Getting Started with Getting Started with Microsoft Works 2000: Microsoft Works 2000: The BasicsThe Basics

Presented by Bobbie DuFaultPresented by Bobbie DuFaultPSS Works Product LeadPSS Works Product Lead

2

ObjectivesObjectives

Microsoft® Works versus Microsoft® OfficeMicrosoft® Works versus Microsoft® Office Works Standard versus SuiteWorks Standard versus Suite Installation Installation Tour of the new Works LauncherTour of the new Works Launcher Works standard core programsWorks standard core programs

3

Works vs. OfficeWorks vs. Office

The difference between Works and Office is The difference between Works and Office is our target market. Works has been designed our target market. Works has been designed with with youyou the Home User in mind. the Home User in mind.

It is easy and productive to use. It is easy and productive to use. It eliminates the confusion of which program It eliminates the confusion of which program

to use to accomplish all that you need to do in to use to accomplish all that you need to do in your busy day.your busy day.

4

Works provides convenient solutions to Works provides convenient solutions to everyday home tasks such as writing everyday home tasks such as writing letters; creating, storing, and printing letters; creating, storing, and printing lists; managing personal finances; lists; managing personal finances; creating and sending greeting cards, creating and sending greeting cards, invitations and invitations and e-mail messages, as well as many other e-mail messages, as well as many other household computer tasks.household computer tasks.

Works is not a business solution. It is not Works is not a business solution. It is not designed to do all the tasks that a designed to do all the tasks that a business needs to accomplish. For business needs to accomplish. For regular business, you need Microsoft regular business, you need Microsoft Office.Office.

Works vs. Office (cont’d)

5

Works Standard vs. SuiteWorks Standard vs. Suite

Works 2000 StandardWorks 2000 Standard Works SpreadsheetWorks Spreadsheet Works DatabaseWorks Database Works Word ProcessorWorks Word Processor Works Calendar 2.0Works Calendar 2.0 Internet Explorer 5.0Internet Explorer 5.0 Works LauncherWorks Launcher

6

Works 2000 SuiteWorks 2000 Suite Works 2000Works 2000 Microsoft® Word 2000Microsoft® Word 2000 Microsoft® Internet Explorer 5.0 Microsoft® Internet Explorer 5.0 Microsoft® Home Publishing 2000Microsoft® Home Publishing 2000 Microsoft® Money 2000Microsoft® Money 2000 Microsoft® Expedia® Streets and Trips 2000Microsoft® Expedia® Streets and Trips 2000 Microsoft® Encarta® Encyclopedia 2000Microsoft® Encarta® Encyclopedia 2000 Microsoft® Picture It!® Express 2000Microsoft® Picture It!® Express 2000

Works Standard vs. Suite (cont’d)

7

System Minimum RequirementsSystem Minimum Requirements

StandardStandard Pentium 90 MHz or Pentium 90 MHz or

faster processorfaster processor 16 MB of RAM16 MB of RAM 112 –148 MB of disk 112 –148 MB of disk

spacespace

SuiteSuite Pentium 166 MHz or Pentium 166 MHz or

faster processorfaster processor 24 MB of RAM24 MB of RAM 785 MB – 1.4 GB of 785 MB – 1.4 GB of

disk spacedisk space

Both Standard and Suite require Windows 95, Windows 98, or later, Super VGA 256 colors, a 4x CD-ROM drive, and a mouse.

8

Which Works is right for you?Which Works is right for you?

In Works Standard you can:In Works Standard you can: Create great looking letters and reportsCreate great looking letters and reports Create and organize listsCreate and organize lists Plan and weigh financial options with Plan and weigh financial options with

spreadsheetsspreadsheets Manage basic household financesManage basic household finances Create and use an electronic address bookCreate and use an electronic address book

9

Make great looking school reportsMake great looking school reports Schedule and be reminded of events and Schedule and be reminded of events and

appointments with the electronic calendarappointments with the electronic calendar Perform online tasks Perform online tasks

If this is what you do with your PCIf this is what you do with your PC

This Works is for you!This Works is for you!

