignment’s Questionnaire

• Dependents Verification Sheet

• Command sponsorship orders if dependent(s) did not travel

concurrently or have acquired dependent(s) after arrival to Germany

• EROD orders if dependent(s) returned to the United States

Note: Additional information may be required if

indicated in your RFO assignment instructions.

Required Documentation (Officers)


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USAG BAVARIA

Command Sponsorship/Dependents on Orders

If your dependent is not listed by name on your orders, it

indicates that we have not been able to verify their

Command Sponsorship status.

To add dependent(s) to your PCS orders you must

provide one of the following documents:

Command Sponsorship Memorandum

PCS orders bringing you and your dependents to

Germany

PCS orders assigning your dependents to a

stateside designated location

Early Return of Dependent (EROD) orders


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Army Career Tracker (ACT)

• Upon receiving Assignment Instructions, the Soldier must login to

the ACT website at: https://actnow.army.mil.

1. Click on the Sponsorship tab and sub Tab for Form and

complete sections 1, 2, 4 and 5. Leave section 3 blank for the

gaining installation to complete.

2. After you have completed those sections, please check the

portion “I certify” block below your rank in section 1 and save

your form at the bottom of the page.

• Entering this information in the ACT system will generate your DA

Form 5434 while sending your information to the gaining

installation. The gaining installation will then return the DA Form

5434 with section 3 completed and an identified sponsor.

Total Army Sponsorship Program (TASP)


https://actnow.army.mil/

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USAG BAVARIA

Consecutive Overseas Tours (COT)

• Soldiers who volunteer to serve two full consecutive outside continental

U.S. (OCONUS) tours are authorized government paid travel for

themselves and command sponsored family members to leave

locations equal to the distance to the Soldier’s home of record.

• The intent of the COT entitlement is to provide the Soldier and eligible

family members a respite (a break) to visit family and friends between

two consecutive overseas tours.

• Soldiers may travel greater distances provided they pay the additional

travel costs. The government paid travel is the only benefit associated

with a COT; any leave used is chargeable to the Soldier.

• Unless deferred, COT travel must occur in conjunction with the

Soldier’s PCS travel between the old and new permanent duty stations.

• To be eligible for a COT, soldiers must complete current prescribed tour

plus any voluntary extensions and agree to serve another full tour plus

leave and travel time between tours.


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USAG BAVARIA

Consecutive Overseas Tours (COT)FORMS REQUIRED

• DA 4036: Medical & Dental Screening ((ALL)of SM only; to be filled out by

medical personnel)

• DA 5121: Overseas Tour Election Statement (All)

• DA 5888: Family Member Screening Worksheet (SM w/ Dependents; contact

Clinic for an appointment)

• DA 4787: Reassignment Processing (ALL)

• DD 2792: EFMP Medical Summary (SM w/ Dependents that are enrolled in

EFMP; provided by the Clinic)

• COT Statement of Understanding

• Dependent Declaration Memorandum

• COT Deferral Memorandum *only if deferring COT entitlements (can also be

on a DA 31 or 4187)

Command Sponsorship does not transfer to other overseas locations!


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• Per AR 614-200, Soldiers on assignment instructions to an airborne position

or unit will be utilized for at least 3 years in an airborne position/unit unless

physically disqualified, exempted by general court-martial authority,

separated, reassigned by DA or accepted for another airborne, airborne

ranger, special forces or other training/assignment which is considered by

DA to have higher priority.

• Soldiers who have less than 3 years to ETS are still eligible for the

assignment; this is not a time remaining in service requirement.

• Before issuing assignment orders, the Soldier of the proposed assignment

must initial eMILPO output, AAA-234, indicating acceptance or declination of

the airborne assignment.

• If Soldier declines the assignment, withdrawal of SQI (P) and deletion of

assignment will be submitted IAW MILPER message 05-159, dated 30 Jun

and AR 614-200 dated 30 Sep 04.

Airborne Assignment


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• If you are ordered TDY en route to your new duty station,

you have the following options;

− You may take your family to the new permanent duty station and

be authorized 10 days to get them settled prior to going TDY to

the school. PAID BY THE GOVERNMENT (Notes: applies to

CONUS to CONUS, and OCONUS to CONUS)

− You may move your family to the TDY location or a designated

location at personal expense. This can be a very costly option

since there is NO REIMBURSEMENT of travel or lodging

expenses involved in getting your family to the TDY location.

(Notes: applies to CONUS to CONUS, CONUS to OCONUS,

and OCONUS to CONUS)

TDY Option


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USAG BAVARIA

Receiving your orders

IMPORTANT!

You will receive your orders from your S-1. The orders are electronically posted as soon as they

have been completed.

