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GRADUATEPROGRAMMESSTUDENTHANDBOOK

2017

AgaKhanUniversityGraduateProgrammesStudentHandbook

©OFFICEOFTHEREGISTRAR,2011Updated:September2017

The Graduate Programme Student Handbook is a collection of University-approved regulationsapplicabletoallAgaKhanUniversitygraduateprogrammes.TheBoardofGraduateStudiesapprovedtheHandbookforcirculationandusebyAKUgraduateprogrammesonApril21,2011.TheregulationsinthisHandbooksupersededepartmentalorprogrammaticgraduateregulations. AmendmentstotheHandbookapprovedbytheBoardofGraduateStudiesand/orAcademicCouncilaredulynoted.



TABLEOFCONTENTS

I.PROGRAMMESOFSTUDY

1.0DEGREEPROGRAMMES 1

2.0ADVANCEDDIPLOMAPROGRAMMES 1

II.STUDENTSTATUS

1.0AUDIT/NON-CREDITPARTICIPANTS 2

2.0VISITINGSTUDENTS 2

3.0LEAVESOFABSENCE 2

3.1ReasonsforLeavesofAbsence 2

3.2DiscontinuationfromaProgrammeofStudy 2

4.0VOLUNTARYWITHDRAWAL 3

III.EVALUATIONOFSTUDENTPERFORMANCE

1.0GRADING 4

1.1AegrotatStanding 4

1.2Incomplete 4

1.3Audit 4

1.4Thesis/DissertationGrading 5

2.0CALCULATIONOFAVERAGES 5

2.1CumulativeGradePointAverage(CGPA) 5

3.0MINIMUMPASSINGGRADE 5

4.0RE-SITS 5

5.0REPEATINGACOURSE 6

6.0BOARDOFGRADUATESTUDIESREQUIREDVERIFICATIONREGARDINGTHESUBMISSIONOFPHDANDMASTER’STHESES/DISSERTATIONS 6

IV.DEGREEREQUIREMENTS

1.0REQUIREDAVERAGE 7

2.0AWARDINGOFDEGREEWITHACADEMICDISTINCTION 7

3.0RESIDENCYREQUIREMENT 7



4.0TIMELIMITS 8

5.0ACADEMICPROGRESSION 8

6.0TRANSFERCREDIT 8

V.TRANSCRIPTSANDGRADEREPORTS

1.0TRANSCRIPTS 10

2.0GRADEREPORTS 10

3.0DEGREE,DIPLOMAANDCERTIFICATEPARCHMENTREPLACEMENT 10

4.0STUDENTSWITHOUTSTANDINGACCOUNTSWITHTHEUNIVERSITY 11

VI.UNIVERSITYPOLICYONTHECONFIDENTIALITYOFSTUDENTRECORDS 13

VII.BOARDOFGRADUATESTUDIESGENERALGUIDELINESFORPHDAND

MASTER’STHESIS/DISSERTATIONSATAKU 14

VIII.UNIVERSITYSTUDENTACADEMICINTEGRITYPOLICY 24

IX.UNIVERSITYSTUDENTCODEOFCONDUCTANDDISCIPLINARY

PROCEDURES 32

X.BOARDOFSTUDENTACADEMICAPPEALS 39

XI.STUDENTANTI-HARASSMENTPOLICY 42

XII.NAMESONDEGREES,DIPLOMASANDCERTIFICATESPOLICY 47

XIII.POLICYONREPEATINGACOURSEFORWHICHAPASSINGGRADEHAS

BEENAWARDED 48

XIV.GLOSSARYOFACADEMICTERMS 49


©OFFICEOFTHEREGISTRAR,2011Updated:August2017

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I. PROGRAMMESOFSTUDYThe Graduate Programmes Student Handbook is applicable to the following (active and inactive)programmesofstudy. Graduateprogrammeswillbeaddedtothis listastheUniversity’sBoardofTrusteesapprovesthem.1.0 DEGREEPROGRAMMESDoctorofPhilosophy(Education)DoctorofPhilosophy(HealthSciences)

• BiologicalSciences• ClinicalSciences• Nursing• PopulationandPublicHealth

MasterofArts(DigitalJournalism)MasterofArts(MuslimCultures)MasterofBioethicsMasterofEducationMasterofHealthProfessionsEducationMasterofMedicineMasterofPhilosophy(Education)MasterofScience(Epidemiology&Biostatistics)MasterofScience(HealthPolicy&Management)MasterofScienceinNursing2.0 ADVANCEDDIPLOMAPROGRAMMESAdvancedDiplomainEducationAdvancedDiplomainHealthProfessionsEducation



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II. STUDENTSTATUS1.0 AUDIT/NON-CREDITPARTICIPANTSGraduate courses are not normally open to “auditors” who attend a course without the usualqualificationsandwithoutseekingacademiccredit.Auditorsdonotsubmitpapersorassignmentsnordotheywritetestsorexaminations.Enrolmentasanauditorrequiresthewrittenpermissionofthecourseinstructor,thedepartmentchair,andtheappropriateacademicentityhead.Uponcompletionofthecourse,andsubjecttoconfirmationfromtheinstructorthatthestudentattendedatleast80%of the instruction, thetranscriptnotation“AU”willberecorded. Noothergradewillbeassigned.Onceacourseistakenforauditthesamecoursemaynotbetakenforcredit.2.0 VISITINGSTUDENTSVisiting Students are individualswho are currently registered in a graduatedegreeprogrammeatanother university, andwho havemade arrangements through both their home university and agraduateprogrammeatAKUtospendsometimeatAKUaspartoftheirdegreeprogramme.VisitingStudentsarenotandmaynotbeenrolledinadegreeprogrammeatAKU.VisitingStudentsmaybeatAKUtotakeparticularcourses,ortheymaybeheretoengageinresearchrelevantfortheirdegreeunder the supervisionof anAKU facultymember. Withoutpriorwrittenapprovalof the relevantProgramme Coordinator, themaximum duration for a Visiting Student’s stay at AKU is one year.Acceptance ison the recommendationof theAKUacademicentityorprogramme. Thestudent isexpectedtopaytheappropriatetuitionandincidentalfeespercoursefeeforthetimethattheyareregisteredatAKU.3.0 LEAVESOFABSENCELeaves of absence are normally granted on a term-by-term basis and,whenever possible, shouldcommenceatthebeginningofaterm.DuringtheperiodofaLeavethestudentcannotexpecttobegivenguidanceonthethesisorbeentitledtousetheUniversity’sfacilities.DuringaLeaveofAbsence,notuitionwillbecharged,norwillthestudentbeeligibleforanyscholarshipsupport.Thelengthoftime for completing the degree and for eligibility for scholarship supportwill be extended by thedurationoftheLeaveontheresumptionofstudies.Astudentshouldresumestudiesatthebeginningofaterm.3.1 ReasonsforLeavesofAbsenceALeaveofAbsenceforuptooneyear ispermittedforreasonsof illnessor for reasonsrelatedtofamilyresponsibilitiessuchaspregnancyandchildrearing.StudentswhohavesuccessfullycompletedatleastonefullyearinagraduateprogrammemayapplyforaLeaveofAbsenceforuptooneyearforotherpersonalcircumstances,includingseverefinancialproblems,providedthatthestudent'ssupervisorandthedepartmentsupporttherequest.ALeaveofAbsencewillnotbegrantedtoallowastudenttopursueanotherprogrammeofstudy.3.2 DiscontinuationfromaProgrammeofStudyUponnotificationfromtheprogrammecoordinator,theRegistrar’sOfficewilldiscontinueastudentfromhis/herprogrammeofstudyshoulds/henotreturnwithintheapprovedLeaveofAbsencetimeperiod,orwhereotherarrangementstocontinuetheLeavearenotapproved.



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4.0 VOLUNTARYWITHDRAWALStudents who find it necessary to withdraw from a graduate programme of studymust officiallywithdrawfromtheprogrammeandtheUniversity.TherequestforwithdrawalmustbeforwardedtoProgrammeCoordinatorand,onceapproved,totheRegistrar’sOfficeforprocessing.Oncewithdrawnfromaprogrammetheindividualisnolongerconsideredastudentandmaynotattendclasses,receivesupervision,orhaveaccesstoanyoftheUniversity’sresources.



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III. EVALUATIONOFSTUDENTPERFORMANCE1.0 GRADINGUnlessotherwiseapprovedbytheBoardofGraduateStudiesandendorsedbyAcademicCouncil,thefollowinggradingschemeandgradepointscalewillbeapplicabletoallgraduateprogrammes1.

LetterGrade PercentageEquivalent GradePointA+ 95–100 4.0A 90–94 4.0A- 85-89 3.7B+ 80–84 3.3B 75–79 3.0B- 70–74 2.7C+ 65–69 2.3C 60–64 2.0C- 55–59 1.7*F <55 0.0P Pass ‡I Incomplete ‡IP InProgress ‡W Withdrawn ‡AU Audit ‡AG AegrotatStanding ‡

* Notapassinggrade.‡ GradeisnotusedinGPAcalculations.

1.1 AegrotatStandingAgradeof“AG”grantscreditforacourse,basedonthecourseworkalreadycompleted,whennofurther assessment is considered feasible because of illness or other extenuating circumstancesbeyondthestudent'scontrol.StudentsmayonlybegrantedanAGgradewiththeapprovaloftheacademic entity head (DeanorDirector) offering the course. TheAGgradehasnoeffect uponastudent’sCGPA.1.2 IncompleteAnIncomplete(“I”)gradeisassignedonlyinthecasewhereastudentwho,forillnessorcircumstancesbeyondthestudent’scontrol,hasmissedamajorassignmentorexamination.TheIncompletegrademaybeheldfor90daysfromthetimethegradeisassigned.Ifan“I”gradeisnotmadeupwithin90daysofthecompletionofthecourse,an“F”gradewillbeassigned.Beforethisgradeisassigned,studentsmustobtainapprovalfromthecourseinstructorandtheprogrammedirector.1.3 Audit

1TheMasterofMedicine(MMed)programmedoesnotfollowthisgradingscheme.MMedcoursesaregradedonaPass/Failbasis.



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See“StudentStatus”.1.4 Thesis/DissertationGradingThefinalgradeforastudent’sthesis/dissertationwillberecordedasaPass(P)orFail(F).Apercentagegrade for the thesis/dissertation is recorded on the student’s transcript. Credits for thethesis/dissertationwillbecountedtowardsthenumberofcreditsrequiredfortheawardingofthedegree.Thethesis/dissertationgradewillnotbeincludedinthecalculationoftheCGPA.AmendedbyAcademicCouncil:March24,20162.0 CALCULATIONOFAVERAGESAcumulativegradepointaverageiscalculatedasanindicatorofoverallacademicperformanceinaprogrammeandisusedasacriterionforacademicprogression,graduationrequirements,forawardsandotheracademicdistinctions.2.1 CumulativeGradePointAverage(CGPA)TermandoverallaveragesarebasedonthesegradepointsandexpressedasaGradePointAverage(GPA)andaCumulativeGradePointAverage(CGPA).

Course Credits LetterGrade GradePoints CreditsxGradePoint

One 4.0 A- 3.7 14.8Two 2.0 C+ 2.3 4.6Three 3.0 B 3.0 9.0

Totalcredits=9.0 Sum=28.4

CGPA=Sumof(creditsxgradepoints)Totalnumberofcreditsattempted

Thus, 28.49

CGPA=3.163.0 MINIMUMPASSINGGRADETheminimumpassingmarkinacourseisa‘C’(Cplain).4.0 RE-SITSAgradeof ‘C-’(Cminus) isconsideredunacceptableat thegraduate level.Astudentreceivingthisgrademaybepermittedtore-sitanexaminationorresubmitanassignment.Astudentwillbeallowedonlyoneattempttoraisetheirgradetoapassinglevel.Studentsappearinginare-sitwillbeeligibleforamaximumof‘C+’(Cplus)grade.Ifthestudentstilldoesnotpass,he/shewillbeaskedtorepeatthecourse.Transcriptswillnotethatastudenthasraisedhis/hergradeviaare-sit.AmendedbyAcademicCouncil:October27,2016



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5.0 REPEATINGACOURSEAfailinggrade(F)isassignedtoanygradelowerthanaC-(Cminus).Studentsreceivingafailinggradearenoteligibleforare-sitbutmustrepeatthecourse.Astudentrepeatinganycoursewillbeeligibleforamaximumof‘B’(Bplain)grade.Transcriptswillnotethatastudenthasraisedhis/hergradeviaarepeat.Whereastudentisrequiredtorepeatacoursebothattemptsatthecoursewillberecordedonthestudent’stranscript;however,thenewscorewillreplacethepreviousscoreinthecalculationofthestudent’sGPAandCGPA.6.0 BOARDOFGRADUATESTUDIESREQUIREDVERIFICATIONREGARDINGTHESUBMISSIONOFPHDAND

MASTER’STHESES/DISSERTATIONSAspartof theUniversity’sdegreeapprovalprocesses,academicentities/programmesof studyarerequiredtosubmitaFinalThesis/DissertationVerificationFormtotheBoardofGraduateStudies.



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IV. DEGREEREQUIREMENTS1.0 REQUIREDAVERAGEIn addition to successfully completing all required coursework as prescribed by the student’sprogrammeofstudy,andwhereapplicableathesis/dissertation,aminimumcumulativegradepointaverage(CPGA)of2.50isrequiredtograduate.2.0 AWARDINGOFDEGREEWITHACADEMICDISTINCTION2.1 GraduatestudentscompletingdegreecourseworkwithaCumulativeGradePointAverage

(CGPA)ofatleast3.50(withnore-sitsandnorepeats)andaminimumgradeof85%intheirthesis/dissertation,willhavetheirdegreesconferred“WithDistinction”.

2.1.1 Thethesis/dissertationlettergradewillberecordedasPass/Fail(andthusnotused

inthecalculationoftheCGPA).2.1.2 Thepercentagegradeassignedforthethesis/dissertationwillberecordedona

student’stranscript.2.2 Studentsreceivingasanctionforacademicmisconductwillbedeemedineligibleforhaving

theirdegreesconferred“WithDistinction”.2.3 ThePolicyisapplicabletothefollowinggraduatedegreeprogrammes:

• MasterofArts(DigitalJournalism)• MasterofArts(MuslimCultures)• MasterofEducation• MasterofHealthProfessionsEducation• MasterofPhilosophy(Education)• MasterofScience(Epidemiology&Biostatistics)• MasterofScience(HealthPolicy&Management)• MasterofScienceinNursing

AmendedbyAcademicCouncil:March24,20163.0 RESIDENCYREQUIREMENTInconferringitsgraduatedegrees,theAgaKhanUniversityverifiesthatitsstudentshavecompletedspecifiedcourseworkandotherdegreerequirements.Toassurethis,AKUhasestablishedaresidencyrequirementbasedonthenumberofacademicunitsrequiredforthedegree.Inassuch,inadditionto fulfillingany thesis/dissertation requirement,a studentmust completeno less than50%of therequiredcourseworktobeeligibleforanAKUdegree.AmendedbyAcademicCouncil:September22,20164.0 TIMELIMITS4.1 Unlessotherwisenoted,full-timestudentspursuingdoctorate-leveldegreesmustcomplete

alldegreerequirementsinnomorethansevenyears.



