funds management - ver 1[1].1

8/10/2019 Funds Management - Ver 1[1].1

http://slidepdf.com/reader/full/funds-management-ver-111 1/47

Implementation of SAP ECC 6.0

Essar Telecom Kenya Ltd.

Configuration Document

und management

Test !ersion "." #De$elopment%

&an' (0"0

Fund Management Structure Config. Document of 47



Document Control)

Aut*or Nandkumar Panchal

ile +ame andPat*

Fund Management Configuration Document

Created January : !1!

Last Edited

+um,er of Pages

!ersion -e$isionDate

-e$isionDescription

Aut*or

Process /ner

" 1.1 #uthor$%&Nandkumar Panchal

'e%t Proce%%Jay(al )eddy $MM&

Mohor *ho%h

"i+ek *arg $SD&

Proce%% ,-ner$%&Peri%

Target -eaders*ip

Proect 'eam: / Mr. Nandkumar Panchal0 Mr. Jay(al )eddy0 Mr. Mohor *ho%h0 Mr. "i+ek *arg

Proce%% ,-ner%:/ M%. Peri%

Fund Management Structure Config. Document Page of 47



Ta,le of Contentsudget Control %y%tem: Configuration *uide..................................................................................2

1 Configuration...........................................................................................................................2

1.1 a%ic Setting%................................................................................................................2

1.1.1 #cti+ate 3ten%ion Set 5S/PS....................................................................................2

1.1. #cti+ate *lo6al Fund% Management Function% $PSM/FM&........................................

1.1.8 #cti+ate *lo6al Function% for udget Control Sy%tem $CS&....................................7

1.1.4 Define 9 #%%ign Fi%cal ear "ariant to FM #rea........................................................;

Define )anking ,rder for Selection of *eneric.........................................................................1!

3ntrie% Maintain )eference Num6er of FM #rea....................................................................... 11

1. Ma%ter Data.................................................................................................................11

1..1 #ccount #%%ignment 3lement%................................................................................11

1.. Fund% Center...........................................................................................................1

1..8 Deri+ation of account a%%ignment element%............................................................18

1..4 #cti+ate #ccount #%%ignment 3lement% in udget Control Sy%tem.........................1<

1..2 Define udget Category..........................................................................................1<

1.. Define udget 'y(e%...............................................................................................1;

1..7 #%%ign udget 'y(e% to Proce%%e%.........................................................................!

1..< 3dit "er%ion%...........................................................................................................!

1..; Define Document 'y(e%..........................................................................................1

1..1! Maintain Num6er )ange 5nter+al for 3ntry Document%...........................................

1..11 Maintain Num6er )ange 5nter+al for udget Change Document%...........................8

1..1 #cti+ate (eriod control............................................................................................. 8

1..18 3dit Statu%............................................................................................................... 4

1..14 #%%ign Statu% to a "er%ion.......................................................................................2

1.8 #+aila6ility Control.......................................................................................................

1.8.1 Check %tandard cu%tomi=ing for a+aila6ility control.................................................1.8. Define #cti+ation of #+aila6ility Co ntrol...................................................................<

1.8.8 )un (rogram FM*>?C@#N*3?#PP>?5N?>3D*3)..............................................;

1.8.4 )un (rogram )*AA*>B.......................................................................................;

1.8.2 )un tran%action *>P>5NS'#>>...............................................................................8!

1.4 Fund% Management/S(ecific Po%ting%........................................................................81

1.4.1 Define Document Num6er )ange%..........................................................................81

Fund Management Structure Config. Document Page 8 of 47



1.4. Define Num6er )ange% for #ctual 'ran%action% and #%%ign to FM #rea.................8

1.4.8 #cti+ateDeacti+ate Fund% Management.................................................................88

1.2 Clo%ing ,(eration%......................................................................................................88

1.2.1 3nter Default Setting%.............................................................................................88

1.2. Create num6er range for fi%cal year change document...........................................88

1.2.8 Proce%% account a%%ignment deri+ation..................................................................84

1.2.4 #cti+ate 6udget carry for-ard for commitment........................................................84

1.2.2 Define 6udget entry document% for commitment Carryfor-ard...............................82




1udget Control system) Configuration 2uide

" Configuration

"." 1asic Settings

"."." Acti$ate E3tension Set IS4PS

5se

'he (ur(o%e of thi% acti+ity i% to acti+ate (art% of the S#P )8 3nter(ri%e 3ten%ion Set.

Procedure

1. #cce%% the acti+ity u%ing the follo-ing na+igation o(tion% :

Transaction Code SPRO

I2 enu Activation Switch for SAP R/3 Enterprise Extension Set




2. ,n the Change View

3. “Activation Switch for Components of SAP R/3 Enterprise” %creen0 %et theindicator for 5S/PS $5B Pu6lic Sector&.

!. Choo%e Save to %a+e the data.