MPD DOES NOT distribute orders to individual Soldiers.

“SEE YOUR S-1”


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• Group box Email: usarmy.bavaria.id-europe.mbx.dhr-

[email protected]

• Reassignment’s Team Lead: − DSN 475-8458

− Commercial 09641-83-8458

• Reassignment’s Supervisor: − DSN 475-8855

− Commercial 09641-83-8855

• Reassignment’s Liaison Hohenfels− DSN 466-4030

− Commercial 09472-83-4030

If you are located in Hohenfels and require face to face assistance or

have any questions, please visit the MPD section in bldg. 10

Contact Reassignments


mailto:[email protected]

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Finance Customer Support Team

Grafenwoehr Finance Out-processing Office

Bldg. 244, Room 240

DSN: 475-8064/8069/8074

CIV: 09641838064/8069/8074Hours of Operation

M-F

13:00 Scheduled Final Outs

15:00 Make up appointment for Final Outs

Hohenfels Finance Out-processing Office

Bldg. 10, Room 130

DSN: 466-2031 CIV: 09472-83-2031Hours of Operation

M – T – W – F

0830 - 1200 & 1300 - 1600

Thursdays

1300 -1600

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Required Documents

Orders and amendments

DA Form 31 – Leave Authorization Form

Flight Itinerary (SM & Dependents - if applicable)

Termination of Government Quarters Memo or DD

Form 2367-Private Rental Termination (if applicable)


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Temporary Lodging Allowance (TLA)

Purpose: TLA is an allowance intended to partially pay members for

the more than normal expenses incurred by a member/dependent(s)

while occupying temporary lodging OCONUS:

1. Upon initial arrival (reporting) at an OCONUS PDS (includes

reporting for TDY at an activity within the new OCONUS PDS

limits (B-208740, 31 January 1983)) and waiting for a Gov’t Qtrs

assignment, or while completing arrangements for other private

sector housing when Gov’t Qtrs are not available

2. When based on the OCONUS TLA Authority’s written guidance,

the appropriate official determines that for reasons beyond the

member’s control (does not include a ship entering any type of

maintenance availability), it is necessary for a member, once

established in permanent Gov’t Qtrs/private sector housing/

privatized housing or waiting to reoccupy the vacated permanent

Gov’t Qtrs/private sector housing/privatized housing


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Temporary Lodging Allowance (TLA)

3. While seeking permanent Gov’t Qtrs/private sector housing

following a TDY period when a member without dependents

vacated permanent Gov’t Qtrs/private sector housing before

a TDY assignment of 90 or more days (59 Comp. Gen. 486

(1980))

4. While house-hunting after the member arrives at the new

PDS and reports for duty ICW a PCS

5. Immediately preceding PCS departure from an OOCONUS

PDS (includes reporting for TDY at a location within the old

OCONUS PDS limits (B-208740, 31 January 1983) after

Gov’t Qtrs/private sector housing is vacated ICW a PCS

orders.


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Central Issue Facility (CIF)

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What You Need to Know

Obtain a copy of your clothing record

OCIE Guide with Equipment Pictures

Documents Required

CIF Facts

Location: Ross Barracks Bldg. # 102

Opening Hours: Monday-Friday 0800 – 1130, 1230-1545

Closed on American Holidays and German Holidays

Tel: 314-476-2375/2376

Civ: 09662-83-2375/2376

Location: Hohenfels Bldg. # 825

Opening Hours: Monday-Friday 0800 – 1130, 1230-1545

Closed on American Holidays and German Holidays

Tel: 314-466-2673

Civ: 09472-83-2673

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1st : Log on to AKO and select the “Self Service” link. After that select “My Clothing” link.


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2nd: A new window will appear with your Clothing Record from ISM data base


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3rd: Select “Print Unsigned Clothing Record” at the bottom of the window.


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4th: After selecting “My Clothing” link search for “OCIE Guide” .


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5th: Look for the items you want to find


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5th: Look for the items you want to find


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http://www.afsbeurope.army.mil/Bavaria/CIF.htm


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USAG BAVARIA

Documents you need to bring to your appointment

- Clearance papers

- Copy of your orders

- Soldiers ID card

- Memorandum, hand receive or accountability forms

- **There are no magical memorandums for loss, stolen or

destroyed US ARMY property**


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USAG BAVARIA

DD Form 200 is used to record all Financial Liability

Investigations for Property Loss (FLIPL)


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USAG BAVARIA

DD Form 362

This form is used

for Statement of

Charges or Cash

Collections


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CIF Facts IAW, US ARMY Reg. 710-2

It’s Your responsibility is to clean and the unit responsibility is to inventory all OCIE prior to equipment turn-in to CIF.

