full board packet january 8 2014
TRANSCRIPT
AGENDA
GLTC Board of Directors Meeting Wednesday
January 8, 2014 8:30 AM, GLTC 1301 Kemper Street
1) Public Comment
2) Consideration of Approval:
a) December 4, 2013 minutes
3) Staff Reports: a) November Financial Statements b) November Ridership and Operational Goals c) Capital Projects d) Management Report e) Kemper Street Transfer Center update
4) President’s Report 5) Other Business 6) Adjourn Please call in advance if you are unable to attend the meeting (Natalie Wilkins @ 455.4010 or Karen Walton @ 455.5084). Please bring this packet with you to the meeting. If you need to leave early, please advise the President at the start of the meeting, as we might need to adjust the agenda.
Go Green! Ride Blue! With GLTC Draft Minutes
Greater Lynchburg Transit Company (GLTC) BOARD OF DIRECTORS MEETING
December 4, 2013 8:30 a.m.
A meeting of the Board of Directors of the Greater Lynchburg Transit Company was held on Wednesday, December 4, 2013 at the GLTC Training Room, 1301 Kemper Street, Lynchburg, Virginia. Board members attending were: Jack Hellewell, Greg Daniels, Jennifer Martin, Jan Walker, Kim Payne, Dr. James Mundy, Peggy Whitaker, Lee Beaumont, and Christian DePaul. Staff members attending were: Karen Walton, Dennis Dorsey, Gloria Berkley, Gary Paris, Allen Robey, Denny Hoff, Millie Martin, and Natalie Wilkins. Visitors to the meeting included Stephen Hennessey and Patrice Strachan of VDRPT, Rick Dunning and John Woodford of First Transit, Sharon Slaughter and Jackie Robinson (GLTC Customer Advisory Committee), and Eleanor Kennedy from the News and Advance. Mr. Hellewell called the meeting to order at 8:30 a.m.
Public Comment:
Mr. Hellewell asked for public comment. Ms. Robinson from the Customer Advisory Committee provided the following report:
Board of Director’s Report: December 3, 2013
The regular meeting of the CAC was held on November 11, 2013. Two of the agenda items were: (1) “Ride with Pride” campaign. The committee came up with several suggestions how it could be promoted to present and future customers to make riding transit an enjoyable experience for everyone.
(2) The second agenda item had to do with recruitment of new members. Our committee is made up of five active and two non-active members. According to our attendance records neither of these members has attended after December 2011. (Our attendance record was started Jan. 9, 2012) I sent e-mails to both of the non-active members on September 23, 2013 requesting a response regarding their desire to continue serving. (Also sent copies to Natalie Wilkins) At the present time there are several individuals who have expressed interest in serving on the committee. The CAC respectful request the removal of the non-active members so that other individuals may be appointed to the committee.
Consideration Approval of the board minutes: Mr. Hellewell stated that a correction needs to be made on the October 2 minutes with the duplication of a comment from Mr. Daniels. Dr. Mundy made a motion to accept the minutes with the necessary corrections with Mr. Daniels seconding and the vote was unanimously carried.
Staff Reports:
September and October Financials
Ms. Walton provided an update on the September and October financials. She noted that labor costs were very high in October due to the large training class we hired in the summer. However, staff is cutting back on various expenses to make sure GLTC gets back on track. Ms. Walton thanked Mr. Dorsey and Mr. Robey for finding numerous efficiencies to assist with the current deficit.
September and October Ridership and Operational Goals
Revenue is coming in well under projections though farebox revenue continues to increase. City ridership is still growing, up 7% and Liberty University about 6.5%. PTS ridership is down 15%; however, costs still remain a factor. Staff will continue to research to uncover the cause.
Ms. Walton and key staff members have been meeting frequently to analyze revenue and expenses for the FY 15 budget.
Ms. Walton also thanked Mr. Paris for maintaining excellent maintenance metrics.
Capital Projects
GLTC purchased the property on Bradley Drive on October 29 for $500k. Ms. Walton and Ms. Martin are working with FTA and DRPT to make an adjustment to the pending line item from Real Estate Acquisition to FF&E.
Management Report
The Wellness Program is going along well with employee screenings set up for January 2014. We are continuing our talks with the Lynchburg City Schools, Region 2000, and Valley Metro for the upcoming Arts & Music program next spring.
Ms. Walton presented the New Rider pass to the board and handed out four day passes to each board member to use for presentations and encourage peopleto ride transit. The pass is a different color to alert the driver that the person or persons are new to using our system and to give them some them some extra attention.
CVCC has expressed interest in the Universal Pass similar to Lynchburg College. A draft contract is being reviewed by CVCC’s Finance Department.
Kemper Street Transfer Center Update
Mr. Beaumont provided an update on the new transfer center. He stated that a few minor changes need to be addressed. The ADA Committee had expressed concerned about lighted crosswalks and where they should go. There was also concern about the height of the windows in the facility. Mr. Beaumont stated that a conduit will be placed in the covered area. GLTC is still projecting an April ribbon-cutting ceremony. Overall, the new transfer center is coming along nicely.
Additionally, a change order is needed for the installation of a Ticket Vending Machine, a Smart Card Reader, and a separate PEM Machine in the amount of $57,284.67. Mr. Beaumont made a motion from the subcommittee to accept the change order and the vote was carried.
After Ms. Walton’s report, Mr. Hellewell recognized Mr. Hennessey from DRPT. Mr. Hennessey introduced Ms. Strachan as the new Grants Project Manager. In addition, Mr. Hellewell asked Mr. Dunning from First Transit to say a few words. Mr. Dunning stated that First Transit will continue to do everything to maintain a strong relationship with GLTC.
Action Item: Nomination & Election of Board Officers
Ms. Walker named the slate of officers and asked if there were any nominations from the floor. Seeing that there were none, the following was the slate for new board officers:
• Greg Daniels-President • Peggy Whitaker-Vice President • Lee Beaumont-Secretary
Ms. Walker made a motion to close the nominations, Mr. Payne seconded and the vote was unanimously carried. Dr. Mundy made a motion to accept the slate officers with Mr. DePaul seconding the motion, and the vote was unanimously carried.
Action Item: FY15 Draft Operations Budget
Ms. Walton provided an overview of the FY15 budget. She reiterated that senior staff worked diligently to develop each department’s budget. Ms. Walton stated that she added an increase in service and estimated costs due to the new transfer center. Mr. Payne asked if she would provide detailed information on the actual cost to have service restored. Ms. Walton said she would. After discussion, Mr. Payne made a motion to tentatively accept the FY15 budget with Ms. Whitaker seconding the motion and the vote was unanimously carried.
O&M Facility Subcommittee Report
Representatives from Wendel were not present; however, Mr. Beaumont provided an update. He stated that after looking at the specifics, he did not see a good ROI for Leed Certification, especially for the photovoltaics. Mr. Beaumont stated that the subcommittee tabled the discussion until more research is conduced. After discussion, Mr. Beaumont made a motion to approve the report coming
from the subcommittee and the vote was unanimously carried. Dr. Mundy commended the subcommittee for all the hard work in simplifying the information and making it easy to understand.
Other Business
Mr. Hellewell stated that he made a mistake at the Annual Meeting. Ms. Walker is still on the board for three more years. Mr. Payne asked that the board adopt a resolution thanking Mr. Hellewell for the extraordinary job he’s done as President with Mr. DePaul seconding. The vote was unanimously carried.
The next board meeting is January 8, 2014 at 8:30 a.m. at GLTC.
President’s Report
As there was no further business, the meeting adjourned at 9:06 a.m.
