fye 2019 budget - norwich,...

FYE 2019

Budget

FYE 2019 Budget

SUMMARY

P.O. Box 376, Norwich, VT 05055 [email protected] (802) 649-1419 ext. 102

Herbert A. Durfee, III Town Manager

MEMORANDUM

TO: Selectboard FROM: Herbert A. Durfee, III, Town Manager DATE: November 8, 2017 SUBJECT: Fiscal Year Ending (FYE) June 30, 2019 Budget, Proposed

Contained in this memo along with the attached information, please find the proposed FYE 2019 budget. In sum, total expenditures are proposed to be $4,889,359 (including monetary articles, level-funded at this time, of $364,761). This represents only a 1.29% increase from the FYE 2018 approved budget ($4,827,139). Department Heads were asked to prepare budgets with existing levels of service and staffing.1 As evidence to that request, the following summary is offered:

FY 17 BUDGET

FY 17 ACTUAL

FY 18 BUDGET

FY 19 PROPOSED

FY 19/18 %

CHNG

GENERAL GOVERNMENT $730,014 $674,040 $696,391 $714,104 2.54%

PLANNING 132,197 131,084 132,099 137,112 3.79%

RECREATION 239,115 237,106 252,442 253,551 0.44%

PUBLIC SAFETY 1,012,548 1,012,418 1,037,359 1,055,780 1.78%

PUBLIC WORKS 2,065,474 1,955,020 2,062,838 2,033,864 -1.40%

CONSERVATION COMMISSION 8,950 6,401 7,950 5,850 -26.42%

DEBT/TAXES/INSURANCES 209,762 222,212 273,300 324,337 18.67%

TOTAL, TOWN BUDGET $4,398,060 $4,238,281 $4,462,379 $4,524,598 1.39%

OUTSIDE APPROPRIATIONS $354,858 $354,858 $364,761 $364,761 0.00%

TOTAL $4,752,918 $4,593,139 $4,827,140 $4,889,359 1.29%

1 Note: at the Board’s request, each Department Head prepared information offering suggestions where cuts

would be made if required to reduce their FYE 2018 budgets by 10%. In essence, many of those cuts would

result in fiscal reduction greater than 10% since “programs & people” would be directly impacted. After

due consideration, I believe, you will agree a 10% cut in the budget across the board would severely impact

quality levels of service and staffing that the Town importantly relies upon. Current levels of investment in

the Town’s services and staffing have weathered multiple voter approvals. In my opinion, that voter

confidence has instilled value-added governmental services for all the Town’s residents, businesses, and

visitors. Please don’t undermine that confidence.

Memo to Selectboard RE: Fiscal Year Ending (FYE) June 30, 2019 Budget, Proposed 11/8/17

2

The largest single item proposed expenditures (i.e., those equaling $5,000 or greater) include the following line items:

Public Safety Building Debt Service $51,037

DPW Designated Fund for Capital Equipment $45,000

Appraisal Contract Services (assumes the 3-yr schedule) $27,900

Recycling (contractual fees to handle/process recyclables) $24,000

Ambulance Liability (Town must pay bills uncollected) $8,250

Firefighter’s Wage (simply due to increase in # firefighters) $5,440

DPW Contracted Plowing/Sanding $5,000 Total $166,627 Despite being the largest proposed expenditures, they only represent 3.68% of the total Town budget (not including voted monetary articles).

Expenditure history in the budget is provided in the following table and chart:

Town Budget Expenditures, FYE 2010 - 2019 Fiscal Year Budget ($) Actual ($) Other Monetary ($)

2010 3,989,398 3,804,467 244,741

2011 3,668,128 3,551,276 244,241

2012 4,449,587 4,311,870 250,127

2013 4,308,685 4,103,989 310,001

2014 4,085,647 3,899,106 286,201

2015 4,268,352 4,159,878 383,108

2016 4,245,911 3,950,955 345,358

2017 4,398,061 4,238,281 354,858

2018 4,462,378 ----- 364,761

2019 4,524,598 ----- 364,761

0

1,000,000

2,000,000

3,000,000

4,000,000

5,000,000

2010 2011 2012 2013 2014 2015 2016 2017 2018 2019

Do

llars

($

)

Fiscal Year Ending June 30

Norwich Expenditures, FYE 2010 - 2019

Budget ($) Actual ($) Other Monetary ($)

Memo to Selectboard RE: Fiscal Year Ending (FYE) June 30, 2019 Budget, Proposed 11/8/17

3

Regarding revenue, to date, staff is not yet ready to offer any estimates formally. Except, it is more than worth noting the possibility exists, despite a relatively small expenditure increase, that property tax revenue needed to offset expenditures could rise significantly. At this time, the simple reason for this is the Selectboard used $191,059 of the Carry Forward to “buy down” the FYE 2018 tax rate and, further, it is not yet known whether a Carry Forward will be available when the Board next sets the tax rate (July 2018). Until additional information becomes available, the Selectboard should be aware the property taxes needed to offset expenses needs to increase 7.53%. The following table puts that possibility in perspective:

FYE 2018 FYE 2019 Percent Change Possible situation, assuming other revenue sources remain constant and no carry forward is available to “buy down” the tax rate for FYE 2019

Property taxes needed to offset expenses $3,365,535 $3,618,814 7.53%

Other revenue sources 1,270,545 1,270,545 0.00%

Carry forward used to offset expenses 191,059 ----- -100.00%

Total Revenue $4,827,139 $4,889,359 1.29%

Budget $4,462,378 $4,524,598 1.39%

Voted monetary articles 364,761 364,761 0.00%

Total Expenditure $4,827,139 $4,889,359 1.29%

If carry forward had not been used to “buy down” the tax rate for FYE 2018 Property taxes needed to offset expenses $3,556,594 $3,618,814 1.75%

Other revenue sources 1,270,545 1,270,545 0.00%

Carry forward used to offset expenses ----- ----- -----

Total Revenue $4,827,139 $4,889,359 1.29%

Budget $4,462,378 $4,524,598 1.39%

Voted monetary articles 364,761 364,761 0.00%

Total Expenditure $4,827,139 $4,889,359 1.29%

Obviously, there is more information to come and discussion to be had. In the interim, however, please let me know, if you have any questions. I look forward to working with you to provide a reasonable budget for voter approval in March 2018.

Town of Norwich Summary

FY 17

Budget

FY17

Actual FY18 Budget

FY19

Proposed

FY19/FY18

% Change

TOWN ADMINISTRATION $ 300,829 $ 252,790 $ 265,551 $ 265,565 0.01%

BCA/BOA 1,125 688 1,025 900 -12.20%

STATUTORY MEETINGS 7,215 5,489 4,655 6,060 30.18%

TOWN CLERK 159,989 157,463 164,556 170,814 3.80%

FINANCE 130,164 128,872 133,333 135,808 1.86%

GENERAL ADMINISTRATION 18,491 20,524 19,400 19,000 -2.06%

ASSESSOR/LISTER 112,201 108,214 107,871 115,957 7.50%

PLANNING 132,197 131,084 132,099 137,112 3.79%

RECREATION 239,115 237,106 252,442 253,551 0.44%

PUBLIC SAFETY FACILITY 12,520

POLICE 575,160 553,873 583,965 584,234 0.05%

FIRE/FAST 365,166 387,144 408,632 404,095 -1.11%

EMERGENCY MGMT. 72,222 71,401 44,762 47,857 6.91%

CONSERVATION COMMISSION 8,950 6,401 7,950 5,850 -26.42%

PUBLIC WORKS 2,065,474 1,955,020 2,062,838 2,033,864 -1.40%

LONG TERM DEBT - - 45,000 96,037 113.42%

TAXES 5,000 3,343 5,000 5,000 0.00%

INSURANCES 204,762 218,869 223,300 223,300 0.00%

TOWN TOTAL 4,398,061$ 4,238,281$ 4,462,378$ 4,517,524$ 1.24%

TOWN VOTED APPROPRIATIONS

OUTSIDE APPROPRIATIONS 354,858$ 354,858$ 364,761$ 364,261$ -0.14%

TOTAL 4,752,919$ 4,593,139$ 4,827,139$ 4,881,785$ 1.13%

BUDGET

Town of Norwich Revenue Report

FY16 FY 16 FY17 FY 17 FY 18 FY 19 FY17/FY16

ESTIMATE* ACTUAL ESTIMATE* ACTUAL ESTIMATE * ESTIMATE % CHANGE

REVENUES-PAYMENT FROM REDUCTION IN FUND BALANCE 267,680$ 191,059$

.