Soldiers on PCS status will be required to report to CIF with Installation Clearance Records and Reassignment Orders.

Soldiers on Separation Orders must turn-in ALL their OCIE items marked as “N“ on the clothing record to CIF


Other Important Facts Be prepared, don't waste your time **This is your final appointment**

Please don’t tattoo your equipment

Don’t bring unauthorized equipment, all other non turn in military

items will be dispose of in the bin in the CIF.

**We will give you turn in credit for equipment that is not on your clothing records. **

CIF POCs: Rachel Hercules, PBO, Uwe Klugmann 476-2376/2375

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Don’t bring unauthorized equipment,

all other non tur n in militar y items wil l

be dispose of in the bin in the CIF.

**We will give you turn in credit for equipment that is

not on your clothing records. **

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USAG BAVARIA

Transportation

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USAG BAVARIA

BAVARIAN MILITARY COMMUNITY

Personal Property Processing Office

(PPPO)

Grafenwoehr

Hohenfels

•Permanent Change of Station (PCS)

• End Tour of Service (ETS)

• Separation (SEP)

Briefing

Transportation

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USAG BAVARIA

A member ordered on a PCS, is entitled to ship the

authorized weight allowance of Household Goods from the

old permanent duty station to the new permanent duty

station, or to any other place, not to exceed the cost, what it

would have cost the government, if the authorized weight

allowance would have been shipped from the old PDS to

the new PDS.

Separation shipping entitlement is to the home of record, or

place entered on active duty.

Transportation

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USAG BAVARIA

A member, who is authorized shipment of Household

Goods or Unaccompanied Baggage, is also entitled to

temporary storage in conjunction with such shipment.

First 90 days at Government Expense, counting from

the day the shipment is offered for delivery.

If delivery cannot be accepted within the first 90

days, they can be extended up to 180 days based on

request thru destination Transportation

Transportation

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USAG BAVARIA

Transit Times:

Household Goods (HHG): 60 - 65 Days

Unaccompanied Baggage (UB): 30 - 35 Days

Based on state of destination.

Transportation

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USAG BAVARIA

Shipment of Firearms:

For all weapons, bought while being overseas,

submit 6-Part II Form to Washington, DC for

approval of importation of firearms to USA. Forms can only

be downloaded from the ATF website

http://www.atf.gov/forms/firearms

Note: All documentation must be turned in to the

Transportation Office at the time of counseling and all

weapons must be deregistered, regardless whether they

been brought from the States or bought here.

Transportation

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USAG BAVARIA

Shipment of Motorcycle:

Motorcycle can be shipped in Household

Goods. If so, disconnect the battery and secure

the cables. Battery does not have to be removed

from the motorcycle.

Drain gas!

Transportation

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USAG BAVARIA

Non-Temporary Storage of Personal Property in

CONUS:

If property is in non-temporary storage in

CONUS, and you like to get it moved to your new PDS,

you need to have a delivery address first before it can

be released.

Temporary storage in conjunction with a shipment from

non-temporary storage is not authorized.

Transportation

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USAG BAVARIA

Shipment of Privately Owned Vehicle (POV):

If POV Shipment Entitlement will be used, you are

authorized to ship only one POV on Orders, either an

automobile or a motorcycle.

POV’s must be equipped with EPA and DOT

stickers, unless they are 25 years or older.

POV must have less than a quarter tank of gas, and must

be super clean at time of turn in to the contractor.

Transit times are from 58 to 70 days depending on

state of destination.

You are not able to turn in your POV if you did not receive a

counseling briefing at the Transportation Office.

If your vehicle has a lien, the POV contractor may ask you

for a lien holder authorization letter.

Note : www.pcsmypov.com

Transportation

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USAG BAVARIA

Confirm first your pickup date on your personal

property shipment, before making travel arrangements.

The only travel agency the soldier should deal with,

is SATO.

Submission of Claim for missing or Damaged Household

Goods:

Submit all claims within 75 days after delivery to the

appropriate TSP (Transportation Service Provider) at

destination.

Transportation

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USAG BAVARIA

Transportation Arrangements:

If you plan to ship personal property or a POV, see your

Transportation Office,

Grafenwohr, Bldg 244, Rm 202 Outbound Section

Hohenfels, Bldg 10, Rm 115,

Once you are in possession of your orders.

Bring 1 copy per shipment and 2 copies for shipment of POV.

A copy of your USAREUR Registration is also required for

shipment of POV.

Transportation

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USAG BAVARIA

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Claims

• If your Household Goods or Unaccompanied Baggage is damaged or missing you will need to file your Claim within 75 days of delivery in the DPS system

• Your Username and Password are extremely important, without it no Claims Office will be able to assist you filling your Claim in the DPS system.