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4.2 Unlessotherwisenoted,full-timestudentspursingmaster’s-leveldegreesmustcompleteall

degreerequirementsinnomorethanfouryears(Pakistanmaster’sprogrammes:asperHECregulations,maximumofthreeyearsforfull-timestudents;maximumofsixyearsforpart-timestudents).

4.3 Requestsforextensionstothemaximumdurationforeachoftheabovedegree:

• Studentmustmakearequesttoher/hissupervisor.• Insupportoftheextension,thesupervisorwritestotheDean.• Insupportoftheextension,theDeansubmitstherequesttotheBoardofGraduate

Studies(BGS).• IfmembersofBGSsupporttheextension,thenaone-yearextensionisapproved.

5.0 ACADEMICPROGRESSIONIfattheendofanytermastudenthasacumulativegradepointaverage(CGPA)oflessthan2.50,thestudentwillbeplacedonacademicprobation.Thestudentsmaybeallowedtocontinuetheirstudieswith an aggregate CGPA below 2.50. Where a student is permitted to continue on academicprobation, evidence of significant academic improvement must be recorded at the end of thesubsequentterm. Studentswhofail toachievetherequiredminimumCGPAof2.50followingtherequiredacademicprobationperiodwillbedismissedfromtheirprogrammeofstudy.6.0 TRANSFERCREDIT6.1 TheDean/Directorisresponsiblefor:

6.1.1 Specifyingwhethertransferofcreditswillbeallowedinrelevantprogrammesofstudy.

6.1.2 Providingacademicunit-specificproceduresforpriorapprovalfortransferofcreditfromotherinstitution.

6.2OnlycreditsfromthoseinstitutionswhichtheUniversityrecognizesaretransferabledirectly.

6.2.1CreditsearnedatotherinstitutionsorAKUacademicunits/programmesmustbecertifiedtobeequivalenttothelevelandnumberofcreditsintheprogrammeofstudytowhichthecreditsarebeingtransferred.

6.2.2 Individualprogrammesofstudywilldetermineastaledatingpolicyfortransfercredits.Thatis,whetheracoursewillbeacceptedfortransfercreditifolderthanthestaledatenoted.Forexample,aprogrammemaydeterminethatacoursecompletedin2005cannotbeusedfortransfercreditin2016astheprogrammehasafive-yearstaledaterule.

6.3Transfercreditispermissibleonlyifthecandidatehasfulfilledallrequirementsofthecourse.6.4Thetransferofcreditsispermissibleforcreditsearnedbythecandidatebeforeadmissionat

AKU.6.5Transferredcreditsmaynotbeusedtomeetpracticum,lab,internshiporthesis

requirements.



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6.6AstheUniversityhasnocontrolontheawardingofgradesandcriteriaforpass/failatotheruniversities.Therefore,

6.6.1 OnlycreditswithagradeB(orthepercentageequivalent)orabovearetransferable.6.6.2 Thegradesobtainedatotherinstitutionswillbelistedonastudent’stranscriptand

notedastransfercredit,butthesecourseswillnotbeincludedinthecalculationoftheCGPA.

6.7Themaximumnumberofcreditsthatmaybetransferredwillnotexceed50%ofthetotal

numberofcourseworkcreditsrequiredforthestudent’sdegree.6.8TheUniversityallowsrecognitionofpriorlearningthroughtransferofcreditsfordiploma-,

bachelor-andmaster-levelqualifications.

6.8.1Foraccreditationofpriorlearningfromotherinstitutionsthecandidatewillberequiredtodoaqualifyingexam/paperorfulfilotherrequirementsasspecifiedbyeachprogramme.

AmendedbyAcademicCouncil:September22,2016



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V. TRANSCRIPTSANDGRADEREPORTS

1.0 TRANSCRIPTSOfficial transcriptswill be issued at the student’s request, subject to reasonable notice. RequestsshouldbesubmittedonaTranscriptRequestForminpersonorbywriting(includingemail) totheRegistrar’sOffice.Thestudent’ssignatureisrequiredontheform.Achargewillbeleviedforeachofficial transcript requested. Transcripts issueddirectly to the studentwill be stamped"Issued toStudent". Details regarding the issuing of transcripts can be obtained from the Registrar’s Office.TranscriptswillnotbeissuedtostudentswhohaveanoutstandingaccountwiththeUniversity.2.0 GRADEREPORTSFollowingthesubmissionandrecordingoffinalgradestotheRegistrar’sOffice,gradereportswillbeissuedtostudents. GradereportswillnotbeissuedtostudentswhohaveanoutstandingaccountwiththeUniversity.3.0 DEGREE,DIPLOMAANDCERTIFICATEPARCHMENTREPLACEMENT3.1 TheAgaKhanUniversity,ontheendorsementofAcademicCouncil,issuesdegree,diploma

andcertificateparchmentsforpresentationtothoseindividualswhohavesuccessfullycompletedtherequiredprogrammeofstudy.

3.2 Incaseswhereagraduate’sparchmentisdamaged,destroyed,lostorstolen,thegraduate

maybeeligibleforareplacementparchment.3.3 DamagedParchments

3.3.1 Thissetofregulationsaddressesparchmentsthathavebeendamagedandthegraduateisapplyingforanewparchmenttoreplacethedamagedparchment.

3.3.2 Thedamagedparchmentmustbereturnedwitharequestforareplacementparchment.

3.3.3 TheRegistrar’sOfficerepresentativeateachoftheUniversity’scampuseswilldeterminewhetherareplacementiswarranted.

3.3.4 Ifitisdeterminedthatareplacementparchmentshouldbeprovidedtothegraduate,arequestwillbemadetotheUniversityRegistrartodoso.

3.3.5 Forthereplacementofdamageddegreeparchments,astheChancellorpersonallysignsdegreeparchments,theUniversitycanonlyrequest/deliverdegreereplacementparchmentsatthetimeofConvocation.

3.3.6 Forthereplacementofdamageddiplomaandcertificateparchments,asdiploma/certificateparchmentsaresignedbytheUniversityRegistrarandDean,thesereplacementparchmentscannormallybedeliveredapproximately45daysfollowingtheapprovaloftherequestforareplacementparchment.

3.3.7 ReplacementparchmentsarenotdistributedatConvocationbutdeliveredseparatelytotherequestor.

3.3.8 Areplacementparchmentwillhavetheword“Replacement”ontheparchment.3.3.9 Feeforreplacementparchmentis:Kenya(KSh1,000);Uganda(USh30,000);

Tanzania(TSh20,000);Pakistan(Rs1,000);UnitedKingdom(£10.00).3.3.10 Thefeeforthereplacementparchmentmaybechangedwithoutnotice.3.3.11 Whileanapplicationforareplacementparchmentmaybesubmittedbyan

individualotherthanthedegree,diplomaorcertificaterecipient,withoutprior



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writtenandlegallyauthorizednotification,thereplacementparchmentwillonlybepresentedtothegraduate.

3.4 LostParchments

3.4.1 Thissetofregulationspertainstorequestsforareplacementparchmentbecausetheparchmenthasbeenlost,stolen,destroyedorotherwiseisnotavailabletothegraduate.

3.4.2 Thegraduatemustmakeanapplicationtoreplacethelostparchment.3.4.3 Thegraduatemustmakeapolicereportstatingtheparchmenthasbeenlost.An

originalcopyofthepolicereportmustaccompanytheapplicationforreplacementofthelostparchment.

3.4.4 Thegraduatemustplaceanadvertinthenewspaperstatingthattheparchmenthasbeenlost.Acopyofthenewspaperadvertmustaccompanytheapplicationforreplacementofthelostparchment.

3.4.5 Inaccordancewithlocallegalrequirements,theapplicationtoreplacethelostparchmentmustbeaccompaniedbyanotarized/courtaffidavitattestingtotheparchmentbeinglost.(Forexample,inPakistan,anaffidavitonjudicialpaperworthRs100/=givingthereasonsfortheissuanceofareplacementparchmentwillbeendorsedbyaFirst-ClassMagistrate’ssignatureandthesealofthecourt.)

3.4.6 Acopyofthegraduate’snationalidentitycardorpassportmustaccompanytheapplication.

3.4.7 Inaddition,aspartoftheapplicationforthereplacementofalostparchment,thegraduatemustincludeastatementthatobligatesthemtoreturnthereplacementparchmentiftheoriginalparchmentisfound.

3.4.8 Forthereplacementoflostdegreeparchments,astheChancellorpersonallysignsdegreeparchments,theUniversitycanonlyrequest/deliverdegreereplacementparchmentsatthetimeofConvocation.

3.4.8 Forthereplacementoflostdiplomaandcertificateparchments,asdiplomaandcertificateparchmentsaresignedbytheUniversityRegistrarandDean,thesereplacementparchmentscannormallybedeliveredapproximately45daysfollowingtheapprovaloftherequestforareplacementparchment.

3.4.9 ReplacementparchmentsarenotdistributedatConvocationbutdeliveredseparatelytotherequestor.

3.4.10 Areplacementparchmentwillhavetheword“Replacement”ontheparchment.3.4.11 Feeforreplacementis:Kenya(KSh1,000);Uganda(USh30,000);Tanzania(TSh

20,000);Pakistan(Rs1,000);UnitedKingdom(£10.00).3.4.12 Thefeeforthereplacementparchmentmaybechangedwithoutnotice.Whilean

applicationforareplacementparchmentmaybesubmittedbyanindividualotherthanthedegree,diplomaorcertificaterecipient,withoutpriorwrittenandlegallyauthorizednotification,thereplacementparchmentwillonlybepresentedtothegraduate.

4.0 STUDENTSWITHOUTSTANDINGACCOUNTSWITHTHEUNIVERSITY4.1 This policy is applicable to all University students with the exception of those students

sponsoredbyanAKU-approvedMemorandumofUnderstanding/Agreement.4.2 AstudentwithanoutstandingaccountwiththeUniversity:

• Willbepermittedtocontinuestudiesandtowritehis/herfinalexaminations.



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• Willnotreceivehis/herexaminationresults.• Whereapplicableanddirected todo soby theheadof a student’sprogrammeof

study, the Office of the Registrar may issue appropriate letters of academicwarning/dismissal.

• Whohasmetallcertificate/diploma/degreerequirementsandhasbeenapprovedbyAcademic Council for the awarding of the credential/graduation,will have his/heracademic record indicate that s/he has successfully completed programmerequirements.

• Will not be given his/her certificate/diploma/degree parchment, transcript, gradereportoranyother"University-owned"documentation(forexample,thestudent'soriginaladmissionscertificates).

4.3 TheOfficeof theRegistrarwill releasecertificate/diploma/degreeparchments, transcripts,

gradereports,oranyotherdocumentationonlyuponreceiptofwrittencorrespondencefromtheFinanceOfficestatingthatallfeeshavebeenpaidorsatisfactoryarrangementshavebeenmade.



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VI. POLICYONTHECONFIDENTIALITYOFSTUDENTRECORDS (ApprovedbyAcademicCouncil:May22,2009)1.0 ACCESSTOSTUDENTRECORDS

ByapplyingforadmissiontoAgaKhanUniversityandbyenrollinginaprogrammeattheUniversity,students accept the Office of the Registrar's right to collect pertinent personal information. Theinformationisneededtoestablisharecordoftheirperformanceinprogrammesandcourses,providethebasisforawardsandtoassisttheUniversityintheacademicandfinancialadministrationof itsaffairs.StudentsalsoagreethatalldocumentationthattheysubmittotheUniversityinsupportofanapplicationforadmission,residenceaccommodationorfinancialassistance,oranypetitionorappeal,becomesthepropertyoftheUniversity.AgaKhanUniversityiscommittedtotakingeveryreasonablesteptoprotecttheconfidentialityandprivacyoftheinformationcontainedintherecordsofstudents.Unlesscompelledtodosobylaw,orauthorized by the student in writing, the Office of the Registrar will not normally disclose theconfidentialcontentsofstudentrecordstoanypartyoutsidetheUniversity.Anelectronic recordof students'achievementsat theUniversity ispreservedpermanently,butallotherdocumentationcontainedinstudents'filesmaybedestroyedwhennolongerrequired.2.0 ACCESSTOCONFIDENTIALSTUDENTRECORDSANDDISCLOSUREOFINFORMATION2.1 Publicaccess

It is theOfficeof theRegistrar'spractice tomakeaminimumof information freelyavailable toallinquirers.Thisinformationincludesthestudent'sactiveregistrationstatus,currentfieldofstudiesanddegree(s)thathavebeenconferredbytheUniversityandthedate(s)ofconferral.2.2 Studentaccess

Studentshavetherighttoinspectalldocumentscontainedintheirownrecord,withtheexceptionofevaluationsandlettersofreferencesuppliedtotheUniversitywiththeunderstandingthattheybekeptconfidential.Studentshavetherighttorequestthaterroneousinformationcontainedintheirrecordsbecorrectedandthatrecipientsofanyinformationfoundtobeinerrorbeadvisedofthecorrection.StudentswishingtoinspecttheirrecordmustmakeanappointmentwiththeseniorstaffmemberintheOfficeoftheRegistrarontheircampus.2.3 Employeeaccess

Employees of the Aga Khan University are permitted access to information contained in studentrecords,iftheyneedtoknowtheinformationinordertoperformtheirofficialduties.Asageneralrule,onlyemployeesinvolvedinsomeaspectofacademicadministrationorstudentaffairsaregivenaccesstothecontentsofstudentrecords.



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VII. GENERALGUIDELINESFORPHDANDMASTER’STHESES/DISSERTATIONSATAKU

(ApprovedbytheBoardofGraduateStudies:June5,2008)1.0 PREAMBLETheseguidelineshavebeendevelopedwiththeaimofbringingaboutuniformityinthepreparationof Theses/ Dissertationswith respect to graduate programmes at the University. All students areexpected to follow these guidelines when submitting their respective thesis/ dissertation forevaluation.However,inthecaseoftheses/dissertationswhicharesubmittedtoexternalcertifyingbodies,theguidelinesoftherespectivecertifyingbodywillbefollowed.

2.0 GENERALREGULATIONS2.1 IncludedocumentaryevidencetoshowthattheThesisEvaluationCommitteehasapproved

thethesis.2.2 Thethesismustbeprintedinblackink.Onlyhighestqualityofprintandduplicationwillbe

accepted.Broken,uneven,blurredorlightprintwillnotbeaccepted.2.3 Copieswhicharedisfiguredbycorrectingfluidorcorrectingtapewillnotbeaccepted.2.4 Thepapershouldhaveavertical/portraitorientation.2.5 Textshouldappearononesideofthepaperonly.2.6 Allphotographsandreproductionofphotographsmustbeofexcellentquality.Photocopies

mustnotbeused.2.7 Thepagesofthethesisshouldbecomplete,numberedandproperlycollated.Ifthethesisis

missingpagesitmaydelaytheawardingofthedegree.2.8 The spelling, grammar and syntax of the thesis should be carefully checked and errors

rectified.ItshouldbenotedthatAKUfollowstheBritishstyleofspelling.2.9 ThepaperselectedshouldbeofinternationalstandardA4size(i.e.210mmby297mm),white,

acidfreepaper(ofabout80gsm),andmustbeusedthroughouteachcopyofthemanuscript.Acidfreepaperisrequiredtobeusedtopreservethequalityofthemanuscript.

