fy 2021 proposed operating budget - charles county public ...€¦ · recommendation/future...
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FY 2021
Proposed
Operating Budget February 11, 2020
Virginia R. McGraw, Chairman
Latina L. Wilson, Vice Chairman
Jennifer S. Abell
Tajala D. Battle-Lockhart
Elizabeth C. Brown
David W. Hancock, Jr.
Michael K. Lukas
Dejuan Woods, Student Member
Charles County Public Schools
Dr. Kimberly A. Hill, Ed. D
Superintendent
The Charles County Public Schools Operating Budget was prepared by the Office of Fiscal Services. If there are questions regarding this document,
please contact Kimberly A. Hill, Ed. D, Superintendent, P.O. Box 2770, La Plata, MD 20646. 301-934-7223.
The Charles County public school system does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age or
disability in its programs, activities or employment practices. For inquiries, please contact Kathy Kiessling, Title IX/ADA/Section 504 Coordinator (students) or Nikial
M. Majors, Title IX/ADA/Section 504 coordinator (employees/adults), at: Charles County Public Schools, Jesse L. Starkey Administration Building, P.O. Box 2770,
La Plata, Maryland 20646, or by phone: (301) 932-6610 or (301) 870-3814. For special accommodations, call (301) 934-7230 or TDD 1-800-735-2258 two weeks prior
to the event.
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Table of Contents TRANSMITTAL LETTER ............................................................................................................ 3
ACTION ITEM FOR THE BOARD OF EDUCATION ................................................................ 5
Attachment: FY 2021 Budget Planning Model .......................................................................... 6
Attachment: Operating Revenue ................................................................................................. 7
Attachment: Operating Budget by Category and Object Code ................................................... 8
Attachment: Full-time Equivalent Staff ...................................................................................... 9
REVENUE INCREASES ............................................................................................................. 10
County Funding Request........................................................................................................... 10
State Funding Request .............................................................................................................. 10
Calculations for State Funding.................................................................................................. 10
State Revenue and Wealth Comparison Table.......................................................................... 12
Fund Balance Transfer .............................................................................................................. 12
Food Service Meal Price Increase ............................................................................................. 12
Restricted Funds........................................................................................................................ 13
MANDATORY COST INCREASES........................................................................................... 14
Health Insurance ....................................................................................................................... 14
Bus Contracts ............................................................................................................................ 14
Teachers' Pension (SB1301) ..................................................................................................... 14
New Enterprise Resources Planning (ERP) Software .............................................................. 14
Maryland Association of Boards of Education (MABE) Insurance Premium Increase ........... 14
Nurses’ Contract ....................................................................................................................... 15
COLLECTIVE BARGAINING ASSUMPTIONS ....................................................................... 15
Reserve for Collective Bargaining ............................................................................................ 15
OTHER COST INCREASES ....................................................................................................... 15
Teachers for Enrollment Growth .............................................................................................. 15
Comprehensive Reading Program ............................................................................................ 15
Mental Health and Student Support Initiatives ......................................................................... 15
BUDGET REDUCTIONS ............................................................................................................ 15
Kirwan Mental Health Coordinator Reclassification to Restricted Funds .......................... 15
SUPPLEMENTAL BUDGET REQUESTS ................................................................................. 16
School Requests ........................................................................................................................ 16
Office Requests ......................................................................................................................... 16
PRESENTATION
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TRANSMITTAL LETTER
This page is intentionally blank. A transmittal letter will be attached once the Board of
Education has approved the proposed budget and the Chairman and Superintendent have
both signed the letter.
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ACTION - OFS
February 11, 2020
Attachments
ACTION ITEM FOR THE BOARD OF EDUCATION
SUBJECT:
Revised FY 2021 Proposed Operating Budget
OVERVIEW:
The Superintendent has developed a proposed FY 2021 operating budget for consideration by the
Board of Education (BOE). While continuing to focus on academic success and career readiness
for all students, the recommended operating budget totals $411,770,229. Additional funding of
$18,332,049 represents a 4.7 percent increase over the current operating budget. The
Preliminary DRAFT Calculations for the Major State Aid Programs from Maryland State
Department of Education (MSDE) presumes an increase in funding of $2.6 million or 1.4 percent
and the Preliminary DRAFT Calculations for The Blueprint to Maryland’s Future Programs
(SB1030) presumes an increase of $371 thousand for the Supplemental Pre-Kindergarten Grant.
Our requested county funding increased by $15.4 million or 8 percent. This total amount of
requested county funding includes the required Maintenance of Effort increase of $1.9 million.
Expenditure increases include a reserve for collective bargaining, state-mandated teacher’s
pension contribution, the nurses’ contract with Charles County Health Department, mandatory
school bus replacements, and Maryland Association of Boards of Education (MABE) liability
insurance and workers’ compensation premiums. Funds would also support student enrollment
growth, a comprehensive reading program, mental health and student support initiatives, and
licensing software for the new Enterprise Resource Planning (ERP) operating system.
The Food and Nutrition Services program breakfast and lunch prices will comply with Maryland
Cares for Kids Act (HB 315). The meal process will increase 5 cents for breakfast and 10 cents
for lunch for paying students only to comply with The Healthy, Hungry-Free Kids Act of 2010.
The budget request reflects the needs of the school system, as required by the Education Article
§ 4-205. Should additional funding become available, there are significant system wide needs
included in a supplemental budget.
RECOMMENDATION/FUTURE DIRECTION:
That the BOE consider the recommendations included in the Proposed Operating Budget. This
budget proposal is subject to change based on final funding from the state and county. The
remaining budget development calendar is as follows:
BOE final approval – February 11, 2020
BOE budget submission to the county – February 28, 2020
Maryland General Assembly legislative session ends – April 6, 2020
Charles County Commissioners’ public hearing – April 7, 2020
Board adopts final budget – June 9, 2020
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Attachment: FY 2021 Budget Planning Model
DESCRIPTION COST
BASE REVENUE BUDGET 393,438,180$
REVENUE INCREASES:
County Funding - Additional Base 13,494,260
County Funding - Maintenance of Effort - 264.5 student increase 1,930,600
One-time, Non-recurring Additional County Funding -
8.0% TOTAL ADDITIONAL COUNTY FUNDING 15,424,860
1.4% STATE FUNDING (MSDE Preliminary Estimate - January 17, 2020) 2,619,584
Kirwan - Mental Health Coordinator - Reclassified to Restricted Funds (83,333)
31.9% Kirwan - Pre-Kindergarten 370,938
FEDERAL REVENUES -
LOCAL REVENUES -
TOTAL REVENUE INCREASES: 18,332,049
TOTAL REVENUE BUDGET 411,770,229
Percent Increase 4.7%
BASE EXPENDITURE BUDGET 393,438,180$
MANDATORY COST INCREASES:
5% Health Care Costs (estimate) 2,000,000
7% Bus Contracts (44 replacement buses and three new enrollment growth/program routes, driver salary) 2,009,400
5% Teachers' Pension (SB1301) - State Retirement Agency (estimate) 450,000
New Enterprise Resource Planning (ERP) Software 636,000
10% MABE Liability Insurance and Workers' Compensation Premium Increase (estimate) 380,000
2.8% Nurses' Contract - (estimate) 103,700
TOTAL MANDATORY COST INCREASES: 5,579,100
TOTAL COLLECTIVE BARGAINING ASSUMPTIONS: 8,804,500
OTHER COST INCREASES:
Teachers for Enrollment Growth (408 FTE student increase; 25 to 1 average student to teacher ratio) - 17 FTE's 1,254,400
Kirwan - Pre-Kindergarten 370,938
Comprehensive K-2 Reading Program - "Into Reading" 700,000
Mental Health and Student Support Initiatives - -
- Therapeutic Intervention Program - 16 Certified Teachers 1,190,678
- Psychologists - 3 FTE's 315,766
- Behavioral Alternative to Suspension Education (BASE) and Move This World Programs 200,000
TOTAL OTHER COST INCREASES: 4,031,782
BUDGET REDUCTIONS:
Kirwan - Mental Health Coordinator - Reclassified to Restricted Funds (83,333)
TOTAL BUDGET REDUCTIONS: (83,333)
TOTAL EXPENDITURE BUDGET 411,770,229
NET SURPLUS/(DEFICIT) -
Note: Includes additional base funds for the Fresh Start Academy $452,200.