Which Works is right for you?(continued)

10

If you also want to:If you also want to:

Create impressive resumes with the Word Create impressive resumes with the Word 2000 Wizard 2000 Wizard

Create professional-quality personalized Create professional-quality personalized greetings cards with Home Publishing 2000greetings cards with Home Publishing 2000

Balance your checkbook and pay your bills Balance your checkbook and pay your bills online with Money 2000 and Investor Online online with Money 2000 and Investor Online

Plan trips and vacations with maps, Plan trips and vacations with maps, itineraries, and time schedulesitineraries, and time schedules

11

Create Web pages or e-mail greetingsCreate Web pages or e-mail greetings Research school projects with a Research school projects with a

multimedia encyclopediamultimedia encyclopedia Perform online tasksPerform online tasks Create impressive photo calendarsCreate impressive photo calendars Do fun craft projectsDo fun craft projects

Then Works Suite is for you!Then Works Suite is for you!

12

InstallationInstallation

We have made an effort to meet the following goals We have made an effort to meet the following goals for Works setup:for Works setup:

Simplify Setup to require as little input as Simplify Setup to require as little input as possible.possible.

Allow advanced users to customize their Allow advanced users to customize their setup.setup.

Eliminate paper end-user license agreements.Eliminate paper end-user license agreements.

NoteNote: In Suite, a number of disk changes and reboots : In Suite, a number of disk changes and reboots are required by the individual products.are required by the individual products.

13

The First StepThe First Step Before any part of the setup can take Before any part of the setup can take

place, Works first checks to make sure place, Works first checks to make sure that the Windows Installer is present on that the Windows Installer is present on your system.your system.

If it is not present, Works installs it. It is a If it is not present, Works installs it. It is a part of the operating system.part of the operating system.

For more information about the Windows Installer, please refer to http://www.microsoft.com/support/.

14

The Next StepThe Next Step

Internet Explorer 5.0Internet Explorer 5.0 Works then checks to see if the right version Works then checks to see if the right version

of Internet Explorer is installed.of Internet Explorer is installed. Internet Explorer 5.0 is required for the Internet Explorer 5.0 is required for the

operation of the program.operation of the program.

15

Shared ProgramsShared Programs

The shared programs such as Clip Gallery and The shared programs such as Clip Gallery and Draw come next, followed by Works core Draw come next, followed by Works core programs. programs.

All shared components must install on the All shared components must install on the same drive where Windows is installed. In same drive where Windows is installed. In most cases, that would be drive C.most cases, that would be drive C.

16

\Textconv\TextconvShared Text ConvertersShared Text Converters

\Note-it\Note-it1.101.10Microsoft Note-ItMicrosoft Note-It

\Equation\Equation3.03.0MS Equation EditorMS Equation Editor

\Msdraw\Msdraw1.021.02Microsoft DrawMicrosoft Draw

\Wordart\Wordart2.522.52Microsoft WordArtMicrosoft WordArt

\Artgalry\Artgalry5.15.1Clip Art GalleryClip Art Gallery

\Msinfo\Msinfo4.4.10a10aMicrosoft System InfoMicrosoft System Info

Shared Programs InstalledShared Programs Installed

17

Getting StartedGetting Started

In today’s fast-In today’s fast-paced world, getting paced world, getting your work done your work done quickly is more quickly is more important than everimportant than ever

18

Using Works 2000Using Works 2000

The Works core components give you the power The Works core components give you the power to get the job doneto get the job done

Word ProcessorWord Processor SpreadsheetSpreadsheet DatabaseDatabase CalendarCalendar Task LauncherTask Launcher

19

The Task Launcher Makes It The Task Launcher Makes It Easy!Easy!

The Works Task The Works Task Launcher lets you Launcher lets you get started on a get started on a variety of tasks.variety of tasks.

Easy-to-use Easy-to-use wizards and wizards and templates make templates make the job easier.the job easier.