". Choo%e E#cti+ate for acti+ating the change% you made in %te( 8.

".".( Acti$ate 2lo,al unds anagement unctions #PS4%

5se

'he (ur(o%e of thi% acti+ity i% to acti+ate %(ecific function% in the )8 %y%tem for thecom(onent #$n%s &anagement 'PS&(#&).

Procedure



I2 enu P$*+ic Sector &anagement → #$n%s &anagement

,overnment→ -asic Settings → Activate ,+o*a+ #$n%s

&anagement #$nctions 'PS&(#&)




. ,n the Change View “Activate A%%itiona+ #$nctions” etai+s %creen0 %et the indicator.

8. Choo%e Save to %a+e the data.

".".7 Acti$ate 2lo,al unctions for 1udget Control System

#1CS%

5se

'he (ur(o%e of thi% acti+ity i% to acti+ate the udget Control Sy%tem $CS& a% ano(erati+e 6udgeting tool of the com(onent #$n%s &anagement ,overnment . ou definea from/fi%cal year for a FM area for thi% (ur(o%e.

Procedure

!. #cce%% the acti+ity u%ing the follo-ing na+igation o(tion% :


I2 enu P$*+ic Sector &anagement → #$n%s &anagement,overnment→ -asic Settings → Activate ,+o*a+ #$nctions for

-$%get Contro+ Sstem'-CS)

. ,n the Change View “Activate -CS 0 -$%get Contro+ Sstem” 1verview %creen0 make the follo-ing entrie% :

ield name Description 5ser action and $alues +otes

FM #rea 2!! Pu6lic Sector'em(late

From ear !1!





2lo,al Parameter

5n thi% %te(0 you can check -hether you ha+e maintained the reGuired (arameter% and a%%ignment% for each

of your FM area%

Fund Management Structure Config. Document Page < of 47



".".8 Define 9 Assign iscal :ear !ariant to Area

'he fi%cal year +ariant i% u%ed to define the fi%cal year.

5se

'he (ur(o%e of thi% acti+ity i% to a%%ign fi%cal year +ariant% to the FM area%.

Procedure


Transaction Code OF32


,overnment→ -asic Settings → #isca+ ear Variant → Assign

#isca+ ear Variant to #& Area

. ,n the Change View “Assign #& Area to #isca+ ear Variant” 1verview %creen0make the follo-ing entrie% :


FM #rea 2!! Pu6lic Sector'em(late

Fund Management Structure Config. Document Page ; of 47



Name of FMarea

3%%ar 'elecom Henya >imited

Fi%cal ear

"ariant

"8 Calendar year0 4 %(ec.

(eriod%


Define -an;ing /rder for Selection of 2eneric

5n thi% %te(0 you define the ranking for the o6ect% fund% center 0 commitment item0 and fund in the generic%earch in an FM area.

Entries aintain -eference +um,er of Area

5n thi% %te(0 you can allocate an a((ortionment num6er to an FM area $(lace a((ortionment num6er&.

'he (lace a((ortionment num6er can u%ed 6y ,erman ,overnment cu%tomer% a% an additional 5Dcharacteri%tic for a local authority.

".( aster Data

5n thi% %ection0 you make the Cu%tomi=ing %etting% for the ma%ter data. Plea%e carry out the%te(% a% de%cri6ed in the follo-ing %u6cha(ter%.

Fund Management Structure Config. Document Page 1! of 47



".(." Account Assignment Elements

".(."." Acti$ate Account Assignment Elements

5se

'he (ur(o%e of thi% acti+ity i% to acti+ate the grant0 fund0 functional area and funded(rogram for the client.

Procedure



I2 enu P$*+ic Sector &anagement → ,enera+ settings for P$*+ic

sector management →-asic Settings acco$nt assignment

E+ement→ Activate Acco$nt Assignment E+ements




. ,n the Change View “Activate Acco$nt Assignment E+ements” etai+s %creen0acti+ate the #$n% an% f$nctiona+ area field.


".(.".( Acti$ate Account Assignment Elements in 1udgetControl System

5se

'he (ur(o%e of thi% acti+ity i% to define -hich account a%%ignment element% %hould 6eu%ed in the 6udget control %y%tem $CS& for 6udgeting.

Procedure




,overnment→ -$%get Contro+ Sstem '-CS) → -$%geting →

-asic Settings → se of &aster ata → Activate Acco$nt

Assignment E+ements in -$%get Contro+ Sstem

→ E%it → 4ew Entries




. ,n the Change View “efinition of stat$s of acco$nt assignment e+ements” %creen0%et the %tatu% of account a%%ignment element% f$n% 0 f$n%s center5 and commitment item to mandatory and f$nctiona+ area to o(tional in the financial management area2!!. Set the %tatu% of account a%%ignment element% f$n%e% program and grant to

not u%ed.