FY2021
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Attachment: Operating Revenue
FY 2020 General Fund base budget reflects an increase of $452,200 for the Fresh Start Academy
FY 2020 Food Service base budget reflects an increase of $704,372 for prior-year fund balance
*Note: FY 2021 includes a 5-cent breakfast and 10-cent lunch increase on meal prices for paying students
FISCAL YEARS
DESCRIPTIONFINAL $ BUDGET BUDGET VARIANCE $
%
CHANGE
GENERAL FUND
50 - STATE REVENUES
5030 - STATE-NONPUBLIC SPEC ED 1,269,013 1,194,373 1,194,373 (0) 0.0%
5031 - STATE-FOUNDATION PROGRAM 111,700,280 115,861,320 117,446,673 1,585,353 1.4%
5032 - STATE-SPECIAL ED FORMULA 9,270,303 9,307,021 8,943,095 (363,926) -3.9%
5033 - STATE-TRANSPORTATION 11,275,556 11,968,026 12,204,758 236,732 2.0%
5036 - STATE-COMPENSATORY AID 34,227,072 35,504,708 36,643,456 1,138,748 3.2%
5041 - STATE-OUT OF COUNTY 37,683 0 0 (0)
5044 - STATE-MEDICAID REVENUES 435,905 890,000 890,000 (0) 0.0%
5045 - STATE-LIMITED ENGLISH 2,860,066 3,392,610 3,923,849 531,239 15.7%
5046 - STATE-GUARANTEED TAX BASE 1,596,663 2,137,264 791,257 (1,346,007) -63.0%
5048 - STATE-GCEI 3,685,811 3,812,445 3,897,013 84,568 2.2%
5050 - STATE-NET TAXABLE INCOME 5,612,105 6,402,288 7,155,165 752,877 11.8%
5060 - STATE-KIRWAN TEACHER INCENTIVE ELIGIBILITY 0 2,819,200 2,819,200 (0) 0.0%
5061 - STATE-KIRWAN SPECIAL EDUCATION FORMULA 0 2,239,026 2,239,026 (0) 0.0%
5062 - STATE-KIRWAN PRE-KINDERGARTEN 0 1,162,400 1,533,338 370,938 31.9%
5064 - STATE- KIRWAN MENTAL HEALTH COORDINATOR 0 83,333 0 (83,333) -100.0%
50 - STATE REVENUES Total 181,970,457 196,774,014 199,681,203 2,907,189 1.5%
51 - FEDERAL REVENUES
5153 - FEDERAL-IMPACT AID 169,458 476,000 476,000 (0) 0.0%
5155 - FEDERAL-R.O.T.C. 532,647 430,000 430,000 (0) 0.0%
5161 - FEDERAL-SP ED IMPACT AID 104,793 64,000 64,000 (0) 0.0%
51 - FEDERAL REVENUES Total 806,898 970,000 970,000 (0) 0.0%
52 - LOCAL REVENUES
5204 - PRIOR YEAR FUND BALANCE TRANSFER 0 2,201,086 2,201,086 (0) 0.0%
5206 - TUITION-SUMMER YOUTH CAMP 42,885 25,000 25,000 (0) 0.0%
5207 - TUITION-SUMMER SCHOOL 88,400 92,296 92,296 (0) 0.0%
5208 - TUITION-OUT OF STATE 199,350 185,400 185,400 (0) 0.0%
5209 - TUITION-PARENT PAYMENTS 42,141 89,100 89,100 (0) 0.0%
5210 - INTEREST INCOME 701,790 436,680 436,680 (0) 0.0%
5211 - RENT-SCHOOL FACILITIES 242,342 191,200 191,200 (0) 0.0%
5212 - PAYROLL TRANSFERS 89,494 73,000 73,000 (0) 0.0%
5215 - SALE OF PROPERTY 3,902 6,000 6,000 (0) 0.0%
5216 - TUITION-OTHER MD COUNTIES 217,981 128,504 128,504 (0) 0.0%
5221 - MISCELLANEOUS REVENUE 42,166 12,200 12,200 (0) 0.0%
5222 - RESTITUTION 19,887 10,000 10,000 (0) 0.0%
5225 - REBATES 54,431 54,431 54,431 (0) 0.0%
5226 - VENDING COMMISSIONS 100,000 100,000 100,000 (0) 0.0%
5227 - TUITION-NOVEL 150 15,269 15,269 (0) 0.0%
5228 - UNCLAIMED ESTATES 10,000 0 0 (0) 0.0%
5262 - NET INSURANCE RECOVERY 62,412 0 0 (0) 0.0%
52 - LOCAL REVENUES Total 1,917,031 3,620,166 3,620,166 (0) 0.0%
53 - LOCAL COUNTY APPROPRIATIONS
5300 - COUNTY-SUPPLEMENT 2,161,114 0 0 (0) 0.0%
5301 - COUNTY-APPROPRIATIONS 181,982,100 192,074,000 207,498,860 15,424,860 8.0%
53 - LOCAL COUNTY APPROPRIATIONS Total 184,143,214 192,074,000 207,498,860 15,424,860 8.0%
GENERAL FUND Total 368,837,599 393,438,180 411,770,229 18,332,049 4.7%
FOOD SERVICE * 13,612,081 14,747,909 14,985,260 237,351 1.6%
RESTRICTED 16,826,900 16,418,431 15,774,431 (644,000) -3.9%
Grand Total 399,276,580 424,604,520 442,529,920 17,925,400 4.2%
*** PROPOSED ***
19 20 21
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Attachment: Operating Budget by Category and Object Code
FY 2020 General Fund base budget reflects an increase of $452,200 for the Fresh Start Academy
FY 2020 Food Service base budget reflects an increase of $704,372 for prior-year fund balance
*Note: FY 2021 includes a 5-cent breakfast and 10-cent lunch increase on meal prices for paying students
FISCAL YEARS
DESCRIPTION FINAL $ BUDGET BUDGET VARIANCE $ % CHANGE
GENERAL FUND
00 - UNDEFINED 0 0 0 0 0.0%
01 - ADMINISTRATION 9,920,355 11,866,217 12,502,217 636,000 5.4%
02 - MID-LEVEL ADMINISTRATION 23,898,111 25,483,594 25,483,594 0 0.0%
03 - INSTRUCTION
71 - SALARIES & WAGES 133,474,742 147,568,018 149,529,743 1,961,725 1.3%
73 - SUPPLIES & MATERIALS 6,188,404 4,494,888 5,765,826 1,270,938 28.3%
OTHER INSTRUCTIONAL COSTS 1,755,971 2,393,090 2,393,090 0 0.0%
03 - INSTRUCTION Total 141,419,118 154,455,995 157,688,658 3,232,663 2.1%
04 - SPECIAL EDUCATION 37,073,003 40,412,708 40,412,708 0 0.0%
05 - STUDENT PERSONNEL SERVICE 3,713,726 3,925,810 3,925,810 (0) 0.0%
06 - STUDENT HEALTH SERVICES 3,463,631 3,984,500 4,088,200 103,700 2.6%
07 - STUDENT TRANSPORTATION 29,395,542 30,976,645 33,564,186 2,587,541 8.4%
08 - OPERATION OF PLANT 26,807,982 28,245,672 28,625,672 380,000 1.3%
09 - MAINTENANCE OF PLANT 8,456,703 8,865,443 8,865,443 0 0.0%
10 - FIXED CHARGES
(Unallocated STEP/LEVEL increases) 73,323,576 81,894,181 93,864,467 11,970,286 14.6%
12 - COMMUNITY SERVICE 917,936 1,010,501 432,360 (578,141) -57.2%
13 - CAPITAL OUTLAY 5,986,405 2,316,913 2,316,913 0 0.0%
GENERAL FUND Total 364,376,087 393,438,180 411,770,229 18,332,049 4.7%
FOOD SERVICE* 13,612,081 14,747,909 14,985,260 237,351 1.6%
RESTRICTED 16,826,900 16,418,431 15,774,431 (644,000) -3.9%
Grand Total 394,815,068 424,604,520 442,529,920 17,925,400 4.2%
OBJECT CODE
FISCAL YEARS
DESCRIPTION FINAL $ BUDGET BUDGET VARIANCE $ % CHANGE
GENERAL FUND
71 - SALARIES & WAGES 214,157,337 235,898,018 237,859,743 1,961,725 0.8%
72 - CONTRACTED SERVICES 44,695,962 49,282,772 51,917,472 2,634,700 5.3%
73 - SUPPLIES & MATERIALS 12,815,577 9,570,193 10,955,531 1,385,338 14.5%
74 - OTHER CHARGES 9,806,822 11,717,052 12,097,052 380,000 3.2%
75 - EQUIPMENT 6,045,719 1,515,370 1,515,370 0 0.0%
78 - FIXED CHARGES
(Unallocated STEP/LEVEL increases) 73,323,576 81,894,181 93,864,467 11,970,286 14.6%
79 - TRANSFERS 3,531,094 3,560,594 3,560,594 0 0.0%
GENERAL FUND Total 364,376,087 393,438,180 411,770,229 18,332,049 4.7%
