fp recruitment2011-3 process

8/12/2019 FP Recruitment2011-3 Process

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Foundation Programme 2011:The national recruitmentprocess

Published June 2010



100% of eligible applicants (including allUK grads) were placed into programmes100% of vacancies were filled during thenational roundOver 90% got their first choice foundationschool

FP 2010 Successes



No major changes to FP 2011

The “Improving Selection to the FoundationProgramme” group is considering newrecruitment options for FP 2013 recruitment, butin the meantime, there will be no major changes

to the main recruitment roundPilots of the proposed recruitment process willtake place in selected schools

If your school is chosen as part of the pilot, theresults you receive from participation in thepilot will not affect your allocation to school,or to programme for FP 2011



Recruitment to Academic FP

For the first time, recruitment to Academic FoundationProgrammes will be coordinated through the nationalportal at www.foundationprogramme.nhs.uk

Applicants enrol online from 4 – 15 June 2010, complete ashort application form and choose up to three Units of

Application (UoA)Once an applicant has chosen their UoA(s), they will gothrough the local application process associated with their

UoAGo to the Academic Programmes page of the UKFPOwebsite for further informationIf you accept an Academic Foundation Programme, youwill not go through the main national recruitment round

http://www.foundationprogramme.nhs.uk/




Special Circumstances

Students can apply to their medical school for pre-allocation to a particular foundation school on the basis ofspecial circumstances:

Criterion 1: The applicant is a parent or legal guardian withsignificant caring responsibilities for a child or children under theage of 18

Criterion 2: The applicant is the primary carer for someone who isdisabled (expected to be a partner, sibling or parent)

Criterion 3: The applicant has a medical condition for which local follow up is an absolute requirement, as confirmed by a report froman Occupational Health physician or an appropriate medicalspecialist

Applications and supporting evidence must be submitted toyour medical school by 30 Sept 2010



Applications - 100 points (max)

Academic Ranking - 40 points (maximum)

• Academic ranking is calculated by each medical school:

•First quartile (the top 25% of the year) = 40

•Second quartile = 38 points•Third quartile = 36•Fourth quartile = 34 points

• Applicants will be able to see their academic ranking on theiraccount once they enrol online.

Application questions - 60 points (maximum)

• There are six questions to answer

• Each answer is worth a maximum of 10 points•Word limit = 200 words per answer

Part 1

Part 2



Question 1: Educational Achievements

PART 1A – Additional postgraduate degrees(max. 5 points)

Additional degrees include Bachelors, Masters

and Doctorates, no matter the subject of studyYou can only get credit for one additional degree.

If you have an MA and a PhD, you get credit for the PhD as it attractsthe highest number of points

The better you did in a degree, the higher the numberof points available

A 1 st class BSc degree will give you more points than a 3 rd classdegree, for example



Question 1: Educational Achievements

PART 1B: Publications, prizes andpresentations (max. 5 points)

Up to two points in each category for:

Publications (must have a PubMed ID (PMID)Oral or poster presentations at national orinternational conferencesPrizes at a national level (this must be a 1 st prize)

Only 5 points are available in total, with amaximum of 2 points from each category

PLEASE NOTE: Don’t worry if you don’t have any additional

educational achievements. Fewer than 50% of medicalstudents score points on this question.



Questions 2 - 6

Questions 2 to 6 relate to the essential criteriadescribed in the Person Specification for FP 2011You must demonstrate through your answers that

you meet the person specification in order to beallocated to a foundation training place All questions have a maximum score of 10 pointsYou will only be able to see the questions oncethe application period opens. They will not bepublished in advance



The application process

NATIONAL1. Eligibility checking2. Online registration and

enrolment3. Submission of online

application form4. Applications scored5. Allocation to foundation

school

LOCAL6. Applicants choose

programme preferences7. Matching to a programme

within the school8. Pre-employment checks



Getting started (from 4 Oct 2010)

Registration and enrolment

Applicants must register online before they can

apply: www.foundationprogramme.nhs.uk You must type your details in exactly as yousupplied them to your deanery/medical school

Once registered, an activation code link will beemailed to you. After clicking on the link toactivate your account, you can enrol in the FP2011 recruitment round





Application form (11 – 22 Oct 10)

The application form is divided into 8 sections:Personal (name, contact details, etc)Qualifications (educational qualifications)