Secretary/Treasurer
GLTC Board Item Summary
MEETING DATE: 1.8.14 AGENDA ITEM NO.: 3a CONSENT: REGULAR: x CLOSED SESSION: (Confidential) ACTION: INFORMATION: x ITEM TITLE: FY14 Financial Statements – November
SUMMARY: Attached are the financial statements for both November. Labor costs are up still up, though we did place eight drivers on part time midway through the month. In addition, we will not be replacing a staff person who terminated. Overall our expenses are on track. FR is over by 6% YTD, but the other categories are on or under budget. Whereas overall the revenue looks grim, in January due to an increase, we will receive an influx of cash from the state that will carve away this deficit. We will continue examine our financials after next month numbers to see if we need to make any further adjustments and we will continue to look for efficiencies. CONTACT(S): Karen Walton ATTACHMENT(S): November Financial Statements
Central VA Transit Management Company Inc.Balance SheetNov FY 2014
FY 2014 FY 2013 Difference %
ASSETS
Cash 1,015,137$ 610,457$ 404,680$ 66% Temporary Cash Investment - - - N/A Cash - OPEB 57,029 45,994 11,035 24% Working Funds 150 150 - 0% Accounts Receivable 40,942 273,390 (232,447) -85% Materials and Fuel 176,844 185,659 (8,816) -5% TOTAL CURRENT ASSETS 1,290,102$ 1,115,650$ 174,451$ 16%
Tangible Property 12,382$ 12,382$ -$ 0% Accumulated Depreciation (12,382) (12,382) - 0% NET FIXED ASSETS -$ -$ -$ N/A
Prepayments 178,271 119,123 59,149 50%
TOTAL ASSETS 1,468,373$ 1,234,773$ 233,600$ 19%
LIABILITIES AND CAPITAL
Accounts Payable - Trade 787,926$ 48,098$ 739,828$ 1538% Wages Payable 66,654 52,706 13,949 26% Other Payroll Liabilities 204,253 159,294 44,959 28% Short Term Loan - City of Lynchburg - - - N/A Line of Credit - - - N/A Advance Payments 557,001 579,091 (22,090) -4% TOTAL LIABILITIES 1,615,834 839,188 776,646 93%
Accumulated Income/(Loss) Prior Years - (74,239) 74,239 -100% Accumulated Income/(Loss) Current Year (147,461) 398,990 (546,450) -137% Restricted Reserve - 70,834 (70,834) -100% TOTAL CAPITAL (147,461)$ 395,585$ (543,046)$ -137%
TOTAL LIABILITIES AND CAPITAL 1,468,373$ 1,234,773$ 233,600$ 19%
Greater Lynchburg Transit Company, Inc.Balance Sheet
November FY 2014
FY 2014 FY 2013 Difference
ASSETS
Cash - GLTC -$ 1,003$ (1,003)$ Cash - Capital 239,873 249,165 (9,292) Accounts Receivable 100,309 203,549 (103,240) TOTAL CURRENT ASSETS 340,182$ 453,717$ (113,535)$
Tangible Property 33,608,060$ 28,584,574$ 5,023,486$ Accumulated Depreciation (10,667,885) (8,693,577) (1,974,308) NET FIXED ASSETS 22,940,175$ 19,890,997$ 3,049,178$
TOTAL ASSETS 23,280,357$ 20,344,713$ 2,935,644$
LIABILITIES AND CAPITAL
Accounts Payable - Miscellaneous 83,919$ 204,238$ (120,319)$ TOTAL LIABILITIES 83,919 204,238 (120,319)
Capital Stock 5 5$ Accumulated Income/(Loss) Prior Years 20,426,215 19,854,286 571,929 Accumulated Income/(Loss) Current Year 2,770,218 286,184 2,484,034 TOTAL CAPITAL 23,196,438$ 20,140,475$ 3,055,963$
TOTAL LIABILITIES AND CAPITAL 23,280,357$ 20,344,713$ 2,935,644$
GREATER LYNCHBURG TRANSIT COMPANY, INC.INCOME STATEMENTAS OF NOVEMBER 30, 2013
FY2014 FY2014ACTUAL ACTUAL
NOV YTD
REVENUE
Operating Assistance Revenue 268,842$ 2,291,516$ Money Paid to CVTMCI (268,842) (2,291,516) Sale of Equipment & Vehicles - - Federal Grant Revenue - 2,214,421 Money to be Paid to CVTMCI - - Local Grant Revenue 14,117 563,386
TOTAL REVENUE 14,117$ 2,777,807$
EXPENSES
Depreciation -$ -$ Repairs - Capital - 7,589$ Other Miscellaneous Expense - - TOTAL EXPENSES -$ 7,589$
NET INCOME/(LOSS) 14,117$ 2,770,218$
CENTRAL VIRGINIA TRANSIT MANAGEMENT CO INC.INCOME STATEMENTAS OF NOVEMBER 30, 2013
MONTH TO DATE YEAR TO DATE FY2014 FY2014 FY2014 FY2014
NOV NOV % YTD YTD %ACTUAL BUDGET VAR ACTUAL BUDGET VAR
REVENUE
FRT Passenger Revenue 77,894$ 79,180$ -2% 429,185$ 395,900$ 8% DRT Passenger Revenue 6,338 7,744 -18% 34,882 38,718 -10% Contracts (LC Access) 2,476 2,175 12% 10,404 8,698 20% Liberty University Revenue 90,253 107,933 -16% 361,014 431,732 -16% Other Contract Revenue 1,310 4,067 -68% 6,293 20,333 -69% Non-Operating Revenue 74 2,083 -96% 27,893 10,417 168% Advertising Revenue 2,422 5,417 -55% 14,475 27,083 -47% City Operating Assistance 99,520 99,520 0% 497,600 497,600 0% County Operating Assistance 4,791 5,690 -16% 23,955 28,451 -16% State Operating Assistance 89,614 115,594 -22% 447,742 577,968 -23% Federal Operating Assistance 164,477 153,778 7% 822,383 768,890 7%
TOTAL REVENUE 539,168$ 583,179$ -8% 2,675,825$ 2,805,789$ -5%
EXPENSES
FIXED ROUTE Operator Labor 139,934$ 109,785$ 27% 710,961$ 548,925$ 30% Operator-Overtime 4,570 10,027 -54% 12,955 50,136 -74% Other Salaries & Wages 13,395 18,379 -27% 71,836 91,893 -22% Supervisors-Overtime 1,288 1,350 -5% 6,607 6,750 -2% Fringe Benefits 91,384 85,718 7% 392,529 428,588 -8% TOTAL FIXED ROUTE 250,571$ 225,258$ 11% 1,194,888$ 1,126,291$ 6%
DEMAND RESPONSE Operator Labor 21,697$ 22,419$ -3% 113,451$ 112,096$ 1% Operator-Overtime-PTS 223 458 -51% 1,274 2,292 -44% Other Salaries & Wages 7,761 5,431 43% 38,587 27,156 42% Fringe Benefits 17,117 17,144 0% 75,003 85,718 -12% TOTAL DEMAND RESPONSE 46,799$ 45,452$ 3% 228,315$ 227,261$ 0%
