FY17 Budget Presentation Middle/High School Athletics

Central Office

Preliminary FY17 Budget

Presentation Series for FY17 Budget #3

Thursday, February 11, 2016

Educational Support Center PDC

6:30 pm

Presented by:

Mark Miville, Athletic Director

Athletic Director

Athletic Trainer

Strength and Conditioning Coach

Over 700 middle school and high school student athlete participants annually in

the athletic program!

12 middle school athletic offerings:

FALL:

Boys’ Cross Country

Girls’ Cross Country

Field Hockey

Boys’ Soccer

Girls’ Soccer

WINTER:

Wrestling

Boys’ Basketball

Girls’ Basketball

12 middle school athletic offerings (continued)

SPRING:

Softball

Baseball

Boys’ Track

Girls’ Track

12 middle school head coaches, not including volunteers.

26 JV and Varsity teams at the high school level

FALL:

Boys’ Cross Country (varsity only)

Girls’ Cross Country (varsity only)

Field Hockey

Boys’ Soccer

Girls’ Soccer

Football

Boys’ Golf (varsity only)

26 JV and Varsity teams at the high school level (continued)

WINTER:

Wrestling

Boys’ Basketball

Girls’ Basketball

Cheering (varsity only)

Boys’ Indoor Track (varsity only)

Girls’ Indoor Track (varsity only)

26 JV and Varsity teams at the high school level (continued)

SPRING:

Softball

Baseball

Boys’ Track (varsity only)

Girls’ Track (varsity only)

Girls’ Tennis

Girls’ Golf (varsity only)

30 plus JV and varsity coaches, not including volunteers.

Fall 2015 Female Male Total

Grade 7 31 30 61

Grade 8 32 29 61

Grade 9 25 27 52

Grade 10 30 29 59

Grade 11 20 21 41

Grade 12 27 18 45

Total 165 154

ALL Fall 2015 Athletes 319

ALL Fall 2014 Athletes 304

Winter Sports 2015-2016 2014-2015

Basketball Boys' JV/ Varsity 24 22

Basketball Boys' MS 16 15

Basketball Girls' JV/ Varsity 18 17

Basketball Girls' MS 13 12

Cheerleading Varsity 7 10

Ice Hockey Boys’ Varsity (co-op Gardner) 3 0

Ice Hockey Girls’ Varsity (co-op Leominster) 1 0

Indoor Track Boys’ Varsity 15 16

Indoor Track Girls’ Varsity 14 26

Wrestling Boys' MS 7 5

Wrestling Boys' Varsity 14 21

TOTAL: 132 144

175 student athletes at tryouts

132 on teams (mostly MS basketball cuts)

99% registered online

85.61% of total proposed athletic budget is fixed/contractual costs

Account with Description FY17 Proposed FY16 Current Budget Difference Rationale

001.5.10.3510.101.000.01.0 ATH-Athletic Director-QRMS 21,420.00$ 20,999.93$ 420.07$

001.5.20.3510.101.000.01.0 ATH-Athletic Director-QRHS 49,980.00$ 49,000.07$ 979.93$

subtotal 71,400.00$ 70,000.00$ 1,400.00$ Fixed cost. Contractual

001.5.10.3510.113.000.01.0 ATH-Athletic Trainer-QRMS 12,501.02$ 12,255.88$ 245.14$

001.5.20.3510.113.000.01.0 ATH-Athletic Trainer--QRHS 29,169.05$ 28,597.13$ 571.92$

subtotal 41,670.07$ 40,853.01$ 817.06$ Fixed cost. Contractual

001.5.10.3510.306.000.02.0 ATH-Coaching Stipends-QRMS 29,511.27$ 27,916.68$ 1,594.59$

001.5.20.3510.306.000.02.0 ATH-Coaching Stipends-QRHS 118,059.02$ 119,252.90$ (1,193.88)$

subtotal 147,570.29$ 147,169.58$ 400.71$ Fixed cost. Contractual

001.5.10.3510.333.000.04.0 ATH-Officials & Police-QRMS 6,275.00$ 5,957.00$ 318.00$

001.5.20.3510.333.000.04.0 ATH-Officials & Police-QRHS 32,610.00$ 30,474.00$ 2,136.00$

subtotal 38,885.00$ 36,431.00$ 2,454.00$ $2 increase per MIAA statewide

001.5.10.3510.404.000.06.0 ATH-Dues, Membs & Pubs-QRMS 975.00$ 925.00$ 50.00$

001.5.20.3510.404.000.06.0 ATH-Dues, Membs & Pubs-QRHS 17,275.00$ 15,765.00$ 1,510.00$

subtotal 18,250.00$ 16,690.00$ 1,560.00$ MIAA state dues, tournaments, Golf, HUDL.

