Getting Started With Toolkit

Simple Steps to Follow

Digitize Fields in ArcView

Start ArcView- enable extensions:MrSIDToolkit Core Extension

Open Countywide DLU*Open base photography

*This file should be located in F\geodata\common_land_unit

Digitize Fields in ArcView

Enable Theme EditingAdd polygonAttribute polygon using “Land Units” Toolkit Button

make sure that customer ID is tract number or farm numberthis needs to match the Outlook customer ID

Save edits and Close ArcView

Make a new Customer

Import from FOCS using the FOCS Import Utility Tab 4- if Legacy.MDB is present -or-Make new toolkit customer in OutlookIf you use Outlook to make a new customer,stop after you have created the customer folderMake sure Customer ID matches the one used when digitizing the fields

This sets up the customer file

Start ArcView

Do this by double clicking on the Toolkit2_template.apr located in the customer folder that you just created

This starts ArcView with links back to your customer folder for saving files, and writing to the .xls and .mdb files

Open the DLU

Do this from within the ArcView application that you opened- you will need to “add theme” and browse to the location of this file

This file should be located in F\geodata\common_land_unit

Select the fields of interest in the DLU

To do this, use the selection button in ArcView Use control key to select multiple polygons if needed

Fields should already be in the DLU, if not, close Outlook, add the fields to the

DLU in ArcView, using the Toolkit buttons,then restart Outlook and reopen

the customer APR

Use “New Theme” Button

This Toolkit button will create a new theme in the customer file that includes the fields that you selected from the DLU themeOnly the selected fields will be placed in this themeTurn off editing on Planned Land Units themeAttribute fields using “Planned Land Unit” toolkit button

Create Mapped Land UnitsSelect each field in Planned Land Units themeand hit the “Land units” toolkit button

you can enter land use at this pointDo this step for each field in the themeSelect all fields and hit the “Link” toolkit buttonThe fields should now be “Mapped Land Units” in Outlook Customer file

Use ArcView and Toolkit Buttons to Create Resource Planning Maps

You may add point, line or polygon practices You can create buffered features from a lineYou can attribute the practicesYou can add GPS locations You can hot link to digital photos of the site, or to example practices

Create map layout using Map Button

You can modify the standard layout and add additional text notes as neededYou will need to replace the old NRCS LogoYou should always include:

North ArrowLegendScale barTitle and date of map

Export finished layoutsFinished layouts need to be exported as .bmp or .jpg filesExported layouts need to be saved to customers plan file along with the contracts and any digital photos that you may be usingExported .bmp or .jpg files can be inserted into any MS Word document or Excel spreadsheet

Go back to Outlook and open land units tab in

toolkit customer contact

You can now use “mapped land units” to continue and select and schedule conservation practicesAcres from mapped land units will populate land units fields Land uses will also populate land units fields

Continue in Outlook to schedule practices and

produce plans

Select practices, and use plan wizard to produce planIf practices have cost share, and you have updated local cost lists, you can use the contract wizard to produce your contractsMaps created in ArcView, as well as digital photos, can be included in both plans and contracts

Important Note!The data and base photography you used to create your maps still resides on the serverThe new themes that you created, as well as your .apr are in the Toolkit customers folderThe layouts and the .apr now refer to data in two different locations. Because of this, you will have problems if you plan to take you data to the fieldYou will need to copy all base photography and other files located on the server to you local folder before creating the .apr that refers to them

Create a common set of steps for using Toolkit in

your office

This will provide you staff a guide to followIt will ease training of new staff membersIt will ensure uniformity of product and reduce confusionIt will reduce conflict between the software packagesIt will assist in the management of spatial data