MAINTENANCE Other Salaries & Wages 46,785$ 45,557$ 3% 233,393$ 227,787$ 2% Inspection&Maint,Srvc-Overtime 2,346 1,804 30% 9,665 9,020 7% Fringe Benefits 28,108 28,573 -2% 118,908 142,863 -17% Fuel & Lubricants 67,568 78,192 -14% 358,465 390,958 -8% Tires & Tubes 4,260 4,012 6% 28,636 20,061 43% Other Materials & Supplies 33,944 25,642 32% 141,930 128,208 11% TOTAL MAINTENANCE 183,011$ 183,779$ 0% 890,996$ 918,896$ -3%
ADMINISTRATION Other Salaries & Wages 17,854$ 17,158$ 4% 95,549$ 85,791$ 11% Fringe Benefits 10,366 11,429 -9% 46,744 57,145 -18% Services 37,248 36,119 3% 181,924 180,594 1% Utilities 11,461 9,750 18% 36,726 48,750 -25% Casualty & Liability Expenses 24,041 25,500 -6% 120,491 127,500 -5% Other Materials & Supplies 3,482 3,341 4% 10,654 16,703 -36% Miscellaneous 793 7,042 -89% 16,999 35,208 -52% TOTAL ADMINISTRATION 105,244$ 110,338$ -5% 509,087$ 551,692$ -8%
TOTAL EXPENSES 585,625$ 564,828$ 4% 2,823,286$ 2,824,140$ 0%
NET INCOME/(LOSS) (46,456)$ 18,351$ -353% (147,461)$ (18,351)$ 704%
CENTRAL VIRGINIA TRANSIT MANAGEMENT CO INC.COMPARATIVE INCOME STATEMENTAS OF NOVEMBER 30, 2013
MONTH TO DATE YEAR TO DATE FY2014 FY2013 FY2014 FY2013
NOV NOV % YTD YTD %ACTUAL ACTUAL VAR ACTUAL ACTUAL VAR
REVENUE
FRT Passenger Revenue 77,894$ 78,345$ -1% 429,185$ 424,944$ 1% DRT Passenger Revenue 6,338 7,611$ -17% 34,882 38,631 -10% Contracts (LC Access) 2,476 2,175$ 14% 10,404 8,698 20% Liberty University Revenue 90,253 107,933$ -16% 361,014 431,732 -16% Other Contract Revenue 1,310 4,028$ -67% 6,293 12,321 -49% Non-Operating Revenue 74 959$ -92% 27,893 12,890 116% Advertising Revenue 2,422 4,367$ -45% 14,475 23,464 -38% City Operating Assistance 99,520 114,105$ -13% 497,600 570,526 -13% County Operating Assistance 4,791 4,791$ 0% 23,955 23,955 0% State Operating Assistance 89,614 119,416$ -25% 447,742 597,078 -25% Federal Operating Assistance 164,477 153,778$ 7% 822,383 768,890 7%
TOTAL REVENUE 539,168$ 597,508$ -10% 2,675,825$ 2,913,129$ -8%
EXPENSES
FIXED ROUTE Operator Labor 139,934$ 95,083$ 47% 710,961$ 520,700$ 37% Operator-Overtime 4,570 31,797 -86% 12,955 103,273 -87% Other Salaries & Wages 13,395 16,703 -20% 71,836 84,815 -15% Supervisors-Overtime 1,288 977 32% 6,607 6,850 -4% Fringe Benefits 91,384 76,624 19% 392,529 321,205 22% TOTAL FIXED ROUTE 250,571$ 221,183$ 13% 1,194,888$ 1,036,842$ 15%
DEMAND RESPONSE Operator Labor 21,697$ 17,833$ 22% 113,451$ 103,066$ 10% Operator-Overtime-PTS 223 844 -74% 1,274 2,143 -41% Other Salaries & Wages 7,761 6,108 27% 38,587 30,566 26% Fringe Benefits 17,117 13,406 28% 75,003 60,941 23% TOTAL DEMAND RESPONSE 46,799$ 38,191$ 23% 228,315$ 196,717$ 16%
MAINTENANCE Other Salaries & Wages 46,785$ 41,053$ 14% 233,393$ 224,119$ 4% Inspection&Maint,Srvc-Overtime 2,346 2,043 15% 9,665 8,697 11% Fringe Benefits 28,108 23,243 21% 118,908 104,497 14% Fuel & Lubricants 67,568 71,458 -5% 358,465 361,210 -1% Tires & Tubes 4,260 4,390 -3% 28,636 12,478 129% Other Materials & Supplies 33,944 18,162 87% 141,930 105,785 34% TOTAL MAINTENANCE 183,011$ 160,349$ 14% 890,996$ 816,786$ 9%
ADMINISTRATION Other Salaries & Wages 17,854$ 9,871$ 81% 95,549$ 64,828$ 47% Fringe Benefits 10,366 5,560 86% 46,744 29,097 61% Services 37,248 30,959 20% 181,924 166,125 10% Utilities 11,461 9,506 21% 36,726 35,240 4% Casualty & Liability Expenses 24,041 24,811 -3% 120,491 124,058 -3% Other Materials & Supplies 3,482 4,067 -14% 10,654 12,522 -15% Miscellaneous 793 2,932 -73% 16,999 11,089 53% TOTAL ADMINISTRATION 105,244$ 87,707$ 20% 509,087$ 442,960$ 15%
TOTAL EXPENSES 585,625$ 507,430$ 15% 2,823,286$ 2,493,305$ 13%
Reserve Transfer -$ 4,167$ -100% -$ 20,834$ -100%
NET INCOME/(LOSS) (46,456)$ 85,912$ -154% (147,461)$ 398,990$ -137%
GLTC Board Item Summary
MEETING DATE: 1.8.14 AGENDA ITEM NO: 3b CONSENT: REGULAR: x CLOSED SESSION: (Confidential) ACTION: INFORMATION: x ITEM TITLE: November Ridership & Operational Goals
SUMMARY: Fixed Route ridership continues at an above average pace over last year, with the city ridership increasing amost 6% and LU ridership at 7%. Paratransit continues to decrease at an above average pace also. Our routes do a very good job of covering a majority of the city which helps considerably in this area. I have included a snapshot of how other similar size systems are doing in comparison (Charlottesville, Roanoke, Williamsburg, & Blacksburg). Attachment: November & YTD metrics, Virginia Transit Operators November report CONTACT(S): Karen Walton
-13.1%14.7%
-41.3% -21.0%-6.9% -4.2%
-23.7% -14.0%-18.1% -10.1%85.9% 29.9%17.4% 7.2%43.2% 19.4%
Prior YTD
1.59
-17.2%
Percent Change
CurrentYTD YTD
Prior
0
10722
1
10722
0
000
12,5871,2871,747
84,5927,118
11,327
Percent Change
5.9%715,540
18.6%
35.704.94
-17.7%-11.7%
1.3016.4%
-25.4%
14.4%
Passenger/HourCost/Mile
Passenger BoardingsTotal City TripsLiberty Campus Trips 3.9%
-9.2%
85,362165,397
34.62
250,759
16.9%
17.7%6.6%
7.1%
42.15
-9.4%5.9%
4.2%4.8%
1.58
Change
32.345.23
287,55335,709
347,337
-20.1%
-15.1%
56.52
30,3391,083,050
414,816668,234
1,154,783439,243
5.3%
-12.2%
Year
2050
38.11$5.26
$56.10$1.47
240,63881,451
159,187
$44.80$1.29
$5.54
58,550Prior Year
0
215
67,3526,315 7,244
Percent
0 0
Weekday Service DaysSaturday Service Days
Fixed Route Current
00
Farebox Recovery
Cost/HourCost/Passenger
Revenue MilesRevenue HoursPassenger BoardingsPass Revenue HourCost/Mile
ParatransitNov-13
Nov-13
Sunday Service DaysHoliday Service Days
Snow Routes
Revenue Miles FRRevenue Hours FR
Prior Year21,421
1,3822,288
Cost/HourCost/Passenger
1.66$3.06
$47.36$28.61