FOOD SERVICE* 13,612,081 14,747,909 14,985,260 237,351 1.6%
RESTRICTED 16,826,900 16,418,431 15,774,431 (644,000) -3.9%
Grand Total 394,815,068 424,604,520 442,529,920 17,925,400 4.2%
19 20 21
*** PROPOSED ***
*** PROPOSED ***
19 20 21
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Attachment: Full-time Equivalent Staff
Note: School Nursing Services are provided by the Charles County Health Department (41 nurses: one at each school
and center, plus three supervisors).
FISCAL YEARS
DESCRIPTIONACTUAL
BUDGET
POSITIONS
BUDGET
POSITIONSFTE CHANGE
GENERAL FUND
01 - ADMINISTRATION 91.0 90.0 90.0 0.0
02 - MID-LEVEL ADMINISTRATION 275.5 297.6 297.6 (0.0)
03 - INSTRUCTION 2,026.8 2,192.7 2,227.7 35.0
04 - SPECIAL EDUCATION 587.2 641.0 641.0 0.0
05 - STUDENT PERSONNEL SERVICE 45.0 49.5 49.5 0.0
06 - STUDENT HEALTH SERVICES 0.0 0.0 0.0 0.0
07 - STUDENT TRANSPORTATION 18.0 31.0 31.0 0.0
08 - OPERATION OF PLANT 244.1 275.5 275.5 0.0
09 - MAINTENANCE OF PLANT 63.0 65.0 65.0 0.0
12 - COMMUNITY SERVICE 0.0 0.0 0.0 0.0
13 - CAPITAL OUTLAY 6.0 6.0 6.0 0.0
GENERAL FUND Total 3,356.6 3,648.4 3,683.4 35.0
FOOD SERVICE 116.0 135.3 135.3 0.0
RESTRICTED 109.6 122.5 118.5 (4.0)
Grand Total 3,582.2 3,906.1 3,937.1 31.0
*** PROPOSED ***
19 20 21
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EXPLANATORY PARAGRAPHS
REVENUE INCREASES
County Funding Request County funding requirements are subject to Maintenance of Effort (MOE) set forth in the
Maryland Annotated Code Education Article 5-202. Full-time equivalent enrollments increased
by 264.5 students, or 1.01 percent, from 26,314.5 the previous fiscal year.
To fully fund the operating budget requirements, the school system is requesting additional base
funding above the MOE requirement, in the amount of $13.5 million, to avoid drastic budget cuts
affecting educational programs and personnel.
State Funding Request State revenues are based on changes in total enrollment, free-and-reduced meal enrollment
(FARMS), limited English proficiency enrollment, and county wealth. Charles County ranks
ninth out of 24 counties for total student enrollment and fifth out of 24 in total county wealth
(second in the state for property wealth and 16th for income wealth) with an increase of 6.3
percent compared to the prior year. State funding is highly variable and subject to change until
the legislative session ends in April.
Calculations for State Funding Foundation Program: The foundation program is the basic State education funding mechanism
for public schools, which ensures a minimum per pupil funding level and requires county
governments to provide a local match. The formula is calculated based on a per pupil foundation
amount and student enrollment. Enrollment for the formula is based on the prior year’s full-time
equivalent (FTE) enrollment count. Funding is allocated inverse relationship to county wealth (less
affluent local school systems, as measured by assessable base and net taxable income (NTI),
receive relatively more aid per pupil than wealthier school systems).
Geographic Cost of Education Index: This formula provides additional State funds to local
school systems where costs for educational resources are higher than the State average. Chapter
477 of 2015 made funding of the program mandatory rather than discretionary, contingent upon
full funding not being provided in the fiscal 2016 operating budget; since the Governor did not
release funds set aside by the General Assembly to fund the Geographic Cost of Education Index
(GCEI) at 100% in fiscal 2016, full funding became mandatory beginning in fiscal 2017.
Compensatory Education Program: The Compensatory Education Program provides
additional funding based on the number of economically disadvantaged students. The formula
recognizes disparities in local wealth by adjusting the grants per eligible student by local wealth.
The formula is calculated based on 97% of the annual per pupil amount used in the foundation
program and the number of students eligible for free and reduced-price meals. The State share of
program cost is 50%, with the State paying no less than 40% of the funding for each local school
system.
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Student Transportation: The State provides grants to assist local school systems with the cost
of transporting students to and from school. The grants consist of three components: regular
student ridership funds; special education student ridership funds; and additional enrollment funds.
The regular student ridership funds are based on the local school system’s grant in the previous
year increased by inflation. Local school systems with enrollment increases receive additional
funds. The special education student ridership funds are based on a $1,000 per student grant for
transporting disabled students.
Special Education: State aid for special education recognizes the additional costs associated
with providing programs for students with disabilities. Most special education students receive
services in the public schools; however, if an appropriate program is not available in the public
schools, students may be placed in a private school offering more specialized services. The State
and local school systems share the costs of these nonpublic placements.
The special education formula is calculated based on 74% of the annual per pupil foundation
amount and the number of special education students from the prior fiscal year. The State share of
program cost is 50% statewide with a floor of 40% for each local school system.
Funding for nonpublic placements is calculated separately from the Major State Aid calculations.
The costs for these students, who are placed in nonpublic day or residential facilities, are shared
by the local school system and the State. The local school system contributes an amount equal to
the local share of the basic cost of educating a child without disabilities plus two times the total
basic cost. Any costs above this are split 70% State/30% local.
