Special Events Gari Melchers Home and Studio

Special Event in the Studio Pavilion Your event will be held inside the Studio Pavilion adjacent to the Studio galleries which holds the largest collec on of

Gari Melcher’s artwork. The elegant stone building opens up to the estate’s gardens and overlooks the Rappahannock River. Aside from weddings and recep ons we hold rehearsal dinners, engagement par es, bridal showers, holiday par es, birthday par es, anniversary celebra ons— the Studio Pavilion is the perfect venue for all types of events.

Venue Pricing Special Events

Overlooking the Rappahannock River and nestled in a peaceful, private, garden se ng, the Studio Pavilion is a unique loca on. In addi on to weddings and recep ons, the Studio Pavilion is the perfect venue for birthday par es,

engagement par es, rehearsal dinners, bridal showers, holiday par es, luncheons, galas, fundraisers— we love helping celebrate all special occasions. The beau fully appointed space accommodates up to 120 for a seated banquet and 150

for a standing/seated cocktail party.

Day me Events Available year round. Hours limited to 8 am– 5 pm Price includes tables, chairs, on site staff, on site parking, set up, and clean up.

Length of Event Price

Full Day Use (8 am– 5 pm) **UMW and Government Agencies**

$750

**$450**

Half Day Use (max 4 hours) **UMW and Government Agencies**

$500

**$300**

Bridal Showers (max 3 hours) $400

Baby Showers (max 3 hours) $400

Evening Events Available year round. Hours limited to 5 pm‐11 pm. Price includes tables, chairs, on site staff, on site parking, set up, and clean up.

Length/Type of Event Price

Cocktail Party (max 2 hours) $600

Dinner Party (max 4 hours)

Engagement Par es, Rehearsal Dinner, Holiday Par es, Etc.

$800

Combined Event (max 5 hours)

Auc on, Gala with dance floor, etc. $1500

Studio tours are available at an extra charge of $200/hour.

Advance reserva ons required.

AV use (microphone, PowerPoints, etc) is an addi onal $100.

Catering is not included in above fees.

Special Event Catering

We require clients to choose from the approved caterers below for events at Belmont. We know and trust these companies and know they will work with you to make your event wonderful.

Caroline Street Catering

Fredericksburg, VA

(540) 654‐9180 carolinestreetcatering@gmail.com www.carolinestreetcatering.com

Party Services by Dori

Fredericksburg, VA

(804) 761‐3729 dorifarrell@gmail.com

Foode

Fredericksburg, VA

(540) 479‐1370 thecrew@foodeonline.com www.foodeonline.com

Flavours by Sodexo

Fredericksburg, VA

(540) 654‐1931 ljacobs@umw.edu www.umwcatering.com

A Sharper Palate

Richmond, VA

(804) 553‐0495 kwalker@asharperpalate.com www.asharperpalate.com

White House Catering

Richmond, VA

(804) 664‐1702 thecitybar@yahoo.com www.whitehousecatering.com

(Foode pictured above)

Preferred Vendors

Black Tie Entertainment www.musicdj.com  (571) 364‐7047  derek@musicdj.com  

Richard Green www.richardgreenentertainment.com  (804) 241‐5781  Richard@richardgreenentertainment.com 

