gad financial powers

8/4/2019 GAD Financial Powers

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PUNJAB NATIONAL BANK OFFICERSASSOCIATION HARYANA

(AFFILIATED TO AIPNBOF / AIBOA / HSC)Central Office: FLAT NO. 01,GH-25, SECTOR-20, PANCHKULA.

PHONE: 0172- 2551890;

Website: www .pnboahry.com E-mail: [email protected] Mobile: 9216566990

GAD FINANCIAL POWERS OF BANK OFFICERS AT VARIOUS LEVELS(Reference: GAD Circular No. 03/2008 dated 29.04.2008)

The Discretionary Financial Powers pertaining to GAD matters were last revised and circulated vide GAD circular ndated 22.09.2007. Similarly, capital expenditure powers for building & construction matters to be exercised by Zonal Olast circulated vide GAD circular no. 12/2004 dated 22.09.2004 and powers for furnishing & renovation worcirculated vide GAD Internal Circular no. 06/ 2005 dated 09.04.2005.

In view of re-structuring of the Bank, necessary amendments have been made in the "Financial Powers for GAD relatedper the consolidated Power Chart enclosed as per Annexure A, B and C respectively.

C.O. means Circle Office, which will be Controlling Office for Branch Offices falling under its jurisdicti

other than Circle Offices, like CSC, RSC, IT Centre, ZAO, ZTC, ZSC and FEO have been termed as other offcircular. Further, CMD / ED are authorized to add / delete any office under this category.

It may be noted that Circle Offices will act as nodal agency for providing residential furniture for all officin the circle.

Powers be exercised asper Grade/Scale of an officer and not as per category ofBranch/Office.

All concerned are advised that the powers be exercised strictly as per the guidelines in Annexure I, II & III of the Powas well as instructions annexed with Power Charts B & C and other instructions issued in this regard from time to timapplicable.

It is reiterated that powers be exercised judiciously and avoidable expenditure should be controlled while exercising finaunder various heads.

Encl: Pow er Charts as per Annexure A, B & C


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AN

Incumbent I n-charge of Branch

Small Medium Large VLB

C.M. HO,GAD/

CO/Other Office

AGM HO,

GAD/CO/Other

Office ELB/# MCB

DGM HO,GAD/

CO/Other

Office LCB

GM HO,

GAD/CO/

OtherOffice

Sr .

No.

NATURE OF FACILITY

ScaleI

ScaleII

ScaleIII

ScaleIV

ScaleIV

ScaleV

ScaleVI

ScaleVII

1 2 3 4 5 6 7 8 9 10

Nil Nil Nil Nil 100 200 300 1000

(Nil) (Nil) (Nil) (75) (75) (100) (250) (1000)

Nil Nil Nil Nil 50 70 100 400

1.1.1

CAPITAL EXPENDITURE Additions/Alterations to Banks Own

Buildings (Powers to be exercisedonly by Circle Heads, Incumbentsof Other Offices and GADOfficials at Head Office)a) For Office Buildings #

b) For Residential Buildings #

(Nil) (Nil) (Nil) (30) (30) (50) (100) (400) 30 50 100 300 400 800 1200 2000 1. 2 Purchase of SFF for Office Use

(Other than Computers and RelatedItems for which ITD: HO Guidelines

shall be applicable)(30) (50) (100) (300) (300) (500) (1000) (2000)

10 25 50 100 100 200 400 Full 1.3 Disposal of SFF Items at Original Costas per Bank Rules

(10) (25) (50) (100) (100) (200) (400) (Full)

5 10 15 50 50 100 Full Full 1. 4 Write Off - SFF at Original Cost asper Bank Rules

(5) (10) (15) (50) (50) (100) (200) (Full)

Nil Nil Nil Nil 500 1000 Full Full 1. 5 Disposal of Banks Vehicles at OriginalCost as per Bank Rules

(Nil) (Nil) (Nil) (100) (100) (150) (Full) (Full)

# Capital Powers for Additions/ Alterations to Banks Own Buildings (Sub Head 1.1) not to be exercised by ELB/ MCB/ LCB

NOTE: Figures given in bracket denotes previous powersPLEASE REFER TO GUIDELINES AT ANNEXURE I, II & I II


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Incumbent I n-charge of BranchOffice

Small Medium Large VLB

C.M. HO,GAD/

CO/

Other Office

AGM HO,

GAD/CO/

OtherOffice &ELB/MCB

DGM HO,GAD/

CO/

OtherOffice &LCB

GM HO,

GAD/

CO/OtherOffice

Sr .No.