20

Three Ways to Get the Job DoneThree Ways to Get the Job Done

You can use the Task Launcher to select a You can use the Task Launcher to select a task and Works will open the program that is task and Works will open the program that is best for doing that task.best for doing that task.

You can select a program on your own and You can select a program on your own and either start a task or work from scratch.either start a task or work from scratch.

You can select a project that you had You can select a project that you had previously done in Works from the History.previously done in Works from the History.

21

Selecting a TaskSelecting a Task

Selecting a task from Selecting a task from the Task Launcher the Task Launcher opens the best program opens the best program to do the job with. to do the job with.

No more thinking about No more thinking about which is the right which is the right program to use to get program to use to get the job done.the job done.

22

Selecting a ProgramSelecting a Program

You can select the You can select the ProgramsPrograms tab to list tab to list all of the programs all of the programs that are integrated that are integrated in Works. in Works.

In Suite, that would In Suite, that would include all of the include all of the Suite applications.Suite applications.

23

Selecting from HistorySelecting from History

24

The History TabThe History Tab

The Task Launcher The Task Launcher HistoryHistory tab gives you quick and tab gives you quick and easy access to all of the projects you previously easy access to all of the projects you previously created in Works.created in Works.

The History can be sorted by date, task, and the The History can be sorted by date, task, and the program you created it in, as well as the project’s program you created it in, as well as the project’s name.name.

25

Interactive HelpInteractive Help

Works has many useful features for finding information about how to accomplish tasks

26

The Answer WizardThe Answer Wizard

On the On the HelpHelp menu, menu, click click Works HelpWorks Help..

In the box at the top In the box at the top of the Help pane, type of the Help pane, type a question that a question that describes what you describes what you want to find. want to find.

Click Click SearchSearch and the and the Answer Wizard Answer Wizard displays a list of displays a list of related Help topics. related Help topics.

27

Index and ContentsIndex and Contents

You can search the You can search the Help Index and Help Index and contents for easy contents for easy answers to your answers to your complex questions.complex questions.

Works also has tool Works also has tool tips to help you with tips to help you with the toolbar icons.the toolbar icons.

28

Working with DocumentsWorking with Documents

29

Changes to the Word ProcessorChanges to the Word Processor

Automatic spell checkingAutomatic spell checking Improved Mail MergeImproved Mail Merge Improved Envelope and Label WizardsImproved Envelope and Label Wizards Easy to use TablesEasy to use Tables Undo up to the last 100 actionsUndo up to the last 100 actions

The Works Word Processor has new features that make it easier than ever to create writing projects efficiently:

30

Wizards and TemplatesWizards and Templates

Wizards guide you through the creation of a Wizards guide you through the creation of a particular type of document, such as party particular type of document, such as party invitations.invitations.

Templates are preformatted for a specific Templates are preformatted for a specific purpose, such as a newsletter or resume.purpose, such as a newsletter or resume.

This gives you a head start creating your This gives you a head start creating your document by giving you formatting and document by giving you formatting and basic text.basic text.

31

Can’t Find the Right Template?Can’t Find the Right Template?

Works makes it easy to create your own Works makes it easy to create your own templates.templates.

You just create a document that you want to You just create a document that you want to use as a template and use the use as a template and use the File Save AsFile Save As option to save the document as a template.option to save the document as a template.

When you want to use your new template you When you want to use your new template you can find it in the Launcher under Tasks, can find it in the Launcher under Tasks, Personal Templates.Personal Templates.

32

Creating a Winning ResumeCreating a Winning Resume

Works offers Works offers four different four different styles of styles of resumes for you resumes for you to work with and to work with and offers sample offers sample text to help you text to help you create a truly create a truly winning winning document.document.

33

Spreadsheets and DatabasesSpreadsheets and Databases

Works makes keeping Works makes keeping track of your finances, track of your finances, belongings, and lists belongings, and lists very easy to do.very easy to do.

There are wizards and There are wizards and templates to help with templates to help with all of these tasks and all of these tasks and more.more.