".(.( unds Center

".(.(." CreateC*ange <ierarc*y !ariant

5se

'he (ur(o%e of thi% acti+ity i% to create ne- hierarchy +ariant%. 'he%e are then u%ed todefine a fund% center hierarchy in ma%ter data maintenance.

Procedure


Transaction Code FMSF


,overnment→ &aster ata → #$n%s Center → 6ierarch

Variant → Create/Change 6ierarch Variant

. ,n the Change View “#$n%s Centers 6ierarch Variants” 1verview %creen0 makethe follo-ing entrie% for the financial management area 2!! :

ield name Description 5ser action and $alues +otes@ierarchy"ariant

3'H 'he u%ine%%5nformationIarehou%e $I& canonly -ork -ith 8/character hierarchy+ariant

Name 3%%ar 'el Henya >td





".(.(.( Assign <ierarc*y !ariant to Area

".(.7 Deri$ation of account assignment elements

".(.7." Define Account Assignment Deri$ation

5se

'he (ur(o%e of thi% acti+ity i% to define account a%%ignment deri+ation.

#ccount a%%ignment deri+ation can 6e u%ed to automatically determine the +alue% ofFM account a%%ignment% from other account a%%ignment%0 a% long a% there i% a logicalde(endency 6et-een them.

'he account a%%ignment deri+ation con%i%t% of a %eGuence of deri+ation %te(% / kno-na% the deri+ation %trategy. 5t i% u%ed to %eGuentially deri+e the +alue% for FM accounta%%ignment% from other account a%%ignment%.

3ach deri+ation %te( de%cri6e% ho- a num6er of target field% can 6e filled -ith +alue%from a num6er of %ource field%.




'he cu%tomi=ing ta6le% that contain the deri+ation +alue% are dynamically generated and cannot 6ehardcoded in a C %et0 6ecau%e (art of the ta6le name contain% the %y%temname 9 clientnum6er0 -here thee%tPractice in%tallation i% done. For the%e technical re%triction%0 you need to (erform thi% manual %te( and(ut in the +alue% manually.

5t i% +ery im(ortant to do 6elo- manual %te(% +ery carefully0 6ecau%e they ha+e an im(ortant im(act on the-ell functioning of the tran%action flo-% in the different Pu6l.Sector %cenarioK%.

'o make the manual in(utting of thi% cu%tomi=ing le%% time con%uming0 %ome ecel %heet% -ere (re(ared to(erform a co(y 9 (a%te of the needed +alue% +ery Guickly into the S#P/cu%tomi=ing ta6le%

5n total there are 2 cu%tomi=ing acti+itie% -here a %y%temLclient de(endent ta6le ha% to 6e generated06efore the +alue% of the deri+ationrule can 6e im(orted +ia the ecel -ith co(y 9 (a%te techniGue. 'hi%generation can 6e done ea%ily : +ia a C/%et0 the definition%etting% for the deri+ationrule ha+e 6eenim(orted0 6ut the ta6le/generation it%elf mu%t %tarted manually: 6y u%t dou6le clicking each %te( in thederi+ation%trategy0 then going into change mode and u%t %a+ing the ta6le. 'hi% generate% thederi+ationta6le.

#''3N'5,N :

efore thi% action0 going into the deri+ation ta6le 6y clicking on the 6lue Kmatri/iconK0 -ould lead to a%hortdum( 6ecau%e the ta6le ha% not 6een generated yet. Do N,' do regenerate the ta6le% fir%t 6yacce%%ing the to( menu and choo%e 3')#S // )3*3N3)#'5,N0 6ecau%e you -ould get anerrorme%%age telling that the ta6le ...)S2!71... cannot 6e generated. 'hi% i% 6ecau%e the deri+ation%trategydefinition ha% only 6een tran%(orted +ia a C%et from another %y%tem0 6ut the generation of thi% ta6le mu%t6e generated manually0 6y %a+ing each %trategy%te( indi+idually.

C#)3FB>> D, 3>,I M#NB#> S'3PS :

". Procedure for DE-I!E

*o to 5M*/tran%action FMD3)5"3 and dou6le click deri+ation %trategy 2!!. ou find there 7 %te(%

No-0 generate the deri+ation ta6le% for each of the a6o+e deri+ation %trategy/%te(% $-ith a 6lue KmatriK/icon

in front& :

dou6le click the %te( in the deri+ation %trategy0

then go into change mode and u%t %a+e the ta6le.

Sa+ing thi% ta6le definition again0 generate% a dynamically created ta6le -hich i% uniGue for thi% %y%tem andclient

,nly -hen thi% generation i% done %ucce%%fully0 you can acce%% the deri+ation ta6le -ith the 6lue matri/icon . 5n%tead of ha+ing a dum(0 you -ill find a ta6le that i% %till em(ty and i% ready for data entry.