1.36$5.69
$55.61$40.97
$3.97$47.14$29.63
Current Percent
$5.16$50.57$35.39
Year ChangeCurrent
YTD66,819
6,8189,746
1.43
RIDERSHIP Current Prior CurrentPrior Year Year YTD YTD
November 2013 Ridership Report - Virginia Transit Operators
OperatorTotal Ridership November 2013
Total Ridership November 2012
Percent Change
Fiscal YTD 2014 (July 2013 - November 2013)
Fiscal YTD 2013 (July 2012 - November 2012)
Percent Change
Passenger RailNVTC - VRE 340,353 360,075 -5% 1,874,035 1,902,765 -2%Amtrak (Virginia Only) 0% 0%Total Passenger Rail Ridership 340,353 360,075 -5% 1,874,035 1,902,765 -2%Bristol DistrictAASC / Four County Transit 12,232 12,579 -3% 68,289 65,398 4%Alleghany Highlands Community Services 0 0 0% 0 0 0%City of Bristol Tennessee/Bristol Metropolitan P 0 0 0% 0 0 0%City of Bristol Virginia 0 7,760 -100% 35,481 39,098 -9%Cornerstone Support Services, Inc. 0 0 0% 0 0 0%District Three Public Transit 14,471 13,891 4% 77,583 83,068 -7%Helping Hand Transit LLC 0 0 0% 0 0 0%Junction Center For Independent Living, Inc. 248 276 -10% 1,216 1,376 -12%Kingsport Tennessee MPO 0 0 0% 0 0 0%Mount Rogers Community Services Board 5,407 4,339 25% 31,910 27,583 16%Mountain Empire Older Citizens, Inc. 5,346 4,826 11% 34,038 28,540 19%Presbyterian Homes & Family Services 0 0 0% 0 0 0%Roanoke Redevelopment and Housing Authori 0 0 0% 0 0 0%Town of Bluefield-Graham Transit 2,866 2,924 -2% 15,914 14,210 12%Wythe County Parks & Recreation 0 0 0% 0 0 0%Bristol District Total 40,570 46,595 -13% 264,431 259,273 2%Culpeper DistrictCharlottesville Area Transit 200,745 203,838 -2% 1,036,585 1,041,950 -1%Community Transportation Association of Virgi 0 0 0% 0 0 0%Greene County Transit, Inc. 4,861 5,260 -8% 24,652 25,788 -4%JAUNT, Inc. 23,008 26,418 -13% 119,386 131,384 -9%NW Works, Inc. 0 0 0% 0 0 0%Rappahannock-Rapidan CSB-AAA 4,271 5,069 -16% 24,848 25,353 -2%Rappahannock-Rapidan PDC 0 0 0% 0 0 0%Region Ten Community Services Board 0 0 0% 0 0 0%Thomas Jefferson Planning District Commissio 0 0 0% 0 0 0%
Virginia Regional Transit - Culpeper CTB Distri 9,692 11,112 -13% 55,406 62,094 -11%VolTran 0 0 0% 0 0 0%Winchester & Western Railroad 0 0 0% 0 0 0%Culpeper District Total 242,577 251,697 -4% 1,260,877 1,286,569 -2%Fredericksburg DistrictBay Aging - Middle Pen/NNeck/Colonial Beach 9,316 12,240 -24% 60,142 64,754 -7%FRED - Caroline County 870 725 20% 5,287 4,424 20%Fredericksburg Regional Transit 39,841 43,694 -9% 220,148 224,219 -2%George Washington Regional Commission 0 0 0% 0 0 0%Middle Peninsula Planning District Commission 0 0 0% 0 0 0%Middle Peninsula-Northern Neck Community S 472 378 25% 3,098 2,424 28%Northern Neck Planning District Commission 0 0 0% 0 0 0%Rappahannock Area Agency On Aging 8,681 11,085 -22% 50,194 57,789 -13%Fredericksburg District Total 59,180 68,122 -13% 338,869 353,610 -4%Hampton Roads DistrictArc of the Virginia Peninsula, Inc. 687 1,087 -37% 3,527 6,408 -45%Black & White Cabs of Virginia Beach, Inc. 0 0 0% 0 0 0%Black & White Cars, Inc. 0 0 0% 0 0 0%Bon Secours Senior Health 334 352 -5% 1,910 1,748 9%City of Newport News 0 0 0% 0 0 0%City of Norfolk 0 0 0% 0 0 0%City of Suffolk 5,315 5,058 5% 28,645 23,565 22%Colonial Behavioral Health 0 0 0% 0 0 0%Eastern Shore Community Services Board 3,164 0 0% 13,530 10,819 25%Glorified Services, LLC 0 0 0% 0 0 0%Goodman Transport Services, Inc. 0 0 0% 0 0 0%Guardian Angel Medical Transport, LLC 0 0 0% 0 0 0%Hampton Roads TPO 0 0 0% 0 0 0%Hampton Roads Transit 1,351,027 1,502,788 -10% 7,726,915 8,157,954 -5%Hampton-Newport News Community Services 1,417 1,771 -20% 9,489 9,166 4%Mercy Medical Airlift 0 0 0% 0 0 0%Norfolk & Portsmouth Belt Line Railroad Comp 0 0 0% 0 0 0%Norfolk Southern Railway 0 0 0% 0 0 0%Peninsula Agency on Aging 744 1,035 -28% 4,439 5,222 -15%Portco Inc 423 624 -32% 2,774 3,640 -24%Senior Services of Southeastern Virginia 4,421 5,165 -14% 24,871 28,770 -14%STAR Transit 6,597 6,847 -4% 36,264 33,712 8%
Sussex-Greensville-Emporia Adult Activity Serv 1,220 1,393 -12% 6,318 6,966 -9%Town of Chincoteague 0 0 0% 11,400 11,650 -2%Virginia Port Authority 0 0 0% 0 0 0%Western Tidewater Community Service Board 1,622 1,330 22% 3,220 6,116 -47%Williamsburg Area Transit Authority 170,078 178,404 -5% 1,285,840 1,254,222 3%Hampton Roads District Total 1,547,049 1,705,854 -9% 9,159,142 9,559,958 -4%Lynchburg DistrictBedford County 0 0 0% 0 0 0%Blackstone Area Bus / Piedmont Area Transit 317 576 -45% 1,635 3,233 -49%Buckingham Branch Railroad Company 0 0 0% 0 0 0%Central VA Area Agency on Aging 3,183 3,606 -12% 16,675 17,671 -6%Crossroads Community Services 876 653 34% 3,004 3,329 -10%Danville Transit System 25,406 25,987 -2% 130,189 126,082 3%Danville-Pittsylvania Community Services 13,464 13,646 -1% 82,150 73,596 12%Farmville Area Bus 17,242 14,617 18% 67,434 60,793 11%Greater Lynchburg Transit Company 252,744 242,926 4% 1,166,706 1,094,377 7%Horizon Behavorial Health (formerly Central Vir 0 0 0% 0 0 0%JAUNT Buckingham 1,023 1,190 -14% 5,638 6,007 -6%Lake Area Bus/Halifax Area Rural Transit 422 397 6% 2,516 2,307 9%Region 2000 Regional Commission 0 0 0% 0 0 0%STEPS, Inc. 805 938 -14% 4,791 4,530 6%The Arc Of Central Virginia 446 274 63% 2,756 1,650 67%Town of Altavista 0 1,083 -100% 7,308 7,689 -5%Lynchburg District Total 315,928 305,893 3% 1,490,802 1,401,264 6%Northern Virginia DistrictAlexandria Transit Company 322,875 328,383 -2% 1,880,432 1,899,176 -1%Arlington County 0 0 0% 0 0 0%City of Fairfax 0 0 0% 0 0 0%County of Loudoun 149,050 101,626 47% 694,846 536,451 30%DATA 0 0 0% 0 0 0%Department of Neighborhood & Community Se 20,659 0 0% 113,244 0 0%ECHO.INC 3,717 3,083 21% 18,569 14,721 26%Fairfax County 0 0 0% 0 0 0%Fairfax County – Fastran 0 0 0% 0 0 0%Jewish Community Center of Northern Virginia 185 168 10% 869 825 5%Metropolitan Washington Council of Governme 0 0 0% 0 0 0%NVTC - Arlington County 224,824 214,917 5% 1,979,425 1,132,609 75%