• If you need guidance attaining a username or password please call the DPS help desk at 1-800-462-2176 or contact your local Claims Office.

• If your Privately Owned Vehicle is damaged during shipment, immediately contact your local Claims Office for further guidance.

• Keep all written records of all your shipments, DO NOT LOSE THEM!

Transportation

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Our mission is to provide Soldiers, Civilians and their

Families with a quality of life commensurate with the quality of their service.

Official Travel

• Vilseck – Rose Barracks: Bldg 161

DSN 476-2634, CMCL 09662-411210

• Grafenwoehr – Tower Barracks: Bldg 244

DSN 475-7186, CMCL 09641-92120

• Hohenfels – Bldg 10, Rm 142

DSN 466-2570, CMCL 09472-83-2570

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Permanent Change of Station

• Entitlement: Present duty station to next duty station via most

direct route.

• Patriot Express (PE):

• Mandatory for OCONUS travel (eff. Feb 2012).

• Ramstein Air Base (RMS) to Baltimore/Washington International

(BWI)

• Departure: Tuesday and Thursday

• DoD-chartered flights (~Boeing 767s/747s)

Official Travel

PCS with TDY enroute

• Make arrangements for your ticket from the TDY station to

your PCS station with the local Sato office

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Official Travel

Flight Reservation Process

• Commercial Travel Office (CTO) makes reservation for the

PE flight and connecting flights from BWI.

• CTO the full names, including middle names and the date of

birth.

• Names need to match passport and orders.

• Check passports for expiration dates.

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PE Bus Reservation Process

• USAREUR funds ground transportation to RMS. Not

mandatory, but reimbursement limited if you choose not to

utilize (preference vs. requirement)

• Manifest during final out with in/out processing!

• Pets and # bags are also manifested. Pets MUST be placed in

bus undercarriage. Although not climate-controlled,

temperatures are not extreme.

• Check-in time is 3 hours prior to flight departure, if you select

your own transportation to Ramstein.

Official Travel

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Entitlements

Separation:

Entitlement: from the present duty station to the

Home of Record (HOR) or the Place from which

called/ordered to Active Duty (PLEAD)

Retirement:

Entitlement: Home of Selection (HOS);

any place in the U.S. or the HOR if outside the U.S.

Official Travel

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Official Travel

Shipment of POV to Alternate Port

• Alternate port only booked at government expense if cheaper

than your next Duty Station. Cost comparison: BWI to

authorized vs. alternate location.

• If alternate port is more expensive, you must purchase ticket

and claim reimbursement.

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Official Travel

Pet Transportation

• Pet transportation is NOT an entitlement.

• Pet travel arrangements and payment are your responsibility.

• CTO will help make arrangements for your pets when they

make your flight reservation (accompanied baggage only–

not cargo).

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Orders

• Upon receipt, visit CTO with SIX (6) copies. Travel agents

book best-value route that meets mission requirements and

DOD policies.

Travel Date

• The Earliest travel date is the Availability date.

• You must depart on or up to nine (9) calendar days pass the

availability date (travel window).

• Family can leave prior to the availability date.

SATO

Official Travel

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In-Country Leave

• You can fly on a regular PE

• Use any other AMC flight from Ramstein prior to the end of

leave

Note:

You have to fly at the latest on the last day of your leave. After

this date you are considered AWOL

Official Travel

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Exception to utilize commercial Air Travel

• Request to fly commercial requires a memorandum

specifying why the Patriot Express is not an option.

• This memorandum must to be signed by the first O-6

In the command

• The approving authority is the Installation

Transportation Officer (ITO).

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Official Travel

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Important

• Ensure that dependents have valid passports and visas, if

necessary.

• Each dependent 10 years and older must have an ID Card;

U.S. Customs and Border Protection (CBP) emphasizes the

following entry requirement:

“Military personnel on official business require military ID cards

and Travel orders that indicate active-duty status, on person”.

POC: Gisela Heller, 475-8513 [email protected]

Official Travel

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POC: Gisela Heller, 475-8513

[email protected]

POC

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Community Mail Rooms and Postal Service Centers

Postal Service Center

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Community Mail Rooms and Postal Service Centers

• Stop by your servicing Postal Service Center before departure to

close down your CMR receptacle.

− The sponsor must bring a copy of orders and their I.D. card

• A forwarding address is required at the time of out-processing.

− Per DoD Regulation, your first class mail and parcels will be forwarded for 1 year.

− Subscription periodicals are forwarded for 60 days only.

• Remember to update ALL correspondence with your new address.

Postal Service Center