Gerry Bradshaw www.djgerry.com  (540) 891‐1728  djgerry@djgerry.com 

Eric Herod www.ericherod.com  (540) 419‐2534  eric@ericherod.com 

Ben Titus

Jazz Ensemble  

www.ben tusmusic.com  (804) 241‐3260  ben@ben tusmusic.com 

Fredericksburg Ayres

Flute Ensemble  

www.facebook.com/Fredericksburg‐Ayres  (540) 786‐3602   

David Toves

Classical Guitarist  

www.davidtovesguitar.com  (540) 729‐8023  davidtovesguitar@gmail.com 

Fredericksburg Strings Quartet

String Quartet   

  (540) 710‐2567  fredericksburgstringquartet@hotmail.com 

Phil Nannery

Bagpiper 

www.novabagpiper.com   (703) 868‐3225  prnannery@yahoo.com 

Heidi Stello

Harpist 

  (540) 809‐5350  hcstello@yahoo.com 

Old Towne Carriages www.oldetownecarriages.com   (540) 371‐0094 

Fredericksburg Limousine www.fredericksburglimo.com  (540) 899‐6150 

Trolley Tours of Fredericksburg www.fredericksburgtrolley.com  (540) 898‐0737 

Any me Limousines www.any melimova.com  (540) 412‐9025 

DJ’s 

Musicians 

Transporta on 

Catalyst Media

Concert/Show Produc on Equipment/

Engineering 

Wedding Videos 

Audio/Video/Ligh ng  

Video Recording and Internet Broadcas ng 

www.catalyst‐center.com  (540) 300‐2786  Bryce@catalyst‐center.com  

Mul media Produc on  

Preferred Vendors

Fredericksburg Supply & Rental www.fsr‐online.com  (540) 891‐8244  info@fsr.com 

Memorable Moments www.mmphotodjsax.com  (540) 548‐3486  dacanty@msc.com 

Paisley and Jade www.paisleyandjade.com  (804) 381‐4625  info@paisleyandjade.com 

Darling D’s www.darlingdsevents.com   (540) 845‐1351  darlingdsevents@gmail.com 

Wolfcrest Photography www.wolfcrestphotography.com 

Amanda Beside Eric www.amandabesideeric.com 

Kaytee Lauren www.kayteelauren.com 

That’s Original Photography www.thatsoriginal.net  

Carly Romeo & Co. www.carleyromeo.com  

Ki Crea ve www.ki crea ve.com 

Kris na Marie Photography www.kris namariephotography.com 

Weadon Photography www.weadonphotos.com 

The Photography Smiths Www.thephotographysmiths.com 

Hope Taylor Photography www.hopetaylorphotography.com 

Blessed Beginnings Photography www.blessedbeginningsphotography.com 

Rental Services 

Photography 

(Photo by That’s Original Photography)

(Rentals by Darling D’s)

Flowers Carolyn Helfrich www.carolynhelfrichinc.com  (540) 371‐5461 

Jane Guerin Flowers www.janeguerinflowers.com  (540) 287‐7965 

Jan Williams Florals www.janwilliamsfloral.com  (540) 373‐8826 

Garden Heirlooms www.garden‐heirlooms.com  (540) 373‐1247 

Cakes Fat Girl Cakes www.fatgirlcakes.com  (540) 710‐6533 

Simply Sweet www.simplysweet2001.com  (540) 786‐7584 

Sweet Reasons www.sweetreasons.com  (540) 785‐1550 

The Icing www.theicingcakes.com  (540) 659‐8955 

Sorby Sweets www.sorbysweets.com  (540) 429‐4779 

Preferred Vendors

(Cake by Sorby Sweets)

Hello Darling Beauty www.hellodarlingbeauty.com  hellodarlingbeauty@gmail.com 

BobbyPins & Blush www.bobbypinsblush.com   (540) 623‐6337 

Bangz Salon www.facebook.com/BangzSalonFredericksburg  (540) 371‐6380 

Makeup & Hair 

RSVP Events www.rsvpeventsva.com   Karen@rsvpeventsva.com  

Planning 

Event Frequently Asked Questions What is Gari Melchers Home and Studio?

The historic house at Gari Melchers Home and Studio at Belmont possesses a rich history star ng in the 1790s. Gari Melchers (1860‐1932) and his wife Corinne bought the property from the Ficklin family in 1916. Gari Melchers was a successful American Impressionist painter, born in Detroit, and did most of his studies in Europe. The house is furnished with the unique an ques the couple collected throughout their travels and has been carefully reproduced to reflect their individual and eclec c tastes. The property also includes Gari Melchers original stone studio which he designed and now houses the largest collec on of his pain ngs and drawings. Belmont has beau ful restored gardens, planted with the same types of flowers and plants Corinne used. Events take place in the stunning Studio Pavilion, situated in an elegant woodland se ng, connected to the Studio and opens onto the estate’s gardens. A Na onal Historic Landmark, Gari Melchers Home and Studio is one of just 30 of America’s most significant ar sts’ spaces included in the Na onal Trust for Historic Preserva on’s Historic Ar sts’ Homes and Studios consor um.

Can I have my event inside the House or Studio?

Unfortunately, you cannot have your event inside the historic house or studio. Your event will be held inside the Studio Pa‐vilion. We are able to put tables and a bar on the Pavilion terrace if you’d like your guests to enjoy the beau ful grounds and architecture. We also offer the op on of opening the Studio Galleries at an addi onal $200 per hour. It’s fun to have them open for an hour so your guests can learn about the unique venue.