NVTC - City of Fairfax 68,380 71,109 -4% 368,733 369,007 0%NVTC - Fairfax County 835,576 862,989 -3% 4,646,086 4,554,603 2%NVTC - NVTC 0 0 0% 0 0 0%Prince William Area Agency on Aging 0 0 0% 0 0 0%PRTC 252,051 263,938 -5% 1,386,461 1,392,695 0%The Arc of Greater Prince William 8,195 7,547 9% 43,000 42,394 1%Town Of Haymarket 0 0 0% 0 0 0%Town of Herndon 0 0 0% 0 0 0%Town of Leesburg 8,806 0 0% 18,236 0 0%Virginia Regional Transit - Loudoun NoVA CTB 2,815 59,540 -95% 219,544 324,847 -32%Wisdom Ride, Inc. 0 0 0% 0 0 0%WMATA MetroBus 1,694,519 1,712,046 -1% 9,316,491 9,084,385 3%WMATA MetroRail 8,394,506 7,409,062 13% 44,626,628 40,085,312 11%Northern Virginia District Total 11,986,158 11,034,408 9% 65,312,564 59,437,025 10%Richmond DistrictA Grace Place Adult Care Center 588 687 -14% 3,998 3,175 26%Bay Aging/New Kent/Charles City 827 929 -11% 4,913 4,592 7%Beth Sholom Home 0 1,080 -100% 5,434 3,205 70%Blackstone Area Bus / Dinwiddie County 471 527 -11% 2,900 2,950 -2%Blackstone Area Bus / Town & County Transit 278 267 4% 1,509 1,415 7%Blackstone Area Bus- Brunswick Express 296 192 54% 1,380 945 46%Chesterfield Community Services Board 1,684 1,721 -2% 8,484 8,257 3%Chesterfield County, Va / Access Chesterfield 0 0 0% 0 0 0%City of Petersburg 30,947 45,274 -32% 221,711 248,843 -11%City of Richmond 0 0 0% 0 0 0%Commonwealth Railway 0 0 0% 0 0 0%Crater Planning District Commission 0 0 0% 0 0 0%Daily Planet Health Care For The Homeless Cl 0 0 0% 0 0 0%Dominion School For Autism 0 0 0% 0 0 0%DRPT 0 0 0% 0 0 0%ElderHomes Corporation 448 476 -6% 2,344 2,258 4%Goochland Free Clinic And Family Services 194 238 -18% 1,556 1,352 15%Greater Richmond Transit Company 729,572 744,219 -2% 3,821,240 3,734,652 2%Hanover Community Services 0 0 0% 0 0 0%Heart Havens, Inc. 0 0 0% 0 0 0%Hopewell Redevelopment and Housing Authori 0 0 0% 0 0 0%Lake Country Area Agency on Aging 1,912 1,858 3% 10,048 10,354 -3%
Quin Rivers 0 0 0% 0 0 0%Richmond Area Association for Retarded Citize 7,588 5,200 46% 34,860 26,000 34%Richmond Redevelopment and Housing Autho 0 0 0% 0 0 0%Richmond Regional Planning District Commiss 0 0 0% 0 0 0%Richmond Residential Services 0 0 0% 0 0 0%RideFinders 0 0 0% 0 0 0%Senior Connections, The Capital Area Agency 0 0 0% 0 0 0%St. Joseph's Villa 850 1,106 -23% 6,360 7,038 -10%Town Of Ashland 0 0 0% 0 0 0%Town Of Blackstone/ Blackstone Area Bus Sys 1,944 1,926 1% 9,540 9,985 -4%Van Go of Richmond 0 0 0% 0 0 0%Virginia Transit Association 0 0 0% 0 0 0%Richmond District Total 777,599 805,700 -3% 4,136,277 4,065,021 2%Salem DistrictAdult Day Care Of Martinsville And Henry Coun 0 0 0% 0 0 0%Blacksburg Transit 368,647 365,726 1% 1,708,641 1,605,503 6%City of Radford 36,244 36,524 -1% 161,154 147,085 10%Global Edge Transportation 0 0 0% 0 0 0%Goodwill Industries Of The Valleys 788 837 -6% 3,504 4,002 -12%Greater Roanoke Transit Company 202,018 204,542 -1% 1,052,927 1,065,189 -1%New River Valley Community Services 1,616 1,890 -14% 9,248 10,508 -12%New River Valley Planning District Commission 0 0 0% 0 0 0%NRV Senior Services 1,579 9,476 -83% 9,755 46,429 -79%Piedmont Community Services 0 552 -100% 2,294 2,734 -16%Pulaski Area Transit 6,564 7,037 -7% 33,643 34,582 -3%RADAR / Roanoke 7,905 5,901 34% 32,735 28,465 15%Roanoke Valley-Alleghany Regional Commissio 0 0 0% 0 0 0%Southern Area Agency on Aging 2,814 2,195 28% 12,415 17,872 -31%Stepping Stones, Inc. 0 40 -100% 166 182 -9%Uhsts, Inc-Radar Martinsville/Henry County 2,100 2,075 1% 11,901 11,235 6%West Piedmont Planning District Commission 0 0 0% 0 0 0%Salem District Total 630,275 636,795 -1% 3,038,383 2,973,786 2%Staunton DistrictBlue Ridge Opportunity Services, Inc. 89 154 -42% 743 824 -10%Central Shenandoah Planning District Commis 0 0 0% 0 0 0%City of Harrisonburg Dept. of Public Transporta 304,262 302,611 1% 1,310,933 1,240,329 6%City of Winchester 9,625 9,812 -2% 53,005 61,944 -14%
Friendship Industries, Inc. 810 950 -15% 4,566 5,335 -14%Grafton School, Inc. 1,174 689 70% 5,154 4,049 27%Harrisonburg/Rockingham Mpo 0 0 0% 0 0 0%Northwestern Community Services 1,238 1,230 1% 6,776 6,458 5%RADAR / Covington & Clifton Forge 1,598 1,150 39% 7,943 7,047 13%RADAR-Rockbridge 2,074 1,705 22% 10,781 9,053 19%Rockbridge Area CSB 867 592 46% 5,581 3,800 47%Rockbridge Area Transportation System Inc. 1,060 1,189 -11% 5,894 5,553 6%Shen-Paco Industries, Inc. 152 120 27% 674 642 5%Shenandoah Area Agency on Aging, Inc. 2,727 2,643 3% 16,082 12,653 27%Shenandoah Valley Railroad 0 0 0% 0 0 0%Valley Community Services Board 0 0 0% 0 0 0%Virginia Regional Transit - Staunton CTB Distri 24,700 31,853 -22% 163,528 172,243 -5%Staunton District Total 350,376 354,698 -1% 1,591,660 1,529,930 4%USA Other DistrictBay Coast Railroad 0 0 0% 0 0 0%Chesapeake & Albemarle Railroad 0 0 0% 0 0 0%City of Danville Parks and Recreation 0 50 -100% 211 310 -32%City Of Radford 0 0 0% 0 0 0%Craig County 0 0 0% 0 0 0%Deosileys, Inc. 0 0 0% 0 0 0%Goodwill Industries of Central Virginia 0 0 0% 0 0 0%Johnson, Mirmiran & Thompson (JMT) 0 0 0% 0 0 0%New Kent/Charles City Bay Transit 0 0 0% 0 0 0%North Carolina and Virginia Railroad 0 0 0% 0 0 0%SAWMPO 0 0 0% 0 0 0%The Arc of Augusta, Inc. 0 0 0% 0 0 0%Virginia Rail Policy Institute 0 0 0% 0 0 0%William Byrd Community House 0 0 0% 0 0 0%USA Other District Total 0 50 -100% 211 310 -32%