PROPERTY TAX REVENUES

TOWN PROPERTY TAX 3,310,005$ 3,290,613$ 3,282,331$ 3,341,189$ 3,365,535$ -100.00%

PROPERTY TAX FOR OTHER MONETARY ARTICLES 348,451 348,451 354,858 354,858 364,761 364,261 -0.14%

VT LAND USE TAX 184,000 184,407 184,407 184,339 183,165 178,000 -2.82%

PROPERTY TAX INTEREST 25,000 30,793 25,000 34,787 25,000 25,000 0.00%

PROPERTY TAX COLLECTION FEE 17,000 21,149 17,000 27,769 17,000 17,000 0.00%

TOTAL PROPERTY TAX REVENUE 3,884,456$ 3,875,414$ 3,863,596$ 3,942,942$ 3,955,461$ 584,261$ -85.23%

LICENSE & PERMIT REVENUE

LIQUOR LICENSE 400$ 555$ 400$ 555$ 555$ 555$ 0.00%

DOG LICENSE 2,500 2,959 2,550 2,886 2,800 2,800 0.00%

HUNTING & FISHING LICENSES 365 209 285 201 225 200 -11.11%

PEDDLER LICENSE 50 125 50 75 100 50 -50.00%

BUILDING/DEVELOPMENT PERMITS 9,000 6,864 9,000 6,330 9,000 8,000 -11.11%

LAND POSTING PERMIT 200 235 200 195 200 200 0.00%

TOTAL LICENSE & PERMIT REVENUE 12,515$ 10,947$ 12,485$ 10,242$ 12,880$ 11,805$ -8.35%

INTERGOVERNMENTAL REVENUE

VT HIWAY GAS TAX 153,000$ 152,893$ 153,000$ 152,869$ 153,000$ 153,000$ 0.00%

VT ACT 60 15,200 15,257 14,900 15,305 15,257 15,300 0.28%

ST. OF VT. LISTER TRAINING 400 399 400 71 400 - -100.00%

PILOT PAYMENTS 22,000 24,984 24,000 24,973 25,000 33,000 32.00%

VT NATURAL RESRCS 3,798 3,952 3,874 3,582 3,952 3,582 -9.36%

LATE FEES-REVISED TAX BILLS 400 333 250 240 250 250 0.00%

EDUCATION TAX RETAINER 24,000 24,905 24,000 25,630 24,905 25,000 0.38%

TOTAL INTERGOVERNMENTAL REVENUE 218,798$ 222,723$ 220,424$ 222,670$ 222,764$ 230,132$ 3.31%

SERVICE FEE REVENUE

RECORDING FEE 28,500$ 28,891$ 30,000$ 29,005$ 28,500$ 28,500$ 0.00%

DOCUMENT COPY FEE 2,100 2,807 2,100 2,676 2,400 2,400 0.00%

USE OF RECRDS FEE 400 266 300 264 300 200 -33.33%

VITAL STATISTIC FEE 1,500 1,000 1,300 750 650 500 -23.08%

MOTOR VEHICLE RENEWAL FEE 200 129 190 153 150 100 -33.33%

PHOTOCOPYING FEE 10 49 10 7 25 10 -60.00%

TRACY HALL RENTAL FEE 7,000 6,832 7,000 4,305 7,000 7,000 0.00%

POLICE REPORT FEE 650 610 600 433 600 400 -33.33%

1




POLICE ALARM RESPONSE FEE 1,050 700 - 250 150 -40.00%

SPECIAL POLICE DUTY FEES 120

PLANNING DOC COPY FEE - 5 - 4

RECREATION PROGRAM FEES 160,000 186,361 173,000 169,412 188,000 170,000 -9.57%

TRANSFER STATION STICKERS 24,500 19,775 24,500 21,940 24,500 -100.00%

RECYCLING SOLID WASTE FEES 750 1,719 1,800 1,809 1,800 -100.00%

E-WASTE REVENUE 4,700 2,005 4,700 1,723 2,000 -100.00%

RECYCLING REBATES 7,000 2,829 7,000 5,566 3,000 -100.00%

C & D WASTE REVENUE 880 25,000 -100.00%

TRASH COUPON 61,500 92,319 84,194 106,774 106,000 -100.00%

TOTAL SERVICE FEE REVENUE 299,860$ 345,597$ 337,394$ 345,820$ 390,175$ -100.00%

GRANT REVENUE

FEMA MITIGATION GRANT -$ (32,084)$ -$ -$

BETTER BACK ROADS GRANT 6,202$

CONSERVATION COMMISSION GRANT 12,616 12,616 -

HISTORIC PRESERVATION GRANT 3,666 3,666 2,850

EVCS GRANT 6,850 6,850 8,371

VLCT GRANT 357

GOVERNORS HIGHWAY SAFETY GRANT 5,832 5,832 - 1,829

2015 EQUIPMENT INCENTIVES GRANT 3,167 3,167 -

NORWICH WOMEN'S CLUB GRANTS 5,195 5,195 - 6,114

TOTAL GRANT REVENUE 37,326$ 5,241$ -$ 25,724$ -$

OTHER TOWN REVENUES

TOWN REPORT 1,500$ 1,504$ 1,400$ 2,093$ 1,500$ 2,000$ 33.33%

BANK INTEREST 5,500 6,915 5,500 7,486 7,000 20,000 185.71%

INSURANCE CLAIMS - 1,362 - -

ATHLETIC FIELD RENTAL 32,000 31,080 30,600 28,113 32,000 29,000 -9.38%

TOTAL OTHER TOWN REVENUES 39,000$ 40,862$ 37,500$ 37,692$ 40,500$ 51,000$ 25.93%

PUBLIC SAFETY REVENUES

POLICE FINE 14,600$ 7,362$ 12,750$ 10,510$ 10,000$ 10,000$ 0.00%

PARKING FINE 225 340 300 180 300 150 -50.00%

DOG FINE 175 - 175 50 - 50

TOTAL PUBLIC SAFETY REVENUES 15,000$ 7,702$ 13,225$ 10,740$ 10,300$ 10,200$ -0.97%

MISCELLANEOUS REVENUE

2




DAILY OVER/SHORT (33)$ 72$

DONATIONS 2,239 1,500

TOWN CLERK 34 28

FINANCE DEPT 10 12

PLANNING DEPT 7

ASSESSOR/LISTER DEPT. 56

POLICE DEPT 120

FIRE DEPT 60

HIGHWAY DEPT 13 70

CONSERVATION COMM. 69 123

MISCELLANEOUS 4,000 1,721 8,000 705 4,000 4,000 0.00%

TOTAL MISCELLANEOUS REVENUE 4,000$ 4,108$ 8,000$ 2,697$ 4,000$ 4,000$ 0.00%

TOTAL FEES & SERVICES 626,499$ 637,180$ 629,028$ 655,584$ 680,619$ 307,137$ -54.87%

ALLOWANCE FOR TAX ADJUSTMENTS*

TOTAL TOWN REVENUES 4,510,955$ 4,512,593$ 4,760,304$ 4,598,526$ 4,827,139$ 891,398$ -81.53%

* Adjusted at time of Town Report and setting tax rate.

3

Town of Norwich

FY19 Proposed Expenditure Budget

FY17 Final

Budget FY 17 Actual FY18 Budget

FY19

Proposed

Town

Manager

Changes

FY19/FY18

% Change Line Item- Justification/Assumptions

TOWN ADMINISTRATION

SELECTBOARD STIPEND $ 2,500 $ 1,833 $ 2,500 $ 2,500 2,500 0.00% Stipend amount available to each

Selectboard member @$500/member.

TOWN MANAGER WAGE 108,977 84,404 90,579 90,017 90,017 -0.62% Salary amount for the Town Manager

position. Does not include benefits,

withholding, or other forms of compensation.

TOWN MANAGER BENEFITS 17,172 - - - - N/A for FYE 2019. (Former TM took payment

in lieu of benefits.)

TREASURER STIPEND 1,693 1,693 1,693 1,750 1,750 3.37% Treasurer's requested stipend amount.

ADMIN ASSIST WAGE 49,130 50,985 48,900 50,038 50,038 2.33% Wage (hourly) amount for the Assistant to the

Town Manager position. Does not include

benefits, withholding, or other forms of

compensation.