Net %te( i% to fill the ta6le . 'herefore0 u%e the (ro+ided 3cel file% on the D"D0 to co(y +alue% 6yKIindo-% co(y/(a%te techniGue. >ocate the 3cel %heet% on your D"D for P Pu6lic Sector -hich containthe deri+ation +alue% for the different deri+ation rule%. For each deri+ation rule created for FM area 2!! -eha+e the follo-ing ecel %heet:

5MP,)'#N' )3M#)HS :

#. efore co(y 9 (a%ting the %elected region $marked -ith a 6lack rectangle& from the 3cel into the S#Pderi+ation ta6le0 fir%t make %ure that the S#P/deri+ation ta6le contain% eactly the %ame num6er of column%in the %ame order a% in the rectangle/marked region of the 3cel. 5t might 6e that in the S#P/ta6le0 %omecolumn for a range of +alue% for a characteri%tic $eg. *>/account& i% not di%(layed on the %creen. 'o unhidethi% 'o/range column0 toggle additional column% on or off : From / ', / for each Deri+ation/characteri%tic. $click the Kyello- #rro-K/icon&

3g. for *> #ccount // Commitment 5tem : #dd in the deri+ation/ta6le a column K'o *>/accountK 6yclicking the yello- arro-/icon0 -hile the cur%or i% (o%itioned %ome-here in the column K*>/accountK.

. 'he num6er of region/line% that you mark for co(ying from the 3cel into the S#P/ta6le de(end% on your%creenre%olution. 5n the S#P/ta6le you cannot KIindo-%K/(a%te more line% from 3cel than the num6er of

em(ty line% that are di%(layed onto your %creen O 5f you mark the -hole region to co(y 9 (a%te0 only thedi%(layed nr of line% on the %creen -ill 6e (a%ted0 and not the other%. 'o 6e %afe0 co(y/(a%te not more thana((ro.12 line% from the marked region in 3cel at a time.

Procedure


Transaction Code FMDERIVE


,overnment→ &aster ata → A++ocations to Acco$nt

Assignments from 1ther Components → efine Acco$nt

Assignment erivation




. ,n the Change View “erivation Strategies” 1verview %creen0 click on the 4ewEntries icon.

8. Create deri+ation %trategy 3'H and enter EDeri+ation %trategy 3'H a% %trategy

de%cri(tion.4. Dou6le/click on deri+ation %trategy 3'H.

2. ,n the Change Strateg %creen0 click on the Create Step icon.

. 3nter deri+ation rule and (re%% Enter .

7. 3nter E *> #ccount // Commitment 5tem a% %te( de%cri(tion.

<. Define the deri+ation %te( a% follo-% :

#%%ign Commitment item in each *> account -hich you -ant to track the udget. 5f you dont not-ant to track the 6udget than u%e commitment item a% EDummy

;. Choo%e Save to %a+e the data.1!. ,n the Change Strateg %creen0 click on the Create Step icon.

11. 3nter deri+ation rule and (re%% Enter .

1. 3nter ECo%t center // Fund% center a% %te( de%cri(tion.

18. Define the deri+ation %te( a% follo-%




14.

12.

1.

17.Pre%% on EMaintain entrie%

Fund Management Structure Config. Document Page 1< of 47

/rigin ield +ame Description

Source Field%

FMD3)5"3 C,?#)3# Controlling #rea

FMD3)5"3 C,S'?C3N'3 Co%t Canter

'arget Field%

FMD3)5"3 FBND?C3N'3) Fund% Center



Fund Management Structure Config. Document Page 1; of 47



Fund Management Structure Config. Document Page ! of 47



1<. Choo%e Save to %a+e the data.

1;. ,n the Change Strateg %creen0 click on the Create Step icon.

Choo%e Save to %a+e the data.




".(.8 Acti$ate Account Assignment Elements in 1udgetControl System

'he %etting% affected here are eclu%i+ely re%er+ed for the u%e of the Budget Control System (BCS).

5se

5n thi% 5M* acti+ity0 you define -hich account a%%ignment element% %hould 6e u%ed in the 6udget control%y%tem $CS&. Ihen you acti+ate CS0 you define that the in(ut field of an account a%%ignment element i%a+aila6le in CS 6udgeting tran%action%.

".(.= Define 1udget Category

'he %etting% affected here are eclu%i+ely re%er+ed for the u%e of the Budget Control System (BCS).

5n thi% 5M* acti+ity0 you determine the budget categories you -ant to u%e for an FM area in your organi=ation.

ou can define the num6er of year% or time hori=on that %hould 6e u%ed for 6udgeting for each 6udget

category. ou al%o define the year of cash effectivity and -hether the time hori=on %hould %tart from thefollo-ing year or not.

".(.6 Define 1udget Types

'he 6udget ty(e i% a cu%tomer/defined 6udget %(ecification in the udget Control Sy%tem$CS&. 'he com6ination of 6udget ty(e and 6udgeting (roce%% re(re%ent% a cu%tomer/%(ecific definition of 6udget +alue%.