Grand Total 16,290,065 15,569,887 5% 88,467,251 82,769,511 7%
GLTC Board Item Summary
MEETING DATE: 1.8.14 AGENDA ITEM NO.: 3c CONSENT: REGULAR: x CLOSED SESSION: (Confidential) ACTION: INFORMATION: x ITEM TITLE: November 2013 Capital Report
SUMMARY: There is nothing major to report this month. We continue to spend down already approved grants. We are working with DRPT on a budget increase for the transfer center in order to ensure that we have enough cushion to complete the facility and purchase FF&E. The holiday season slowed this process down a little, but it should happen relatively quickly. CONTACT(S): Millie Martin and Karen Walton ATTACHMENT(S): Capital Report
GLTC CAPITAL GRANTS
FEDERAL STATE 11/30/2013GRANT# PROJECT# DESCRIPTION FEDERAL STATE LOCAL TOTAL Balance
VA-04-0026 73013-36 REAL ESTATE ACQUISITION 400,000.00$ 55,000.00$ 45,000.00$ 500,000.00$ -$ 400,000.00$ 55,000.00$ 45,000.00$ 500,000.00$ -$
VA-95-X110 73009-30 REAL ESTATE APPRAISALS (STP) 4,000.00$ 800.00$ 200.00$ 5,000.00$ 4,100.00$ 73009-30 ENG/DESIGN-ADMIN/MAINTENANCE 1,452,000.00$ 290,400.00$ 72,600.00$ 1,815,000.00$ 1,740,154.47$ 73011-22 BUY ASSOC CAP MAINT ITEMS 24,000.00$ 4,800.00$ 1,200.00$ 30,000.00$ 30,000.00$ 73011-22 BUY REPLACEMENT 35-FT BUS 2,571,840.00$ 514,368.00$ 128,592.00$ 3,214,800.00$ 777,188.04$ 73011-23 BUY REPLACEMENT <30 FT BUS 311,501.00$ 62,300.00$ 15,576.00$ 389,377.00$ 114,095.69$ 73011-24 BUY <30FT BUS FOR EXPANSION 415,334.00$ 55,032.00$ 48,802.00$ 519,168.00$ 178,226.88$
4,778,675.00$ 927,700.00$ 266,970.00$ 5,973,345.00$ 2,843,765.08$
VA-95-X122 73012-35 ENG/DESIGN-BUS TERMINAL 737,422.00$ 99,552.00$ 84,804.00$ 921,778.00$ 552,653.66$ EXECUTED 1/13/13 73012-36 CONSTRUCT-BUS TERMINAL 5,617,782.00$ 758,401.00$ 646,045.00$ 7,022,228.00$ 3,049,884.75$ EXECUTED 1/13/13 73012-37 CONSTRUCT-BUS PASSENGER SHELTE 41,069.00$ 5,544.00$ 4,723.00$ 51,336.00$ 51,336.00$ EXECUTED 1/13/13 73011-25 ACQUIRE-BUS ROUTE SIGNING 18,000.00$ 2,385.00$ 2,115.00$ 22,500.00$ 7,550.00$ EXECUTED 1/13/13 73012-39 BUY ASSOC CAP MAINT ITEMS 9,479.00$ 1,280.00$ 1,090.00$ 11,849.00$ 1,283.41$ EXECUTED 1/13/13 73011-26 ACQUIRE-SHOP EQUIPMENT 9,440.00$ 1,251.00$ 1,109.00$ 11,800.00$ 10,406.00$ EXECUTED 1/13/13 73011-27 ACQUIRE-MISC SUPPORT EQUIPMEN 6,400.00$ 848.00$ 752.00$ 8,000.00$ 831.80$ EXECUTED 1/13/13 73012-38 PURCHASE RADIOS 144,000.00$ 19,440.00$ 16,560.00$ 180,000.00$ 838.37$ EXECUTED 1/13/13 73011-28 PURCHASE MISC COMMUNICATIONS 36,000.00$ 4,770.00$ 4,230.00$ 45,000.00$ 45,000.00$ Revision - new ALI REHABILITATE FARE COLLECTION EQ 12,000.00$ 2,400.00$ 600.00$ 15,000.00$ -$ EXECUTED 1/13/13 73012-40 PREVENTIVE MAINTENANCE 55,601.00$ 11,120.00$ 2,780.00$ 69,501.00$ 64,680.72$
6,687,193.00$ 906,991.00$ 764,808.00$ 8,358,992.00$ 3,784,464.71$
2013/14 CAPITAL 73013-36 REAL ESTATE ACQUISITION 400,000.00$ 55,000.00$ 45,000.00$ 500,000.00$ PENDINGPENDING 73013-37 ACQUIRE-SUPPORT VEHICLES 56,154.00$ 7,721.00$ 6,317.00$ 70,192.00$ PENDING
73013-38 ENG/DESIGN ADMIN/MAINTENANCE 191,000.00$ 26,263.00$ 21,487.00$ 238,750.00$ PENDING73013-42 ACQUIRE-SHOP EQUIPMENT 20,000.00$ 2,750.00$ 2,250.00$ 25,000.00$ PENDING73013-43 ACQUIRE-MOBILE FARE COLL EQUIP 55,480.00$ 7,629.00$ 6,241.00$ 69,350.00$ PENDING73013-44 ACQUIRE-ADP SOFTWARE 56,000.00$ 7,700.00$ 6,300.00$ 70,000.00$ PENDING73013-45 ACQUIRE-MOBILE SURV/SECURITY EQ 56,000.00$ 7,700.00$ 6,300.00$ 70,000.00$ PENDING73013-39 ACQUIRE-BUS PASSENGER SHELTERS 64,354.00$ 8,849.00$ 7,239.00$ 80,442.00$ PENDING73013-40 BUY ASSOC CAP MAINT ITEMS 106,263.00$ 14,611.00$ 11,955.00$ 132,829.00$ PENDING73013-41 REHAB/REBUILD 40-FT BUS 280,000.00$ 96,000.00$ 24,000.00$ 400,000.00$ PENDING
REAL ESTATE ACQUISTION 60,000.00$ 8,250.00$ 6,750.00$ 75,000.00$ PENDINGPURCHASE SPARE PARTS-ACM 35,120.00$ 4,829.00$ 3,951.00$ 43,900.00$ PENDINGPURCHASE PASSENGER SHELTERS 86,594.00$ 11,906.00$ 9,742.00$ 108,242.00$ PENDINGREHABILITATE/REBUILD BUSES (1) 336,000.00$ 67,200.00$ 16,800.00$ 420,000.00$ PENDINGPURCHASE SUPPORT VEHICLES (1) 29,200.00$ 4,015.00$ 3,285.00$ 36,500.00$ PENDINGPURCHASE RPLCMT BUS <30FT(3) 350,395.00$ 70,079.00$ 17,520.00$ 437,994.00$ PENDINGPURCHASE EXPANSION BUS,30FT 116,799.00$ 16,060.00$ 13,140.00$ 145,999.00$ PENDINGPURCHASE SHOP EQUIPMENT 110,878.00$ 15,246.00$ 12,472.00$ 138,596.00$ PENDING
2,410,237.00$ 431,808.00$ 220,749.00$ 3,062,794.00$ PENDING
Deobligated
GLTC Board Item Summary
MEETING DATE: 1.8.14 AGENDA ITEM NO.: 3d CONSENT: REGULAR: x CLOSED SESSION: (Confidential) ACTION: INFORMATION: x ITEM TITLE: Management Report
It has been a very quiet December with no major issues. Central Virginia Community College and GLTC have signed the contract for a U-Pass program similar to Lynchburg College. We are going to pilot it for 6 months or so to see what kind of ridership we get. There have been some press releases that have gone on this.