ADMIN ASSIST OT - 1,308 1,500 1,500 1,500 0.00% Budgeted amount to cover any overtime of

the Assistant to the Town Manager position.

The amount is a "placeholder" amount,

should any overtime be incurred. Currently,

the employee opts for comp time instead of

overtime pay.

FICA TAX 11,127 8,376 9,001 9,040 9,040 0.43% Mandatory federal withholding for Social

Security, covering the Town Manager and

Assistant to the Town Manager positions, and

stipends.

MEDI TAX 2,602 1,959 2,105 2,114 2,114 6.66% Mandatory federal withholding for Medicare,

covering the Town Manager and Assistant to

the Town Manager positions, and stipends.

HEALTH INSUR 13,209 29,678 39,695 42,971 42,971 8.25% Anticipated amount covering health care

benefit premiums for the Town Manager and

the Assistant to the Town Manager positions.

The amount proposed is based on the

employees' current benefit plan selection

through Vermont's Health Connect.

DISABILITY/LIFE INSURANCE 1,680 1,682 1,712 1,712 1,712 0.00% Anticipated proportionate share cost of the

Town's disability and life insurance policies

covering the Town Manager and the Assistant

to the Town Manager positions.

DENTAL INSURANCE 419 480 840 480 480 -42.86% Budgeted amount covering dental insurance

benefit for the Town Manager and Assistant

to the Town Manager positions.

Draft 11/17/2017 1

Town of Norwich


FY17 Final


FY19

Proposed

Town

Manager

Changes

FY19/FY18


VT RETIREMENT 9,167 3,394 7,754 7,703 7,703 0.41% Anticipated expenses covering the Town's

portion of its contribution to the Town's

pension plan via Vermont Municipal

Employees Retirement System (VMERS).

This line covers the Town Manager and

Assistant to the Town Manager positions.

Both positions participate in Plan "B".

Currently, employees contribute 4.875% of

their gross pay to the plan and the Town

contributes the equivalent of 5.5% of the

employees' gross pay to the plan.PROFESS SERVICES 35,000 19,355 35,000 30,000 30,000 -14.29% Placemarker amount that covers professional

services, primarily legal costs (e.g., Grange

easement, Senior Housing easement, sexual

harassment claim, etc.)

PROFESS SERVICES-DAM LITIGATION - - - - - N/A for FYE 2019

TELEPHONE 550 624 500 625 625 25.00% Annual cost covering telephone costs for the

Town Manager's Office (includes share of

overall phone system cost + long distance

calls made by the TM's office)

T MNGR CELL PHONE 650 675 600 720 720 20.00% Annual cost for the Town Manager's cell

phone. Current = $56.26/month; anticipated =

$60.00/month.

T MNGR RELOCATION EXPENSE - - 5,000 5,000 5,000 0.00% Contractual obligation to assist the Town

Manager relocate. To date, TM unable to

relocate due to inability to sell house.

POSTAGE 100 87 100 110 110 10.00% Budgeted amount to cover the cost of

postage for the Town Manager's Office

ADVERTISING 450 1,005 650 650 650 0.00% Amount to cover the cost of legal notices,

public hearing notices, and other forms of

advertising related to the Selectboard and the

Town Manager's Office.

MILEAGE 100 190 100 200 200 100.00% Budgeted amount to cover the cost of

mileage reimbursement related to the Town

Manager's Office (e.g., biannual VTCMA

conferences)

OFFICE SUPPLIES 1,200 366 1,200 1,000 1,000 -16.67% Budgeted amount covering the cost of office

supplies for the Town Manager's Office

OFFICE EQUIP 500 159 500 500 500 0.00% Placemarker amount for office equipment

purchased for the Town Manager's Office

Draft 11/17/2017 2

Town of Norwich


FY17 Final


FY19

Proposed

Town

Manager

Changes

FY19/FY18


DUES/MTS/EDUC 800 876 1,000 1,770 1,770 77.00% Treasurer requests total = $770: $500

NESGFOA Annual; $60 VTGFOA Wrkshps;

$150 NESFFOA Wrkshp; $30 VTGFOA

Dues; $30 VMCT Dues. Town Manager's

Office requests total = $1,000: $760 VTCMA

(2 confs., inc lodging & meals); $240 (4 VLCT

wrkshps)

COMMITTEE 500 26 500 50 50 -90.00% ?

ENERGY COMMITTEE 1,540 1,096 1,500 1,500 1,500 0.00% Budgeted amount available to the Energy

Committee for their efforts and charge

ENERGY COMMITTEE GRANT 2,081 2,081 - - - N/A for FYE 2019

EVCS GRANT 10,227 10,227 - - - N/A for FYE 2019

VLCT MEMBERSHIP 4,705 4,705 4,872 5,115 5,115 4.99% Annual membership dues for Vermont

League of Cities & Towns

TOWN REPORT 6,000 7,002 6,000 7,500 7,500 25.00% Estimated cost to print the Annual Town

Report. School District & Fire District

reimbure for their costs.

DES FUND-FACILITIES STUDY 17,000 17,000 - - - N/A for FYE 2019

DES FUND-CITIZEN ASSISTANCE 1,000 1,000 1,000 1,000 1,000 0.00% Funds for Town Service Officer for needy

individuals

MISCELLANEOUS 750 524 750 - - -100.00% N/A for FYE 2019

TOTAL $ 300,829 $ 252,790 $ 265,551 $ 265,565 $ 265,565 0.09%

BOARD OF CIVIL AUTHORITY/ABATEMENT

JUSTICES WAGE $ 600 $ 350 $ 475 $ 450 $ 450 -5.26% Driven by Property Tax Appeals

FICA TAX - 17 - - -

MEDI TAX - 4 - - -

OFFICE SUPPLIES 36 - - -

DUES/MTS/EDUC 300 240 300 300 300 0.00% JP Education for Tax Appeals

POSTAGE 225 41 250 150 150 -40.00% Driven by Property Tax Appeals

TOTAL $ 1,125 $ 688 $ 1,025 $ 900 $ 900 -12.20%

STATUTORY MEETINGS

POLLWORKERS WAGE $ 325 $ 779 $ 300 $ 500 $ 500 66.67% Anticipating three (3) elections (Town

Meeting, State Primary, State Election)

FICA TAX - 33 - - -

MEDI TAX - 8 - - -

POSTAGE 200 386 150 250 250 66.67% Driven by Abs. Ballots and cost of mailing

ADVERTISING 150 132 170 175 175 2.94% Town Mtg. Ad for Elected positions avail.

PRINTING 1,850 1,656 1,900 2,100 2,100 10.53% Driven by # of Articles and Candidates to

cover the three elections

OFFICE SUPPLIES 125 115 120 120 120 0.00% Pens, ribbons and machine tape

VOTING MACH EXPENSE 65 - 65 65 65 0.00% New Battery if needed

VOTING MACH MAINT AGRMT 300 - 350 350 350 0.00% Agreement with LHS Associates

VTG MCHN PROGRAMG 4,200 2,381 1,600 2,500 2,500 56.25% Depends on articles and candidates

Draft 11/17/2017 3

Town of Norwich


FY17 Final


FY19

Proposed

Town

Manager

Changes

FY19/FY18


TOTAL $ 7,215 $ 5,489 $ 4,655 $ 6,060 $ 6,060 30.18%

TOWN CLERK

TOWN CLERK WAGE $ 61,687 $ 61,775 $ 63,459 $ 65,430 $ 65,430 3.11% Salary amount for the Town Clerk position.

Does not include benefits, withholding, or

other forms of compensation.

ASST CLK WAGE 40,353 39,747 41,517 42,817 42,817 3.13% Wage (hourly) amount for the Assistant Town

Clerk position. Does not include benefits,



Security, covering the Town and Assistant

Town Clerk positions.


covering the Town Clerk and Assistant Town

Clerk positions.

HEALTH INS 26,931 27,005 28,287 29,552 29,552 4.47% Anticipated amount covering health care

benefit premiums for the Town Clerk and

Assistant Town Clerk positions. The amount

proposed is based on the employees' current

benefit plan selection through Vermont's

Health Connect.

DISABILITY/LIFE INS 1,300 1,371 1,403 1,403 1,403 0.00% Anticipated proportionate share cost of the


covering the Town Clerk and Assistant Town

Clerk positions.