5se

'he (ur(o%e of thi% acti+ity i% to define the 6udget ty(e% to 6e u%ed for an FM area.

Procedure1. #cce%% the acti+ity u%ing the follo-ing na+igation o(tion% :



,overnment→ -$%get Contro+ Sstem '-CS) → -$%geting →

-asic Settings → efinition of -$%get ata → -$%get 7pes →

efine -$%get 7pes

. ,n the Change View “-$%get tpe %efinition” 1verview %creen0 make the follo-ingentrie% :


".(.> Assign 1udget Types to Processes

5se

'he (ur(o%e of thi% acti+ity i% to determine -hich 6udget ty(e% are +alid for each (roce%%in an FM area.

Procedure




,overnment→ -$%get Contro+ Sstem '-CS) → -CS

-$%geting→ -asic Settings → efinition of -$%get

ata → -$%get 7pes → Assign -$%get 7pes to

Processes




. ,n the Change View “Assign *$%get tpe to process” 1verview %creen0 make thefollo-ing entrie% :

".(.? Define -elease Scenario




5n thi% 5M* acti+ity you %(ecify -hether you -ant to u%e a relea%e %cenario to relea%e 6udget for anFM area of your organi=ation. 5f you choo%e the relea%e %cenario0 6udget i% relea%ed follo-ing a one/%te( (rocedure. 'he 6udget relea%e i% carried out for the %ame account an a%%ignment element a% theone% to -hich 6udget ha% 6een a%%igned. ,nly one relea%e +alue i% then checked 6y a+aila6ility

control $for %tandard ledger% defined according to CS %etting%&.

".(.@ Edit !ersions

5se

'he (ur(o%e of thi% acti+ity i% to %ti(ulate the +er%ion% to 6e u%ed for 6udgeting in yourFM area.

"er%ion% you -ant to u%e for 6udgeting mu%t ha+e the follo-ing attri6ute%:

• P+an indicator i% %et

• "alue 0 i% entered in the Exc+$sive se field $the +er%ion i% not u%ed for

any %(ecial a((lication%&

Procedure




!. #cce%% the acti+ity u%ing the follo-ing na+igation o(tion% :




-$%geting→ -asic Settings → efinition of -$%get ata →

E%it Versions

. ,n the ,enera+ Version efinition %creen0 do not c*ange the %tandard definition of+er%ion ! :

!ersion +ame Plan Act. IP-A !ariance E3clusi$e5se

! Planactual+er%ion

Set Set Set Set !

".(."0 Define Document Types

'he document ty(e i% a cu%tomer/%(ecific feature of 6udget entry document% in theudget Control Sy%tem $CS&.

5se

'he (ur(o%e of thi% acti+ity i% to define the document ty(e% to 6e u%ed for 6udget(o%ting% in Fund% Management.

Procedure





-$%geting→ -$%get Entr → -$%get Entr oc$ments →

oc$ment efinition → efine oc$ment 7pes




. ,n the Change View “oc$ment tpe %efinition” 1verview %creen0 make thefollo-ing entrie% :


Note that EIorkflo- ha% 6een %et. 'hi% mean% that if you e+er need %ome a((ro+al (rocedure inyour organi=ation a% far a% 6udget creationchange i% concerned0 you need to acti+ate the

corre%(onding -orkflo-. 5f you dont acti+ate it0 thi% %etting -ill ha+e no effect.

".(."" aintain +um,er -ange Inter$al for Entry Documents

5se

'he (ur(o%e of thi% acti+ity i% to define the num6er range inter+al for 6udget entrydocument% of an FM area for each fi%cal year in #$n%s &anagement .

Ihen 6udget +alue% are (o%ted directly or tem(orarily in the 6udgeting -ork6ench0 the%y%tem generate% automatically num6ered entry document% according to the num6errange inter+al defined here.

Procedure


Transaction Code FMEDNR




oc$ment efinition → &aintain 4$m*er Range 8nterva+ for

Entr oc$ments

Fund Management Structure Config. Document Page < of 47



. #%%ign num6er range% to the document ty(e% a% follo-% for the financialmanagement area 2!! and fi%cal year !! :

Document type +um,er -ange Inter$al E3ternal

!!!1 !1 !!!!!!!!!1/ 8!!!!!!!!! o not set

!!! ! 8!!!!!!!!1/ !!!!!!!!! o not set

!!!8 !8 !!!!!!!!1/;;;;;;;;;; o not set

".(."( aintain +um,er -ange Inter$al for 1udget C*angeDocuments

5se'he (ur(o%e of thi% acti+ity i% to define the num6er range inter+al of 6udget changedocument% in an FM area for each fi%cal year in #$n%s &anagement .

Change document% are al-ay% generated0 -hen change% are made to the total% record%for ei%ting 6udget +alue%. Change document% (ro+ide a com(lete hi%tory of the change%made to 6udget +alue%.