We have also partnered with the Virginia Department of Health. Starting January 18th, they will be subsidizing bus rides from the Florida Ave/Pinehurst Street and Florida Avenue/Brown Haven Lane bus stops on Saturdays from 10am-12pm. This is strategically for residents of James River Crossing/Greenfield, Jubliee and the surrounding streets to the Food Lion. This is a partnership in order to assist their efforts to alleviate Food Deserts in the Lynchburg area. Several churches and organizations who are in or working in this area have agreed to help promote and recruit residents to make use of this opportunity.
The ADA Advisory Committee to GLTC has picked up 2 more members. Meg Walker from the Department of the Blind and Visually Impaired and Tish Farrow from Lynchburg Sheltered Industries. We were already able to accommodate LSI with a new shelter at their facility. The ADA Committee welcomes both of them aboard. The Customer Service Advisory Committee is also in full recruiting mode and we hope to announce the new committee members at the next board meeting. All in all, the staff has been doing a great job getting into the holiday spirit. The Trolley was dressed to the nines throughout the season, we had a great holiday party, and we have a lot of positive comments on our Facebook page (Thanks to Natalie Wilkens and the Customer Service staff for doing such a great job keeping the site interactive and up to date). CONTACT(S): Karen Walton
GLTC Board Item Summary
MEETING DATE: 1.8.14 AGENDA ITEM NO.: 3e CONSENT: REGULAR: x CLOSED SESSION: (Confidential) ACTION: INFORMATION: x ITEM TITLE: Kemper Street Construction update Written summary and financial update are attached. CONTACT(S): Gareth McAllister
ARCHITECTURE ENGINEERING PLANNING ENERGY SERVICES CONSTRUCTION MANAGEMENT
140 John James Audubon Pkwy, Suite 201, Buffalo, NY 14228 p 716.688.0766 f 716.625.6825 w wendelcompanies.com
GLTC PROJECT STATUS REPORT AS OF 30 Dec. 2013
1. Current Status :
a. Kemper/Buchannan Street: i. Curb & Gutter and sidewalk rework at Kemper complete
ii. Base paving in place iii. Guard rail due to be on jobsite on Thursday, Jan. 2, 20124 iv. Buchannan Street curb & gutter re-work complete v. Base paving on cut-out area of Buchannan complete
b. Building:
i. Masonry work at main building complete, with the exception of cleaning the brick ii. Electrical service ready for permanent service, jobsite trailer will have to be moved and AEP
pole relocated prior to the service install iii. Interior door and window frames completed iv. Drywall hung taping of drywall at about 90% v. Gas connection to generator in process
c. Site around building:
i. Utility building complete with masonry ii. Planter and bench footings at bus loop currently being installed about 70% complete
iii. Final curb & Gutter and sidewalks in Parking area at main building still in process. iv. Overflow parking base paving installed v. Overflow parking previous pavement installed
vi. Skylight on the bus canopy complete vii. Canopy roofing has started
2. Next Two Weeks Look-Ahead:
a. Skylight on bus canopy roof continuing b. Drywall continuing c. Underground utilities to bus loop continuing d. Footings for planters and benches at bus canopy continuing e. Opening up of Kemper Buchannan Streets to get bus loop out of the site work f. Continuing interior work in buildingh
3. Pending possible Change Orders:
a. Precast Concrete color change (checking if cost impact) b. Small curb at building (brick bearing 2nd story) c. Change of view windows for blinds in security office d. Hose bibb at roof for plants e. In ground strobe system for walkway bus canopy (owner request) f. Area under stairs made into additional storage (added area for storage) g. Decorative light poles around site (4 additional required City requirement)
Page 2 of 8
h. Planter benches footing detail to accommodate sloped walkway i. Additional fencing at Mary Jane’s Café to tie-in to project fencing j. Kemper street curb & gutter re-work (direct result of retaining wall relocation) k. Buchannan curb & gutter re-work (City inspection requirement-curb & gutter need to mirror street
profile) l. Downspout connection from building to underground site drainage m. Ductwork relocation at entry foyer near Kemper Street. n. Break metal cover at interior masonry columns to cover gap between masonry and storefront. o. Stub wall at utility building to accommodate grade of finished floor with adjacent parking.
4. Most important issues that are outstanding on the project: a. Permanent electrical service to main building. b. Temporary bus loop moved out of the site work. c. New service pole relocation at Buchannan and 8th Street near Overflow Parking.
ARCHITECTURE ENGINEERING PLANNING ENERGY SERVICES CONSTRUCTION MANAGEMENT
140 John James Audubon Pkwy, Suite 201, Buffalo, NY 14228 p 716.688.0766 f 716.625.6825 w wendelcompanies.com
5. Financial Update:
CONTINUATION SHEET AIA DOCUMENT G702AIA Document G702, APPLICATION AND CERTIFICATION FOR PAYMENT, containing APPLICATON NO. 4.00 Contractor's signed certificatin is attached. APPLICATION DATE: 4/20/2012In tabulations below, amounts are stated to the nearest dollar. PERIOD TO: 4/30/2012Use Column I on Contracts where variable retainage for line itmes may apply. PURCHASE ORDER NO:
A B C D E F H I
FROM PREVIOUS
APPLICATION (D+E)
THIS PERIOD % of Individual
Line Item Payout
(Without Retainage)
% of Total
Contract Value
(Original Bid)
% of Overall Project Pay
Request Including Retainage
(Original Bid) 100 GENERAL COST 319,076 272,790 7,845 0 280,635.00 88.0% 38,441.00 14,031.75 83.55% 4.69% 4.13%130 PHASE 1 - RR ACCESS ROAD 176,113 176,113 0 0 176,113.00 100.0% - 8,805.65 95.00% 2.59% 2.59%160 PHASE 2A & 3 - CANOPY/BUILDING 4,338,339 3,182,998 222,651 0 3,405,649.00 78.5% 932,690.00 189,039.45 74.14% 63.83% 50.11%585 ELECTRICAL-see attached 649,779 313,780 61,360 86,122 461,262 71.0% 188,517.00 18,757.00 68.10% 9.56% 6.79%670 CANOPY 135,630 9,440 1,580 42,522 53,542 39.5% 82,088.00 551.00 39.07% 2.00% 0.79%715 SITE 184,294 103,783 13,300 26,700 143,783 78.0% 40,511.00 5,854.15 74.84% 2.71% 2.12%760 PHASE 2B-KEMPER STREET 261,521 158,075 0 0 158,075.00 60.4% 103,446.00 7,903.75 57.42% 3.85% 2.33%820 PHASE 4 - KEMPER ST COBBLES 306,051 - - - - 0.0% 306,051.00 - 0.00% 4.50% 0.00%875 PHASE 5 - ADDITIONAL PARKING 610,432 480,820 61,578 0 542,398.00 88.9% 68,034.00 27,119.90 84.41% 8.98% 7.98%950 PHASE 6 - BUCHANAN ST/OVERLAYS 135,516 63,375 10,045 0 73,420.00 54.2% 62,096.00 3,671.00 51.47% 1.99% 1.08%
SUB TOTAL 6,796,827 4,647,951.00 363,479.00 86,122.00 5,097,552.00 75.0% 1,699,275.00 287,290.50 70.77% 100.00% 75.00%Change Order %
of Original Contract
Sum1005 CHANGE ORDERS 268,221 178,297.87 24,978.00 - 203,275.87 75.8% 64,945.23 281,305.25 3.95%
GRAND TOTAL 7,065,048 4,826,248.87 388,457.00 86,122.00 5,300,827.87 75.0% 1,764,220.23 568,595.75
GLTC Total Budget Summary
Grand Total Budgeted 8,014,659.63
C.L. Lewis Bid including all Alternates 6,796,827.00 Change Orders Approved 268,221.10
C.L. Lewis Adjusted Contract Sum Total 7,065,048.10
Original Construction Contingency 0.12 986,732.63 % of ContingencyPlus left over from Hazardous Material Abatement (Now Completed) - Change Orders (268,221.10) 27.2%
Balance 718,511.53
Wendel & Wiley Wilson Design & Schedule Changes Based on Revised Project Budget: 85,000.00 (85,000.00)
Balance -
Estimated FF&E Cost: 78,100.00 Acutal Cost to date -
Balance 78,100.00
Estimated Special Inspections Project Cost: 68,000.00 Acutal Cost to date (14,696.95)
Balance 53,303.05
Grand Total Balance 7,914,962.68
BALANCE TO FINISH
(C - G)
RETAINAGE (IF VARIABLE
RATE)
G ITEM NO.