NATURE OF FACILITY

ScaleI

ScaleII

ScaleIII

ScaleIV

ScaleIV

ScaleV

ScaleVI

ScaleVII

1 2 3 4 5 6 7 8 9 10

*Repairs and Servicing including

replacement of tyres, batteries andother parts etc. of banks vehicles

- 4 wheelers (PER VEHICLE)

- 2 Wheelers/3 wheelers

Nil(Nil)

Nil(Nil)

7.5(7.5)

Nil(Nil)

10(10)

2(2)

20(20)

Full(Full)

30(20)

Full(Full)

50(30)

Full(Full)

Full(Full)

Full(Full)

Full(Full)

Full(Full)

2.4

* Senior officers in Scale IV and above are authorised to carry out repairs and servicing etc. to banks cars allotted

Rs.2000/ - per month, subject to annual ceiling of Rs.20000/ -, non-cumulative, from authorized manufacturer sauthorised dealers. For repairs beyond Rs.2000/ - p.m. or Rs.20000/ - p.a., Chief Manager C.O. & above in field and CH.O. & above for H.O./ Other Offices will be the competent authority. However, in case of new car such charges shaduring the period of free service provided by m anufacturer.

Nil Nil Nil Up to 3Lines

Up to 5 LinesFull Full Full

3.

3.1

Telephone, FAX & OtherCommunication Equipments

Sanction for installation of telephonelines (per office)

(Nil) (Nil) (Nil) (Up to 5Lines)

(Up to 5Lines)

(Full) (Full) (Full)

Nil Nil Nil 1 Line 2 Lines Full Full Full 3.2 Sanction for installation of FAX,EPABX (per office)

(Nil) (Nil) (Nil) (1 Line) (2 Lines) (Full) (Full) (Full)

NOTE: Figures given in bracket denotes previous powers

PLEASE REFER TO GUIDELINES AT ANNEXURE I, II & II I.


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AN

CAPITAL EXPENDITURE POWER CHART FOR BUILDI NG AND CONSTRUCTION MATTERS(ONLY TO BE EXERCISED BY CIRCLE OFFICE OFFICIALS)

(Amo

ChiefManager -Circle Office

AGM Circle Office

DGM Circle Office

Circle Officeheaded by DGM

Gene- Circ

Sr .No.

Nature of Facility

Scale IV Scale V Scale VI Scale VI S

1 2 3 4 5 6

1.1 Purchase of plots/ built upaccommodation for office/Residential purpose Recommended by CREC (per reference)a) From Govt/Semi-Govt. Agencies

including local DevelopmentAuthorities.b) From others.

NIL(NIL)

NIL(NIL)

NIL(NIL)

NIL(NIL)

NIL(NIL)

NIL(NIL)

NIL(NIL)

NIL(NIL)

1.2 Approval of financial sanction forconstructionwork- (per reference).(Budget estimate based on CPWD PlinthArea Rates (PAR)

NIL(NIL)

NIL(NIL)

NIL(NIL)

50(50)

1.2.1 Acceptance of tender forAwarding thejob (per reference) (within the financialsanction) and for Termination of the

contract)

NIL

(NIL)

NIL

(NIL)

NIL

(NIL)

50

(50)1.2.2 To permit deviation in quantities

within 25%of the accepted tender (within the overallfinancial sanction) per project.

NIL(NIL)

NIL(NIL)

NIL(NIL)

FULL(FULL)

1.2.3 To permit deviation in quantitiesbeyond 25% of the accepted tender(within the overall financial sanction)

- per project

NIL

(NIL)

NIL

(NIL)

NIL

(NIL)

FULL

(FULL)


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(Amo

Chief

Manager -Circle Office

AGM

Circle Office

DGM

Circle Office

Circle Office

headed by DGM

Gene

- Circ

Sr

.No.

Nature of Facility

Scale IV Scale V Scale VI Scale VI S

1 2 3 4 5 6

1.2.4 To permit substitution inspecifications of the accepted tender(within the overall financial sanction) per project

NIL(NIL)

NIL(NIL)

NIL(NIL)

FULL (subject to25% of accepted

tender)(FULL subject to25% of accepted

tender)

FULL25%

(FUL25%

1.2.5 To permit payment to local bodiesfor sanction/ revalidation of plans etc.including relevant taxes/levies (0.50)

(0.50)

1.00

(1)

2.00

(2)

FULL

(FULL)

1.2.6 To get certain minor urgent work s

done or extra items i.e. Items not inthe original tender but executed duringconstruction of bank buildings(within the overall financial sanction) per project.