DENTAL INSURANCE 840 822 840 840 840 0.00% Budgeted amount covering dental insurance

benefit for the Town Clerk and Assistant

Town Clerk positions.



pension plan via (VMERS). This line covers

the Town Cerk and Assistant Town Clerk

positions.

DOG/CAT LICENSE 450 261 400 300 300 -25.00% Dog Tags and paper

VITAL STATISTICS 40 5 30 25 25 -16.67% As long as Certificate Paper stays the same in pricing

TELEPHONE 515 466 515 515 515 0.00% Annual cost covering telephone costs for the Town Clerk's Office (includes share of overall

phone system cost + long distance calls

made by the TC's office)

OFFICE SUPPLIES 2,000 843 2,000 1,500 1,500 -25.00% As long as there is not an inc. in recording

Draft 11/17/2017 4

Town of Norwich


FY17 Final


FY19

Proposed

Town

Manager

Changes

FY19/FY18


OFFICE EQUIPMENT 150 0 150 1,928 1,928 1185.33% 2 new desks for Clerk and Assistant, Each with a keyboard tray. This is a 1 time

expense, shipping and handling not included.

SOFTWARE 3,265 3,118 3,000 3,120 3,120 4.00% Increase in Cott's Fees

DUES/MTGS/EDUC 200 100 150 150 150 0.00% This allows 1 education seminar each for Judy and me to attend.

DES FUND-RECORD RESTORATION 9,000 9,000 9,000 9,000 9,000 0.00% On-going effort to restore and ensure Town records are safely maintained/stored

TOTAL $ 159,989 $ 157,463 $ 164,556 $ 170,814 $ 170,814 3.80%

FINANCE DEPARTMENT

FINANCE OFFICER WAGE $ 66,235 $ 66,323 $ 68,128 $ 69,018 $ 69,018 1.31% Step & Grade 21-E & 21-F

FINANCE ASSISTANT WAGE 27,921 27,960 28,534 29,620 29,620 3.81% 62.5% FTE position

FICA TAX 5,838 5,653 5,993 6,116 6,116 2.04% 6.2% of wages to Social Security

MEDI TAX 1,365 1,322 1,402 1,430 1,430 2.04% 1.45% of wages to Medicare

HEALTH INS 8,127 8,284 8,554 9,137 9,137 6.82% Finance Asst. health insurance 62.5%

DISABILITY/LIFE INS 1,183 1,173 1,190 1,190 1,190 0.00%

DENTAL INSURANCE 681 665 683 683 683 0.00%

VT RETIREMENT 5,074 5,055 5,209 5,314 5,314 2.02% VMERSDB @ 5.5% VMERSDC @ 5.125%

TELEPHONE 500 443 500 500 500 0.00% Annual cost covering telephone costs for the

Finance Office (includes share of overall

phone system cost + long distance calls

made by the office)

ADVERTISING 175 174 175 175 175 0.00% Taxes Due ads for 4 Valley News

Publications

PRINTING 75 74 75 75 75 0.00% Printing of Tax Reminderr Post Cards

OFFICE SUPPLIES 1,500 1,154 1,500 1,500 1,500 0.00% Checks, deposit slips, W2's, 1099's, general

office supplies

OFFICE EQUIPMENT 250 130 250 250 250 0.00% Small office equipment such as chairs &

printers

SOFTWARE 790 826 790 850 850 7.59% NEMRC software fees

DUES/MTGS/EDUC 250 25 150 150 250 66.67% VTGFOA dues and conferences

INDEPENDENT AUDIT 9,600 9,600 9,600 9,600 9,600 0.00% Final Year of 3 year contract

BANK CHARGE 600 10 600 100 100 -83.33% Bank Fees such as Wire Transfer Fees, etc.

TOTAL $ 130,164 $ 128,872 $ 133,333 $ 135,708 $ 135,808 1.86% PERCENT CHANGE BASED ON MANAGER

GENERAL ADMINISTRATION

TELEPHONE $ 900 $ 777 $ 900 $ 900 $ 900 0.00% Fax & Emergency Line in Elevator

POSTAGE METER RENTAL 685 685 700 700 700 0.00% Covers monthly postage meter rental

POSTAGE 2,700 2,161 3,000 3,000 3,000 0.00% Anticipated postage cost covering Tracy Hall

offices, not listed elsewhere in the budget

Draft 11/17/2017 5

Town of Norwich


FY17 Final


FY19

Proposed

Town

Manager

Changes

FY19/FY18


OFFICE SUPPLIES 1,250 762 1,000 1,000 1,000 0.00% Copier Paper

PHOTOCOPIER 1,256 2,132 1,500 2,000 2,000 33.33% Fees per page copied-color .0504- b/w

.0074

COMPUTER SOFTWARE 0 0 900 900 - -100.00% Proprietary Software

COMPUTER EQUIPMENT 900 0 - - - Now have Designated Fund

WEB SITE SUPPORT 900 240 900 900 900 0.00% Annual Fee & Web Development

SERVER MAINTENANCE 4,400 8,268 5,000 5,000 5,000 0.00% Tad Richardson's Services

DESIGNATED FUND EQUIPMENT 5,500 5,500 5,500 5,500 5,500 0.00% Replace Copiers & Computers

TOTAL $ 18,491 $ 20,524 $ 19,400 $ 19,900 $ 19,000 -2.06% PERCENT CHANGE BASED ON MANAGER

ASSESSOR DEPARTMENT

LISTER WAGE $ 4,500 $ 4,500 $ 4,500 $ 4,500 $ 4,500 0.00% $1500/Lister/annum

ASSESSING CLERK WAGE 16,753 16,776 17,120 17,772 17,772 3.81% Clerk wage. Current Clerk works 15

hours/week. Job description calls for 20

hours/week.

FICA TAX 1,318 1,218 1,340 1,381 1,381 3.02% Town share of Social Security tax for Lister

wage and Clerk wage (6.2%).

MEDI TAX 308 285 313 323 323 3.02% Town share of Medicare tax for Lister wage

and Clerk wage (1.45%).

HEALTH INS 4,876 4,970 5,132 5,482 5,482 6.82% Currently 3/8 of the Finance Assistant-Clerk's

health insurance expense.

DISABILITY/LIFE INS 230 235 230 230 230 0.00% Currently 3/8 of the Finance Assistant-Clerk's

disability/life insurance expense.

DENTAL INSURANCE 158 157 158 158 158 0.00% Currently 3/8 of the Finance Assistant-Clerk's

dental insurance expense.

VT RETIREMENT 859 855 877 911 911 3.86% Currently 3/8 of the Finance Assistant-Clerk's

VT Retirement expense.PROFESSIONAL ASSESSOR SERVICES 74,000 72,300 69,000 42,000 42,000 -39.13% $42,000 ($3,500/month) per recent

amendment to NEMC Contract.

REAPPRAISAL CONTRACT SERVICES 27,900 27,900 $27,900 for potential 2019 townwide

reappraisal services to be billed as

reappraisal activities are performed.

SOFTWARE MAINT/UPDATE 6,500 5,713 6,500 6,000 6,000 -7.69% $5300 for licensing of Patriot software and

hosting of property record cards; $100 ESRI

license; c. $450 NEMRC

TELEPHONE 600 442 600 600 600 0.00% Office telephonePOSTAGE 750 547 750 600 600 -20.00% Non-reappraisal expenditures

REAPPRAISAL POSTAGE 2,900 2,900 Additional postage for reappraisal--postage of

reappraisal booklets by first class mail,

additional change of appraisal notices and

current use notices by first class mail,

certificate of mailing

ADVERTISING 150 39 150 150 150 0.00% Non-reappraisal expenditures

Draft 11/17/2017 6

Town of Norwich


FY17 Final


FY19

Proposed

Town

Manager

Changes

FY19/FY18


REAPPRAISAL ADVERTISING 150 150 Additional advertising in reappraisal year

PRINTING 150 - 150 150 150 0.00% Non-reappraisal expenditures

REAPPRAISAL PRINTING 1,500 1,500 Printing of reappraisal booklet

MILEAGE REIMB 50 - 50 200 200 300.00% Reimbursement of Lister mileage

REAPPRAISAL MILEAGE (GRIEVANCES) 150 150 Reimbursement of Lister mileage for

reappraisal grievance inspections

OFFICE SUPPLIES 250 73 250 150 150 -40.00% Non-reappraisal expenditures

REAPPRAISAL OFFICE SUPPLIES 200 200 Reappraisal office supplies

OFFICE EQUIPMENT 250 - 250 2,250 2,250 800.00% $2000 for new computer, $250 annual

activities

DUES/MTGS/EDUC 500 103 500 300 300 -40.00% Vermont Property Owners report subscription

($50), Lister membership to Vermont

Assessors and Listers Association (VALA)

($50). Formerly $399 of this line item was

reimbursable by the State when used for

Lister education. The Lister education fund

reimbursement has been eliminated, but

instead many of the Lister education courses

offered by the State are now free.