3.0 ORDERINGOFITEMSFORTHETHESIS3.1 Titlepage[seetemplate]3.2 SignedCommitteeApprovalPage[seetemplate]3.3 Dedication(optional)3.4 CopyrightAgreementPage(ifapplicable)3.5 Abstract3.6 Listofabbreviationsandsymbolsused(ifapplicable)3.7 Preface(optional)3.8 Acknowledgement(Anyspecialassistancegivenshouldbestated)[seetemplate]3.9 Declaration[seetemplate]3.10 Tableofcontents3.11 Listoftables3.12 Listoffigures(ifany)3.13 Listofillustrations(ifany)3.14 Listofmaps(ifany)3.15 Listofterms,symbolsorabbreviations(ifany)3.16 Bodyoftext3.17 Footnotesorendnotes(ifrequired)3.18 Bibliography(references/literaturecited)



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3.19 Appendices(ifany)3.20 Glossaryoffrequentlyusedacronyms(optionalanddependsonthethesis)3.21 Vita(forPhDcandidatesonly)

4.0 TITLEPAGE[seetemplate]Thetitlepageshouldincludethefollowinginorder:4.1 ThenameoftheUniversity4.2 Thenameofthefaculty/department/institute4.3 Titleofthethesisincapitalletters.4.4 Author’sname(ifdesiredstateanyqualificationsordistinction).4.5 Athesissubmittedinpartialfulfilmentoftherequirementsforthedegreeof(fillinthetitleof

thedegree).4.6 City/country.4.7 Monthandyearofsubmission.5.0 ABSTRACTEverythesisshouldhaveastructuredabstract,thenumberofwordsofwhichwouldbespecifiedbytheparticularprogramme;generally,forMaster’sthesistheabstractshouldbeofapproximately300wordsandfortheDoctoralthesistheabstractshouldbeofapproximately500words.6.0 FIGURESANDTABLES6.1 A table generally refers to numerical data or textual information presented in a column

format.6.2 Allgraphs,charts,linedrawings,maps,photographs,orothergraphicalrepresentationsare

consideredasfigures.6.3 Alltitlesoffiguresandtablesshouldbeonthesamepageasthefigureortableandshouldbe

labelledappropriately.Thelegendshouldbeplacedbeneaththefigure.However,wherethefigureandtablefillsthewholeA4page,thelegendwhichisplacedabovethetable,shouldbeplacedonthelefthand(verso)page.

6.4 Tablesshouldbeinsertedintheappropriateplaceinthetext;however,ifagroupoftablesrelatingtoonetopicismorethan4consecutivepagesthenthetablegroupshouldappearasanappendix.

6.5 Diagrams,maps,tablesetc.exceedingA4size(210mmx297mm)shouldbefoldedsoastoreadasaright-handpagewhenopened.

6.6 Afigure/tablemaybeincludedwiththetext,orifitislargerthan100mmlongitmayappearonaseparatepagewithnotext.Ifatable/figurewillnotfitonthepageoffirstmentionmoveittothetopofthenextpageandfillinthetextpagethatwillnormallycomeafterthefigure/table.

6.7 Leave2doublelinespacesbetweenthetextandthefiguretable.Ifacaptionislongerthanalineitshouldbesingle-spaced.

6.8 Special requirement for tables: Left align table title above the table. Table captions ordescriptionsshouldbeleftalignedunderthetable.

7.0 FONT7.1 Forthemainbodyofthetext,thefollowingfontsshouldonlybeused:



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7.1.1 This font is called ‘Times New Roman’ and is 12-point size.7.1.2 This font is called ‘Helvetica’ and is 11-point size.7.1.3 This font is called ‘Tahoma’ and is 11-point size.7.1.4 This font is called ‘Palatino’ and is 12-point size.

7.2 Condensedtypeisnotacceptable.7.3 Chaptertitle,sectionorchaptersheadingandsubheadings,maybeinadifferentstyleand

shouldstandoutclearlyfromthetextandshouldbeconsistentthroughoutthethesis.7.4 Charactersnotavailableontypewriters,wordprocessingequipmentortextfonts(suchas

superscriptsandmathematicalsymbols)maybewrittenbyhandneatlyinblackinkorfinefeltpen.

8.0 FORMANDSTYLEWhereitisnotaddressedinthisdocument,referenceshouldbemadetothePublicationManualoftheAmericanPsychologicalAssociation(APA),5thEditionandlater,orasspecifiedbytheUnit/programme.9.0FOOTNOTESANDENDNOTES9.1 Footnotesandendnotesshouldbeconsistentwiththepracticeintheprofession.Eachnote

shouldciteanauthorityforstatementsinthetext.9.2 Footnotescanbeplacedatthebottomofthepageinwhichitappearsinthetext,attheend

ofthechapter,withinthetextorattheendofthethesis(endnotes)aslongasplacementandformattingareconsistentthroughoutthethesis.Separatefootnotesfromthetextwithaline,andleaveonesinglelineofspacebetweenthelineandthefirstfootnote.

9.3 Donotfootnotethetitlepage.10.0 BIBLIOGRAPHYTheReferenceListorBibliographyshouldciteall the literatureorothersources referredto in thethesis.Individualentriesshouldnotbesplitovertwopages.Ifanentireentrydoesnotfitononepage,placetheentireentryonthenextpage.11.0 SPACING11.1 Thespacebetweenrowsoftextshouldbeoneandhalflinesortwolines.However,long

quotationsmaybesinglelinespacedandindented.

Thissentenceisanexampleoftheuseoneandhalflinespacing.Somepeoplepreferthisspacingas

comparedtothedoublelinespacing.However,thisisamatterofchoiceandthesubcommitteewill

havetodecideifthisorthedoublelinespacingistobeadopted.Perhapsbothkindsoflinespacing

couldbeallowedandthefinalchoiceleftuptothestudentwiththestipulationthatitbeconsistently

followed.

Nowthissentenceisanexampleofdoublelinespacing.Manypreferthiskindofspacingasthetext

readsbetter.Thelinespacingintheappendicesthoughmaybeofsinglelineastheappendicesare



17

notpartofthemainbodyofthethesis.Thesubcommitteewillhavetodecideonwhichlinespacing

tochooseasthereareprosandconswithrespecttoeitherkind.Perhapsbothkindscouldbeallowed.

11.2 The‘TableofContents’,‘ListofTables’,‘ListofFigures’,‘ListofSymbols’,‘Bibliography’maybesinglelinespacedprovidedtherearetwospacesbetweenindividualentries.

11.3 EachFootnoteandEndnoteentryshouldbeseparatedbyasinglelineofspace.11.4 Appendicesshouldbesinglelinespaced.

12.0 PHYSICALLAYOUTOFTHEPAGE12.1 Forthepurposeofbindingaminimumof38mm,preferably50mmofleftmarginisrequired

forallpages.Othermarginsshouldbe25mmallround.Thisisapplicableforallpages.12.2 Thepagenumbersshouldbeprintedatthebottomofthepageandcentredandshouldbe

approximately18mmfromthepaper’sedge.12.3 Pagination

12.3.1 All pages shall be numbered in sequence. There should benoblankor duplicatedpages.

12.3.2 Thereisnopagenumberwrittenonthethesistitlepagebutitisconsideredaspage(i).

12.3.3 Allsectionsbeforethemaintext,includingthepreface,arenumberedinsmallromannumerals(i,ii,iii,iv,etc.).

12.3.4 The main text onwards including chapter pages, illustrations, figures, tables andbibliographyshouldbenumberedinconsecutiveorderinArabicnumerals(e.g.1,2,3,etc.).

12.3.5 TheappendicesshouldalsobenumberedconsecutivelywithArabicnumerals.12.3.6 Pagenumbersinlandscapedpagesshouldbeinportraitorientation.

12.4 Declaration

12.4.1 Thedeclarationshouldindicateifanymaterialcontainedinthethesishasbeenusedbefore and that the main text of the thesis is an original work. The declarationimmediatelyfollowstheacknowledgmentandmustbesignedbythecandidate.

12.5 DistributionoftheThesis

12.5.1 One copy each should be submitted to the Chair of the Thesis Committee, mainLibrary,Department,andResearchOffice.

12.5.2 Individualdepartmentsorunitsmayadvisethenumberofextracopiestobeprovidedbythestudent.

12.5.3 Itiscustomarytogiveeachmemberofthethesisevaluationcommitteeacopyofthefinalboundthesis.However,thisrequirementisprogrammespecific.

12.5.4 Thecostofmeetingthespecificationsforbindingforuptofourcopieswillbeincurredbythecandidate.Ifadditionalcopiesarerequired,therequestingbodyshouldbearthecost.

12.6 SpecificationsforBinding



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12.6.1 Thethesisshouldbesewnandboundinboardscoveredinbookclothorbuckramor

otherbindingfabrics.12.6.2 Thecovermustbestiffenoughtosupportthethesiswhenstackedupright.12.6.3 Thebindingshouldensurethatsheetscannotberemovedoraddedwithoutevidence

oftampering.12.6.4 Supplementarymaterialsuchascomputerdiscs,foldedmapsandotherlargefolded

sheetscanbeplacedinapocketinsidethebackcoveroftheboundthesis.12.6.5 Thecandidate’ssurnameandinitial,ashorttitle,thetitleofthedegreeandtheyear

shouldbeprintedonthespine.Letteringonthespineshouldreadfromtoptobottom.(ForformatofTitlePagereferItem#3)

12.6.6 ThesisBindingColourScheme:

Master’sThesis:GREENcolourwithembossedgoldletteringPhDThesis: BLACKcolourwithembossedgoldletteringAKUlogowiththeAyattobeprintedonthethesisfronthardboundcover

12.7 Chaptertitleheadingandsub-headings

12.7.1 AllChaptertitleheadingsandsubheadings(uptothreelevelsi.e.1.0;1.1;1.1.1)mustappearintheTableofContents.Aconsistentstyleshouldbefollowedforeachofthedifferentlevelsofheadings.

12.7.2 Headingsshouldbesinglelinespaced.12.7.3 Eachchaptershouldbeginonanewpage.12.7.4 Thefirstlineofeachparagraphshouldbeindented.

12.8 Colour

12.8.1 Theuseofcoloursisrestrictedtofigures.Alltextmustbeinblackink.12.8.2 If colours are essential in interpreting graphic illustrations, then they must be

reproducedaccuratelyinthesesamecoloursforinclusioninthethesis.12.9 Vita(forDoctoralcandidatesonly)

12.9.1 Avitaoftheauthorshouldbeincludedattheendofthethesisshouldbepreferablyofonepage.

12.9.2 Theinformationcontainedthereinataminimumshouldinclude:Candidate’sname;Nationality;Academicqualifications;Special/Researchinterests;Publications(ifany);AwardsandSpecialHonoursand;anyotherinformationofpertinence.

12.10 Multiple-VolumeThesis

12.10.1Iftheoriginalthesisexceeds50mminthickness,thethesismustbeboundinmorethanonevolume.Thesecondvolumeshouldcontainatitlepagewhichduplicatesthetitlepageofthefirstvolume.Also,individualidentificationsuchas‘VolumeOne’and‘VolumeTwo’mustbeincludedonbothtitlepages.AllpagesinadditionalvolumesmustcontinuethenumberingfromVolume1withthesecondtitlepagenotcountedornumbered.

12.10.2 Whenpublishedpapersaresubmittedasevidence,theyshouldnormallybeboundnearthebackofthethesisasanappendix.However,incasethepublishedpapersare



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ofunusualsizeitmaybedesirabletobindtheminaseparatevolumeandtheyshouldbeletteredinawaysoastosimulateaboundvolumeofthethesis.

12.11ElectronicVersion

12.11.1TheUniversityrequireselectronicsubmissionofalltheseswhichshouldbekeptbythe relevant department. The document should be in Adobe Portable DocumentFormat(PDF)format.Nocompressionorpasswordprotectionshouldbeemployed.

12.11.2ItistheAuthor’sresponsibilitytoensurethatthePDFversionofthethesismatches,forcompletenessandfidelity,withtheprintversionofthethesis.



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SAMPLE

“ACKNOWLEDGEMENT”

Firstofall,Iamgratefultomysupervisor____________________,whosescholarlyadvice,helpandconstantencouragementhavecontributedsignificantlytothecompletionofthisstudy.

IwishtothankmyThesisCommitteemembersfortheircriticalinputformystudy.

Ialsowishtothankthemanagement,staff,facultymembers,andmyfellowstudentsfortheirinvaluableinputandforbeingagreatsourceofsupporttomeduringmystudy.

Iamappreciativeoftheservicesof__________________whoassistedintheproofreadingandeditingofmypaperandto___________and_______________whoassistedwithformattingandothertechnicalaspects.

Mygratitudetothelibrarystaffaswellasfortheirsupport.

[Youmaywanttoacknowledgeanyfamilymembersorspecialfriendshere.]



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DECLARATION

Ideclarethisthesisdoesnotincorporatewithoutacknowledgementanymaterialpreviouslysubmittedforadegreeordiplomainanyuniversityandthattothebestofmyknowledgeitdoesnotcontainanymaterialpreviouslypublishedorwrittenbyanotherpersonexcept

whereduereferencehavebeenmadeinthetext.

[Ifeditorialassistancehasbeenobtained,thefollowingshouldbeadded]:

Theeditorialassistanceprovidedtomehasinnowayaddedtothesubstanceofmythesiswhichistheproductofmyownresearchendeavours.

________________________________________________(Signatureofcandidate)

_______________________________________Date



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[TitlePage]

AGAKHANUNIVERSITY

TypethenameofDepartment,Faculty/Institute

Typethetitleofyourthesis

incapitalletters(bold)

By

Typecandidate’snameincapitalletters

(ifdesiredstatequalificationsordistinction)

Athesissubmittedinpartialfulfilmentofthe

requirementsforthedegreeof

[fillinthetitleofthedegree]

City/Country

Date(Day,Month,Year)

©Copyright



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AgaKhanUniversity

TypethenameofDepartment,Faculty/Institute

SubmittedtotheBoardofGraduateStudies

Inpartialfulfilmentoftherequirementsforthedegreeof

[fillinthetitleofthedegree]

MembersoftheThesisEvaluationCommitteeappointedtoexaminethethesisof

[Typecandidate’snameincapitalletters]

finditsatisfactoryandrecommendedthatitbeaccepted

_____________________________

Chair,ThesisEvaluationCommittee

_____________________________

Member,ThesisEvaluationCommittee

_____________________________

Member,ThesisEvaluationCommittee

_____________________________

ExternalExaminer

_____________________________

ExternalExaminer

Date(day,month,year)



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VIII. STUDENTACADEMICINTEGRITYPOLICY (ApprovedbyAcademicCouncil:July22,2010;Revised:January27,2015)1.0 OVERVIEW1.1 Themainpurposeofauniversityistoencourageandfacilitatethepursuitofknowledgeand

scholarship.Theattainmentofthispurposerequirestheindividualintegrityofallmembersofthe University student community, including all non-degree / visiting, undergraduate,graduateandpostgraduatestudents.