Clinical skills (self assessment of your own practicaland clinical skills)Equal opps (equal opportunities monitoringinformation)References (details of 2 referees)Questions (6 questions which will be scored)Preferences (ranking all foundation schools in order ofpreference) Submit



Foundation Programme Application: FP 2011



Application form (11-22 Oct 10)

The application form is divided into 8 sections:Personal (name, contact details, etc)Qualifications (educational qualifications)

Clinical skills (self assessment of your own practicaland clinical skills)Equal opps (equal opportunities monitoringinformation)References (details of 2 referees)Questions (6 questions which will be scored)Preferences (ranking all foundation schools in order ofpreference) Submit



Linked applications

You may link your application to another applicant’sin order for you to be placed in the same foundationschool

They must also link to youYou are both allocated based on the lowest scoringapplicant’s score You cannot “un -link” once your application issubmittedSome foundation schools will not guarantee thatlinked applicants are in the same area. Checkfoundation school websites for more information ontheir policies



Preferences: Ranking foundation schools

Check the Foundation Applicant’s Handbook forcompetition ratios for 2007-2010.

For the past four years, 90% or more of applicantseach year got into their first choice foundation school.

Linked applicants must rank their foundation school preferencesin the same order or the link is broken.

View the details of individual programmes within thefoundation schools online from 4 October.



Scoring

Applications are scored by the applicant’sfirst choice foundation school

Each question will be scored individually bya panel of two people, at least one of whomis a clinician

Panels will not know the applicant’sidentity, their academic ranking or scoresthey received for other questions



Verification

Some applicants will be asked to verify theanswers they provide on their applicationform

If you are selected for verification, you willreceive either an email or a letter askingyou to supply proof to verify your answers

Some schools will list exactly the informationthey require, others will ask you to submitevidence of all your answers in whatever wayyou see fit

We need you to verify: Appropriate evidence would include:



Verification (17 Nov – 5 Dec 08)

We need you to verify: Appropriate evidence would include:Question 1 Your Bachelor of Dental Surgery

(BDS)Certificate

Question 2 1. That you continued to work as alocum registrar, 2. That you have ateaching position at Dublin DentalSchool

1. Evidence of employment as a locumregistrar at St James' hospital (payslip,headed letter from employer), 2.Evidence of appointment as a teacher atDublin Dental School (letter of

appointment)Question 3 That your father in law was critically

ill and you broke the news to yourrelatives

Copy of father in law's letter from hospital,Letter of Confirmation from GP regardinghis illness, Personal letter from a relativeconfirming you broke the bad news tothem which should be addressed andsigned

Question 4 That your involvement with thediabetic patient whilst on electivewas as you described

Evidence of your elective in a PaediatricsHospital in Canada, Testimony from teammember that you were involved in thecare of this patient, Anonymised patientnotes, Notes from reflective journal

Question 5 That you completed your elective inSouthampton assisting in theresuscitation of a patient

Evidence that you undertook your electivein Southampton, Notes from reflective

journal, Testimony from team memberthat you were a member of the responseteam with this patient

Question 6 That you interviewed a patient withdepression whilst on your Psychiatryrotation

Evidence that you completed a Psychiatryrotation, Testimony from supervisor thatyou interviewed the patient withdepression, Notes from reflective journal,

Anonymised patient notesQuestion 7 That you witnessed the two patients

with headaches as you describedEvidence of the placement where youobserved the care of the two patients,Testimony from the supervisingconsultant that you were observing,Notes from reflective journal

Please note thatyou would nothave to provideall evidencelisted, but just aselection.

Please note thatfoundationschools will havetheir own localprocess for

verification.



Verification

If you are unable to verify your answers,the foundation school director may requireyou to attend an interview to discuss youranswers

Applicants unable to verify the veracity oftheir answers to the satisfaction of theirfoundation school will be removed from therecruitment round and referred to the GMC



Your work must be your own

Medical school staff, clinical tutors and formerscorers have been told that they cannot give youdirect coaching and advice as it is unfair to studentsat those schools who do not provide it Applicants must confirm that the answers to theapplication questions are their own before theysubmit the application

The situations you use in your answers must havebeen experienced by you personally – not somethingyou heard about through colleagues or lecturers



Unfair practice

Unfair practice, including collusion and plagiarism, is nottoleratedPlagiarism software will check answers to ensure thatanswers have not been downloaded from the web, orduplicate other applicationsIf evidence of unfair practice is found, applicants willreceive a letter asking them to verify their answers. If theycannot, they will be withdrawn from the recruitment

systemPlease note that if two people or more have similaranswers, all those involved are considered culpable.Make sure you keep your answers confidential. This isnot a group exercise