B%e num6er range !1 for #$n%s &anagement 6udget change document%.

Procedure


Transaction Code FMLINR




oc$ment efinition → &aintain 4$m*er Range 8nterva+ for

-$%get Change oc$ments

Fund Management Structure Config. Document Page ; of 47



1. Define num6er range% a% follo-% for the financial management area 2!! and fi%calyear !1! :

".(."7 Acti$ate period control

5se

5n thi% 5M* acti+ity0 you acti+ate (eriod control for 6udgeting (er FM area and 6udget+er%ion. ou can al%o %(ecify all +er%ion% 6y entering an a%teri%k $& in the corre%(ondingcolumn.

+ote5f (eriod control i% not acti+ated $no entry&0 all (eriod% are o(en for 6udgeting 6y default.

Procedure





-$%geting→ Contro+ -$%geting #+ow → Activate perio% contro+

. ,n the Activate perio% contro+ 1verview %creen0 make the follo-ing entrie% :

Area !ersion Period control

2!! !




".(."8 Edit Status

5se

'he (ur(o%e of thi% acti+ity i% to define the (ha%e% of a 6udgeting (roce%% during a fi%calyear.

Procedure

. #cce%% the acti+ity u%ing the follo-ing na+igation o(tion% :




-$%geting→ Contro+ -$%geting #+ow → E%it Stat$s

8. ,n the Change View “Stat$s %efinition” 1verview %creen0 make the follo-ing

entrie% :

Area Status Description#S% Description#L%

2!! #>> 3%%ar 3%%ar 'elecom Henya>imited

".(."= Assign Status to a !ersion

Procedure





Transaction Code FMBOSTAT

SAP enu Acco$nting→ P$*+ic Sector &anagement → #$n%s

&anagement → -$%geting → -$%get Contro+ Sstem '-CS)→

Version → Assign Stat$s to a Version

→ E%it → 4ew Entries

. ,n the Change View “Stat$s / *$%get a%%ress chec9” 1verview %creen0 make thefollo-ing entrie% for the financial management area 2!!:

iscal :ear !ersion Status 1udget address c*ec;

!1! Q !11 ! A:: Set


".7 A$aila,ility Control".7." C*ec; standard customiBing for a$aila,ility control

5se

For the a+aila6ility control -e need to check %ome %etting% in cu%tomi=ing. Ihen you fir%t (erformthi% %te( %ome %etting% are co(ied from client !!!. #fter-ard% thi% tran%action i% only u%ed tocheck if all %etting% are there.

Procedure

#cce%% the acti+ity u%ing the follo-ing na+igation o(tion%:

Transaction Code FM#"CCBS'D3F

I2 enu P$*+ic Sector &anagement ((; #$n%s &anagement,overnment ((; -$%get Contro+ Sstem '-CS) ((; Avai+a*i+itContro+ ((; Chec9 Stan%ar% C$stomi<ing of Avai+a*i+it Contro+

'he re(ort -ill gi+e a li%t of -hat -a% checked $or co(ied -hen eecuting the fir%t time&.

$6elo- an eam(le of an in%tallation in a client 7!! :




".7.( Edit Tolerance Profile

".7.7 Define ilter Settings for 1udget !alues

5se

5n thi% 5M* acti+ity0 you define -hich 6udget +alue% %hould 6e included in acti+ea+aila6ility control.




Procedure





Avai+a*i+it Contro+→ Settings for Avai+a*i+it Contro+ :e%ger

efine #i+ter Settings for -$%get Va+$es

".7.8 Assign Tolerance Profile and Strategy for Control /,ect

5se

5n thi% 5M* acti+ity you define the deri+ation of a+aila6ility control o6ect% and thea%%ignment of the tolerance (rofile for each a+aila6ility control ledger.

Procedure






Assign 7o+erance Profi+es an% Strateg for Contro+ 1*=ects




".7.= Select C*ec;ing <oriBon for A$aila,ility Control

Procedure






Specif Chec9ing 6ori<on Se+ect Chec9ing 6ori<on for

Avai+a*i+it Contro+

".7.6 Define Acti$ation of A$aila,ility Control

5se

'he (ur(o%e of thi% acti+ity i% to acti+ate a+aila6ility control 6y a%%igning an acti+ity %tatu%for each ledger and fi%cal year $from year&.

Procedure





Avai+a*i+it Contro+→ efine Activation of Avai+a*i+it Contro+




8. ,n the Change View “&aintain activation stat$s for avai+a*i+it +e%ger5 #&” %creen0 make the follo-ing entrie% for the financial management area 2!!:

A$aila,ility Control

Ledger

rom iscal :ear Acti$ation status of

a$aila,ility ledger ;5 $FM P #+aila6ilityControl&

!1! Choose #cti+e -ith u%ualcheck logic


".7.> -un program 2LC<A+2EAPPLI+LED2E-

5se

'he (ur(o%e of thi% acti+ity i% technical. #fter acti+ation of (u6lic %ector functionalitie%0%ome field in ta6le of F5 need to 6e con+erted. 5f thi% (rogram doe% not run0 the ledger !>i% not +i%i6le $%ee ,SS note ;!8;7&.