DESCRIPTION OF WORK SCHEDULED VALUE
WORK COMPLETED MATERIALS PRESENTLY
STORED (NOT IN D OR E)
TOTAL COMPLETED AND STORED
TO DATE (D+E+F)
% (G ÷ C)
Page 4 of 8
CHANGE ORDER DETAIL TRACKINGA B C D E F H I
FROM PREVIOUS APPLICATION
(D+E)
THIS PERIOD
COE #1 ASBESTOS ABATEMENT 70,672.00 70,672.00 70,672.00 100.00% - 3,533.60 COE #2 ABATEMENT FLUORESCENT BLUBS & BALLASTS 22,248.00 22,248.00 22,248.00 100.00% - 1,112.40 COE#3 ADDITIONAL ASBESTOS WINDOW ABATEMENT 9,471.00 9,471.00 9,471.00 100.00% - 473.55 COE#5 BACKWATER FLUSH SEWER LINE REPLACEMENT 49,238.00 49,238.00 49,238.00 100.00% - 2,461.90 COE#7UNSUITABLE MATERIALS AT RR CROSSING 34,503.00 34,503.00 34,503.00 100.00% - 1,725.15 COE#8 CHANGE SHOTCRETE-CAST STONE WALLS TO SEGMENTAL BLOCK -126,838.00 (126,838.00) (126,838.00) 100.00% - (6,341.90)COE#9 ELECTRICAL CHNAGES PER RFI-008 2,175.00 2,175.00 2,175.00 100.00% - 108.75 COE#10 REPAIR OF UG PIPING PER CCTV INSPECTONS 58,629.00 43,971.00 14,658.00 58,629.00 100.00% - 2,931.45
CO3 COE#15 TICKET VENDING MACHINE (OWNER REQUESTED) 57,284.67 - - 0.00% 57,284.67 - CO4 COE#13 ADDITIONAL BUS CANOPY LIGHTING 47,648.69 27,800.00 10,320.00 38,120.00 80.00% 9,528.69 1,906.00
COE#11 RFP#003 FINAL QUANTITIES UNIT PRICE STONE RR ACCESS 1,470.69 1,471.00 1,471.00 100.02% (0.31) 73.55 COE#12 - FLOWABEL FILL FOR SEWER LINE 2,159.20 2,159.00 2,159.00 99.99% 0.20 107.95 COE#14 RFP#7 YARD HYDRANT AT STORAGE BUILDING 5,956.18 5,257.00 5,257.00 88.26% 699.18 262.85 COE#16 ADD CLEAN OUT MARY JANES CAFÉ (CITY COST) 2,873.08 2,873.00 2,873.00 100.00% 0.08 143.65 COE#17 REV KEMPER STREET ALIGNMENT & UNDERCUT 15,432.72 15,433.00 15,433.00 100.00% (0.28) 771.65 COE#18 SEGMENTAL WALL CHANGES 11,100.54 11,101.54 11,101.54 100.01% (1.00) 555.08 COE#20 ADDITIONAL UNSUITABLE MATERIALS RR ACCESS & KEMPER 6,763.33 6,763.33 6,763.33 100.00% - 338.17 COE#24 DELETE SUNSHADES ADD HORIZONTALS W-3 W-10 WINDOWS -2,566.00 - - 0.00% (2,566.00)
268,221.10 178,297.87 24,978.00 - 203,275.87 64,945.23 10,163.79
CO5
CO1
CO2
BALANCE TO FINISH
(C - G)
RETAINAGE (IF VARIABLE
RATE)
G ITEM NO.
DESCRIPTION OF WORK SCHEDULED VALUE
WORK COMPLETED MATERIALS PRESENTLY
STORED (NOT IN
TOTAL COMPLETED AND STORED
TO DATE
% (G ÷ C)
Page 5 of 8
Exterior shell completed, roofing work on building canopy, curb & gutter at building
Page 6 of 8
Kemper Street curb & gutter and sidewalk rework for street realignment
Overflow parking with pervious pavement base being installed
Page 7 of 8
Utility building (Generator Pad & Dumpster Pad)
Curb & Gutter work on Buchannan & Kemper Tie-In and Overflow parking with base stone in place. Base paving now installed.
Page 8 of 8
Footings for planters and benches at bus loop canopy and masonry walls being installed. Some pre-cast now in place.
Greater Lynchburg Transit Company Board of Directors ATTENDANCE LOG
2013 REGULAR (and special) BOARD MEETINGS (“P” present – “A” absent)
Meeting Date Jack
Hellewell
Peggy Whitaker
Jennifer Martin
Greg Daniels
James Mundy
Jan Walker
Kim Payne Lee Beaumont
Christian DePaul
01/02/13 P N/A P A P A P P P 02/06/13 P N/A P P P P P P A 03/08/13 A A(4) P P A A P P P 04/03/13 P P A P P P P P P 05/01/13 P P P P P P P P P 06/05/13 P P P P A P P P P 07/03/13 P P P P P P P P P 08/07/13 P P A P P A P P A 09/04/13 P P P P P P P P A 10/02/13 A P P P P P P P P 12/04/13 P P P P P P P P P Note: Attendance is reported to City Council members when considering reappointments, or as requested; as Council requires appointees to attend at least 75% of the yearly meetings. Absences may be excused because of personal illness or serious illness of members of the immediate family, death of a family member, unscheduled or unforeseen business trips, and emergency work assignments only. If you are absent and one of the above events was the reason, please let Natalie Wilkins (455-4010 or [email protected]) know so she can indicate the reason on this record.
• Regular Board meetings are held monthly generally held on the first Wednesday of the month
1. Excused Absence/Business Conflict
2. Vacation
3. Resigned
4. Sick
GLTC BOARD OF DIRECTORS
Lee Beaumont , Secretary-Treasurer 592-3315 [email protected] Liberty University, 1971 University Blvd, Lynchburg, VA Gregory H. Daniels, President 455-3821 [email protected] City of Lynchburg, 900 Church St, Lynchburg, VA 24054 Christian H. DePaul 385-1340 [email protected] Ameriprise Financial Services, 3728 Old Forest Rd, Lynchburg, VA 24502 John “Jack” Hellewell 384-2746 [email protected] 4420 Williams Road, Lynchburg, VA 24503 Jennifer Martin 528-4971 [email protected] Lynchburg Area Center for Independ Living, 500 Alleghany Ave, Ste 520, Lynchburg, VA 24501 James H. Mundy 846-2778 [email protected] Lynchburg Community Action Group, 926 Commerce St, Lynchburg, VA 24504 L. Kimball Payne 455-3990 [email protected] City of Lynchburg, 900 Church St, Lynchburg, VA 24502 Jan Walker 200-7740 [email protected] Centra Health, 1920 Atherholt Rd, Lynchburg, VA 24505 Margaret “Peggy” Whitaker, Vice-President 384-8178 [email protected] 1226 Greenway Ct, Lynchburg, VA