Limited English Proficiency: The State provides grants based on non- and limited-English
proficient (LEP) students using a definition consistent with federal guidelines. The LEP formula
is based on 99% of the annual per pupil foundation amount, with the State providing funding for
50% of the program’s cost.
Guaranteed Tax Base Program: The Bridge to Excellence in Public Schools Act included an
add-on grant for jurisdictions with less than 80% of statewide per pupil wealth that contributed
more than the minimum required local share under the foundation program in the prior year. The
grant is based on local support for education relative to local wealth. The grant cannot exceed 20%
of the per pupil foundation amount.
Net Taxable Income Grants: Pursuant to Chapter 4 of 2013, State education aid formulas that
include a local wealth component are to be calculated twice, once using an NTI amount for each
county based on tax returns filed by September 1 and once using an NTI amount based on tax
returns filed by November 1. Each local school system then receives the higher State aid amount
resulting from the two calculations. The scheduled phase-in of the grants was delayed by one year
beginning in fiscal 2016. Fiscal 2018 grants were based on an 80% phase-in schedule; the grants
are fully funded beginning with fiscal 2019.
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State Revenue and Wealth Comparison Table
Fund Balance Transfer The use of fund balance relies on one-time funds for designated maintenance projects at schools,
such as asphalt repair, carpet replacement and school playgrounds. The school system has
operated in a deficit budget since FY 2010. Assuming no budget surplus in FY 2019, the
discretionary unassigned fund balance will jeopardize targeted reserves for best practices.
Food Service Meal Price Increase In accordance with House Bill 315 State Department of Education - Breakfast and Lunch
Programs - Funding (Maryland Cares for Kids Act) lunch prices for the 2020–2021 school year
will be reduced by 10 cents for eligible reduced-price meal students only.
This bill makes the State responsible for the student share of the costs of (1) reduced-price
breakfasts provided under the Federal School Breakfast Program by fiscal 2022 and (2) reduced-
price lunches provided under the National School Lunch Program (NSLP) by fiscal 2023. The
STATE REVENUE COMPARISON FY 2019 - 2021
Revenue for
Fiscal Year 2019
Revenue for
Fiscal Year 2020
Funding
Difference
Between FY 19 &
20
Funding %
Change
from FY 19
to 20
Preliminary Total
Funding for FY
2021
Funding %
Change
from FY 20
to 21
Preliminary
Addition to Base
State Funding
for FY 2021
GENERAL FUND
50 - STATE REVENUES
5030 - STATE-NONPUBLIC SPEC ED (1,194,373) (1,191,000) (3,373) -0.28% (1,191,000) 0.00% 0
5031 - STATE-FOUNDATION PROGRAM (111,700,280) (115,861,320) 4,161,040 3.73% (117,446,673) 1.37% 1,585,353
5032 - STATE-SPECIAL ED FORMULA (9,270,302) (9,189,021) (81,281) -0.88% (8,825,095) -3.96% (363,926)
5033 - STATE-TRANSPORTATION (11,276,556) (11,968,026) 691,470 6.13% (12,204,758) 1.98% 236,732
5036 - STATE-COMPENSATORY AID (34,227,033) (35,504,708) 1,277,675 3.73% (36,643,456) 3.21% 1,138,748
5041 - STATE-OUT OF COUNTY 0 (3,394) 3,394 (3,394) 0.00% 0
5044 - STATE-MEDICAID REVENUES (435,906) (1,008,000) 572,094 131.24% (1,008,000) 0.00% 0
5045 - STATE-LIMITED ENGLISH (2,860,066) (3,392,610) 532,544 18.62% (3,923,849) 15.66% 531,239
5046 - STATE-GUARANTEED TAX BASE (1,596,663) (2,137,264) 540,601 33.86% (791,257) -62.98% (1,346,007)
5048 - STATE-GCEI (3,685,811) (3,812,445) 126,634 3.44% (3,897,013) 2.22% 84,568
5050 - STATE-NET TAXABLE INCOME (5,612,105) (6,402,288) 790,183 14.08% (7,155,165) 11.76% 752,877
50 - STATE REVENUES Total (181,859,095) (190,470,076) 8,610,981 4.73% (193,089,660) 2,619,584
Grand Total (181,859,095) (190,470,076) (193,089,660) 1.38% 2,619,584
KIRWAN FUNDING
DESCRIPTION
Revenue for
Fiscal Year 2019
Revenue for
Fiscal Year 2020
Funding
Difference
Between FY 19 &
20
Funding %
Change
from FY 19
to 20
Preliminary Total
Funding for FY
2021
Funding %
Change
from FY 20
to 21
Preliminary
Addition to Base
State Funding
for FY 2021
GENERAL FUND
50 - STATE REVENUES
5060 - STATE-KIRWAN TEACHER INCENTIVE ELIGIBILITY 0 (2,819,200) (2,819,200) 0.00% 0
5061 - STATE-KIRWAN SPECIAL EDUCATION FORMULA 0 (2,239,026) (2,239,026) 0.00% 0
5062 - STATE-KIRWAN PRE-KINDERGARTEN 0 (1,162,379) (1,533,317) 31.91% 370,938
5064 - STATE- KIRWAN MENTAL HEALTH COORDINATOR 0 (83,333) 0 0.00% 0
50 - STATE REVENUES Total 0 (6,303,938) (6,591,543) 4.56% 287,605
Grand Total 0 (6,303,938) (6,591,543) 287,605
Total State Funding (196,774,014) (199,681,203) 1.48% 2,907,189
WEALTH TOTALS
Wealth or Fiscal
Year 2019
Wealth for Fiscal
Year 2020
Wealth
Difference
Between FY 19 &
20
Wealth %
Change
from FY 19
to 20
Preliminary Total
Wealth for FY
2021
Wealth %
Change
from FY 20
to 21
Preliminary
Wealth for FY
2021
County Wealth w/Sept Net Taxable Income (NTI) 10,591,086,127 11,001,371,219 410,285,092 3.87% 11,661,264,565 6.00% 659,893,346
County Wealth Per Pupil 406,022 418,073 12,051 2.97% 438,740 4.94% 20,667
Overall State Wealth 443,660,576,443 460,010,428,367 16,349,851,924 3.69% 482,791,633,636 4.95% 22,781,205,269
Overall State Wealth Per Pupil 515,402 532,992 17,590 3.41% 552,224 3.61% 19,232
Target Per Pupil Foundation Amount 7,065 7,244 179 2.53% 7,331 1.20% 87
G:\Budget\FY2021\Book\Proposed\FY21 Proposed Budget\BOE Proposed Submission_2.11.20v2.docx
13
bill phases in this responsibility beginning with fiscal 2020. During the phase in period, the state
will pay school systems the reduction amount of the price. A local board of education or
participating nonpublic school is prohibited from charging a student who is eligible for a
reduced-price breakfast beginning in fiscal 2022 or a reduced-price lunch beginning in fiscal
2023, for any portion of the cost of a meal.
FY 2021 meal prices will increase for paying students. Breakfast prices will go up by 5 cents
and lunch prices by 10 cents. This increase is necessary to comply with The Healthy, Hunger-
Free Kids Act of 2010 requiring school systems set meal prices equal to the Federal
reimbursement rate for Free and Reduced Meals (FARMS). This act assures that Federal
reimbursement rates do not subsidize paying students. The following price meals will be
established for the upcoming school year.