3ecuting thi% re(ort return% follo-ing me%%age :

Change #((lication from F5/*>F to F5/PSM

$for client: ! 1!! &

".7.? -un program -22L5F

5se

'he (ur(o%e of thi% acti+ity i% technical. #fter im(lementation of (oint 4.70 ta6le% for total%need to 6e %et to acti+e $%ee ,SS note ;!8;7&. 'hi% (rogram doe% not need any(arameter. 5t u(date% directly %ome ta6le

'hi% re(ort gi+e% a re%ult%/(age a% follo-%:




".7.@ -un transaction 2LPLI+STALL

5se

'he (ur(o%e of thi% acti+ity i% technical. #fter im(lementation of (oint 4.<0 ta6le% forre(orting dimen%ion need to 6e recon%tructed $%ee ,SS note 727;& 'hi% tran%actioncall% a (rogram that doe% not need any (arameter. 5t u(date% directly %ome ta6le% that

remain% em(ty if thi% tran%action i% not eecuted.

'he re%ult of the tran%action i% follo-ing me%%age(age :

Programm RG_PP_INSTALL_ALL

Installation of summary tables for planning

COFIT were installe

!C"CT were installe

Fund Management Structure Config. Document Page 8< of 47



FAGLFL!#T were installe

F$ICRC%%&T were installe

F$ICRC%%'T were installe

FILCT were installe

F"A(CT were installe

F"$)T were installe

F"GLFL!#T were installe

F"IT were installe

F"R$T were installe

F"*SFGFACTS&T were installe

F"*SFGFACTS'T were installe

F"*SFGT were installe

GLF*NCT were installe

GLPCT were installeGLT% were installe

GLT& were installe

GLT' were installe

GLT+ were installe

GLTPC were installe

G"A(CT were installe

G"IT were installe

,(PSC%&T were installe

,(TO& were installe

,(TO' were installe

TRACTSLT were installe

-RP%%&T were installe

".8 unds anagement4Specific Postings

".8." Define Document +um,er -anges

5se

'he (ur(o%e of thi% acti+ity i% to create num6er range% for the document%.

Procedure

Fund Management Structure Config. Document Page 8; of 47




Transaction Code FMEDNR


,overnment→ -$%get Contro+ Sstem '-CS) -$%get Entr

oc$ments &aintain 4$m*er Range 8nterva+ for Entr

oc$ments

. Define num6er range% a% follo-% for udget 3ntry

+um,er-ange

Inter$al E3ternal

!1 !!!!!!!!!1 Q 8!!!!!!!!! o not set

! 8!!!!!!!!1 Q !!!!!!!!! o not set

!8 !!!!!!!!1 Q ;;;;;;;;;; o not set

".8.( aintain +um,er -ange Inter$al for 1udget C*angeDocuments

5se

5n thi% 5M* acti+ity0 you define the num6er range inter+al of 6udget change document% in an FMarea for each fi%cal year in the com(onent Fund% Management

Procedure


Transaction Code FMLINR


,overnment→ -$%get Contro+ Sstem '-CS) -$%get Entr

oc$ments &aintain 4$m*er Range 8nterva+ for -$%get

Change oc$ments

. #%%ign num6er range% to the financial management area a% follo-% :

Area +um,er -ange Inter$al E3ternal

2!! !1 !!!!!!!!!1/ ;;;;;;;;; o not set




".= Actual and Commitement 5pdate

".=." Assign 5pdate Profile to Area

Procedure




,overnment→ Act$a+ an% Commitment p%ate/integration →

-asic Settings → ,enera+ Assign p%ate Profi+e to #& Area

".=.( a;e /t*er Settings

Procedure


Transaction Code OFUP



-asic Settings → ,enera+ Setting &a9e 1ther Settings




".=.7 Define +um,er -anges for Actual Transactions and Assignto Area

5se

'he (ur(o%e of thi% acti+ity i% to define num6er range% in each FM area for the actualdata document% in Fund% Management.

Procedure



OF33



-asic Settings → #& :ine 8tems → efine 4$m*er Ranges for

Act$a+ 7ransactions

P$*+ic Sector &anagement → Act$a+ an% Commitment

p%ate/integration→ -asic Settings → #& :ine 8tems →

Assign 4$m*er Range to #& Area

8. #%%ign num6er range% to the financial management area a% follo-% :

Area +um,er -ange Inter$al E3ternal

2!! 1! !!!!!!!!1 / ;;;;;;;;; o not set




".=.8 Acti$ateDeacti$ate unds anagement

5se

'he (ur(o%e of thi% acti+ity i% to acti+ate Fund% Management $FM& account a%%ignmentderi+ation and the u(date of document% from the feeder com(onent% for FM to FM for(articular com(any code%.