1.2 The mission, vision, values, policies and practices of the Aga Khan University declare

unequivocallythatacademicintegrityisconsideredtobeanintegralcomponentofethical,professionalandpersonalbehaviour.

1.3 ItistheresponsibilityofallstudentsatAgaKhanUniversitytoensurethatallacademicwork

(formative, summative, certifying, papers, theses, dissertations, all examinations –professional,midterms,finals,etc.–projects,groupworkassignmentetc.)submittedaspartoftheircourseworkand/orprogrammeofstudy,inwholeorinpart,meetstheUniversity’stestforacademicintegrity.

2.0 STUDENTS2.1 Definition:forthepurposesofthisPolicy,astudentshallmeanandincludeanyindividual

admittedtoand/orenrolledattheUniversityforanycourseincludingthoseleadingtoanundergraduate,graduateorpostgraduatecertificate,diploma,ordegreeoranyindividualregisteredwithanyotheruniversityorinstitutionwhohasbeenacceptedforanapprovedprogrammeofstudyortrainingorapprovedtotakeacourseattheUniversity.

2.1.1 ForthepurposesoftheStudentAcademicIntegrityPolicy,PostgraduateMedical

Education(PGME)Interns,ResidentsandFellowsshallbedeemedtobestudentsoftheUniversity.

2.2 Studentsareresponsibleforbeingawareofanddemonstratingbehaviourthatishonestand

ethicalintheiracademicwork,includingbutnotlimitedto:

2.2.1 Followingfacultymember’sinstructionsrelatedtoreferencingsourcesofinformation,thepropermethodsforcollaboratingonacademicworkand/orengagingingroupwork.

2.2.2 Askingforclarificationoftheinstructionswherenecessary.2.2.3 Adheringtotheprinciplesofacademicintegritywhenconductingandreporting

research.2.3 Studentsareresponsibleforfamiliarizingthemselveswiththedefinitionsofbreachesof

academicintegrityintheUniversity’sresearchrelatedpolicies.2.4 StudentsareresponsiblefortheirbehaviourandmayfacepenaltiesunderthisPolicy,if

foundtobeguiltyofacademicmisconduct.3.0 ACADEMICDISHONESTYItshallbedeemedabreachoftheUniversity’sStudentAcademicIntegrityPolicyto:



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3.1 Collaborateonacademicworkwithoutapprovalortoimproperlycollaborateonacademic

work.Forexample,whentheinstructor,

• Statesthatstudentsmustcompleteanassignmentindependently;• Askstudentstocompleteanexperiment(lab)withapartnerbuttowriteindividual

reportsontheresults.3.2 Submitthesameorsubstantiallythesameacademicworkformorethanonecoursewithout

priorwrittenapprovalofthemember(s)offaculty.3.3 Plagiarise(cf.AppendixA).3.4 Cheatonexaminations,includingtheuseofunauthorizedaidsduringthewritingofthe

examination.3.5 Submitfalseoraltereddocuments.3.6 Submitfalseinformationorfalsemedicaldocumentationtogainapostponement,

advantageorleavefrommandatorysession(s).3.7 Provideafalsesignatureforattendanceatanyclassorassessmentprocedureoronany

documentrelatedtoattendanceorthesubmissionofmaterialwherethesignatureisusedasproofofauthenticityorparticipationintheacademicassessment.

3.8 Misrepresentacademiccredentialsfromotherinstitutionsortosubmitfalseinformationfor

thepurposeofgainingadmissionorcredits.3.9 Misrepresentregistration/participationinaconference,seminar,symposium,etc. 3.10 Submitorpresentworkasone’sownthathasbeenpurchasedoracquiredfromanother

source.3.11 Receiveand/ordistributetestorcoursematerialsthatareintheprocessofbeingprepared

orhavebeenstored.3.12 Alteragradeorusingalteredcoursematerialstohaveacoursegradechanged.3.13 Steal,destroyortamperwithanotherstudent’swork.3.14 Forge,alterorfabricateAgaKhanUniversitydocuments,includingbutnotlimitedto

transcripts,lettersofreferenceorotherofficialdocuments.3.15 Impersonateanotherstudenteitherinpersonorelectronicallyforthepurposeofacademic

assessment.3.16 Assistanotherstudentinthecommissionofacademicmisconduct.3.17 AbreachoftheUniversity’sPolicyonResearchMisconduct.(cf.AppendixA)



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4.0 DISCIPLINARYPROCEDURES4.1 Forundergraduatenon-creditcourses,certificates,diplomaandundergraduatedegree

programmes,anybreachoftheStudentAcademicIntegrityPolicywillbeimmediatelyreportedtotheBoardofUndergraduateStudies.

4.2 Forgraduatenon-creditcourses,certificates,advanceddiplomas,postgraduate,post-

doctoralandothergraduateprogrammes,includingPGME,anybreachoftheStudentAcademicIntegrityPolicywillbeimmediatelyreportedtotheBoardofGraduateStudies.

4.3 Onceinformed,theUniversityRegistrarwillconveneandreferthemattertotheUniversity’s

AcademicIntegrityCommitteeforinvestigation.4.4 TheAcademicIntegrityCommittee

4.4.1 TheAcademicIntegrityCommitteewillbeastandingcommittee,appointedbytheProvost,andshallconsistofatleastfivemembersofthefaculty,oneofwhomshallbetheChairperson.

4.4.2 Normally,theCommitteeshallbecomposedoftwomembersfromPakistan,twomembersfromEastAfricaandonememberfromtheUK.

4.4.3TheUniversityRegistrarshallserveassecretarytotheAcademicIntegrityCommittee.

4.4.4MembersoftheAcademicIntegrityCommitteewillbeappointedforatwo-yearterm,whichmaybeextendedforafurtherperiodoftwoyears.

4.4.5 TheProvostwillensurethereiscontinuityofmembershipontheCommitteeandwillhavethediscretiontoextendthetenureorco-optmembersontheCommitteewhosetenurehaveexpiredandwhoareinvolvedinon-goingcases.

4.4.6 TheremustbeaquorumofatleastthreemembersoftheCommitteepresentforahearingtoproceed.

4.4.7 TheAcademicIntegrityCommitteewillbeentitledtouseservicesofanypersonneloftheUniversityastheCommitteemaydeemappropriateforthepurposesofassistingtheCommitteeinconductingitshearings.

4.5 TheCommittee’sproceedings

4.5.1 Committeehearingswillbeconductedinafairandtransparentmanner.4.5.2 TheCommitteewillinvitetheconcernedstudent(s)topresenthis/her(their)

point(s)ofview.4.5.3 TheCommitteemay,atitsdiscretion,callotherpeopledeemedappropriatefor

seekinganyinformationorevidencewithregardtotheoffence.4.5.4 UnlessotherwiseauthorizedbytheProvost,theCommitteewillnormallycomplete

itsproceedingswithin15workingdays.4.5.5 TheoutcomeoftheCommittee’sinvestigationwillbecommunicatedinwritingto

theChairoftherelevantBoardofStudieswhowillinformthestudent(s)ofthehearingsoutcome.

4.5.6 AcopyofthedecisionoftheCommitteewillbesenttotheUniversityRegistrar.



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5.0 DISCIPLINARYPROCEEDINGS:ACADEMICDISHONESTY5.1 Whenastudentisfoundtohavebreacheditems3.1–3.2oftheUniversity’sStudent

AcademicIntegrityPolicy,thefollowingpenaltiesmaybeappliedindependentlyorincombinationforanysingleviolation.

5.1.1 Aletterreportingtheacademicdishonestyoffencesenttothestudentandcopied

tothestudent’sDean/Director,theRegistrar,thestudent’ssponsoringagent,and,whereapplicable/appropriate,thestudent’sparents.

5.1.2 Areductionofthemarkonthepiece(s)ofacademicwork.5.1.3 Amarkofzeroforthepiece(s)ofacademicwork.5.1.4 Areductionoftheoverallcoursegrade.5.1.5 Afailingmarkforthecoursewithatranscriptnotation.5.1.6 CancellationofadmissiontotheUniversityand/orenrolmentattheUniversity.5.1.7 SuspensionfromtheUniversity,withatranscriptnotation.5.1.8 ExpulsionfromtheUniversity,withatranscriptnotation.5.1.9 ArecommendationtoAcademicCouncil,theBoardofTrusteesandtheChancellor

torescindthestudent’sdegree.5.1.10 Anyotherpenaltiesasmaybedeemedappropriateforthecircumstances,witha

transcriptnotation.5.2 Whenastudentisfoundtohavebreacheditems3.3–3.17oftheUniversity’sStudent

AcademicIntegrityPolicy,thefollowingpenaltiesmaybeappliedindependentlyorincombinationforanysingleviolation.

5.2.1 Cancellationofadmissiontoand/orenrolmentattheUniversity.5.2.2 Suspension,withatranscriptnotation.5.2.3 Expulsion,withatranscriptnotation.5.2.4 ArecommendationtoAcademicCouncil,theBoardofTrusteesandtheChancellor

torescindthestudent’sdegree.5.2.5 Anyotherpenaltiesasmaybedeemedappropriateforthecircumstances.

6.0 APPEALS6.1 AnyappealoftheAcademicIntegrityCommittee’sdecisionmustbemadewithin10working

daysofthedateoftheletternotifyingthestudentofthedecision.

6.1.1 DisagreementwiththeCommittee’sdecisionisnotareasonforappeal.6.1.2 Studentsmustclearlystatethereasonfortheappeal.6.1.3 Studentsmustmaketheirappealinwriting.6.1.4 Anappealmayonlybemadebythestudent.Appealsreceivedfrompartiesother

thanthestudentwillnotbeconsidered.6.2 AppealsshouldbeaddressedtotheUniversityRegistrarwhowillberesponsiblefor

forwardingthemattertotheUniversity’sProvost.6.3 IncaseswheretheProvostisnotavailabletoconsideranappealwithintheprescribed

timelines,theProvostwillforwardthemattertoaViceProvostwhowillactinher/hisplace.



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6.4 Uponthereceiptofanappeal,theProvostorhis/herdesignatewillconveneandreferthemattertoanAppealsCommitteeforinvestigationandreview.

6.5 TheAppealsCommittee

6.5.1 TheAppealsCommitteewillbeanadhoccommitteeandshallconsistofthreemembersofthefaculty,oneofwhomshallbedesignatedastheChairpersonoftheAppealsCommittee.

6.5.2 TheAppealsCommitteewillbeentitledtouseservicesofanypersonneloftheUniversityastheCommitteemaydeemappropriateforthepurposesofassistingtheCommitteeinconductingthedisciplinaryproceedings.

6.5.3TheUniversityRegistrarwillserveasthesecretarytotheAppealsCommittee.6.6 TheAppealsCommittee’sproceedings

6.6.1 TheAppealsCommitteehearingswillbeconductedinafairandtransparentmanner.

6.6.2 TheAppealsCommitteewillinvitetheconcernedstudent(s)topresenthis/her(their)point(s)ofview.

6.6.3 TheAppealsCommitteemay,atitsdiscretion,callotherpeopledeemedappropriateforseekinganyinformationorevidencewithregardtotheoffence.

6.6.4 UnlessotherwiseauthorizedbytheProvostorhis/herdesignatetheAppealsCommitteewillcompleteitsproceedingswithin10workingdays.

6.6.6 TheoutcomeoftheAppealsCommittee’sinvestigationwillbecommunicatedtotheProvostorhis/herdesignateinwriting.

6.6.7 TheProvostorhis/herdesignatemayactupontherecommendation(s)oftheAppealsCommitteeorinaccordancewithhis/herjudgment.

6.6.8 Inexercisinghis/herrightofamakingdecision,theProvostshallnotberequiredtoprovideahearingtothestudent.

6.6.9 ThedecisionoftheProvostorhis/herdesignateshallbefinalandbindingonallparties.

6.6.10 AcopyofthedecisionwillbesenttotheUniversityRegistrarwhowillconveytheresultsoftheappealtothestudent(s).

7.0 USEOFPLAGIARISM-DETECTIONSOFTWARE7.1 Preamble

7.1.1 Inanefforttoensurethehighestacademicstandards,theUniversitysupportsacademicintegritythroughacademicpoliciesthatdefineacademicdishonesty.

7.1.2 TheUniversityanditsfacultyexpectthatallstudentswillbeevaluatedandgradedontheirownindividualwork.

7.1.3 TheUniversityrecognisesthatstudentsoftenhavetousetheideasofothersasexpressedinwritten,publishedorunpublishedworksinthepreparationofessays,papers,reports,theses,dissertationsandpublications.Studentsareencouragedtouseanti-plagiarismsoftwareasa‘plagiarismprotection’andlearningtool.

7.1.4 TheUniversityexpectsthatboththedataandideasobtainedfromanyandallpublishedorunpublishedmaterialwillbeproperlyacknowledgedandsourcesdisclosedincludingpropercitationswhenworkiscopiedorparaphrased.(cf.AppendixA)

7.1.5 Failuretofollowthispracticeconstitutesplagiarism.



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7.1.6 TheUniversity,throughtheavailabilityofplagiarism-detectionsoftware,specificallyTurnitin.com,desirestoencourageresponsiblestudentbehaviour,deterplagiarism,improvestudentlearningandensuregreateraccountabilityamongststudents.

7.1.7 Plagiarism-detectionsoftwareusesproprietarysearchtechnologytocheckassignmentsagainstInternetresources,proprietarydatabasesandpreviouslysubmittedstudentassignments.

7.2 Policy

7.2.1 TheUniversity’sPolicyontheUseofPlagiarism-DetectionSoftwarewillbepublishedinallundergraduateandgraduateprogrammeStudentHandbooks(orequivalent).

7.2.2 Facultywhowishtouseplagiarism-detectionsoftwareintheircourse(s)mustcomplywiththerequirementssetoutinthisPolicy.

7.2.2.1 “Use”isdefinedasmemberoffacultysubmittingstudents’assignmentsto

plagiarism-detectionsoftwarethemselvesand/orfacultymembersrequiringstudentstosubmittheirpaperstoplagiarism-detectionsoftwarebeforepapersaregraded.