TOTAL $ 112,201 $ 108,214 $ 107,871 $ 115,957 $ 115,957 7.50%

PLANNING/DRB DEPARTMENT

PLAN ADMIN WAGE $ 65,633 $ 65,563 $ 67,507 $ 69,614 69,614 3.12% Salary amount for the Planning & Zoning

Director position. Does not include benefits,


OFFICE ASST. WAGE 22,460 22,083 23,084 23,919 23,919 3.62% Wage (hourly) amount for the Planning

Assistant position. Does not include benefits,



Security, covering the Director and Assistant

positions.


covering the Director and Assistant positions.


benefit premiums for the Director Position

only. The amount proposed is based on the

employee's current benefit plan selection


DISABILITY/LIFE INS 714 752 751 751 751 0.00% Anticipated proportionate share cost of the


covering the Director position.

Draft 11/17/2017 7

Town of Norwich


FY17 Final


FY19

Proposed

Town

Manager

Changes

FY19/FY18



benefit for the Director position.



pension plan via (VMERS).

PLANNING SERVICES 3,000 3,285 3,000 3,500 3,500 16.67% Consultant for Zoning Reg and Plan Updates

(hoping for state Planning Grant to offset)

MAPPING 2,200 3,369 2,000 2,000 2,000 0.00% Updating Tax Maps & $400 GIS Annual

support Fee

HISTORIC PRESERVATION COMMISSION 1,500 506 1,500 1,500 1,500 0.00% Support on ongoing activities, new projects

paid for by grants

HISTORIC PRES CLG GRANT 2,850 2,850 - - -

WOMENS CLUB GRANT - - - - -

TELEPHONE 400 471 450 450 450 0.00% Allocation of base cost. Very little long

distance

POSTAGE 350 427 300 300 300 0.00% Mailing related to permits, legal hearings for

applications and new plans or regs. Expense

based on external demand and statutary

requirements

ADVERTISING 500 633 400 500 500 25.00% Legal notices for DRB application hearings

and PC hearings for new plans or regs

PRINTING 150 150 150 150 0.00% Special forms, Posters, Displays not done on

in-house equipment

MILEAGE REIMB 450 340 550 500 500 -9.09% Local trips related to town ZA & Planner

business, and travel to meetings and

Educational Mtgs, VLCT Workshops, etc.

OFFICE SUPPLIES 800 497 550 550 550 0.00% Office supplies

OFFICE EQUIPMENT 250 158 250 250 250 0.00% Small Equipment - recording hearings, field

work, etc

DUES/MTGS/EDUC 750 420 750 750 750 0.00% VT Planners Assoc, Educational Mtgs, VLCT

Workshops, NNECAPA, etc.

TWO RIVER PLANNING COMM. 4,677 4,677 4,814 4,950 4,950 2.83% Annual support fee based on population;

Provides support for selectboards, land use

planning, road crews, mapping, emergency

management, etc, and grants

U.V. TRANSPORTATION MGMT 1,063 1,063 1,063 1,063 1,063 0.00% Annual membership - supports alternative

transportation to SOVs including public

transit, ride-share; bike-ped,etc. includes UV

towns and major employers - part of Vital

Communities

TOTAL $ 132,197 $ 131,084 $ 132,099 $ 137,112 137,112 3.79%

RECREATION DEPARTMENT

RECREATION ADMINISTRATION

Draft 11/17/2017 8

Town of Norwich


FY17 Final


FY19

Proposed

Town

Manager

Changes

FY19/FY18


RECREATION DIR WAGE $ 66,788 $ 65,912 $ 68,698 $ 70,843 $ 70,843 3.12% Salary amount for the Rec Director position.

Does not include benefits, withholding, or

other forms of compensation.


Security, covering the Director position.

MEDI TAX 968 970 996 1,027 1,027 3.12% Mandatory federal withholding for Medicare,



benefit premiums for the Director position.

The amount proposed is based on the

employee's current benefit plan selection


DISABILITY/LIFE INSUR 805 862 862 862 862 0.00% Anticipated proportionate share cost of the




benefit for the Director position.



pension plan via (VMERS).

TELEPHONE 550 471 550 520 520 -5.45% lowering slightly based on actual

POSTAGE 150 114 150 130 130 -13.33% lowering slightly based on actual

ADVERTISING 50 32 50 50 50 0.00% to advertise summer programs in the Valley

News

PRINTING 100 - 100 100 100 0.00% need to keep this to update Halloween display

DUES/MTGS/EDUC 850 154 850 850 850 0.00% plan to attend a NE educational event as well

as VT conference; dates didn't work in '17

OFFICE EQUIPMENT 100 - 100 100 100 0.00% would like to keep this as a retainer in case

any minor repairs are needed

MILEAGE REIMBURSEMENT 450 273 450 400 400 -11.11% lowering slightly based on actual, but will be

higher than '17 in order to attend NE

conference

OFFICE SUPPLIES 250 144 250 225 225 -10.00% lowering slightly based on actual

TOTAL ADMINISTRATION $ 87,041 $ 84,916 $ 89,571 $ 92,230 $ 92,230 2.97%

RECREATION PROGRAMS

Draft 11/17/2017 9

Town of Norwich


FY17 Final


FY19

Proposed

Town

Manager

Changes

FY19/FY18


INSTRUCTOR FEE $ 80,000 $ 82,689 $ 88,000 $ 88,000 $ 86,000 -2.27% covers all the sub-contractor Instructors for

Rec. programs who receive 70% of the

resident fees (Adult & Youth Yoga & Biking,

Fencing, Table Tennis, Circus Camp, Adult

Fitness & Kung Fu). Some of our new

programs are very popular and we need to be

able to expand & to pay the Instructors

accordingly. Note that for this line item, the

Town is actually gaining 30% above this

expense total. We'll have $26,400 in net

Revenue if the entire $88,000 is used to pay

Instructors.COACHING MATERIALS 400 388 400 400 400 0.00% for purchasing books &/or on-line materials to

train Volunteer Coaches

TEE SHIRT/HAT 4,500 3,517 4,500 4,500 4,500 0.00% our 3rd-4th grade Baseball teams need new

jerseys so although last year I didn't spend

the entire amount we will need it for FY '19

EQUIPMENT 3,800 3,790 4,500 4,500 4,500 0.00% pertains to equipment purchased for all our

Recreation programs each season. I foresee

needing some monies as well to keep up the

bike trail so cannot lower the amount

SUMMER PROG WAGE 14,000 11,820 14,000 14,000 14,000 0.00% all hired hourly Summer staff are included

here. We want to re-vamp our summer

offerings to include more that will appeal to

our Norwich girls since their attendance is

currently lower. Increase in revenue would

result

REFEREE/UMPIRE 2,200 3,561 4,000 4,000 4,000 0.00% for payment to officials in all sports - Soccer,

Basketball, Lacrosse & Umpires for Baseball.

Patched officials are being demanded within

our leagues for many sports now which costs

more but assures quality and safety within

programs

ENTRY FEE 1,120 1,130 1,000 1,200 1,200 20.00% for tournament/jamboree entry fees for all our

team sports. Cost have gone up slightly

mostly due to organizers having to pay higher

officiating fees

REGISTRATION & CREDIT CARD FEES 7,200 7,452 8,500 8,500 8,500 0.00% fees we pay to "Sports Illustrated Play", our

on-line registration system. It is well worth the

cost to provide convenience for our patrons.