Can you tenta vely hold my event date?

Yes, we can hold your event date for up to 14 days.

How do I book my event?

In order to officially book and secure your event you will need to sign a contract and pay a 50% non refundable deposit of all total fees. Your balance is due 30 days prior to your event.

Can we set up a tent outdoors for an event?

Tents are not allowed on the property.

Can we bring in a caterer not on your approved list?

No, since we are a historic museum and hold the caterers to certain guidelines, you must pick a caterer from our list.

Are we allowed to leave vehicles in the parking lot over night?

Yes, if you need to leave a few vehicles in our parking lot that’s fine. Please pick them up by 10 am the next day.

Can we come back the day a er the event to clean up?

No, everything must be taken out of the building immediately a er your event. The Special Events Staff will assist you in packing up decora ons, presents, etc.

Special Event Guidelines

Nobody will be allowed in the building un l two hours before the event starts. You must set up a me with the Spe-cial Events Staff to come the day before the event to set up any decora ons.

Vendors will not be allowed in the Pavilion un l 2 hours before the event begins.

You must choose a caterer from our Catering List, no outside caterers allowed.

Events must conclude by 11:00 p.m., in order to ensure that an event ends by this me, any bar and or music must end by 10:30 p.m.

Doors leading to outside must remain closed at all mes. They can be unlocked for entrance to the terrace, but they may not be propped open.

No live flames allowed inside the Pavilion.

Nothing can be applied to the walls using tape, tack, push-pins, nails, screws, etc.

Smoking is not allowed in the building, but guests are allowed to smoke on the terrace where there is an ash tray.

Events must begin and end within the me frame agreed upon meframe or there will be a fee of $50 per half hour.

Alcohol must be provided and supervised by your selected caterer.

Table linens are not included in the rental fee. Your caterer can arrange linen rental.

Rental items arranged for the event are the responsibility of the renter. Rented items cannot be delivered prior to 48 hours before the event and must be removed within 48 hours of the event.

All personal items, decora ons, gi s, le over food, rental items you brought in, etc. must be removed directly a er the event. You cannot store anything in the Pavilion.

 

Special Event Terms and Regula ons  

  Thank you for choosing our facility for your special event. In order to insure the comfort and safety of you and your 

guests, as well as the security and integrity of our building and collec ons we ask that you review the following regula ons. 

Failure to abide by these regula ons may result in an addi onal fee:  

To maintain a consistent climate control for the Pavilion and adjoining art galleries, all exterior doors to the pavilion must 

remain closed. Doors may be unlocked to provide entrance from the terrace, but doors must not be propped open.  

Walls should be kept free from any signs, posters, or other items. Nothing should be applied to the walls using tape, tack, 

push‐pins, nails, screws, etc.  

Any addi onal interior or exterior signs or logos placed on the property must be approved by the special events staff prior 

to the day of the event.  

Children should be accounted for at all  mes. They should not be le  to wander una ended throughout the building or on 

the grounds.  

Events should stay within the  me frame agreed upon. A late fee of $50 per half hour will be charged if events run past 

their allo ed  me. 

Group sizes should remain consistent with the reserva ons made with both the Gari Melchers Home and Studio and your 

catering company of choice. The special events staff cannot be held responsible for an excess of guests, but will make 

proper accommoda ons when possible. The Gari Melchers Home and Studio reserves the right to decline access to the 

Studio Pavilion to any arriving guest should the room reach maximum occupancy.  

Alcohol is permi ed but must be provided and supervised by one of our approved caterers.  

The use of live flame is not permi ed in the Studio Pavilion. Guests are required to use electric candles.  

Table linens are not included in the rental fee.  

Any rental items arranged for the event are the responsibility of the renter. Equipment cannot be erected or delivered 

earlier than 48 hours before the event and must be removed within 48 hours. 

Aisle runners are not permi ed during garden wedding ceremonies. 

All personal items, boxes, gi s, decora ons, flowers, etc. must be removed directly a er your event.  

Any damage or loss resul ng from the event is the clients fault and they will be billed accordingly.  

 

I have read and agreed to the above condi ons. I accept responsibility for the ac ons of myself and my guests/staff during our 

event and understand that any viola on of these regula ons will incur an addi onal fee to be billed upon the comple on of 

the event.  

 

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