7.2.3 Inthecoursesinwhichmembersoffacultyintendtouseplagiarism-detection

softwaretheymustcommunicatethistothestudentsinthecoursesyllabus.Thecoursesyllabusshouldinclude:

7.2.3.1 Anoticethatplagiarism-detectionsoftwarewillormaybeusedforallstudent

papersinthecourse: SampleStatement Inthiscourseyouwillberequiredtosubmitsomematerialinelectronicform.Whenthisis

required,itwillbenoted.TheelectronicmaterialwillbesubmittedtoTurnitinaplagiarism-detectionservicetowhichAKUsubscribes.Thisisaservicethatcheckstextualmaterialfororiginality.Itisincreasinglyusedinuniversitiesaroundtheworld.Apagedescribingtheplagiarism-detectionsoftwaretheUniversity’sreasonsforusingitareattached.

7.2.3.2 Anoticetostudentsthattheworktheysubmittoplagiarism-detectionsoftware

willbecomepartoftheplagiarism-detectionsoftwaredatabase;7.2.3.3 Astatementthatifthestudentobjectstohavinghisorherpaper(s)submittedto

thestudentpapersdatabaseofplagiarism-detectionsoftware,thatobjectionmustbecommunicatedinwritingtotheinstructoratthebeginningofthecourse.Thepaper(s)willthenberunthroughplagiarism-detectionsoftwareexcludingthestudentpapersdatabase,thusomittingthedepositingofthepaper(s)intothatdatabase.

7.2.4 Studentswhoareadvisedoftheuseofplagiarism-detectionsoftwareinaparticular

course,assetoutabove,aredeemedtoagree,bytakingthecourse,tosubmittheirpaperstoplagiarism-detectionsoftwarefor“textualsimilarityreview.”

7.2.5 Studentsatalltimesretainthecopyrightintheirwork.Moreover,plagiarism-detectionsoftwareprotectsstudents’privacybecauseitdoesnotmakestudents’papersavailabletooutsidethirdparties.Studentsshouldbeadvisedofthis.

7.2.6 Inthecoursesinwhichplagiarism-detectionsoftwarewillormaybeused,studentsshouldbeprovidedwithinstructionand/orresourcesaboutwhatplagiarismisandhowtoavoidit.



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7.2.7 Wheretheresultsofaplagiarism-detectionsoftwareoriginalityreportmaybeusedtochargeastudentwithacademicmisconduct,thestudentmustbenotifiedoftheresultofthereport,andthestudentmustbegivenanopportunitytorespondbeforeanydisciplinarypenaltyisimposed.Thedate,time,andresultsofsuchameetingshouldbedocumented.Ahardcopyoftheoriginalplagiarism-detectionsoftwareoriginalityreportmustberetained.

8.0 OFFICEOFTHEREGISTRAR8.1 TheOfficeoftheRegistrarshallberesponsiblefordevelopingpoliciesandproceduresto

detectmisrepresentationofcredentialsduringtheadmissionsprocessandtoprovidesupportinmaintainingacademicintegrityduringthewritingofexaminations.

8.2 TheOfficeoftheRegistrarisresponsiblefortheprocurementofplagiarismdetection

software.APPENDIXA1.0 DEFINITIONS1.1 Plagiarism Plagiarismisdefinedasthesubmissionorpresentationofanotherperson'sthoughtsor

wordsorsoftware,inwholeorinpart,asthoughtheywereyourown.Anyquotationfromthepublishedorunpublishedworksofotherpersonsmust,therefore,beclearlyidentifiedassuchbybeingplacedinsidequotationmarks,andstudentsshouldidentifytheirsourcesasaccuratelyandfullyaspossible.

1.1.1 Whatdoesthismean?• Whenwritinganassignment,youmustuseyourownwordsandthoughts.• Whenyouuseanotherperson’sexactphrasing,youmustdistinguishthetextor

materialtakenfromthatsourcefromyourown(i.e.throughtheuseofquotationmarksoranindentation).

• Whenyouuseanotherperson’sthoughtsorideas,thoughyoumaynotbedirectlyquotingthem,youmustbothacknowledgethatthesearenotyourownandreferencetheoriginalsource(i.e.throughafootnoteorotherappropriateformofreference).

• Ifyouareparaphrasingwhatanotherpersonhasstated,youmustusecompletelydifferentlanguage,essentiallyre-writingit.Alteringasentenceorparagraphslightlyisneitherappropriatenoradequate.Andremember,paraphrasesstillrequireareferencenotation.

• Eachinstructorhasspecificexpectationsforhowstudentsaretoacknowledgesourcesintheircourses.Theseareoftenexplainedinthecourseoutlineorinclass.Youareencouragedtoaskquestionsifyoudonotunderstandwhatyourinstructorexpectsofyouwhenitcomestoacknowledgingsourcesusedincourseworkorassignments.

• Theworkyoudoforacoursemustbeuniquetothatcourse.Submittinganassignmentthathasalreadybeengradedinanothercourseconstitutesplagiarism



31

unlessyouhavesoughtandobtainedthepermissionoftheinstructorinwhosecourseyouarecurrentlyenrolled.

• Ifyouareunsurewhetherornottoreferenceasource,erronthesideofcautionanddosoanyway,asthesanctionsforplagiarismmaybequitesevere.

1.1.2 Whyisthisimportant? Themainpurposeofauniversityisthepursuitofknowledgeandscholarship.This

requirestheintegrityofallmembersoftheUniversitycommunity.AsastudentattheAgaKhanUniversity,youareexpectedtopracticeintellectualhonestyandtofullyacknowledgetheworkofothersbyprovidingappropriatereferencesinyourscholarlywork.Scholarsdonottakecreditthatisnotearned.AcademicdishonestyisdestructivetothevaluesoftheUniversity,nottomentionunfairtostudentswhopursuetheirstudieshonestly.

1.2 ResearchMisconductTheUniversity’sPolicyonResearchMisconductstatesthat“Misconductinresearchisdefinedtoincludeanyoneormoreofthefollowingacts:”

1.2.1. Fabricationand/orfalsificationofresearchrelateddataorinreportingresearchoutcomes.

1.2.2 Plagiarisminallresearchrelatedmattersincludingpublications,appropriationofanotherperson'sideas,processes,results,outputsorwordswithoutgivingappropriatecredit.

1.2.3 Inappropriateuseofothers’intellectualproperty(withoutreferenceoracknowledgment).

1.2.4 Denialofindividualrightssuchasauthorshiptocollaborativepartnersinresearchpublications.

1.2.5 Non-compliancewithInstitution’spolicieson‘conflictofinterest’,‘intellectualpropertyrights’and‘authorshipguidelines’.

1.2.6 Deliberatemisuseofinstitutionalorsponsor’sfundsforfinancialgains.1.2.7 Wilfulfailuretohonouranagreementorcontractwiththefundingagencyto

performcertaintasks.1.2.8 Publishinganydataorresultsthatareagainsttheinternationallyacceptedgeneral

principlesofresearchandscholarlyactivities.1.2.9 Deliberatedestructionofone’sownorothers’researchdataorrecordsorresearch

relatedproperty.1.2.10 Makinguseofanyinformationinbreachofanydutyofconfidentialityassociated

withthereviewofanymanuscriptorgrantapplication.



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IX. STUDENTCODEOFCONDUCTANDDISCIPLINARYPROCEDURES (ApprovedbyAcademicCouncil:November22,2007;Revised:July1,2017)1.0 INTRODUCTION1.1 The Student Code of Conduct and Disciplinary Procedures is devised with the primary

objectiveofensuringexemplarybehaviourandconductofstudentswhichtheycanachievebydisplayingthehighestdegreeofmoralandethicalvalues.

1.2 Accordingly,thepowersfordeterminationofanoffenceandimpositionofpenaltythereofin

accordancewith theprovisionsof thisCodeandProceduresshallvestexclusivelywith therespectiveacademicDean/Director(cf.Definitions,Section11),theDeanofStudents,theAssociateViceProvost(StudentExperience)orProvost,asthecasemaybe.

1.3 TheacademicDean/Director,DeanofStudents,AssociateViceProvost(StudentExperience)

orProvostisempoweredandcompetenttoinitiateaninquiryandimposeanypenaltyincaseswhereanoffenceaspertheprovisionsofthisCodeandProcedureshasbeencommittedbyanystudent,notwithstandingthefactthatthesaidindividualmayhavebeenexoneratedoracquittedbyacourtoflawunderprevailinglawsoftheland.

1.4 TheUniversityexpectsthatthebehaviourofitsstudentswithinandoutsidetheprecinctsof

the University will be in conformity with the highest standards of honesty, morality anddiscipline.Studentswill respect the rightsandprivilegesof themembersof theUniversitycommunityandsocietyatlargeatalltimes.TheywillconductthemselvesinwaysthatupholdthereputationoftheUniversityanditsprogrammes.

1.5 TheStudentCodeofConductoutlines theexpectationsof theUniversityof its students in

termsofgeneralconductaswellasnon-academicconduct.Whererequired,individualunitsof the University or those within a particular country or region, may develop policiesappropriatetotheirlegalandculturalcontext,whileremainingwithintheoverallframeworkcontainedherein.

1.6 AsaconditionofenrolmentattheUniversity,allstudentsassumeresponsibilitytoobserve

the Code of Conduct. In cases where there are grounds to suspect a breach or anyinfringementoftheCodeofConduct,disciplinaryactionundertheauspicesoftheDisciplinaryProcedures may be initiated for such behaviour committed either within or outside theprecinctsoftheUniversity.

1.7 A separate policy, the Student Academic Integrity Policy, comprehensively outlines the

University’sexpectationsofitsstudentsintermsofacademicconductandintegrity.However,generalandbasicacademicconductexpectationsareincludedinthispolicy.

2.0 GENERALSTUDENTCONDUCT2.1 Allstudentswillpresentthemselveswithdignitybefittingtheirstatusasmature,lawabiding

and responsible persons and show tolerance toward religious, ethnic, social and otherdifferences.

2.2 Studentswillrefrainfromanyactivitywhichissubversiveofdisciplineand/orbringsthe

Universityintodisrepute.



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2.3 Studentsinallsettingsoncampusareexpectedtodressinasimple,decentandappropriatemanner.

2.4 Studentsindividuallyorasagroupwillrefrainfromengaginginanyactivitywhichhindersor

preventstheparticipationofanotherpersonorgroupofpersonsinanyoftheactivitiesoftheUniversity.

2.5 Studentswillensurethattheiractionsdonot inanywaythreatenorendangerthehealth,

safetyorsecurityofotherpersonsorimperilthelatter’sproperties.2.6 StudentswillrefrainfromanybehaviourwhichwillcausedamagetoUniversityproperty.2.7 HostelrulesaretobereadinconjunctionwiththeStudentCodeofConductandDisciplinary

Procedures.

3.0 GENERALACADEMICCONDUCT3.1 Allstudentswilldiligentlyapplythemselvestotheirregisteredcoursesofstudy.3.2 Students shall attend lectures, tutorials, seminars, practical sessions, clinics and ward

assignments,examinationsandotherscheduledcoursesandactivities,inaccordancewiththeattendance requirements of the University with regard to each programme, except forreasonsacceptabletotheUniversity.

3.3 Eachstudentshallbesolelyresponsibleforcompletinghis/herscheduledexaminationsand

attendingotheracademicactivities,asperhis/herprogrammerequirements.3.4 Students will respect the confidentiality of information pertaining to all clients of the

Universityincludingpatientsandtheirrecords,andwilluseitinnoothercircumstancesthanforauthorizedacademicandprofessionalpurposes.

4.0 REQUESTSFORPRIORPERMISSION4.1 Studentswillberequiredtoobtainpriorpermissioninwritingthroughapprovedcommittee

structuresforthefollowing:4.1.1 Organizingco-curricularactivitiesoncampus.4.1.2 Makingpublicstatements,communicationorcorrespondencewiththepressorother

media formass communicationonbehalfof theUniversityor commentingon theinternalaffairsoftheUniversity.

4.1.3 InvitingGovernmentand/orforeigndignitaries,ministers,representativesofforeigngovernments/agenciesorotherpublicpersonalities intheirofficialcapacityontoanyUniversitycampus.

5.0 DISCIPLINARYOFFENCES5.1 Withoutprejudice to thegeneralityof theprovisionsof theStudentCodeofConduct, the

followingconductbystudentswillconstituteadisciplinaryoffence:

5.1.1 Repeated failure toconformtoscheduled instruction,practicalwork,examination,clinicalassignmentsand/orcoercingotherstudentstoactlikewise.



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5.1.2 Anyformofintimidation,insult,abusivelanguage,assault,molestationorharassmentofstudents,staff,faculty,patientsorotherclients,withinoroutsidetheUniversity.

5.1.3 Anyformofunauthorizedpicketing,rallies,demonstrationsororganizedobstructionsofanystudent/University/UniversityHospitalfunctioninanymannerwhatsoever.

5.1.4 Anyattempttoconceive,designoraffectanyplanofwhatevernaturewhoseobjectorconsequenceistodisruptacademicprogrammesoftheUniversityoritsoperations.

5.1.5 Malicious acts, theft, wilful damage or misuse of University’s or any third party’sproperty.

5.1.6 Studentsresidingoravailingthehostelanditsfacilitiesshallcomplywithallthehostelrules and will conduct themselves in a manner that respects the rights of otherresidentstudents,facultyandstaffoftheUniversity.

5.1.7 UnauthorizedhousingofpersonsinthehostelorotherbuildingsattheUniversity.5.1.8 Raisingfunds,acceptingdonationsorengaginginsimilaractivitiesforandonbehalf

oftheUniversitywithoutapriorwrittenapprovaloftheUniversity.5.1.9 Smoking,eating,drinkingwhereprohibitedinsettingsoftheUniversity.5.1.10 Procurement,possession,use,saleordisplayofanyweapon, including firearmsor

anyothercontrabanditemoncampusoratanyUniversity-relatedevent.5.1.11 Procurement, possession, use, sale and consumption of banned drugs, alcohol or

othercontrabanditemsoncampusoratUniversityrelatedevents.5.1.12 AttendanceoncampusoratUniversity-relatedeventsinanintoxicatedstateorunder

theinfluenceofbannedsubstances.5.1.13 Any act of violence causing injury or damage to any person or property at the

University.5.1.14 Providingwronginformation,givingfalseand/orfabricatedevidence,deliberately

concealingmaterial facts or information to the University in any proceedings andinquiriescarriedoutatanyforumbytheUniversity.

5.1.15 Committingor involvement inanyactofdeceit, fraud, forgerywiththeUniversity,students,stafforfaculty.

5.1.16 Abuse,unauthorizedorfraudulentuseofUniversitycomputers,networksystemsorcomputerfiles.

5.1.17 Failure to complywithoranyact in violationof, contraventionofordisregard forpublishedUniversitypolicies, regulationsor failure tocomplywith thedirectionofUniversityofficialsactinginperformanceoftheirduties.

5.1.18 Anyactprohibitedand/ornotpermittedunderany lawof thecountrywhere theUniversityislocated.

5.1.19 Assisting, supporting, facilitating, encouraging, and provoking any of the offencesreferredinclauses5.1.1to5.1.18above.