School Level Type Paid Students Reduced Price
Students
Elementary Breakfast $1.35 $0.10
Lunch $2.80 $0.20
Secondary (Middle & High) Breakfast $1.50 $0.10
Lunch $3.05 $0.20
Restricted Funds All budgeted amounts are based on original proposals. In most cases, changes between fiscal
years are due to final allocations from authorizing agencies. Final grant allocations are usually
official in the month of September. Restricted funds are anticipated to decrease by $644
thousand from the previous year for a total of $15.7 million. The reduction is due to the sunset
of the Striving Readers ($900 thousand) and the Pre-Kindergarten Expansion grants ($100
thousand).
The program reductions will offset increases from the following grants: Title I – $294 thousand
(this includes carryover from the prior year) and School Safety - $62 thousand.
FTEs will decrease by four (4.0) with the proposed reductions in Striving readers (2.0) and Pre-
Kindergarten Expansion (2.0).
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14
MANDATORY COST INCREASES Charles County Public Schools (CCPS) considers mandatory costs (cost elements that are vital to
the operations of the school system) an essential part of the budget development process.
Mandatory costs include state mandates, contractual requirements, utilities, and insurance costs.
Health Insurance CCPS became self-insured in FY 2008. Annual health care cost increases are due to claims and
additional enrollments. There are additional costs associated with the Affordable Care Act that
have not been fully determined. This request provides funds for anticipated industry trend cost
increases. The CCPS insurance committee meets on a regular basis to review and discuss health
care costs. Changes to benefits or employee contribution levels (75/25) must be negotiated with
collective bargaining units.
Bus Contracts Under Maryland Annotated Code § 7-804(b)(2)(i) CCPS may not operate a school vehicle for
longer than 15 years. The school system’s current operational bus fleet consists of 388 buses:
374 contractual buses and 14 buses owned by CCPS (six regular, five special needs two spare,
and one for training). The five CCPS special needs buses transport students daily to our-of-
county placements.
This request reflects recent contract modifications based on Consumer Price Index (CPI) and will
support an average retail price of $3.00 per gallon of gasoline. In addition, this request will
provide funds to replace 44 buses that have reached the 15-year limitation and three additional
buses to accommodate enrollment growth and school program needs. The additional buses
would support reduction of student travel times due to their program, number of students on the
route, and the location of their homes in relation to placement at their regional programs and out
of county non-public placements.
Teachers' Pension (SB1301) This budget request is required by the Budget Reconciliation and Financing Act of 2012 (Senate
Bill 1301/House Bill 1801). The teachers’ pension cost was shared between county and the
Board of Education between fiscal years 2013 through 2016. In FY 2017, the incremental
“normal cost" for teachers’ pension is the burden of the Board of Education. “Normal cost” is a
rate determined by the contributions that should have been paid for a period.
New Enterprise Resources Planning (ERP) Software Enterprise resource planning (ERP) is an application of managing core business processes
through software and technology, ERP business management software is a suite of integrated
applications that will collect, store, manage and interpret data from financial and human resource
activities. Annual software licensing fees are included in this request.
Maryland Association of Boards of Education (MABE) Insurance Premium Increase Founded in 1957, the Maryland Association of Boards of Education is a private, non-profit
organization dedicated to serving and supporting boards of education in Maryland. Members
benefit in numerous ways from participating in the MABE Insurance Trusts, the Group Insurance
Pool and the Workers' Compensation Fund.
This budget request reflects a 10 percent insurance premium increase for workers’ compensation,
liability and property.
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15
Nurses’ Contract Funding includes estimated contract increases of 2.8 percent for benefits and wages. School
nursing services are provided by Charles County Health Department (41 nurses, one at each
school and centers, and three supervisors).
COLLECTIVE BARGAINING ASSUMPTIONS
Reserve for Collective Bargaining This request is to establish a reserve for collective bargaining with the Education Association of
Charles County (EACC) and the American Federation of State, County and Municipal
Employees (AFSCME). The estimated reserve amount supports FY 2021 funding needs.
OTHER COST INCREASES
Teachers for Enrollment Growth Funding supports additional teachers based on anticipated student enrollment growth and to
reach a 25 to 1 ratio at all levels. Currently, the student-to-teacher ratio is 25 to 1 at grades K
through 5 and 27 to 1 for grades 6 to 12.
Comprehensive Reading Program A comprehensive literacy program that addresses all components of reading, writing, listening,
and speaking. The program, Into Reading, is fully aligned with Maryland College and Career
Readiness Standards. Funding will enable full implementation for kindergarten through second
grade. Subsequent grade levels will be phased in over the next several years.
Mental Health and Student Support Initiatives This request is to provide funding for sixteen certificated teachers to staff the secondary
therapeutic intervention program. A highly trained teacher would be optimal for providing
support, intervention, and instruction in the therapeutic setting. In addition, a portion of the
funding will be dedicated to adding three psychologists to continue to aggressively implement a
plan for a full time psychologist in all CCPS schools. The final portion for the request is to fund
a Behavioral Alternative to Suspension Education (BASE) web-based program for all secondary
education and Move This World web-based program for all elementary. These programs are to
enhance social and emotional learning in all schools.
BUDGET REDUCTIONS
Kirwan Mental Health Coordinator Reclassification to Restricted Funds Pursuant to the Safe to Learn Act (Chapter 30) of 2018, funding from the Blueprint for
Maryland’s Future (SB1030) in FY 2020, established that each local school system appoint a
full-time mental health services coordinator staff position (§7-1 511 of the education article).
After the operating budget for FY 2020 was approved, CCPS received the Notice of Grant
Award (NOGA). This funding was determined to be a restricted grant and CCPS will reclassify
the funds to comply with reporting requirements.
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16
SUPPLEMENTAL BUDGET REQUESTS If additional funds are available, and depending on amounts, selected initiatives will be
accommodated.
School Requests School budget requests would provide funds for classroom instruction, technology enhancements
and special renovation projects.
Below is a summary of School Budget Requests:
CATEGORY/DESCRIPTION TOTAL COST
FACILITY MAINTENANCE (New portable classrooms, lockers, carpet, classroom
renovations, door installation, bathroom upgrades, security cameras, painting, outdoor
improvements, Library and class room enclosures, stage equipment, and water
fountains) $3,451,887
TECHNOLOGY (Smartboards, iPads/tablets, LCD projectors, laptops, carts, graphing
calculators, motorized screens) $1,505,380
OTHER (Classroom/office furniture, chalkboard replacement with whiteboards,
classroom and library materials & equipment, indoor electronic message boards,
instructional software/kits/books/subscriptions, professional development training,
swing set, sound system, and athletic equipment) $2,501,803
GRAND TOTAL $7,459,070
Office Requests Office budget requests provide enhancements for current programs.
Below is a summary of Office Budget Requests (sorted in descending order by monetary
amounts):
INITIATIVE NAME INITIATIVE DESCRIPTION PRIORITY FTE TOTAL
COST
Replacement of Laptops
and desktops that will be
over 6 years of age in FY21
Replace 1086 desktops and 4056 laptops that
will be over 6 years old in FY2020
02 -
PRIORITY
$3,574,400
Replacement of Laptops
and desktops that will be
over 5 years of age in FY21
Replace 1820 laptops and 3145 desktops that
will be over 5 years old in FY2020
03 -
PRIORITY
$2,334,650
Lackey HS Stadium Field Artificial Turf $1,600,000
Replacement of laptops and
computers that will be over
7 years of age
Replace the remaining 604 desktops and
1233 laptops that were not replaced last year
that will be over 7 years old in FY2020
01 -
PRIORITY
$1,201,200
Upgrade classrooms with
audio and digital
touchscreen displays
The project will replace projectors in
classrooms with digital touchscreen displays
and audio capabilities. 5 classrooms per
school per year
04 -
PRIORITY
$875,000
Cengage ESOL Textbooks K-12 for all schools $750,000
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17
ES Network Upgrade This is the third year of a 4 year plan to
upgrade the networks in all elementary
schools to accommodate current technology
needs
01 -
PRIORITY
$610,000
Student Data Techs The need is to have a 12-month student data
tech at the elementary level.