34

Works Makes It Easy to Works Makes It Easy to Not Use PaperNot Use Paper

Lists, phone books, Lists, phone books, and mailing and mailing information are now information are now easy to keep and use easy to keep and use on your computer with on your computer with Works 2000.Works 2000.

No more file cabinets No more file cabinets overflowing with data. overflowing with data.

35

Mail Merge Made EasyMail Merge Made Easy

Works makes merging information into your Works makes merging information into your documents easy with wizards.documents easy with wizards.

36

Data Sources for MergingData Sources for Merging

Data Source:Data Source:In a mail merge, the In a mail merge, the data source is a file data source is a file that contains fields, that contains fields, such as names, such as names, addresses, and addresses, and other information other information that are to be that are to be merged into a merged into a document.document.

37

Works Accepts Data from Works Accepts Data from Different SourcesDifferent Sources Windows Address BookWindows Address Book Works database listsWorks database lists Microsoft® Excel and Microsoft® Microsoft® Excel and Microsoft®

Access listsAccess lists Text filesText files Other database filesOther database files

38

What Can You Merge To?What Can You Merge To?

Works Merge Wizard allows you to merge Works Merge Wizard allows you to merge from your data source to:from your data source to:

• Form letters

• Mailing labels

• Envelopes

• Catalogs

39

Merging Merging

Merging is as simple as opening your data Merging is as simple as opening your data source.source.

40

Selecting What to MergeSelecting What to Merge

A field code is a placeholder in a mail merge document for the name, address, and other information from a data source.

41

View and PrintView and PrintYou can then view and print your You can then view and print your

documents.documents.

42

Works Makes It Easy to Track Works Makes It Easy to Track DataData

Home improvementsHome improvements Home projects to do listHome projects to do list Garden journalsGarden journals Medical recordsMedical records Sports team recordsSports team records

Works can help you track useful information such as:

43

Using the Spreadsheet to Track Using the Spreadsheet to Track Useful InformationUseful Information

The Spreadsheet Wizard creates a The Spreadsheet Wizard creates a spreadsheet with the choices you make. spreadsheet with the choices you make.

You can now perform the same tasks that You can now perform the same tasks that you would in any spreadsheet. You can you would in any spreadsheet. You can type text or numbers to create a list, use type text or numbers to create a list, use the information to create a chart, and the information to create a chart, and perform calculations. perform calculations. The Spreadsheet Wizard makes it easier than ever to create special project lists!!

44

Works Makes it Easy Works Makes it Easy to Share Informationto Share Information You can send e-mail messages with Web-You can send e-mail messages with Web-

based HotMail or Outlook Express.based HotMail or Outlook Express. You can attach a word processing You can attach a word processing

document.document. You can use the Windows Address Book to You can use the Windows Address Book to

make a contact group for e-mail distribution make a contact group for e-mail distribution and mail merges.and mail merges.

45

E-mailE-mail

Using Outlook Express is easy from the Task Using Outlook Express is easy from the Task Launcher! Just click Launcher! Just click E-mail & InternetE-mail & Internet..

46

Creating a New HotMail AccountCreating a New HotMail Account

Works lets you easily create a new HotMail Works lets you easily create a new HotMail account or read your HotMail right from the Task account or read your HotMail right from the Task Launcher.Launcher.

47

Other E-mail TasksOther E-mail Tasks

Web shoppingWeb shopping Travel planningTravel planning Web searchesWeb searches Games onlineGames online Home and home loan finderHome and home loan finder News onlineNews online

And of course the Works Web site.And of course the Works Web site.

48

The Works CalendarThe Works Calendar

Lets you keep track of all your important tasks and has a handy reminder feature to help you remember all of your appointments.

49

Calendar ToolsCalendar Tools

Works Calendar Works Calendar has a variety of has a variety of tools that can tools that can help you help you organize your organize your schedule and schedule and share it with share it with others.others.

50

Works is the complete Works is the complete solution for your solution for your home computer!!home computer!!

51