6.0 DISCIPLINARYPROCEDURE6.1 AnybreachofaDisciplinaryOffencewillbeimmediatelyreportedtotheDean/Directorofthe

student’s academic entity, the Dean of Students, the Associate Vice-Provost (StudentExperience),orhis/herdesignate.

6.2 Onceinformed,theDean/Director/AssociateVice-Provost,orhis/herdesignatewill:

6.2.1 Convene and refer the matter to the academic entity Disciplinary Committee for

investigation.6.2.2 InformtheUniversityRegistrarthataDisciplinaryCommitteehasbeenconvened.



35

6.3 While theDisciplinary Committee is investigating an offence, theDean /Director / Dean ofStudents/AssociateVice-Provost,maysuspendthestudentorrestricthim/herfromspecificorallcampusbasedactivitiesuntiltheinvestigationiscompletedandadecisionreached.

6.4 TheDisciplinaryCommittee:

6.4.1 FortheUniversity’sacademicentities,theDisciplinaryCommitteemaybeastanding

committeeandshallconsistofatleastfivemembersofthefacultyandseniorstaffoftheUniversity,oneofwhoshallbetheChairperson.

6.4.2 TheDeanofStudents’/AssociateVice-Provost’sDisciplinaryCommitteewillbeanadhoccommitteeandshallconsistofat least fivemembersof the facultyandseniorstaffoftheUniversity,oneofwhoshallbetheChairperson.

6.4.3 Membersoftheacademicentity-basedDisciplinaryCommitteewillbeappointedbytheDean/Directorforaone-yearterm,whichmaybeextendedforafurtherperiodoftwoyears.

6.4.4 TheDean/DirectorwillensurethereiscontinuityofmembershipontheCommitteeand will have the discretion to extend the tenure or co-opt members on theCommitteewhosetenurehaveexpiredandwhoareinvolvedinon-goingcases.

6.4.5 Theremustbeaquorumofat least threemembersof theDisciplinaryCommitteepresentforahearingtoproceed.

6.4.6 TheDisciplinaryCommitteeswillbeentitledtouseservicesofanypersonneloftheUniversityastheCommitteemaydeemappropriateforthepurposesofassistingtheCommitteeinconductingthedisciplinaryproceedings.

6.5 TheDisciplinaryCommittee’sproceedings:

6.5.1 TheCommitteewillbeconductedinafairandtransparentmanner.6.5.2 TheCommitteewillinvitetheconcernedstudenttopresenthis/herpointofview.6.5.3 The Committee may, at its discretion, call other people deemed appropriate for

seekinganyinformationorevidencewithregardtotheoffence.6.5.4 UnlessotherwiseauthorizedbytheDean/Director/DeanofStudents/Associate

Vice-Provost, the Disciplinary Committee will normally complete its proceedingswithin15workingdays.

6.5.5 TheoutcomeoftheDisciplinaryCommittee’sinvestigationwillbecommunicatedtotheDean/Director/DeanofStudents/AssociateVice-Provostinwriting.

6.5.6 TheDean/Director/DeanofStudents/AssociateVice-Provostmayactupontherecommendation(s) of the Disciplinary Committee or in accordancewith his / herjudgment.

6.5.7 In exercising his / her right of making a decision, the Dean / Director / Dean ofStudents/AssociateVice-Provost,shallnotberequiredtoprovideahearingtothestudent.

6.5.8 AcopyofthedecisionwillbesenttotheUniversityRegistrar.7.0 DISCIPLINARYACTIONS7.1 IncasesofbreachesofDisciplinaryOffences5.1.1–5.1.9,theUniversitywillimposeanyoneor

moreofthedisciplinaryactionsgivenbelow,dependingontheseverityoftheoffence.

7.1.1 Counsellingofthestudent.7.1.2 Aletterofwarningorreprimandtothestudent.7.1.3 Probationforaspecifiedperiodoftimewithmandatoryperiodiccounselling.



36

7.1.4 Thepaymentoffinebytheoffendercommensuratewiththenatureandgravityoftheoffencecommitted.

7.1.5 SuspensionfromtheUniversityforaspecifiedperiod.7.1.6 ExpulsionfromtheUniversityand/orexpulsionfromtheUniversityresidencesifso

required.7.1.7 Anyotherpenaltywhichtherelevantauthority/bodyoftheUniversitymaydeemfit

toimpose.7.2 NotwithstandingSection7.1,incasesofbreachesofDisciplinaryOffences5.1.10–5.1.19,the

Universitywillimposeanyoneormoreofthedisciplinaryactionsgivenbelow,dependingontheseverityoftheoffence.

7.2.1 SuspensionfromtheUniversityforaspecifiedperiod.7.2.2 ExpulsionfromtheUniversityand/orexpulsionfromtheUniversityresidencesifso

required.7.2.3 Anyotherpenaltywhichtherelevantauthority/bodyoftheUniversitymaydeemfit

toimpose.8.0 APPEALS8.1 AnyappealoftheDean’s/Director’s/DeanofStudents’/AssociateVice-Provost’sdecision

mustbemadewithin10workingdaysofthedateoftheletternotifyingthestudentofthedecision.

8.1.1 Disagreement with the Dean’s / Director’s / Dean of Students’ / Associate Vice-

Provost’sdecisionisnotgroundsforanappeal.8.1.2 Studentsmustclearlystatethereasonfortheappeal.8.1.3 Studentsmustmaketheirappealinwriting.8.1.4 Anappealmayonlybemadebythestudent. Appealsreceivedfrompartiesother

thanthestudentwillnotbeconsidered.8.2 Appeals should be addressed to the University Registrar who will be responsible for

forwardingthemattertotheUniversity’sProvost.8.3 In cases where the Provost is not available to consider an appeal within the prescribed

timelines,theProvostwillforwardthemattertoaDean/Director/ViceProvostwhowillactinhis/herplace.

8.3.1 TheDean/DirectorselectedbytheProvostmaynotbetheDean/Directorofthe

student’sacademicentity.8.3.2 Once selected the Dean / Director / Vice Provost shall become the Provost’s

designate.8.4 Uponthereceiptofanappeal,theProvostorhis/herdesignatewillconveneandrefer

themattertoanAppealsCommitteeforinvestigationandreview.8.5 TheAppealsCommittee

8.5.1 The Appeals Committee will be an ad hoc committee and shall consist of threemembersofthefacultyandseniorstaffoftheUniversity,oneofwhomshallbetheChairperson.



37

8.5.2 The Appeals Committee will be entitled to use services of any personnel of theUniversityastheCommitteemaydeemappropriateforthepurposesofassistingtheCommitteeinconductingthedisciplinaryproceedings.

8.6 TheAppealsCommittee’sproceedings:

8.6.1 TheAppealsCommitteewillbeconductedinafairandtransparentmanner.8.6.2 TheAppealsCommitteewillinvitetheconcernedstudenttopresenthis/herpointof

view.8.6.3 TheAppealsCommitteemay,atitsdiscretion,callotherpeopledeemedappropriate

forseekinganyinformationorevidencewithregardtotheoffence.8.6.4 Unless otherwise authorized by the Provost or his / her designate the Appeals

Committeewillcompleteitsproceedingswithin10workingdays.8.6.5 TheoutcomeoftheAppealsCommittee’sinvestigationwillbecommunicatedtothe

Provostorhis/herdesignateinwriting.8.6.6 The Provost or his / her designate may act upon the recommendation(s) of the

AppealsCommitteeorinaccordancewithhis/herjudgment.8.6.7 Inexercisinghis/herrightofamakingdecision,theProvostshallnotberequiredto

provideahearingtothestudent.8.6.8 Thedecisionof theProvostorhis /herdesignate shall be final andbindingonall

parties.8.6.9 AcopyofthedecisionwillbesenttotheUniversityRegistrar.

9.0 SHARINGOFINFORMATION9.1 Where appropriate, information about a disciplinary offence may be passed on to the

student’sparents/guardians/sponsors.Thestudentorparentorbothmayalsoberequiredtogivewrittenassurancesorundertakingtosupportexpectedconductthroughouthis/herstayattheUniversity.

10.0 CONFIDENTIALITY10.1 Disciplinary proceedings held under the provisions of this Code of Conduct shall be of a

confidential nature. To ensure the safety and security of all concerned, all information,statement, evidence, material, etc. received and / or presented during the disciplinaryproceedingsshallbekeptstrictlyconfidentialandthestudentswillnotbeentitledtohaveaccesstoand/orseekcopiesofanyoftherecord(s)ofthedisciplinaryproceedings.

11.0 DEFINITIONS11.1 Student:shallmeanandincludeanypersonenrolledattheAgaKhanUniversityinacourse

orprogrammeleadingtoanundergraduate,graduateorpostgraduatecertificate,diplomaordegree; in a non-credit course; or any person registered with any other university orinstitutionwhohasbeenaccepted/approvedforenrolmentinacourse,programmeofstudyortrainingattheUniversity.

11.1.1 ForthepurposesoftheStudentCodeofConductandDisciplinaryProcedures,PGME

Interns,ResidentsandFellowsshallbedeemedtobestudentsoftheUniversity.11.2 Provost:TheUniversity’schiefacademicofficer.ForthepurposeofapplicationofthisCode

thistermshallbedeemedtoincludetheActingProvostorhis/herdesignate.



38

11.3 Dean/Director:TheheadofanAKUacademicentity(College,School,Faculty,Institute,etc.).

ThistermshallbedeemedtoincludeInterimandActingDeans/Directorsortheirdesignate.11.4 Suspension:referstotheactofdebarringastudentcompletelyorpartiallyfromtheactivities

oftheUniversityforaspecifiedperiodoftime.Uponexpiryoftheperiodofsuspension,thestudent will be readmitted, contingent upon the terms and conditions of the suspensionwithout any obligation or liability whatsoever on the part of the University or any of itsmembersofstaff,facultyorofficers.

11.5 Expulsion:referstotheterminationofenrolmentattheUniversity.11.6 Fine: shallrefertoanorderbytheUniversityforastudenttopayasumofmoneytothe

Universityaspenaltyforanyoffencecommittedbythestudent.Thestudentmayormaynotbepermittedtocontinuewiththecourseofstudiesuntilthefinehasbeenpaid.

12.0 STUDENTHANDBOOKS12.1 TheStudentCodeofConduct andDisciplinaryProcedures shouldbe included in academic

unit-specificstudenthandbooks.



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X. BOARDOFSTUDENTACADEMICAPPEALS (ApprovedbyAcademicCouncil:May23,2013;Revised:March17,2016)

1.0 MANDATEANDSCOPE

1.1 TheBoardofStudentAcademicAppealsshallbetheUniversity’sfinalauthorityforhearingstudentgrievancesarisingoutofAgaKhanUniversityregulations,policiesandproceduresthatacademicallyaffectstudents.

1.2 Appealsrelatingtochargesofacademicandnon-academicmisconductwillbeheardin

accordancewiththeappealproceduresoutlinedintheStudentCodeofConductandDisciplinaryProcedures.

2.0 INTRODUCTION

2.1 TheUniversityhasaresponsibilitytoprovidefairandequitableproceduresforthelodging

andhearingofstudentcomplaintsarisingoutofAgaKhanUniversityregulations,policiesandactionsthatacademicallyaffectstudentsdirectly.

2.2 Thispolicyisapplicabletofull-andpart-timestudentsadmittedtoanAKUprogrammeof

study.2.3 Forthispolicy,theUniversityRegistrarwillbetheadministrativeofficerresponsibleforthe

receiptandprocessingofappeals,fortheschedulingandholdingofhearingsbeforetheBoardofStudentAppeals.

2.4 StudentsarerequestedtospeakwiththeUniversityRegistrarorhisrepresentative

regardingacomplaintbeforesubmittinganapplicationforappeal.2.5 Theproceduresdescribedinthisdocumentareintendedtoprovideamechanismtoremedy

injustices.2.6 Studentswhowishtoraisequestionsorwhohaveaconcernarestronglyencouragedto

communicateinformallywiththeirinstructors,chair/directorofthedepartment/programmebeforeseekingareviewunderformalprocedures.

2.7 WhereFaculty-,College-,School-orInstitute-basedappealprocessesexist,studentsmust

ensurethattheyfollowtheseprescribedprocessespriortosubmittinganappealtotheBoardofStudentAppeals.

2.8 Faculty-,College-,School-andInstitute-basedappealprocessesmustbefiledwiththe

UniversityRegistrar.Changestoentity-basedappealprocessesmustbeimmediatelyreportedtotheRegistrar.

2.9 StudentswhosubmitanappealtotheBoardofStudentAppealsBoardwithoutfollowingthe

prescribedprocedurewillhavetheappealreturnedwithoutdecision.2.10 StudentsshouldnotethatanappealtotheBoardofStudentAppealsisthefinalrecoursein

dealingwithacademicappeals.



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3.0 APPEALS

3.1 Academicappealsmayfallintooneofthefollowingcategories:

3.1.1 Finalgrade:Astudentquestionshis/herfinalgradeortheassessmentofhis/herperformance.

3.1.2 ApplicationofUniversityregulations:ThestudentquestionstheapplicationofUniversityregulationsgoverningprogrammesofstudy.

4.0 TIMELIMITATIONS

4.1 Anappealofanacademicdecisionsmustbemadewithin30daysofthedateoftheletter

informingthestudentoftheacademicdecision.4.2 Appealsoffinalgradesmustbemadewithin30daysofthepostingofthefinalgradesbythe

OfficeoftheRegistrar.4.3 Astudentmustcommencetheappealprocessnotedinitems5.0and6.0,below,withinthe

30daysofthenotificationoftheacademicdecisionorthepostingofthefinalgrades.5.0 PROCESSFORTHEAPPEALOFGRADES

5.1 Studentswhohaveaquestionregardingthefinalgradeinacoursemustfirstdiscussthe

matterwiththecourseinstructor.5.2 Intheeventofanunresolveddisagreement,thestudentmustreferthemattertothechair

/directorofthedepartment/programme.5.3 Ifthestudentisnotsatisfiedwiththedecisionofthechair/directorofthedepartment/

programme,thestudentmaythenappealtotheDean/Directorofthestudent’sacademicunit.

6.0 APPEALSRELATEDTOACADEMICDECISIONS

6.1 Arequestforthereconsiderationofanacademicdecisionmust,whereapplicable,be

directedtotheDeanorDirectorofthestudent'sacademicunit.6.2 IfthestudentisnotsatisfiedwiththeDeanorDirector’sdecision,thestudentmaythen

appealtotheBoardofStudentAppeals.

7.0 MEDICALAPPEALS

7.1 TheUniversityendeavourstoaccommodatestudentswhosestudiesbecomeinterrupted,orwhomaybeunabletocompleteacademicwork,duetoanincapacitatingmedicalcondition.

7.2 Inthesesituations,thestudentmustproviderelevantmedicaldocumentationtosupport

his/herrequestforacademicaccommodationbasedonmedicalgrounds.7.3 TheUniversitymay,atitsdiscretion,requestmoredetaileddocumentationincertaincases.