Allocation algorithm & matching process

Allocation to foundation school (8 Dec 2010)

Applicants are allocated based on theirpreferences first, then application score

Matching to programme (15 Feb 2011)

Foundation schools each have their own processfor matching to programme. Check thefoundation school websites for more information.(Most match to programme based on their scorefirst , then preferences (highest scoringapplicants get first pick)



Pre-employment checks

Pre-employment checks include CriminalRecords Bureau checks, registration with theIndependent Safeguarding Authority (or PVGscheme in Scotland), occupational health checks.They may also include a structured interview orassessment of clinical skills

These checks are undertaken on behalf of the

employing healthcare organisation. Contracts ofemployment will not be issued until the checksare successfully completed. These checks beginas soon as the applicant is matched to aprogramme



References

Applicants must provide details of tworeferees: one clinical and one from medicalschoolReferences and their content are not usedin the scoring process, nor are they used inallocating you to a programme

References are passed to employers aspart of their pre-employment checksSee Foundation Applicant’s Handbook formore information



Transfer of Information

Tomorrow’s Doctors, places an obligation onmedical schools to ensure you meet theoutcomes required and to transfer information to

those who may need it during your foundationtraining

Your medical school will give you more details

about the Transfer of Information (ToI) process.The national process and forms can be found onthe UKFPO website under “Medical Students/KeyDocuments”



Employment contracts

The employing healthcare organisation isresponsible for all contractual issuesincluding:

PayBandingRotas

Accommodation (if applicable)

In England, check the NHSEmployers website for moreinformation:

www.nhsemployers.org



Planning and preparation

You should:Read the person specification and Foundation Applicant’sHandbook available online now

Start collecting details of your relevant qualifications,publications, presentations and prizes

Ask one GP, consultant or associate specialist who canprovide a reference about your clinical skills; and one

lecturer, senior lecturer, professor or reader at yourmedical school to act as your referees. Request that theysupply an email address they access regularly



Planning and preparation

Print a copy of the Foundation Applicants’Handbook from the website

Download the Podcast on how to complete yourform from the UKFPO website (from 30 June)

Book at least three sessions in your diary. Makesure you give yourself plenty of time and don’tleave it until the last minuteWrite your answers first in MS Word, spell check,then copy and paste into the application form



Data security

The application website is secure and hasundergone rigorous checks

Applicant data is protected under Data Protectionlegislation and will only be used by those involved infoundation training in the way specified on theapplication form

Scoring panels will only be provided with anapplicants’ answers to the questions and theirapplicant number. All other information is held on asecure database and passed to employers for pre-employment checks once an offer of a training placehas been made



Important dates

7 June 2010 * Foundation Applicant’s Handbook available

4 Oct 2010 * Applicants can register and enrol online* Programme information is available to view

11 - 22 Oct 2010 FPAS is open for applications**

8 Dec 2010 Foundation school allocations are made

By 25 Jan 2011 Preferences for training programmes

are submitted (deadlines and methods willvary by foundation school)

15 Feb 2011 Matching to specific programmes iscompleted and applicants notified ofresults

**Late applications will not be accepted



What happens if . . .

. . . more people apply than there are vacancies available?

OversubscriptionThe top scoring applicants are placed on the primarylist and will be allocated to foundation schools usingthe current algorithm

Any applicants who do not score highly enough to beon the primary list will be placed on a reserve list

As vacancies arise (due to finals failures andwithdrawals), applicants will be allocated to foundationschools based on their scores/preferences in batchesat set intervalsGo to the Foundation Applicant’s Handbook for furtherinformation



What happens if . . .

. . . there are not enough applicants for all thevacancies?

Undersubscription

Posts will be suspended on a pro-rata basis in eachfoundation school based on a pre-determined formulaThe number of suspended posts will be dependent onthe number of vacancies

Posts will be suspended in multiples of 3 perfoundation school (3, 6, 9, 12, etc.)This plan will only apply in England (Posts will not besuspended in Wales, Northern Ireland or Scotland)



Where to go for more info

for further details on theapplication processfor answers to frequentlyasked questionsfor a list of foundationschools with web linksto sign up for regulare-updates

Go towww.foundationprogramme.nhs.uk