001.5.10.3510.960.000.06.0 ATH-Athletic Transportation-QRMS 19,940.00$ 19,940.00$ -$

001.5.20.3510.960.000.06.0 ATH-Athletic Transportation-QRHS 81,000.00$ 81,000.00$ -$

subtotal 100,940.00$ 100,940.00$ -$ Contractual. No increase.

418,715.36$ 412,083.59$ 6,631.77$

15.39% of total proposed athletic budget is supplies, equipment and uniform replacement costs

Account with Description FY17 Proposed FY16 Current Budget Difference Rationale

001.5.10.3510.605.000.06.0 ATH-Conference & Travel-QRMS 400.00$ -$ 400.00$

001.5.20.3510.605.000.06.0 ATH-Conference & Travel-QRHS 5,000.00$ 5,000.00$ -$

subtotal 5,400.00$ 5,000.00$ 400.00$ Leadership initiaitive with 8th graders

001.5.10.3510.400.000.05.0 ATH-Supplies & MaterialsQRMS 5,305.00$ 4,890.00$ 415.00$

001.5.20.3510.400.000.05.0 ATH-Supplies & Materials-QRHS 18,550.00$ 17,054.00$ 1,496.00$

subtotal 23,855.00$ 21,944.00$ 1,911.00$

Only necessities (balls, socks, scorebooks,

rulebooks, replacements)

001.5.10.3510.440.000.05.0 ATH-New/Repl Uniforms-QRMS 3,200.00$ -$ 3,200.00$ MS boys' and girls' soccer

001.5.20.3510.440.000.05.0 ATH-New/Repl Uniforms-QRHS 11,500.00$ 7,850.00$ 3,650.00$ Girls' XC and away football

subtotal 14,700.00$ 7,850.00$ 6,850.00$

Boosters buying home uniforms for football.

Update MS uniforms.

001.5.20.3510.450.000.05.0 ATH-Equipment-QRHS 18,216.00$ -$ 18,216.00$

001.5.20.3510.455.000.06.0 ATH-Equipment Maintenance-QRHS 6,500.00$ 2,500.00$ 4,000.00$ Reconditioning, scoreboard maintenance.

subtotal 24,716.00$ 2,500.00$ 22,216.00$

Replace one set of soccer goals, treadmill,

backboard retrofit, weight room supplies,

used golf cart. Not including track re-

surfacing, MS bleachers, outside bleachers

and future press box.

68,671.00$ 37,294.00$ 31,377.00$

Account with Description FY17 Proposed FY16 Current Budget Difference Rationale

Athletic Director 71,400.00$ 70,000.00$ 1,400.00$ Fixed cost. Contractual

Athletic Trainer 41,670.07$ 40,853.01$ 817.06$ Fixed cost. Contractual

Coaching Stipends 147,570.29$ 147,169.58$ 400.71$ Fixed cost. Contractual

Officals and Police 38,885.00$ 36,431.00$ 2,454.00$ $2 increase per MIAA statewide

Dues, Memberships & Publications 18,250.00$ 16,690.00$ 1,560.00$ MIAA state dues, tournaments, Golf, HUDL.

Athletic Transportation 100,940.00$ 100,940.00$ -$ Contractual. No increase.

Conference & Travel 5,400.00$ 5,000.00$ 400.00$ Leadership initiaitive with 8th graders

Supplies & Materials 23,855.00$ 21,944.00$ 1,911.00$

Only necessities (balls, socks, scorebooks, rulebooks,

replacements, paint for fields)

New/Replacement Uniforms 14,700.00$ 7,850.00$ 6,850.00$

Boosters buying home uniforms for football. Update MS

uniforms.

Equipment & Equipment Maintenance 24,716.00$ 2,500.00$ 22,216.00$

Replace one set of soccer goals, treadmill, backboard

retrofit, weight room supplies, used golf cart. Not

including track re-surfacing, MS bleachers, outside

bleachers and future press box.

487,386.36$ 449,377.59$ 38,008.77$ 8.46%

High school gym has 2 different rims on the main court and wood backboards

on the side hoops.

Middle school gym also has two different rims on the main court and “fan”

backboards on side hoops. Wood backboards from side hoops in HS gym could

replace “fan” backboards in MS gym.

Middle school gym bleachers (included in “Capital Plan”) are from 1966 and

scoreboard is a donation from the Class of 1986 and can no longer be updated

or fixed properly.