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8.0 APPEALSPROCEDURE8.1 AllappealssubmittedtotheStudentAppealsBoardshallbemadeusingtheStudentAppeal

Form.TheStudentAppealFormisavailableontheOfficeoftheRegistrarwebsite,www.aku.edu/admissions/registraroffice

8.2 SubmissionsnotreceivedontheStudentAppealFormwillbereturnedtothestudent

withoutdecision.8.3 Appealsmustclearlystatetheargumentsandexpectationsofthestudent.Theresponsibility

todemonstratethevalidityoftheappealandtoprovidefullandappropriatesupportingdocumentationrestswiththestudent.

8.4 Dissatisfactionwith,orignoranceorneglectofUniversitypolicyorpublisheddeadlinesshall

notconstitutesufficientgroundsforappeal.8.5 Allappealsshallbesubmitted,inperson,bythepersonrequestingtheappeal,tothe

student’scampusOfficeoftheRegistrar.SubmissionsreceivedatcampusesotherthantheStadiumRoadcampuswillbeforwardedtotheUniversityRegistrar.

8.6 Anappealmaybedisqualifiedifreceivedoutsidethe30-dayperiod.8.7 Astudentmayabandonanappealatanytimeduringtheappealprocess.9.0 COMPOSITIONOFTHEBOARDOFSTUDENTACADEMICAPPEALS9.1 TheProvostshallnameaChairandfourmembersoffacultyastheUniversity’sBoardof

StudentAcademicAppeals.9.2 TheUniversityRegistrarshallbeanex-officio,non-votingmemberoftheBoardofStudent

AcademicAppealsandshallserveasSecretarytotheBoard.9.3 InestablishingtheBoardofStudentAcademicAppeals,thetenureoftheChairshallbefor

threeyearsandthereafterthetenureoftheChairshallbefortwoyears.9.4 InestablishingtheBoardofStudentAcademicAppeals,thetenureoftwofacultymembers

shallbefortwoyearsandtwofacultymembersforthreeyears.Thereafter,thetenureofmembersoftheBoardofStudentAcademicAppealsshallbefortwoyears.

9.5 Retiringmembersmaybereappointedforanotherconsecutiveterm.9.6 TermsofofficeshallcommenceonOctober1.10.0 HEARINGSATTHEBOARDOFSTUDENTACADEMICAPPEALS10.1 HearingsoftheBoardofStudentAcademicAppealswillbeheldatthecalloftheChair.10.2 MeetingsoftheBoardofStudentAcademicAppealsareheldincamera,andthusnotopen

tothepublic.



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10.3 StudentsappealingtotheBoardofStudentAcademicAppealshavearighttoafairhearing.Thisincludestherighttobenotifiedofdateatwhichthestudent'sappealwillbeconsidered,therighttoattendandpresentverbalargumentsandtherighttoaskquestionsduringtheappealhearing.

10.4 StudentsmustinformtheUniversityRegistraroftheirintentiontoattendthemeeting.10.5 TheBoardofStudentAcademicAppealsmayrequesttheattendanceofappropriate

individualstoappearbeforetheBoardtoprovideinformationpertinenttotheappeal.10.6 Wheretheappealisagainstanassignedfinalgrade,thefacultymembernamedinthe

appealwillbeinvitedtoattendthemeetingoftheBoardofStudentAcademicAppeals.10.7 Ininstanceswhereafacultymember,chair/directorofthedepartment/programmeis

namedinanappeal,thestudent'ssubmissionwillbeavailabletotheindividualnamed.10.8 Thestudentandanyindividualwhosedecisionhasbeenappealedwillbeinformedinwriting

ofthedecisionoftheBoardofStudentAcademicAppeals.10.9 ThedecisionoftheBoardofStudentAcademicAppealsisfinal.



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XI. STUDENTANTI-HARASSMENTPOLICY (ApprovedbyAcademicCouncil:May28,2014;Revised:July1,2017)1.0 PREFACE1.1 TheAgaKhanUniversityiscommittedtoprovidingitsstudentswithanenvironmentthatis

freefromallformsofharassment,intimidation,bullying,ragging/hazing,discriminationorexploitation. Each student enrolled at the University is responsible for fostering mutualrespectanddignity, forbeingfamiliarwiththispolicyandforrefrainingfromconductthatviolatesthispolicy.

2.0 PURPOSE2.1 Toeducatestudentsintherecognitionandpreventionofharassmentandtoprovideeffective

meansofeliminatingharassmentfromthelearningenvironment.3.0 SCOPE3.1 This policy is applicable to all AKU students enrolled in an undergraduate or graduate

certificate, diploma or degree programme, including interns, residents and fellows of thePostgraduate Medical Education (PGME programme), any visiting students and anyoneparticipatinginaUniversityacademicactivity.

3.2 Aparalleldocument,theAgaKhanUniversityHumanResources“HarassmentPolicy”,covers

facultyandstaff.4.0 DEFINITIONS4.1 Nopolicydocumentcangiveafulldescriptionanddefinitionofbehavioursthatfallwithinthe

meaningofharassment.ThissetofdefinitionsismeanttoserveasaguideforactsthatwillbeconsideredascontraveningthespiritandintentoftheUniversity’sGuidingPrinciples.

4.2 Harassment

4.2.1 Anyunwelcomedconduct,verbalorphysical,towardsastudentbecauseofhis/her

age,maritalstatus,national/ethnicorigin,colour,religion,disability,genderidentity,sexual orientationwhen such conduct creates an intimidating, hostile or offensivelearning environment that causes a student’s performance to suffer. Targetingstudent(s)becauseofbeingphysicallyormentallychallengedshallalsoconstituteanactofharassment.

4.2.2 Ridicule,derogatorycomments,jokesandinsults.4.2.3 Unwarranted behaviour that is shown towards a student that has the impact of

makingthatstudentfeelthather/hisrespectanddignityhasbeenviolated.4.2.4 Displayorcirculationofmaterialsand/orpictures,physicallyorelectronically(e.g.,

via email, SMS, socialmedia, etc.)which are degrading, sexually promiscuous andintimidating.

4.2.5 Shoutingatastudent,using insultingandabusive language,humiliatingorpubliclycondemning/criticisingher/hiscompetence.



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4.3 SexualHarassment

4.3.1 Sexual harassment refers to conduct of sexual nature that is unwanted andunwelcome. Sexual harassment includes inappropriate gazing at a person’s body,touching,pattingorpinchingoranyotherunsolicitedphysicalcontact.

4.3.2 Verbalconductofasexualnaturemayincludeunwelcomeverbaladvances,sexuallyoriented comments about physical appearance, requests for sexual favours andcontinuedsuggestionsforprivatesocialactivityafterithasbeenmadeclearthatsuchrequestsandsuggestionsareunwelcome.Offensiveverbalconductcouldalsoincludejokesofasexualnature,offensiveflirtationorlewdremarksofasexualnature,suchasexpressionsofsexualinterestthatareaddresseddirectlytothestudent.

4.3.3 Non-verbalconductofasexualnaturemayincludethedisplayofsexuallysuggestivepictures,objectsorwrittenmaterial,orsexuallysuggestivegestures.Verbalornon-verbalconductthatcreatesasexuallyoffensivelearningenvironmentalsoconstitutessexualharassment.

4.3.4 Demandingsexualfavoursorsexuallydirectedremarks/behaviourconstitutessexualharassmentwhensubmission toor rejectionof suchconduct ismade,explicitlyorimplicitly,abasisforanacademicdecision.

4.4 Bullying/Ragging/Hazing

4.4.1 Bullyingmeansoffensive,abusive,intimidatingorinsultingbehaviour,abuseofpowerand/or unfair punitive sanctionswhichmakes the student feel upset, threatened,humiliated and / or vulnerable, which undermines the student’s self-confidenceand/orreducesthestudent’sfeelingsofself-esteemandself-worth,andwhichmaycausethestudenttosufferstress.

4.4.2 Raggingand/orhazingmeansthepracticeofusingritualsandanyotheracts,conductor practices bywhich the dominant power of senior students, former students oralumni,isbroughttobearonstudentswhoareinanywayconsideredjuniorbyotherstudents. Raggingand/orhazingincludesindividualorcollectiveactsorpracticeswhichinclude,butarenotlimitedto:

• Involvement in physical or psychological assault or threat or use of force or

wrongfulconfinementorrestraint;• Violatingthestatus,dignityandhonourofsuchstudents;• Exposingstudentstoridiculeandcontemptandaffecttheirself-esteem;• Verbalabuseandaggression,indecentgesturesandobscenebehaviour.

4.5 Cyber-bullying

4.5.1 Cyber-stalking:istheuseoftheInternetandmobiletechnologysuchasemail,SMS,

socialmediaorotherelectroniccommunications, tostalkandgenerallyreferstoapatternofthreateningormaliciousbehaviours,includingcommunicatingacrediblethreatofharm.

4.5.2 Cyber-harassment:usuallypertainstounconsentedconductsuchasthreateningorharassingemailmessages, instantmessages,ortosocialmediaandblogentriesorwebsitesdedicatedsolelytotormentinganindividual.Cyber-harassmentdiffersfromcyber-stalkinginthatitisgenerallydefinedasnotinvolvingacrediblethreat.



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5.0 REPORTING

5.1 TheUniversityguaranteesthatallcomplaintsthatarereportedwillbetakenseriously,willbeinvestigatedexpeditiouslyandthatallpartieswillbetreatedwithrespect.

5.2 AKUencouragesthereportingofallincidentsofharassment,regardlessofwhothealleged

offender may be. Students, who either believe that they have become the victim ofharassmentorhavewitnessedharassment,shouldimmediatelydiscusstheirconcernswiththeDean/Directoroftheiracademicentity,director/coordinator/academicheadoftheirprogramme,AssociateDean,PGME,ortheDeanofStudents/UniversityRegistrar&AssociateViceProvost,asapplicable.

6.0 PROCEDURES

6.1 InformalResolutionProcedure6.1.1 Informalresolutionisaimedatbringingtogetherthepartiestodiscussandresolve

thecomplaint.Astudentwhobelievesthats/hehasbeenharassedmaychoosetodiscussthematterwiththepersonwhohasengagedinthebehaviourand/orrequestthatamemberofhis/heracademicentityactasaliaisonforaninformaldiscussionwiththeinvolvedstudentormemberoffacultysoastoresolvethematter.

6.2 FormalResolutionProceduresWhereastudentdoesnotwishtopursuetheinformalresolutionprocedureorwheretheinformalresolutionprocedureisunsuccessful,theformalresolutionproceduresshouldbeundertaken.

6.2.1 MembersoftheUniversitycommunity(students,faculty,staff,alumni)whoreceive

complaintsofharassmentwillimmediatelycontacttheDeanofStudents/UniversityRegistrar & Associate Vice Provost, as applicable, for assistance in pursuing thematter.

6.2.2 Ifamemberoffacultyorstaffreceivesrepeatedallegationsofoffensesagainstthesameindividual,buteachstudentmakingtheallegationisunwillingtofileawrittencomplaintorappearasacomplainant,thatmemberoftheUniversitycommunityshallinformtheortheDeanofStudents/UniversityRegistrar&AssociateViceProvost,asapplicable,aboutthesame.

6.2.3 The Student Anti-Harassment Policy Review and Investigation procedures shall be

usedincaseswhereastudentchargesanotherstudentwithharassmentorwhereastudentchargesamemberoffacultywithharassment.

6.2.4 TheHumanResources“HarassmentPolicy”shallbeused incaseswhereastudentchargesamemberofstaffwithharassment.

6.2.5 TheDean/Directorofthestudent’sacademicentity,incoordinationwithdirector/coordinator/academicheadofthestudent’sprogramme,theAssociateDean,PGME,or,inthecasewhereastaffmemberisinvolved,aHumanResourcesseniormanager,shall attempt to make temporary arrangements so that the accused and thecomplainantdonothavetointeractduringtheinvestigationperiod.

6.2.6 Retaliationfromeitherpartyshallbestrictlymonitored. Duringtheprocessoftheinvestigation,classandclinicschedulesshallbestrictlymonitored.AnyoccurrenceofretaliationbytheaccusedshallresultinsuspensionfromtheUniversity.



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6.2.7 As harassment usually occurs when individuals are alone, it is often difficult toproduce evidence. It is strongly recommended that members of the Universitycommunity report anyoffensivebehaviour immediately to someone they trust, orseekguidance/help.

7.0 REVIEWSANDINVESTIGATION7.1 The procedures noted in this section of the Policy deal with formal inquiries where the

harassment has taken place between students or where the harassment has taken placebetweenastudentandamemberoffaculty.

7.2 All matters related to the review and investigation of any charge of harassment will be

undertakeninthestrictestconfidence.7.3 Reports/complaintsofharassmentfromstudentsmustbemadeinwritingandsignedbythe

personpreparingthecomplaintwithin10workingdaysoftheincident.Itshouldincludeafactualdescriptionoftheincident,includingquotationsofanyoffendinglanguageused.ThecomplaintshouldthenbesubmittedtotheortheDeanofStudents/UniversityRegistrar&AssociateViceProvost,asapplicable,orher/hisrepresentative.

7.4 The Dean of Students / University Registrar & Associate Vice Provost, as applicable, in

coordinationwiththerespectiveacademicentityhead,willreviewtheinformationprovidedbythestudent.

7.5 Onceithasbeendeterminedthatalloftherelevantinformationhasbeenprovided,theDean

of Students /UniversityRegistrar&AssociateViceProvost, as applicable,will conveneanInvestigatingCommitteetoconsiderthecase.

7.6 TheInvestigatingCommitteewillbecomprisedof:

• TheDeanofStudents/UniversityRegistrar&AssociateViceProvost,asapplicable–

asChairoftheCommittee• Two members of faculty appointed by the or the Dean of Students / University

Registrar&AssociateViceProvost,asapplicable.• TwostudentsrecommendedbytheManager,CampusandStudentLife

7.7 In cases where the student is charging another student with harassment, the student

membersoftheCommitteemustbeselectedfromanotheracademicentity.Incaseswherethestudentischargingamemberoffaculty,thefacultymembersoftheCommitteemustbeselectedfromanotheracademicentity.

7.8 Whereverpossible,withinfiveworkingdays,fromthedaythechargeiscommunicated,the

respondentshallberequestedtoappearbeforetheCommitteeforaninterview,orsubmitawrittendefence.Onher/hisfailuretoappearbeforetheCommitteeortosubmitawrittendefence,withoutareasonablecause,theCommitteeshallproceedex-parte.

7.9 TheInvestigatingCommitteemayrequesttheattendanceofappropriateindividualstoappear

beforetheCommitteeinordertoprovideinformationpertinenttothecase.7.10 Bothparties,thecomplainantandtheindividualwhohasbeenchargedwithharassment,shall

havetherighttobeaccompaniedbyacolleague/friendfromwithintheinstitution.



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7.11 The Investigating Committee shall give its findings and recommendations in writing withappropriatereasonswithin10workingdaysoftheinitiationofinquiry.