Draft 11/17/2017 10

Town of Norwich


FY17 Final


FY19

Proposed

Town

Manager

Changes

FY19/FY18


M.CROSS SCHOOL RENTAL FEE 13,500 13,230 13,500 13,500 13,500 0.00% annual fee charged by Dresden School

District for use of Marion Cross School. This

covers use of the Green, and indoor space

(mostly the school Gym) for all Recreation

programs running there: Basketball, Table

Tennis, Adult evening weekly sports nights,

Mud Season Warm-ups, Summer Sports

Program, Circus Camp, Art clinics, The Good

Life Summer Camp - based in a classroom &

rain back-up spaces for sports on the Green -

Peewee Baseball, Lacrosse & Soccer

SPECIAL EVENTS /SUPPLIES 1,000 974 1,000 1,000 1,000 0.00% supplies needed to offer all of our special

community events: skating party, touch-a-

truck, Labor Day Race, Halloween

Celebration as well as miscellaneous supplies

for meetings and summer programs

FICA 868 721 868 868 868 0.00%

MEDI 203 169 203 203 203 0.00%

UNIFORM 300 - 300 300 300 0.00% funds for replacing worn out uniform items, or

for adding to inventory if there are more or

larger teams

TOTAL RECREATION PROGRAMS $ 129,091 $ 129,440 $ 140,771 $ 140,971 $ 138,971 -1.28% PERCENT CHANGE BASED ON MANAGER

RECREATION FACILITIES

REC FIELD CARE $ 10,000 $ 10,647 $ 10,000 $ 11,000 $ 10,500 5.00% up slightly based on '17 Actual and projected

minor materials increase for compost,

fertilizer, lime and grub control

HUNTLEY LINE MARKING 3,200 3,052 4,300 4,300 4,300 0.00% for multi-sport field lining in spring, summer

and fall. This covers the cost of the paint and

supplies needed for initial set-ups. Andy's B &

G crew provide the labor and do a great job,

as well as saving the Town $

PORTABLE TOILET 650 311 650 400 400 -38.46% lowering this because there is no more hope

of getting the pool back where we supplied a

porto-let

REPAIRS & MAINT 2,000 1,822 2,000 2,000 2,000 0.00% for ongoing repairs and upkeep at all Town

Recreation facilities

WATER USAGE 350 385 400 400 400 0.00% Water bill from the Huntley Meadow drinking

fountain

WOMEN'S CLUB GRANT 2,033 2,033 - - - will apply for a grant again

Draft 11/17/2017 11

Town of Norwich


FY17 Final


FY19

Proposed

Town

Manager

Changes

FY19/FY18


SITE WORK 250 - 250 250 250 0.00% items we rent for keeping Huntley facility safe

(Ex. Rototiller for base paths), or cement to

secure waste receptacles, etc.

FEMA POOL-GRANT - - - - -

DESIGNATED FUND-T COURTS 4,500 4,500 4,500 4,500 4,500 0.00% funds contributed annually to ensure

necessary five year court re-surfacing

TOTAL RECREATION FACILITIES 22,983$ 22,750$ $ 22,100 $ 22,850 $ 22,350 1.13% PERCENT CHANGE BASED ON MANAGER

TOTAL 239,115$ 237,106$ $ 252,442 $ 256,051 $ 253,551 0.44% PERCENT CHANGE BASED ON MANAGER

PUBLIC SAFETY FACILITY

WATER USAGE 1,178 $ 1,150 1,150

ELECTRICITY 5,050 4,850 4,850

HEATING 7,250 3,950 3,950

ALARM MONITORING 270 270 270

SUPPLIES 750 550 550

REPAIRS & MAINTENANCE 2,500 1,750 1,750

TOTAL PUBLIC SAFETY FACILITY 16,998 $ 12,520 12,520 -26.34% PERCENT FOR COMPARATIVE

PURPOSES

POLICE STATION

UTILITIES

WATER USAGE $ 200 $ 284 $ 300 $ - $ - Moved to Public Safety Facility

ELECTRICITY 3,250 3,047 3,250 - - Moved to Public Safety Facility

HEATING 2,250 1,307 2,250 - - Moved to Public Safety Facility

ADMIN TELEPHONE 4,500 3,332 4,500 - - Moved to Administration (Police)

TOTAL $ 10,200 $ 7,971 $ 10,300 $ - $ -

REPAIRS & MAINT

ALARM MONITORING $ 210 $ 378 $ 210 $ - $ - Moved to Public Safety Facility

SUPPLIES 250 119 250 - - Moved to Public Safety Facility

REPAIRS & MAINT 1,500 669 1,500 - - Moved to Public Safety Facility

TOTAL $ 1,960 $ 1,166 $ 1,960 $ - $ -

DESIGNATED FUND-POLICE STATION 3,500 3,500 - - - Moved to Designated Fund Section (PD)

TOTAL $ 15,660 $ 12,637 $ 12,260 $ - $ -

POLICE DEPARTMENT

WAGES & BENEFITS

POLICE CHIEF WAGE $ 84,052 $ 84,174 $ 86,460 $ 89,159 $ 89,159 3.12% Police Chief Salary, increase based on COLA

and one step

Merger of Police Station & Fire Station FYE 2018

added for

comparative

purposes only

Draft 11/17/2017 12

Town of Norwich


FY17 Final


FY19

Proposed

Town

Manager

Changes

FY19/FY18


POLICE OFFICER WAGE 159,600 156,669 157,250 157,250 157,250 0.00% three officers X (approx) $25 per hour X 40

hours X 52 weeks.

ON-CALL WAGE 4,680 6,045 4,680 6,500 6,500 38.89% Officers are on call from 11:00 PM to 7:00 AM

M - W and from 1:00 AM to 7:00 AM Th - Su,

increase per CBA amount increases same as

COLA

OVERTIME OFFICER WAGE 20,000 17,299 22,500 22,500 21,000 -6.67% Overtime for Court, arrest after hours, shift

coverage during vacations, holidays, sick

leave and special occasions such as

Halloween,

ADMINISTRATIVE WAGE 43,850 43,769 44,844 46,256 46,256 3.15% Wage increase for admin based on COLA

and one step per CBA

PARTTIME OFFICER WAGE 7,500 1,134 7,500 5,000 5,000 -33.33% Part Time Officers fill in when Full Timwe

officers are not available, Per CBA all shifts

are offered to FT first

CROSSING GUARD WAGE 12,500 14,330 15,000 15,000 15,000 0.00% Two crossing Guards 2 hours each every

school day approx. 180 days

SPECIAL DUTY WAGE - 120 - - - N/A FYE 2019

GOVERNOR'S HIGHWAY SAFETY GRANT WAGE - 2,718 - - - N/A FYE 2019

FICA TAX 20,339 19,700 20,971 21,183 21,090 0.57% Mandatory Federal withholding for social

security. Five PD employees

MEDI TAX 4,757 4,607 4,904 4,954 4,932 0.57% Mandatory Federal withholding for Medicare.

Five PD employees

HEALTH INS 80,762 71,172 82,660 81,014 81,014 -1.99% Budgeted amount for PD employees selected

health insurance plan through Vermont's

Health Connect

DISABILITY/LIFE INS 3,500 3,723 3,750 3,750 3,750 0.00% Budgeted amount covering PD employees

disability / life insurance

DELTA DENTAL 1,677 1,645 1,680 1,680 1,680 0.00% Budgeted expense covering five PD

employees for dental insurance

VT RETIREMENT 21,133 21,535 22,106 22,511 22,402 1.34% Budgeted amount covering PD employees

towns portion of annual payments for

pensions


COMMUNITY POLICING

ANIMAL CONT/LEASH LAW $ 1,500 $ 550 $ 1,000 $ 1,000 $ 800 -20.00% Statute requires that we maintain a pound,

Norwich contracts with River Road Vet as the

pound.

COMMUNITY RELATNS 1,000 642 1,200 1,200 1,200 0.00% Money used for traffic calming devices (Step -

2 - Kids) Glow sticks for Halloween, Stickers

for Touch A Truck and visitors at PD

Draft 11/17/2017 13

Town of Norwich


FY17 Final


FY19

Proposed

Town

Manager

Changes

FY19/FY18


SPEED SIGNS 1,500 1,268 1,500 1,500 1,500 0.00% Used to pay for electricty to the Driver Feed

Back Signs, each one is on it's own meter


EQUIPMENT & MAINTENANCE

RADIO MAINTENANCE $ 800 $ 1,305 $ 800 $ 800 $ 800 0.00% Four cruisers two radios each, base radios in

admin office, maint. and repair of all.