NIL(NIL)

NIL(NIL)

NIL(NIL)

FULL (subject to

25% of acceptedtender)

(FULL subject to25% of accepted

tender)

FULL

25%

(FUL25%

1.2.7 To appoint/ terminate the services ofArchitects/ ConsultantsFor bank's building construction project

NIL(NIL)

NIL(NIL)

NIL(NIL)

FULL(FULL)


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NOTE:

1. Circle Offices headed by Assistant General Manager / Chief Manager will not have any power to sanction constrand as such all cases pertaining to that Circle Office will be dealt at H.O.

2. The cumulative effect on account of all the above mentioned deviations, substitutions and extra items should than 25% of the total accepted tendered value and within the overall powers of financial sanction. However,

justified reasons with which the Circle Office Head is satisfied, he may revise the earlier budget sanction with a ceof earlier approved Budget estimate within the maximum amount delegated in the above power chart. If in aabove revised sanction also exceeds the above ceiling, the matter should be referred to Head Office.

3. Chief Manager, Circle Office is authorized to accord sanction of detailed estimates within the overall Budgetcompetent authority.

4. Circle Office Head is competent to make deductions in the specifications and for financial recoveries thereof forwithin the acceptable criteria of Indian standards/CPWD specifications, if any.

5. Circle Office Head is authorized to negotiate the rates with the lowest bidder for award of work.

6. Circle Office Head has full powers for granting extension of time with or without liquidated damages for any proje

7. Powers for administrative approval or for the utilization of land/plots are vested with the same authorities and famount as for approval of financial sanction i.e. point 1.2.

8. The powers to accept technical conditions/clarifications after Part-I of the tender is opened (i.e. without any final may be exercised by CM/AGM/DGM, Circle Office and for other conditions having financial implications, Circle Off

have full powers.

9. All technical guidelines on exercising of financial powers as per IBA Construction Work Manual may be strictly follo


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AN

POWER CHART FOR RENOVATION AND FURNISHING WORKS (Existing powers are given in brackets) (Amo

CM -HO,GAD/CO

/ OtherOffice & VLB

AGM-HO,GAD/CO

/ OtherOffice &

ELB/MCB

DGM-HO,GAD/CO

/ OtherOffice & LCB

GM -HO,GAD/CO

/ OtherOffice

Sr.NO.

Nature of activity

Scale IV Scale V Scale VI Scale VII

E

1.1 Acceptance of tender and awardingthe job to the tenderer on perreference basis (within the financial

sanction of competent authority) andtermination of the contract

10.00(5.00)

30.00(20.00)

50.00(40.00)

100.00(100.00)

20(20

WorkMore

Than 5Lacs

7%(5%)

15%(10%)

20%(15%

FULL(FULL)

F(F

1.2* To permit the amount due todeviation in quantities of tendereditems within 25% of accepted tender(cumulative basis) each job (withinthe financial sanction of competentauthority)

Work Upto

5 Lacs

15%(10%)

25%(20%)

35%(30%)

FULL(FULL)

F(F

WorkMore

Than 5Lacs

7%(5%)

15%(10%)

20%(15%)

FULL(FULL)

F(F

1.3* To permit the amount due todeviation in quantities of tendereditems beyond 25% of acceptedtender (cumulative basis) each job(within the financial sanction ofcompetent authority)

Work Upto

5 Lacs

15%(10%)

25%(20%)

35%(30%)

FULL(FULL)

F(F

WorkMoreThan 5Lacs

5%(3%) 10%(8%) 12%(10%) FULL(25) F(F1.4* To permit amount due tosubstitution in specifications ofaccepted tender items (cumulativebasis) each job (within thefinancial sanction of competentauthority)

Work Upto

5 Lacs

8%(6%)

20%(16%)

25%(20%)

FULL(30)

F(F

1.5* To get urgent jobs done / extra

items during the renovation andfurnishing job (within the overallfinancial sanction of competent

Work

MoreThan 5Lacs

8%

(5%)

15%

(8%)

20%

(10%)

FULL

(25)

F

(F


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8. Chief Manager, HO/CO/ Other offices shall have full powers to accept technical conditions / clarifications after opening oftender (Technical bid) and for other conditions having financial implications, AGM/DGM, HO and circle head CO/ incumoffices will have full powers.

9. GM HO and Circle head CO/ incumbent of other offices have full powers for approval of empanelment of contracto

disciplines.

10.AGM/DGM HO and Circle head CO/ incumbent of other offices have full powers for approval of short listing of contractor/the approved list of empanelled contractor or for specialized jobs.

11.AGM-GAD had been given powers of DGM vide Board Resolution No. 151 dated 28.03.2005; the same shall remain applicChart related to renovation & furnishing work.

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