Most elementary schools are still scheduling
right up until the 'meet and greet.' Again, it is
critical that schools complete this task by
early August. (Scheduling effects testing,
staffing, grade books, parentvue, etc)
Below are essential tasks:
1. Enroll and withdraw students in the
Synergy SIS
2. Assist parents with online registrations
3. Schedule students to classes and teachers
4. Update and maintain master schedule
5. Send and receive record requests (in and
out of county) and uploading in Synergy SIS
6. Enter and coordinate enrollment of pre-k
students with Early Childhood office
7. Process and print all report cards
8. Upload all student documents to the
Synergy SIS (registration docs, withdraw
docs, report cards)
9. Enter all KRA data for state reporting
10. Setup and maintain parentvue accounts
02 -
PRIORITY
12 $600,000
Computer Analysts
Positions
Provide additional Computer Analysts to
schools to support technology initiatives.
01 -
PRIORITY
6 $339,078
Building 101 & 102
Parking/Bus Parking
PARKING LOT - Parking for Building 101
was established at about 65- spaces;
however, 7-9 are used for bus parking, 22-25
for bus related parking,5-9 for motor pool
and 30 for staff. This leaves 0 spaces for
conferences and training in Building 101 and
0 spaces for Building 102. Proposal would
be to add 40-50 spaces for Transportation
related parking (25-30 for bus related and
20+ for conferences and Building 102
(Training). Expansion of the bus fleet will
require additional large spaces for buses and
staff parking.
07 -
PRIORITY
$309,000
Replacement of Projectors,
Bulbs, UPS and other parts
associated with general
technology equipment
This funding to enabled us to fix, repair or
replace aging projectors, UPS, headphones,
and supplied parts for equipment that is no
longer under warranty.
01 -
PRIORITY
$300,000
Network Upgrade for
Central Office
This initiative is to replace the switches in
the Starkey Admin Building, Annex 1 and
the Maintenance Shop. Additionally all
wireless AP's will be replaced and additional
AP's will be added.
02 -
PRIORITY
$250,000
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18
North Point complex fiber
redesign
Project would include contracted services
and supplies to run separate fiber optic cables
from the Waldorf Head End to Diggs and
Davis. Currently there is limited fiber
service through North Point.
02 -
PRIORITY
$309,744
United States Government:
Our Democracy
HS Textbook $215,000
Creating physical security
specialists for elementary
schools
CCPS does not provide any physical security
protection for elem. schools. This is a gap in
our security footprint. The Office of Safety
and Security would like to create a pilot
program involving 3 retired police officers
who would be assigned to elem. schools to
act as physical security specialists/special
police officers. These positions would differ
from our SRO's. Their main mission would
be providing protective service for the
buildings.
02 -
PRIORITY
3 $174,000
Security Tech III This position would help support additional
security measures being implemented at the
request of the Security Director.
9 -
PRIORITY
2 $162,000
Plumber III This position would help support plumbing
needs and support the additional work
associated with lead water testing required
by the State of MD.
19 -
PRIORITY
2 $162,000
Judy Center funding Per the grant guidelines, local systems are
required to fund 30% of the allocation
granted by the state.
01 -
PRIORITY
$150,000
VEO NOW: GPS upgrade
hardware
Upgrade and install GPS units in all CCPS
buses, including spares. Train staff to utilize
new GPS tracking software, which increases
situational awareness and accountability for
all invested parties (CCPS Transportation,
Contractors, and School Administrators).
24 -
PRIORITY
$146,520
Discovery Education Discovery Tech Book Resources for Math,
Science, and Social Studies (MS)
$140,000
Technology Support Staff
Positions
Provide a Technology Procurement Analyst
and an Instructional Technologist.
01 -
PRIORITY
2 $135,000
Landscape Technician
(OPERATIONS)
This position would be responsible for
maintenance and the beautification of
existing landscaping. This person would be
responsible for maintaining and creating
landscape appropriate for local climate,
security concerns, and reduced maintenance.
10 -
PRIORITY
2 $121,500
General Operations
Technician
(OPERATIONS)
This position would support school-based
staff by performing duties outside of the
regular day-to-day cleaning of the building
and facility coverage when needed.
21 -
PRIORITY
2 $121,500
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19
VEO NOW: GPS upgrade-
software, and ParentApp
"Where's the Bus"
Establishment of GPS Software to manage
and track CCPS buses both in-county and
out-of-county. Ability to generate reports by
bus, school, or contractor to track late buses,
missed stops, etc. Ability to compare planned
versus actual with routes and stop times,
which can then be utilized to streamline route
accuracy as well as payment. Establish
ParentApp, "Where's the Bus," for all
transportation eligible students to increase
customer service and awareness, as well as
decrease the need to call Transportation.
Create school GPS portal for school staff to
monitor their bus arrivals, removing the need
to call Transportation.
04 -
PRIORITY $120,560
Imagine Learning Imagine Learning Licenses
$120,000
PreK curriculum Comprehensive integrated curriculum which
is project based learning to replace outdated,
out of print resources
01 -
PRIORITY
$120,000
PhysEdNHEalth De Mont,
LLC
Needed to address fitness testing and
SYNERGY failure to provide a platform to
create fitness reports for the past 3 years.
$119,110
Revision Assistant –
Turnitin
(Grades 6-12)
Instant, formative feedback on student
writing
$117,000
Planning & Construction -
Staffing
Additional staff to support design and
construction projects with drafting services
for smaller P&C/Maintenance projects
20 -
PRIORITY 1 $114,750
Synergy Enhancements We continue to use the features in Synergy
that are available to stakeholders. Schools
are now required to use Synergy for behavior
(minor and major), 504 plans, and EL plans.
In order to maximize the use of Synergy in
discipline, we would like to add additional
discipline screens. This cost would be
$10,000. In order to easily print attendance
letters based on COMAR and CCPS policy,
we need a customized attendance letter to be
created. Customized features are additional
costs not included in the Synergy contract.
This attendance letter customization would
cost an additional $20,000. Last, we would
like to create a program to tie My School
Bucks and Synergy together. This would
allow students to pay fees (including
Summer School) online and reduce the
accounting issues. This would tie into the
new Oracle ERP. This additional cost would
be $80,000.
04 -
PRIORITY
$110,000
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20
Formative Assessment
Instructional Specialist
Currently the Coordinator of Formative
Assessment provides continual professional
learning directly to teachers, administrators,
and community stakeholders build upon the
attributes of formative assessment as seen in
FAME. Additional support is needed to
sustain this long-term commitment to a
conceptual change in teacher practice.
The Instructional Specialist in Formative
Assessment, along with the help of the
Coordinator of Formative Assessment,
would include the following work:
• Provide coaching and mentoring to FAME
schools, both novice and experienced
• Identify school and teacher needs around
the attributes of formative assessment and
provide professional learning based on these
needs
• Develop school learning goals and success
criteria for professional learning
• Provide “feed-forward” coaching for
administrators and ILT
• Develop course work based on the county’s
learning progression
• Design look-for documents for school and
district leaders
01 -
PRIORITY
1 $101,250
Design/Construction Funds Additional design funds to support design on
small projects in advance of local funding or
year-end funding
01 -
PRIORITY
$100,000
INTAC Various novels $100,000
LLI Resource Coach Coach for teachers and IAs using LLI in
middle and high school
1 $100,000
Early Childhood
Community Liaison
This position is outreach to birth to 5
students and families to promote school
readiness and is currently funded through the
striving reader's grant. Funding will expire at
the end of the 2019-2020 SY.