Golf cart is currently shared by outside field maintenance staff/athletics and

currently in rough shape. Requesting to add a used electric cart.

Over 700 middle school and high school student athlete participants annually in

the athletic program!

New athletic website and online registration.

Increased hours and utilization of weight room/strength and conditioning

program.

Twitter (@QuabbinAD) presence to help disseminate information to students

and foster school spirit (260 plus followers).

Leadership conferences, sportsmanship summit, other MIAA lead initiatives with

student leaders and captains in grades 8-12.

This school year, to date, only 16.5% are multi-sport athletes. What does this

mean? We are servicing over half the student body over the course of the school

year!

Presented by:

Cheryl Duval, Director of Administrative Services

Thursday, February 11, 2016

Educational Support Center PDC

6:30 pm

Superintendent

Assistant Superintendent of Curriculum, Instruction &

Assessment

Director of Student Services

Director of Technology

Director of Administrative

Services

Executive Secretary

Human Resources Manager

Assistant Superintendent

Instructional Coaches

(193)

Principals

(Elem 210)

Educational Accountability Coordinator

If work year is other than 260 days,

it is noted in parenthesis.

Director of Student Services

Team Chairs

(183)

Psychologists

(183)

Social Worker

(183) Speech & Language

(183)

Student Services Coordinator

Director of Technology

Network Administrator Tier I Support SIS Integration

Specialist

Director of Administrative

Services

Fin, Acct, Trans Manager (220); Payroll Coordinator; Accounts Payable Coordinator

Plant & Facilities Manager

Director of Food & Nutritional Services

(210)

1110 School Committee: Stipends, Expenses, Indemnity Insurance

1210 Superintendent’s Office: Salaries & Expenses

1220 Assistant Superintendent’s Office: Salaries & Expenses

1410 Finance & Administrative Services: Salaries, Expenses, Contracted Services

1420 Human Resources: Salaries, Expenses, Contracted Services

1435 Legal Services: Non-Special Education Related Legal Costs

1450 District Wide Technology: Salaries, Expenses, Contracted Services, District-

wide Hardware, Software, Licenses

2310 Specialist Teachers: English Language Learner Teacher

2357 Instructional Coordinator Salaries: Instructional Coaches

2351-2357 Professional Development: Stipends, Contract Services, Supplies &

Materials, Course Reimbursement, Contingency Account, Conference & Travel

4110, 4120, 4130, 4210, 4220 , 4225, 4230, 4300: Plant & Facilities accounts for

Custodial, Heating Fuel, Telephones, Grounds Maintenance, Building Maintenance,

Building Security, Equipment Maintenance & Building Improvement, as these

expenses pertain to the Central Office

4450: Network Administration, as it pertains to the Central Office

Employee Benefits:

5100: Worcester Regional Retirement Assessment

5150: Employee Separation Costs

5200: Employee Insurances (Health, Life, Medicare, Unemployment, Workers’

Compensation, Bonding

5250: Retired Teachers’ Health Insurance

Fixed Charges:

5260: Property, General Liability Insurances

5400: Short-term Interest

Debt Service:

8100: Debt Retirement

8200: Debt Service (Interest)

Tuition:

9000: School Choice & Charter Tuition Assessment

Appropriation Category

FY16 Budget

Adopted

FY17

Preliminary

Budget (PP1)