Antennea replacement

PETROLEUM PRODUCTS 8,500 7,793 8,500 8,500 8,500 0.00% Fuel for four cruisers, oil for oil changes,

Winter, Summer tires replaced as needed

CRUISER VIDEO EQUIP 300 395 500 500 500 0.00% Assorted worn cables, repair, upgrades i.e.

auto download

CRUISER MAINT 6,500 7,649 6,500 7,000 7,500 15.38% Scheduled Service, tires swapped from

Winter to Summer / Summer to Winter,

windshield wipers, fluids besides oil,

replacement of worn or broken parts i.e.

brakes

CRUISER SUPPLIES 700 28 700 500 500 -28.57% Flares, cones, blankets kept in cruiser,

replacemnt pads for AED, Narcan, lock out

tools, First Aid (responder) bags supplies


GRANTS

EQUIPMENT INCENTIVE GRANT-15 - - - - -

TOTAL $ - $ - $ - $ - $ -

SUPPORT

ADMINISTRATION $ 4,300 $ 2,157 $ 4,300 $ 7,800 $ 7,800 81.40% Office Supplies and Office Equipment,

replacement of Computers, paper, pens,

copier cartridges, CD's, DVD's, telephone

expense added in.TRAINING 2,500 2,193 2,500 2,500 2,500 0.00% Officers are required approx. 30 hours

training per year, some is out of town or state

and can be costly. With new facility we hope

to bring some quality training to Norwich.

TRAINING SUPPLIES 500 411 500 500 500 0.00% Supplies used for Firearms qualifications i.e

ammunition, targets, PPE for eyes/ears

VIBRS 1,200 2,934 1,500 3,500 3,500 133.33% Comcast for internet / Hartford Charges for

Broadband and Local CAD (Spillman)

DISPATCH SERVICES 48,750 48,965 50,700 52,750 52,750 4.04% Dispatch services from Hartford 24/7 as well

as use of processing facilities

Draft 11/17/2017 14

Town of Norwich


FY17 Final


FY19

Proposed

Town

Manager

Changes

FY19/FY18


MILEAGE REIMB 100 85 100 100 100 0.00% When officers use their POV they are

reimbursed for mileage at the federal rate

DUES/MTGS/EDUC 500 745 600 750 750 25.00% Dues for IACP / IACP Net / VACOP /

NEACOP / Various networking meetings

UNIFORM 2,500 1,909 2,500 3,000 2,500 0.00% Each officer is issued three pants, three

summer shirts, three winter shirts, turtle

necks, leather gear. Replacement as needed

/ items per CBA (Boots)

UNIFORMS CLEANING 1,500 1,067 1,500 1,500 1,500 0.00% Uniforms are Picked up and dropped off twice

per week for Dry Cleaning


DESIGNATED FUNDS

DESIGNATED FUND-SPECIAL EQUIP $ 2,500 $ 2,500 $ 2,500 $ 2,500 $ 2,500 0.00% Special Equipment such as vest replacement,

firearm replacement, other unanticipated

items such as CO detectors, LPR's, Body

Cameras etc. (See FY18/19

Reserved/Designated Funds attachment)

DESIGNATED FUND-POLICE STATION 3,500 3,500 0.00% This fund currently has $7,502.57 in it and is

used to replace, repair or remodel

deficiencies identified in and around the

current police facility. We do not anticipate

any remodeling or repairs (New Building)

Although we may find items that need to be

added or changed (e.g., more cameras,

security features etc.)

DESIGNATED FUND-CRUISER 10,000 10,000 10,000 10,000 10,000 0.00% The fund is used to replace cruisers as

needed, See Attached Replacement

Schedule (Replacement Guide only)

TOTAL $ 12,500 $ 12,500 $ 12,500 $ 16,000 $ 16,000 28.00%

TOTAL POLICE STATION & POLICE DEPT. HISTORICAL

ITEMS (I.E., INC PD-RELATED ITEMS NOW IN PUBLIC

SAFETY BUILDING)

559,500 541,237 571,705 586,158 584,234 2.19% PERCENT CHANGE BASED ON MANAGER

TOTAL POLICE STATION & POLICE DEPT. W/O PUBLIC

SAFETY BUILDING ITEMS)

$ 575,160 $ 553,873 $ 583,965 $ 586,158 $ 584,234 0.05% PERCENT CHANGE BASED ON MANAGER

FIRE/FAST STATION

UTILITIES

WATER USAGE $ 700 $ 766 $ 878 $ - $ - Moved to Public Safety Facility

ELECTRICITY 1,800 1,567 1,800 - - Moved to Public Safety Facility

HEATING 5,000 1,611 5,000 - - Moved to Public Safety FacilityTELEPHONE & INTERNET 1,975 1,828 2,010 - - Moved to Support Section

ALARM MONITORING 60 58 60 - - Moved to Public Safety Facility

Draft 11/17/2017 15

Town of Norwich


FY17 Final


FY19

Proposed

Town

Manager

Changes

FY19/FY18


TOTAL $ 9,535 $ 5,829 $ 9,748 $ - $ -

REPAIR & MAINTENANCE

SUPPLIES $ 500 170 $ 500 $ - $ - Moved to Public Safety Facility

REPAIR & MAINTENANCE 2,500 636 1,000 - - Moved to Public Safety Facility

DESIGNATED FUND-FIRE STATION 4,000 4,000 - - - Moved to Designated Fund Section (FD)

TOTAL $ 7,000 $ 4,806 $ 1,500 $ - $ -

TOTAL FIRE STATION $ 16,535 $ 10,635 $ 11,248 $ - $ -

FIRE/FAST DEPT. `

FIRE WAGES

FIRE CHIEF WAGES $ 63,381 $ 64,722 $ 65,052 $ 67,151 $ 67,151 3.23% COLA and Step for Fire Chief

FIRE OFFICER STIPEND 1,479 1,202 1,479 1,202 1,202 -18.73% For 5 officers for collateral duties

FIREFIGHTERS WAGE 27,500 31,372 28,560 34,000 34,000 19.05% We addded new active members and

improved our number of responding members

FF DRILLS/MTGS WAGE 4,000 2,240 3,500 3,000 3,000 -14.29% One paid drill each month $20 flat rate

FICA TAX 5,974 6,810 6,113 6,532 6,532 6.86% based on wages

MEDI TAX 1,397 1,593 1,430 1,528 1,528 6.86% based on wages

HEALTH INSURANCE 938 - 938 938 938 0.00% Payment in lieu of Chief taking health

insurance

DISABILITY/LIFE INSURANCE 850 827 850 850 850 0.00% covers all members

VT RETIREMENT 3,169 3,318 3,297 3,441 3,441 4.38% based on Chief's wages

DENTAL INSURANCE 420 411 420 420 420 0.00% Coverage for Chief

TOTAL $ 109,109 $ 112,494 $ 111,638 $ 119,062 $ 119,062 6.65%

EMS WAGES

EMS WAGE $ 5,000 $ 4,173 $ 5,000 $ 6,000 $ 6,000 20.00% We added new members averaging higher

number of responders

EMS DRILL WAGE 2,100 1,280 2,100 1,800 1,800 -14.29% One paid drill each month $20 flat rate

EMS FICA TAX 440 409 440 484 484 9.86% based on wages

EMS MEDI TAX 103 96 103 113 113 9.86% based on wages

TOTAL $ 7,643 $ 5,958 $ 7,643 $ 8,397 $ 8,397 9.86%

EDUCATION & TRAINING

FIRE EDUC/TRAINING $ 1,500 $ 718 $ 1,500 $ 1,500 $ 1,500 0.00% Cost for members attending outside training.

With new members they will be likely to

attend advanced training

EMS EDUC/TRNG 1,000 775 1,000 1,200 1,200 20.00% Cost for members attending outside training.

The cost for one member to attend EMT class

is over $500

Draft 11/17/2017 16

Town of Norwich


FY17 Final


FY19

Proposed

Town

Manager

Changes

FY19/FY18


FIRE DUES/MTGS/EDUC 1,200 859 1,200 1,200 1,200 0.00% VT State Firefighters Association (dues are

$16.00 per person). IAFC (includes New

England Division of Fire Chiefs and Volunteer

Chief Officers Section), Upper Valley

Regional Emergency Services, National Fire

Protection Association, VT International

Association of Arson Investigators and VT

Career Fire Chiefs Association

TOTAL $ 3,700 $ 2,352 $ 3,700 $ 3,900 $ 3,900 5.41%

TOOLS & EQUIPMENT

FIRE TOOLS & EQUIPMENT $ 5,000 $ 2,596 $ 5,000 $ 5,000 $ 4,500 -10.00% Primarily used to replace damaged

equipment. This account underexpended to

make up for other line items.

