general ledger document reversal

FINANCE-AP

Title:

Module NameUser Manual - FI02.04General Ledger Document ReversalGeneral Ledger

OVERVIEW

Business Process Description Overview

This manual covers the scenarios of document reversal.

In SAP when a document is reversed, a reversal document is created. Reversal of normal documents, cross-company code documents, accrual/deferral documents and clearing documents are covered.

Procedural Steps

FI02.04.01 Reverse Document

Via MenusAccounting ( Financial Accounting ( General Ledger ( Document ( Reverse ( Individual reversal

Via Transaction CodeFB08

Enter:

Field NameDescriptionR/O/CUser Action and ValuesComments

Document NumberREnter the document number

Company CodeREnter the company code

Fiscal YearREnter the fiscal year of document

Reversal ReasonREnter the reason of reversal

Posting dateREnter the posting date. Posting date is the date on which the reversal entry would be posted.Posting date cannot earlier than the original document posting date.

Note: Incase document number is not known, the same can be found out by clicking on the document list icon and following the instructions given in FI02.02.02.

Click on button to display the document before reversal.

Click on the Save button or press Ctrl+S.

A message will appear on the status bar that Document XXXX was posted in company code XXXX

The system task is complete.FI02.04.02 Mass Reversal of DocumentsVia MenusAccounting ( Financial Accounting ( General Ledger ( Document ( Reverse ( Mass reversal

Via Transaction CodeF.80

Enter:





Reason for ReasonREnter the reason of reversal


User can give additional details in the general section tab.Always ensure to run this transaction in Test Run mode first and see the results and then execute in normal run.

Click the button.

Click the button and remove the Test Run tick mark and click the Execute button.A message will appear on the status bar that Processing completed

The system task is complete.FI02.04.03 Reverse Cross-Company code transactionVia MenusAccounting ( Financial Accounting ( General Ledger ( Document ( Cross-Company-Code Transaction ( Reverse

Via Transaction CodeFBU8

Enter:


Cross-CC doc. NumberCross company code document numberREnter the cross-company code document.Cross company code document is a unique document.

Document NumberOEnter the document numberIf the cross-company code document is entered above, then this is not required.

Company codeREnter the company code


Reason for ReasonREnter the reason of reversal


Note: Incase document number is not known, the same can be found out by clicking on the document list icon and following the instructions given in FI02.02.02.

Display the document before reversal by clicking .

User can press the simulate button to see the entry .

Click on the Post button or press Ctrl+S.

A message will appear that Document XXXX was posted in company code XXXX. There would be multiple reversal documents generated one for each company code, since this is a cross-company code document. The system task is complete.FI02.04.04 Reverse Accrual/Deferral DocumentsVia MenusAccounting ( Financial Accounting ( General Ledger ( Periodic Processing ( Closing ( Valuate ( Reverse Accrual/Deferral Document

Via Transaction CodeF.81

Enter:





Posting dateOEnter the posting date of the original document

Reversal reasonREnter the reason of reversal

Reverse Posting dateREnter the posting date. Posting date is the date on which the reversal entry would be posted.Posting date cannot earlier than the original document posting date.

User can give additional details in the general section and in tab.

Always ensure to run this transaction in Test Run mode first and see the results and then execute in normal run.

Click the button.

Click the button and remove the Test Run tick mark and click the Execute button.

A message will appear on the status bar that Processing completed

The system task is complete.FI02.04.05 Reverse Accrual/Deferral Documents

Via MenusAccounting ( Financial Accounting ( General Ledger ( Document ( Reset Cleared Items

Via Transaction CodeFBRA

Enter:


Clearing documentREnter the clearing document to be reversed



Click on the Save button or press Ctrl+S. A message would be displayed as shown below:

Click on button.

Enter the reversal reason (05) and the posting date and press the button.

An information would be displayed as stated below:

Click the continue button.

The system task is complete.

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