PP1 $ Diff from

Current Year

PP1 % Diff

from Current

Year

Undesignated & Reg Education

1000-1435 District Administration 916,672 933,766 17,093 1.9%

1450 Technology 467,741 475,657 7,916 1.7%

2100-3200 Instructional Support 407,632 438,789 31,157 7.6%

4100-4300 Facilities 198,584 210,557 11,974 6.0%

4450 Network Administration 17,938 17,938 0 0.0%

5000 Benefits 5,361,334 5,607,857 246,523 4.6%

5000 Fixed Charges 132,366 133,636 1,270 1.0%

9000 Tuition 842,603 1,062,604 220,001 26.1%

8000 Debt 90,950 87,125 -3,825 -4.2%

Total for Expenses in Central Office Budget 8,435,820 8,967,929 532,109 6.3%

Central Office Budget Comparison

20.2210.210 Copy Tech 1.0 $30,978.00

50.3200.112 School Nurse 1.0 $62,977.00

70.3600.333 Lunch/Recess Monitor $2,700.00

20.2305.107 HS Science 1.0 $62,977.00

30.2305.107 Elem PE 0.1 $6,297.70

50.2305.107 Elem Teacher 2.0 $125,954.00

60.2305.107 Elem PE 0.1 $6,297.70

60.2305.107 Elem Teacher 1.0 $62,977.00

70.2305.107 Elem PE 0.8 $50,381.60

30.2305.107K K Teacher 1.0 $62,977.00

30.2330.206K K Para 0.8 $16,076.00

20.2305.107S HS Special Ed 1.0 $62,977.00

40.2310.107S Speech Pathologist 0.2 $12,595.40

60.2310.107S Speech Pathologist 0.8 $50,381.60

10.2330.206S Sped Para 1.0 $20,095.00

TOTALS 11.8 $636,642.00

Open Positions

All Open Positions are included in the Preliminary Budget

30.2210.103 Assistant Principal 1.0 $75,000.00

20.2210.210 Secretary 1.0 $30,845.00

20.2210.107 HS World Language 1.0 $62,977.00

30.2305.107 Elem Teacher 3.0 $188,931.00

40.2305.107 Elem Teacher 2.0 $125,954.00

60.2305.107 Elem Teacher 1.0 $62,977.00

70.2305.107 Elem Teacher 1.0 $62,977.00

10.2310.107 Intervention Specialist 1.0 $62,977.00

50.2310.107 Intervention Specialist 1.0 $62,977.00

60.2310.107 Intervention Specialist 0.5 $31,488.50

70.2310.110 Intervention Tutor 0.5 $15,993.03

10.2330.207 In School Suspension 0.3 $6,698.33

20.2330.207 In School Suspension 0.7 $13,396.67

30.2710.107 Guidance 1.0 $62,977.00

10.2305.107S MS Co-Teacher 1.0 $62,977.00

20.2305.107S HS Co-Teacher 1.0 $62,977.00

40.2305.107S Special Ed 0.5 $31,488.50

10.2800.107 Adjustment Counselor 0.5 $31,498.50

20.2800.107 Adjustment Counselor 0.5 $31,498.50

TOTALS 18.5 $1,086,608.03

Requested Positions

Contract Services $449,515.00

Contract Services-MS NECC Program $144,000.00

Special Ed Para-MS NECC Program $73,002.00

Tuition-Out of District $591,100.00

Transportation $29,061.00

TOTAL $1,286,678.00

Capital Projects $185,099.00

Choice & Charter Tuition $220,001.00

Benefits & Insurances $246,523.00

Substitutes- 2 Permanent Subs for all Elems $45,000.00

TOTAL $696,623.00

Total Requested Positions, Special Ed & Other $3,069,909.03

NON-TEACHING SPECIAL EDUCATION

OTHER ACCOUNT with LARGE INCREASES

FY16 Budget 32,150,360

Posted to Choice $982,000

Total to Compare 33,132,360

NOTICE

Appropriation Category

FY16 Budget

Adopted

FY17

Preliminary

Budget (PP1)

PP1 $ Diff from

Current Year

PP1 % Diff

from Current

Year

Undesignated & Reg Education

1000-1435 District Administration 916,672 933,766 17,093 1.9%

1450/2250 Technology 597,406 612,681 15,275 2.6%

2100-3200 Instructional Support 12,916,665 14,077,523 1,160,858 9.0%

3300 Transportation Services 1,293,810 1,278,810 -15,000 -1.2%

3510-3520 Athletics & Student Activities 530,582 579,202 48,620 9.2%

3600 School Security 153,085 155,446 2,361 1.5%

4100-4300 Facilities 2,897,819 3,262,585 364,766 12.6%

4400 Networking & Telecommunications 160,061 164,359 4,298 2.7%

5000 Benefits 5,361,334 5,607,857 246,523 4.6%

5000 Fixed Charges 132,366 133,636 1,270 1.0%

9000 Tuition 842,603 1,062,604 220,001 26.1%

Total Undesignated & Reg Ed 25,802,403 27,868,468 2,066,065 8.0%

Special Education

1000-1435 District Administration 25,000 25,000 0 0.0%

1450/2450 Technology 16,400 15,000 -1,400 -8.5%

2100-3200 Instructional Support 3,841,860 4,974,080 1,132,220 29.5%

3300 Transportation Services 1,142,820 1,171,881 29,061 2.5%

9000 Tuition 1,718,437 2,309,537 591,100 34.4%

Total Special Education 6,744,517 8,495,498 1,750,980 26.0%

Total Non-Debt Operating Budget 32,546,920 36,363,966 3,817,045 11.7%

8000 Debt 585,440 224,675 -360,765 -61.6%

Total Budget Appropriation 33,132,360 36,588,641 3,456,280 10.4%