Procedure





Activate/eactivate #$n%s &anagement

. ,n the Change View “Activate #$n%s &anagement” 1verview %creen0 acti+ate the AA erivation and p%ate indicator% for 2!!.


".6 Closing /perations

".6." Enter Default Settings

'he u(date (rofile i% a %ummary of (arameter% that control the u(date of commitmentdata and actual data in Fund% Management.

5se

'he (ur(o%e of thi% acti+ity i% to you define0 for an FM area0 -hich clo%ing o(eration% can

6e carried out at the fi%cal year change.

Procedure




,overnment→ C+osing 1perations → Enter efa$+t Settings




. #cti+ate the Commt cfw% a++w% 0 -%gt C# cmt a++ow and Res.*gt cf a++% indicator% forthe financial management area 2!!.

".6.( Create num,er range for fiscal year c*ange document

5n thi% %te(0 you create a num6er range inter+al for fi%cal year change document% for each FM

area. 'he carry for-ard functionality create% FM/(o%ting% in the old and ne- year.

5se

Fi%cal year change document% are created for Fund% Management document% that arecarried for-ard to a ne- fi%cal year u%ing (rogram Clo%ing ,(eration%: Carryfor-ard of,(en 5tem%.

Procedure




,overnment→ C+osing 1perations → Commitment C+osing

1perations→ Create n$m*er range

. Create a num6er range !1 $from !!!!!!!!!1to ;;;;;;;;;;& for the financialmanagement area 2!!.

".6.7 Enter Settings for Commitment CarryforardCommitment 1udget

Procedure




,overnment→ C+osing 1perations → Commitment C+osing

1perations→ Enter Settings for Commitment Carrforwar%

Commitment -$%get




".6.8 Process account assignment deri$ation

5n thi% %te(0 you define the account a%%ignment deri+ation %te(%. ,ne can define the ne- (o%tingadre% u%ed for the carry for-ard $eg. #ll o(en commitment% on fund Rcurrent year in !!; -ill 6e

carried for-ard to the fund R(re+iou% year in !1!. 'hi% i% done +ia the end u%er menu.

".6.= Acti$ate ,udget carry forard for commitment

'he %etting% affected here are eclu%i+ely re%er+ed for the u%e of the udget Control Sy%tem$CS&..

5se

5n thi% 5M* acti+ity0 you define for -hich +alue ty(e and 6udget category the carryfor-ard of6udget for commitment %hould 6e acti+ated or deacti+ated for each FM areafi%cal year. ou candefine the %etting% for indi+idual +alue ty(e% or for all +alue ty(e% that are u%ed in the field va+$e

tpe..

Procedure




,overnment→ C+osing 1perations → C+osing 1perations for

-CS → Activate *$%get carr forwar% for commitment

. #cti+ate the Stat$s indicator for the financial management area 2!!.


FM area 2!!

Fi%cal year !1!

"al. 'y(e #ll that can 6e carried for-ard

udget category ;*

#cti+ation %tatu% Active




".6.6 Define ,udget entry documents for commitmentCarryforard

y default0 the 6udget carryfor-ard for commitment i% logged in a 6udget entry document -ith 6oth

a %ender and recei+er line. For the %ender line of the tran%action..

5se

5n thi% 5M* acti+ity0 you define the %tandard %etting% for the 6udget entry document% to 6e createdfor each FM areafi%cal year. ou can define the follo-ing %etting% in for the document header andfor the %ender and recei+er line:

• 5n the document header0 you can define -hich Document ty(e the entry document%

%hould ha+e. >ike-i%e0 you can define a document header tet.

• 5n the %etting% for %ender and recei+er line0 you make your %election of the re%(ecti+e

udget ty(e. For 6oth the %ender and recei+er line0 you can define a document line tet.

• For the recei+er document line0 you can define a (articular (o%ting (eriod or a

Di%tri6ution key.

Procedure




,overnment→ C+osing 1perations → C+osing 1perations for-CS → efine *$%get entr %oc$ments for commitment

carrforwar%

. ,n the 4ew entries %creen0 %(ecify the reGuired document info for financial area2!!.


FM area 2!!

Fi%cal year !1!

Doc. ty(e !!!8

@eader tet Carried For-ard

)ecei+er 6udgetty(e

3N')

)ecei+er (o%ting(eriod

!1

)ecei+erdi%tri6ution key

7 Di%tri6ute according tonum6er of day% in (eriod

7 Di%tri6uteaccording to num6er




of day% in (eriod

)ecei+er 'et / )ecei+er >ine 5tem detail.

Sender 6udgetty(e 3N') Sender recie+er

Sender (o%ting(eriod

1

Sender tet / Sender >ine item detail.