01 -
PRIORITY
1 $100,000
Marketing specialist Responsibilities of the Communications
office continue to expand. There is a need of
a specialist with marketing experience to
work on targeted projects, particularly in the
area of human resources and the Science
Center campaigns to sell the school system.
03 -
PRIORITY
1 $94,500
Prompting guides for
guided reading
Teachers would use this item so they are
giving appropriate prompts for students
when they reach difficulty reading
01 -
PRIORITY
$90,000
Apex Learning
(Grades 9-12)
Comprehensive online standards based
courses for a blended learning model.
$87,500
Ways of the World AP World History textbook $85,000
Storm Water Management
Specialist
This position would be responsible for the
maintenance and inspections of storm water
management devices. These devices require
compliance inspections through MDE.
13 -
PRIORITY
1 $81,000
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21
Locksmith This position would help support door
security requests.
17 -
PRIORITY
1 $81,000
Electrician III This position would help support electrical
requests.
18 -
PRIORITY
1 $81,000
Mechanic II
(OPERATIONS)
This position would help to maintain and
repair existing floor (scrubber, burnisher, and
extractor) equipment.
23 -
PRIORITY
1 $81,000
Study Island – Edmentum
(Grades 9-12)
Web based program used for reinforcing
concepts taught in the high school English
and science classroom.
$76,000
Miscellaneous science
equipment
Classroom science equipment $75,000
Operations Replacement
Equipment
To replace aging equipment in facilities 15 -
PRIORITY
$70,000
Gizmos Explore Learning $63,000
Mechanic I
(OPERATIONS)
This position would help to maintain and
repair our existing fleet of grounds (tractors,
yard carts, string trimmers, blowers, etc.)
equipment.
22 -
PRIORITY 1 $60,750
Closed Offices for
Supervisors in Student
Services
Privacy while meeting with parents and
while on confidential phone calls.
03 -
PRIORITY
$60,000
Coaching Trainer/Training CCPS Local ESSA Strategic Plan-Focus Area
#2
1 $60,000
Bilingual Outreach Liaison
- Fulltime
CCPS Bilingual Outreach Liaison 1 $60,000
CCPS Fleet Manager &
Dispatcher
Establish a new position within the
Transportation Department to manage the
growing CCPS fleet and fleet staff (drivers
and attendants), as well as take on radio
dispatch responsibilities.
12 -
PRIORITY 1 $54,000
Communications Assistant A growing portion of the work performed by
communications professionals involves labor
that could be performed by an assistant. This
could include video editing, event
preparation, moving web copy, School
Messenger data processing and more.
Professionals, who make a higher salary,
would be freed up to do additional mass
communication work for CCPS and the
public.
04 -
PRIORITY
1 $54,000
GRAND TOTAL 45 $17,217,012
NOTE: All costs for positions requested include benefits at 35%
The Proposed Operating Budget for
Fiscal Year 2021
Board of Education Charles County
Presented to the Board of Education
February 11, 2020
Kimberly A. Hill, Ed.D.
Superintendent of Schools
OBJECTIVES
Student
Achievement
Maintain core
programs and
progress.
Add new
programs to
include a
comprehensive
reading program
– “Into Reading”
to help meet
students’ needs.
Comply with
Every Student
Succeeds Act
(ESSA)
requirements.
Compensation
Funding for
salary increases.
Provide a
competitive
teacher salary to
help with
teacher
retention.
Financial Support
Reduce the
reliance on fund
balance.
Provide for
student
enrollment
growth.
Reinforce the
initiative for
Mental Health and
Student Support.
(300.0)
(200.0)
(100.0)
-
100.0
200.0
300.0
400.0
500.0
600.0
700.0
2012
2013
2014
2015
2016
2017
2018
2019
2020
2021 B
udget
Enro
llm
ent
Student EnrollmentChange in Full-Time Equivalent
(FTE)
Trends in Full-time Equivalent (FTE)
Student EnrollmentFor FY 2021, preliminary estimates
for student enrollment are expected
to reach 26,987, an increase of 1.5
percent (408.0 students more than
the previous year).
FISCAL
YEAR
FULL-TIME
EQUIVALENT CHANGE %
2012 25,869.5 (85.0) -0.3%
2013 25,717.0 (152.5) -0.6%
2014 25,524.0 (193.0) -0.8%
2015 25,413.0 (111.0) -0.4%
2016 25,470.8 57.8 0.2%
2017 25,521.3 50.5 0.2%
2018 26,085.0 563.8 2.2%
2019 26,314.5 229.5 0.9%
2020 26,579.0 264.5 1.0%
2021 Budget 26,987.0 408.0 1.5%
24%
9%
1%66%
FY 200925,860 FTE
FARMS Spec Ed. ELL Gen. Ed.
35%
12%
3%
50%
FY 201926,314.5 FTE
FARMS Sped. Ed. ELL Gen. Ed.
Student Enrollment Special Populations
In terms of enrollment growth, CCPS is ranked fourth in the state forEnglish Language Learners (ELL) and fifth in the state for total FTEstudent enrollment.
FY 2021 Budget Operating Cost Per Pupil =
$15,244(An increase of $419 from the previous fiscal year)
Instruction
(Classroom)
Central
Administration
Maintenance,
Operations
& Capital Outlay
$0.11
Student
Transportation
$0.08$0.67
$0.04
Student & Community
Services
$0.01 $0.09
School Administration
State Funding
State revenues are based on changes in
total enrollment, free-and-reduced
meals enrollment, limited English
proficiency enrollment, and county
wealth relative to all other counties.
FTE enrollments increased from the
previous fiscal year by 264.5 students,
or 1.01 percent.
State Compensatory Aid is based on
eligible free-and-reduced-price meal
students (FARMS). FARMS enrollment
for FY 2020 is 9,368 students, an
increase of 238.
State aid for Limited English Proficient
is based on FY 2020 enrollment of 895
students, an increase of 127 from the
previous year.
Charles County ranks fifth in the state
(out of 24 counties) in total wealth with
an increase of 6.3 percent compared to
the previous year
State funding estimates are preliminary
and may change after the final
legislative session on April 6, 2020.
$2.6 Million Increase (MSDE Preliminary Estimate – January 17, 2020)
($5.0)
$.0
$5.0
$10.0
$15.0
2012
2013
2014
2015
2016
2017
2018
2019
2020 B
udget
2021 E
stim
ate
State Incremental Funding$ in Millions
FY 2012 revenue reflected federal ARRA and Ed jobs
funding
FY 2019 revenue reflected a large increase in
student enrollment (563.8)
($1.0)
$4.0
$9.0
$14.0
$19.0
$24.0
2012
2013
2014
2015
2016
2017
2018
2019
2020 B
udget
2021 E
stim
ate
County Incremental Funding$ in Millions
The total county funding request
is an 8.0 percent increase from
the current fiscal year funding.
State Law (Article 5-202)
requires the minimum
Maintenance of Effort (MOE)
funding level to be no less than
the prior year’s per pupil funding
amount, adjusted by the change
in enrollment. Enrollment
increased by 264.5 students.
The County MOE funding
requirement is $1.9 million more
than FY 2020.
County Funding
$15.4 Million Increase
FY 2013 includes state retirement
FY 2014 includes $2.0 M one-time
funding
FY 2020 reflects additional revenue for
Billingsley operating costs and the
Fresh Start Program
The Healthy, Hunger-Free
Kids Act of 2010
The Paid Lunch Equity Act requires
the school system to set meal prices
at a level that assures Free and
Reduced students are not
subsidizing paid students.