7.12 Incaseswhereastudenthasbeenfoundguiltyofharassment,theregulationsnotedinthe

University’sStudentCodeofConductandDisciplinaryProceduresshallprovide thepenalty(penalties)thatmaybeassessedandthemannerbywhichappealsareheard.

7.13 Incaseswhereamemberoffacultyhasbeenfoundguiltyofharassment,theInvestigating

Committee shall inform and provide its recommendation to the facultymember’s Dean /DirectorandtheVicePresident,HumanResources.TheDean/DirectorwillconsultwiththeVice-PresidentHumanResourcesorher/hisrepresentativeregardingsanctionsthatmaybeimposed.

8.0 COMPLIANCEANDACCESSTOTHEPOLICY8.1 The Dean of Students / University Registrar & Associate Vice Provost, as applicable, in

cooperation and coordination with the University’s academic entity heads, shall beresponsibleforwidedisseminationofthisPolicy.

8.2 TheStudentAnti-HarassmentPolicywillbeavailableontheOfficeoftheRegistrarwebsite,

www.aku.edu/registrar.



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XII. NAMESONDEGREES,DIPLOMASANDCERTIFICATESPOLICY (ApprovedbyAcademicCouncil:April28,2014)1.0 GENERAL1.1 TheOfficeoftheRegistrarmaintainstheofficialUniversitynameforallstudents.1.2 Thenamethatappearsonthedegree,diplomaorcertificatewillnormallybeinthesame

formatasitisstoredintheRegistrar’sOfficerecords(generally,firstname,middlename,lastname).

1.3 StudentsareresponsibleforverifyingthattheirnameiscorrectonRegistrar’sOfficerecords

and,whereapplicable,toprovideanychangesrequired,includinghyphens,spaces,lower/uppercaseletters,accents,etc.(Cf.,Registrar’sOfficeNameChangeForm)

1.4 Unlessadegree,diplomaorcertificateislostordamaged,itisUniversitypolicytoproduce

onlyonedegree,diplomaorcertificate.(Cf.,Degree,DiplomaandCertificateParchmentReplacementPolicy)

2.0 PAKISTAN2.1 TheHigherEducationCommission,Pakistan(HEC)atteststhedegreesawardedby

recogniseduniversitiesinPakistan.2.2 InorderfordegreestobeattestedbyHEC,universitiesarerequiredtoproducedegree,

diplomasandcertificatesinastandardmanner.2.3 TheOfficeoftheRegistrarwillproducethedegrees,diplomasandcertificatesof

programmesofferedAKU’sPakistan-basedacademicentitiesinthefollowingmanner:

2.3.1 Thenameofthestudentmustbethesameasislistedonthestudent’smatriculation,intermediate,bachelor’sandmaster’sdegreesandComputerizedNationalIdentityCard/Passport.

2.3.2 Forstudentswithsinglenames,thedegree,diplomaandcertificatewilllistthestudent’snameand,onthesameline,theapplicablenotation“s/o”(sonof)or“d/o”(daughterof)andthestudent’sfather’sname.



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XIII. POLICYONREPEATINGACOURSEFORWHICHAPASSINGGRADEHASBEENAWARDED

(ApprovedbyAcademicCouncil:January14,2015)1.0 Withthepermissionoftheapplicableacademicunit,studentsmayrepeatacourseinwhich

agradeofC+orChasbeenawardedwhenthecourseisnextorsubsequentlyoffered.2.0 Thegradeawardedforarepeatedcoursewillsupersedethegradefromthefirstattemptat

thecourse,regardlessofwhetherthenewgradeishigherorlower.3.0 Bothgradeswillappearonthestudent’stranscriptbutthesecondgrade,whetherhigheror

lower,willbeusedinthecomputationofthestudent’saverage.4.0 Nocoursemayberepeatedmorethanonce.



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XIV. GLOSSARYOFACADEMICTERMS (ApprovedbyAcademicCouncil:April26,2012;Revised:August15,2015)AcademiccredentialAdocumentprovidedasevidenceoflearningbasedoncompletionofarecognizedprogrammeofstudy.

• Degree/diploma Anacademiccredentialawardedbyauniversityorotherauthorizedacademicinstitution

forsuccessfulcompletionofaprogrammeofacademicstudy.• AssociateDegree

Anacademiccredentialawardedbyauniversityorotherauthorizedacademicinstitutionforsuccessfulcompletionofaprogrammeofacademicstudyusuallylastingtwoyears.AKUoffersanAssociateofScienceinDentalHygiene.

• Bachelor’sorfirstdegreeAnundergraduatedegreeorafirstprofessionaldegree.

• Master’sdegreeAgraduatedegreeofferedbyuniversitiesthatnormallyfollowsanundergraduatedegree.

• DoctoraldegreeAgraduatedegreethatisonelevelhigherthanamaster’sdegree.

• Diploma Anundergraduateprogrammeofstudythatprecedesanundergraduatedegree

programme.AKUoffers:DiplomainGeneralNursing;DiplomainDentalHygiene.• Certificate AshortprogrammeofstudyofferedbytheInstituteforEducationalDevelopment.

AcademicrecordAfilecontainingacademicinformationabouteachstudentataneducationalinstitution.Itmayincludeinformationsuchasastudent’sprogrammeofstudy,transfercreditsawarded,namesofcreditandnon-creditcoursescompleted,coursegradesandgradepointaverage,repeatedcourses,priorlearningassessment,disciplinaryactions,andappeals,aswellasinformationaboutworkterms/industrialplacement,thesisandresearch.AcademicregaliaThecapandgownwornduringConvocationandotherformalandceremonialoccasions.

• AKU’sacademicregaliaarecalledtheJamiapoash.TheJamiapoashiscomprisedofaKhila’at(“robeofhonour”inArabic)andaSirpoash(“headwear”inPersian).

• ThebasiccoloursoftheUniversity’sacademicregaliaaregreenandwhite.AccumulationofcreditsCreditsfromalowerlevelqualification,suchasadvanceddiploma,accumulatedtowardstheawardofaqualificationatahigherlevel,providedthecandidatemeetsothernecessaryrequirementsforthispurpose.AdmissionTheformalacceptanceofacandidateforadmissiontoenteraprogrammeofstudy.AdvancedstandingRecognitionprovidedtoastudent,uponadmission,forcreditforpreviouscoursestakeninarelatedareaofstudythatmayenableentryintoahigherleveloftheprogramme.



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ASDHAssociateofScienceinDentalHygieneBlendedlearningLearninginacombinationofmodes.Oftenusedmorespecificallytorefertocoursesthatuseacombinationoftraditionalface-to-faceteachinganddistancelearningtechniqueson-line.BScNBachelorofScienceinNursingCertifyingexaminationReferstotheformalexaminationattheendofayearorcoursequalifyingacandidateforpromotiontothenextyearoftheprogrammeortheawardofthefinalqualification.ComprehensiveexaminationAspecifictypeofexaminationthatmustbecompletedbystudentsincertaindisciplinesandcoursesofstudy.Theformandgeneralrequirementsfortheexamvariesaccordingtotheacademicunitbuttypicallytestsknowledgeofthestudent'ssubjectareaandtwoormorerelatedareas,andmaybeusedtodetermineacandidate'seligibilitytocontinuehisorhercourseofstudy.ConfidentialinformationRecordedpersonalinformationaboutanidentifiableindividual;informationwhichissubjecttophysician/patientprivilege;informationwhichwassuppliedinconfidence,eitherexplicitlyorimplicitly;informationrelatingtothebusinessoftheUniversityorathirdpartyandincluding(butnotlimitedto)tradesecretsandscientific,technical,commercial,financialorlabourrelationsinformation,wheredisclosurecouldresultinsomeharmtoeithertheuniversityorathirdparty.ConvocationTheceremonyatwhichstudents,whohavesuccessfullycompletedanapprovedprogrammeofstudy,andwhoseprogrammecompletionhasbeenendorsedbyAcademicCouncil,receivetheirrespectivediploma/degreeparchments.CourseAsingleunitofstudyofferedbyaneducationalinstitutionthatispartofaprogrammeleadingtoacredential.Theofferingmust:

• Haveadefinedstartandenddate.• Haveanapprovedcreditweight.• Assignafinalgradethroughanapprovedgrading/assessmentprocess.

CourseparticipantTermusedbytheInstituteforEducationalDevelopmenttoidentifyindividualspursuingaCertificate,AdvancedDiploma,MasterofEducationoraPhD(Education).Alsosee“Student”.CreditAunitusedtoexpressthevalueofacourseorothertrainingactivityinrelationtothetotalrequirementsforadegreeordiplomausuallymeasuredinhoursofstudyorachievementofthresholdstandardorboth.Dean/Director



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Unlessotherwisespecified,referstotheheadoftheUniversityacademicunitorentity.DissertationSee“Thesis”.ElectivecourseFortheSchoolofNursingandMidwifery,InstituteforEducationalDevelopmentandInstitutefortheStudyofMuslimCivilisations:Acoursethatmaybeselectedaspartofaprogrammeofstudyandisnotacompulsorypartoftheprogramme.Enrichment/bridgingprogrammeAcourseorsetofcoursesdesignedspecificallytoprovideapersonwhoalreadypossessescertainqualificationswiththeadditionalorupgradingskillsandknowledgerequiredforadmissionintoaspecificprogrammeEnrolmentTheprocessofformallyassigningandrecordingastudent’scourseregistrationsintoaprogrammeofstudy.EntrancerequirementAsetofcriteriastipulatingeducationand/ortrainingorexperiencerequiredforeligibilitytoenterintoaneducationalprogramme.Mayincludeminimumlevelsofachievementand/orscoresonexaminations.Full-timestudentAfull-timestudentisdefinedasastudentwhosemaincommitmentistostudiesforthepurposeofobtaininganundergraduatediploma/degreeorgraduatedegree/advanceddiploma.Full-timestudentsarenormallylimitedinthenumberofhoursinwhichtheycanbeemployed.GradeArepresentationofastudent’sachievementinacourse,expressedonaletterand/ornumericscaleorinapercentage.GradepointAunitofmeasureconstitutinganumericalequivalentofalettergrade,servingtocalculategradepointaverages.GradepointaverageAmeasureofastudent’sacademicperformanceoveragroupofcourses,obtainedbydividingthesumofgradepointsearnedbythestudent,bythetotalnumberofattemptedcreditsinthesamegroupofcourses.GraduandApersonwhohasfinishedtherequirementsoftheirprogrammeofstudybuthasnotyetbeenawardedhis/herdiploma/degreeatconvocation.(Oncetheindividualhasreceivedhis/herdiploma,s/heisconsidereda‘graduate’.GraduationSee“Convocation”.



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GraduatestudiesStudiesundertakenfollowinganundergraduatedegree(mostoftenamaster’sordoctoraldegree).MAMasterofArtsMBBSBachelorofMedicine,BachelorofSurgeryMBioethMasterofBioethicsMEdMasterofEducationMHPEMasterofHealthProfessionsEducationMMedMasterofMedicineMPhilMasterofPhilosophyMScMasterofScienceMScNMasterofScienceinNursingOptionalcourseSee“Electivecourse”.ParchmentThedocumentattestingtotheawardingofanacademiccredentialuponsuccessfulcompletionofaprogrammeofstudyrequirements.Part-timestudentAstudentisonewhodoesnotmeettherequirementsofafull-timestudentasdefinedaboveisconsideredtobeapart-timestudent.Thereisnorestrictionwithrespecttotimespentongainfulemployment.PGMEPostgraduateMedicalEducation

• Pakistanoffersaone-yearinternshipprogrammefornewmedicalgraduates;residencyprogrammesin33disciplines;andfellowshipprogrammesin31disciplines.

• InEastAfrica,residencyprogrammesareofferedinninedisciplinesleadingtoaMasterofMedicinedegree.

PhD



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DoctorofPhilosophyPrerequisiteAcourseorotherrequirementthatmustbesatisfactorilycompletedbeforeenrolmentwillbepermittedintoanadvancedorsucceedingcourse.PostgraduateSee“Graduatestudies”.ProgrammeAnintegratedgroupofcoursesorlearningactivitiesinaparticularfieldofstudy.ProgrammeofstudyAninstitutionallydefinedsetofcourses/curriculumwhichleadstoanacademiccredential.QualifyingexaminationSee“Certifyingexamination”.RecordAnyrecordofinformationhoweverrecorded,whetherbyelectronicmeansorinprintformthatiscapableofbeingproducedfromamachine-readablerecordunderthecontroloftheUniversitybymeansofcomputerhardwareandsoftwareoranyotherinformationstorageequipmentandtechnicalexpertisenormallyusedbytheinstitution.RequiredcourseAcoursethatallstudentsfollowingaparticularprogrammeofstudiesmusttakeandsuccessfullycomplete.SemesterAdivisionoftheacademicyear.SemesterlengthsaredefinedbytheHigherEducationCommissioninPakistanandtheCommissionforUniversityEducationinKenya.Otherdivisionsmaybedefinedbytheacademicprogramme.StudentAcandidateforadmissiontoanacademicprogrammebecomesastudentoftheUniversityoncetheadmissionprocesseshavebeencompletedandthecandidateformallyacceptstheUniversity’sofferofadmission.Apersonremainsastudentuntiltheycompletetherequirementsoftheprogrammeorwithdraws,voluntarilyorasaresultofUniversityaction,fromtheprogramme.

• AtAKU,forthepurposesofsomeUniversitypolicies,PGMEInterns,ResidentsandFellowsaredeemedtobestudentsoftheUniversity.

StudyvisaAdocumentissuedbyimmigrationauthoritiespermittingindividualswhoarenotcitizenstostudyinthecountryinwhichtheprogrammeofstudyisoffered.SyllabusAdocumentwhichprovidesadescriptionoftheessentialfeaturesofaprogrammeofstudyanditscourses,includingobjectives,subjectcontent,teachingandassessmentstrategies.



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TermSee“Semester”.ThesisAsubstantialpieceofwrittenwork(sometimescalledadissertation)preparedbyacandidateforamaster’sordoctoraldegree.TranscriptTheofficialdocumentthatidentifiescoursestaken(titleandcoursenumber),creditsandgradesachieved,andcredentialsorqualificationsearned.TransferofcreditTheacceptanceorrecognitionofcreditsbyahostinstitutiononthebasisofsuccessfulcompletionofcoursesatanothereducationalinstitutionwithinoroutsidethejurisdictioninordertominimizetheduplicationoflearning.

• AtAKU,refersbothtocreditsearnedbythecandidatepriortoadmissioninaprogrammeatAKUandthoseearnedduringthestipulatedperiodofstudy,providedthecandidatemeetsothernecessaryrequirementsforthispurpose.

UndergraduatestudiesThefirstlevelofstudiestowardadiplomaorbachelor’sdegree.VisitingstudentAnindividualattendingapostsecondaryinstitutionbyspecialagreement.

• Auditorsandspecialstudents,whomaynotbeenrolledinanAKUprogrammeofstudy,areconsideredvisitingstudents.

graduate!programmes! student!handbook! · pdf fileuniversity! graduate programmes. ! the!...

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