EMS TOOLS/ EQUIP 1,500 847 1,250 1,000 1,000 -20.00% Includes replacement EMS equipment and

supplies.

RADIO PURCH/REPAIR 750 394 750 700 700 -6.67% Pager repair most common expense.


MAINTENANCE

FIRE TRK R & M $ 12,000 $ 12,419 13,000$ 14,000$ 14,000$ 7.69% The fleet is aging and repairs are more costly

and frequent

EQUIPMENT MAINTENANCE 2,000 1,518 2,000 2,000 2,000 0.00% Maintains equipment in operational condition

RADIO MAINTENANCE 900 688 500 500 500 0.00% repairs to radios and pagers.

SOFTWARE MAINTENANCE 800 774 800 800 800 0.00% Firehouse record management software

COMPUTER MAINTENANCE 400 487 400 450 450 12.50% One new printer needed. Routine

maintenance

VEHICLE FUEL 3,500 2,501 3,500 3,250 3,250 -7.14% Apparatus fuel

TOTAL $ 19,600 $ 18,388 $ 20,200 $ 21,000 $ 21,000 3.96%

SUPPORT

RECRUITMENT $ 100 $ 225 $ 100 $ 100 $ 100 0.00% advertising for members

TELEPHONE & INTERNET 1,800 1,800 Landline in firehouse, Chief cell phone &

internet (Moved from Fire/Fast Station)

POSTAGE 75 57 75 75 75 0.00% correspondance and packages

FIRE PREVENTION BOOKS & MATERIALS 100 73 100 100 100 0.00% Fire Prevention week banner and posters

FIREFIGHTERS CASUL INS 6,200 4,886 6,000 5,200 5,000 -16.67% Benefit for membes

OFFICE SUPPLIES 400 349 450 400 400 -11.11% Paper, copier fees, etc

DISPATCH SERVICE 8,554 9,563 9,558 9,800 9,800 2.53% Dispatch Service from Hanover waiting to

hear from themUNIFORM 225 155 225 225 225 0.00% Chief's uniforms

Draft 11/17/2017 17

Town of Norwich


FY17 Final


FY19

Proposed

Town

Manager

Changes

FY19/FY18


HYDRANT RENTAL 11,700 11,700 11,700 11,700 11,700 0.00% Paid to Fire DistrictDRY HYDRANT 400 0 400 200 200 -50.00% Maintain dry hydrants

OSHA COMPLIANCE 750 1,076 1,000 1,100 1,100 10.00% SCBA air testing and new member physicals


AMBULANCE EXPENDITURES

AMBULANCE CONTRACT $ 97,156 $ 122,286 130,235$ 130,235$ 122,426$ -6.00% Contract agreement with Hanover for amb

service. Hanover offered $122,426

AMBULANCE LIAB 5,000 12,439 3,750 12,000 12,000 220.00% Fees we must pay if patient fails to pay

Hanover.


GRANT

VLCT PACIF GRANT $ 695 $ 695 $ - $ - $ -

DESIGNATED FUNDS

DESIGNATED FUND-APPARATUS $ 65,975 $ 65,975 $ 63,000 $ 63,000 $ 60,000 -4.76% funds replacement without bonding

DESIGNATED FUND-EQUIPMENT 4,000 4,000 20,610 20,610 20,610 0.00% funds replacement without bonding

TOTAL 69,975 69,975 83,610 83,610 80,610 -3.59%

TOTAL FIRE STATION & FIRE DEPT. HISTORICAL ITEMS

(I.E., INC FD-RELATED ITEMS NOW IN PUBLIC SAFETY

BUILDING)

348,631 376,509 397,384 415,603 404,095 4.58% PERCENT CHANGE BASED ON MANAGER

TOTAL FIRE STATION & FIRE DEPT. W/O PUBLIC SAFETY

BUILDING ITEMS)

$ 365,166 $ 387,144 $ 408,632 $ 415,603 $ 404,095 1.71% PERCENT CHANGE BASED ON MANAGER

EMERGENCY MANAGEMENT

DEBT SERVICE ON TOWER BOND $ 60,122 $ 60,142 $ 32,662 $ 32,078 $ 32,078 -1.79%

TOWER POWER 600 629 600 629 629 4.83% Electric bill

EMERG MAN ADMIN 100 50 100 100 100 0.00% misc. expenses

EMERG MNGMT SUPPLIES 100 52 100 50 50 -50.00% Items used during emergencies or for training

GENERATOR FUEL 300 372 300 300 300 0.00% Propane for radio tower and FD/PD

EMERG GEN MAINT 5,000 5,155 5,000 6,200 6,200 24.00% Tracy Hall and DPW are old and require

frequent maintenance.

BASE RADIO MAINTENANCE PD & DPW 1,000 - 1,000 500 500 -50.00% radios are new and reliable

DESIGNATED FUND- GENERATORS 5,000 5,000 5,000 8,000 8,000 60.00% Accelerate pace so Tracy Hall generator can

be replaced.

TOTAL $ 72,222 $ 71,401 44,762 47,857 47,857 6.91%

CONSERVATION COMM.

DUES/MTGS/EDUC $ 850 $ 850 $ 850 $ 850 $ 850 0.00%

SPKRS/PUBLIC INFO 300 200 300 300 300 0.00%

Draft 11/17/2017 18

Town of Norwich


FY17 Final


FY19

Proposed

Town

Manager

Changes

FY19/FY18


PUBLICITY 300 - 300 300 300 0.00%

TRAILS 3,000 2,951 3,000 3,000 3,000 0.00%

WATER QUAL MONIT 500 - 500 500 500 0.00%

MILT FRYE NATURE AREA 900 400 900 900 900 0.00%

GILE MTN - - - - -

NATRL RESRCS INVEN 1,100 - 1,100 1,100 - 0.00%

PROJECT RESTORATION - - 1,000 - - -100.00%

WOMAN'S CLUB GRANT 2,000 2,000 - - -

GRANT EXPENSE - - - - -

TOTAL $ 8,950 $ 6,401 $ 7,950 $ 6,950 $ 5,850 -12.58%

PUBLIC WORKS DEPARTMENT

HIGHWAY DIVISION

HIGHWAY-WAGES & BENEFITS

DIRECTOR OF PUBLIC WORKS $ 87,259 $ 91,437 89,775 90,403 90,403 0.70% Salary amount for the Director of Public

Works position. Does not include benefits,


ROAD CREW WAGES 252,737 249,362 257,789 259,853 259,853 0.80%

ROAD CREW OVERTIME 28,750 22,829 28,750 28,750 26,750 -6.96%

PAGER COMPENSATION 1,650 2,349 1,650 2,200 2,200 33.33%

FICA & MEDICARE 28,335 27,979 28,914 29,162 29,009 0.33%

HEALTH INSURANCE 104,389 98,383 108,436 108,373 108,373 -0.06%

DISABILITY & LIFE INSURANCE 4,822 4,289 4,540 4,540 4,540 0.01%

DENTAL INSURANCE 2,530 2,399 2,520 2,520 2,520 0.00%

RETIREMENT 20,372 18,600 20,788 20,966 20,856 0.33%

TOTAL $ 530,844 $ 517,627 543,163 546,768 544,505 0.25% PERCENT CHANGE BASED ON MANAGER

MATERIALS

SALT & CHEMICALS $ 119,600 $ 77,316 $123,188 $120,000 $120,000 -2.59% Decrease based on last year's spending and

a decrease in salt prices.

SAND 61,600 49,210 61,600 61,600 61,600 0.00%

DUST CONTROL 20,000 18,006 20,000 20,000 20,000 0.00%

GRAVEL & STONE 50,000 40,884 50,000 50,000 50,000 0.00%

CULVERTS & OTHER ROAD SUPPLIES 12,000 9,540 12,000 12,000 12,000 0.00%

ASPHALT PRODUCTS 7,100 2,707 10,100 10,100 10,100 0.00% For recycled asphalt used to reestablish the

shoulders of the road after paving.

BRIDGE REPAIR & MAINTENANCE 2,000 2,000 2,000 2,000 2,000 0.00%

OTHER PROJECTS 5,000 1,302 5,000 5,000 5,000 0.00% Covers the cost of materials used on projects

that come up throu

fye 2019 budget - norwich,...

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