The law limits the amount of the
increase for this reason to 10
cents in any one-year period.
Meal Price Increases
Meal prices for paying students for
the 2020-2021 school year will
increase by 5 cents for breakfast
and 10 cents for lunch. FY2021
proposed meal prices will be:
Elementary
Breakfast $1.35
Lunch $2.80
Secondary
Breakfast $1.50
Lunch $3.05
Reduced-Price meals
Breakfast $.10
Lunch $.20
FOOD NUTRITION SERVICE
Revenue Schedule
Amount $
FY 2020 General Fund Revenue Budget 393,438,180
Requested incremental changes:
County funding additional base 13,494,260
County funding - MOE - 264.5 student increase 1,930,600
County funding (one-time) -
Total county funding request - 8.0 percent increase 15,424,860
State funding (Preliminary) - 1.4 percent increase 2,619,584
Kirwan - Pre-Kindergarten funding 370,938
Kirwan Mental Health Coordinator (Reclass to Restricted Funds) (83,333)
Total requested revenue incremental change 18,332,049
FY 2021 General Fund Revenue Budget 411,770,229
Percent increase 4.7%
Expenditure Schedule
Amount $
FY 2020 General Fund Expenditure Budget 393,438,180
Requested cost changes:
Collective bargaining assumptions 8,804,500
Bus contracts (44 bus replacements, three new growth/program routes) 2,009,400
Health care costs 2,000,000
Teachers for enrollment growth-17 positions 1,254,400
Teachers for Therapeutic Intervention Program-16 Certificated Teachers 1,190,678
Comprehensive reading program - "Into Reading" 700,000
New Enterprise Resource Planning (ERP) Software 636,000
Teachers' pension (SB1301) 450,000
MABE insurance premium increase (workers' compensation 10.0 percent) 380,000
Kirwan - Pre-Kindergarten 370,938
Psychologists-three 315,766 Behavioral Alternative to Suspension Education (BASE) and Move This
World Programs 200,000
Nurses' contract 103,700
Kirwan Mental Health Coordinator - Reclass to Restricted (83,333)
Total requested cost changes 18,332,049
FY 2021 General Fund Expenditure Budget 411,770,229
Percent increase 4.7%
FY 2021 Budget by Object $411.8 Million
Supplies & Materials, Equipment
3%
Contracted Services
13%
Other (Utilities, Transfers etc.)
3%
Salaries & Wages58%
Employee Benefits
23%
Compensation81%
EXPENDITURE INCREASES
Collective BargainingReserve estimate for collective
bargaining
Health Care CostsFollowing industry trends
Student Transportation44 bus replacements
Three new enrollment
growth/program routes
Contracts & MandatesTeachers’ pension
MABE insurance
Nurses’ contract
ERP Software Fee
Instructional NeedsTeachers for Enrollment Growth
Mental Health and Student
Support Initiatives
Comprehensive Reading Program
Description Estimate $
Reserve estimate for
Collective Bargaining$8,804,500
Collective Bargaining Assumptions
This request is to set aside
funding for potential FY 2021
collective bargaining increases
for the Education Association of
Charles County (EACC) and the
American Federation of State,
County and Municipal
Employees (AFSCME).
This assumption also includes
the implementation of the
State minimum wage increase.
The chart includes data based
on the current scales and salary
grades prior to collective
bargaining, which can change
how salaries are distributed.
$.0$5.0
$10.0$15.0$20.0$25.0$30.0$35.0$40.0$45.0$50.0
2012
2013
2014
2015
2016
2017
2018
2019
2020 B
udget
2021 R
equest
General Fund Actual Expenditures
($ in Millions)
The budget includes a
cost increase of $2.0
million, or 5.0 percent
over the FY 2020 budget.
Funding would provide for
anticipated industry trend
cost increases.
Health Care Insurance Costs
Increase $2,000,000
$.0
$5.0
$10.0
$15.0
$20.0
$25.0
$30.0
$35.0
2012
2013
2014
2015
2016
2017
2018
2019
2020 B
udget
2021 R
equest
Student Transportation Actual Contractual Expenditures ($ in
Millions)
The school system’s
operational bus fleet total is
388 (374 contractual and 14
owned by CCPS).
This request provides funds to
replace 44 buses beyond the
15-year limitation and add
three new buses to
accommodate student needs.
State transportation funding
represents about 39 percent
of transportation
expenditures.
Student Transportation Increase $2,009,400
$.0$.5
$1.0$1.5$2.0$2.5$3.0$3.5$4.0$4.5
Pension Funding Incremental Requirements$ in Millions
Starting with FY 2017, the
responsibility for teachers’
pension falls to the Board of
Education.
The FY 2021 cost is expected to
be $9.55 million. This is an
increase of $450,000 over last
fiscal year.
Teachers’ Pension Increase $450,000
New Enterprise Resource Planning (ERP) Software - $636,000
Annual licensing fees to maintain the financial and human
resources core business management software.
Maryland Association of Boards of Education (MABE) insurance
premium - $380,000
This budget request reflects an insurance premium increase for
workers’ compensation liability and property insurance (a 10
percent increase).
Nurses’ contract - $103,700
Contract increases of 2.8 percent, for benefits and wages.
Other Mandatory Cost Increases
Teachers for Enrollment Growth - $1,254,400
Based on a 25:1 student-to-teacher ratio, the projected enrollment increase of 408 FTE
students equals seventeen additional teachers for the budget.
Comprehensive Reading Program – “Into Reading” - $700,000
A comprehensive literacy program that addresses all components of reading, writing,
listening, and speaking. Funding will enable full implementation for kindergarten
through second grade.
Mental Health and Student Support Initiatives - $1,706,444
This request provides funding for sixteen certificated teachers to staff the secondary
therapeutic intervention program, three psychologists, and funding for a Behavioral
Alternative to Suspension Education (BASE) program and Move This World program for
all elementary and secondary education. This initiative is designed to enhance social
and emotional learning in all schools.
Other Cost Increases
Kirwan – Mental Health Coordinator - $83,333
Pursuant to the Safe to Learn Act (Chapter 30) of 2018, funding
from The Blueprint for Maryland’s Future (Senate Bill 1030) in FY
2020, established that each local school system appoint a full-
time mental health services coordinator staff position. After the
operating budget for FY 2020 was approved, CCPS received the
Notice of Grant Award (NOGA). This funding was determined to
be a restricted grant and CCPS will reclassify the funds to
comply with the reporting requirements.
Budget Reductions
Future Financial and Program Considerations
Funding OPEB (Other Post-Employment Benefits) - funding the
actuarially-determined ARC (Annual Contribution Rate) would cost
about $35.4 million each fiscal year. The budget is currently
$4 million.
Kirwan Commission - The Commission on Innovation and Excellence
in Education (Kirwan Commission) has recommended additional
funding in public education spending statewide in FY 2020 – FY 2021.
Those costs would be shared by state and local governments, with
cost sharing allocations still to be determined by the Maryland
legislature.
Financial impact of the Affordable Care Act (ACA) - the
requirements for managing employee and retiree health care costs.
Unmet requirements - These include supplemental budget requests,
deferred maintenance projects, capital improvement projects, and
increased technology needs.
FY 2021 Operating Budget Development Timeline
BOE final approval – February 11, 2020
BOE budget due to the county – February 28, 2020
Collective bargaining – Mid-March 2020
End of Maryland legislative session – April 6, 2020
County government public hearing – April 7, 2020
Board adopts final budget based on final cost estimates, funding levels,
and contract ratifications – June 9, 2020