greenways product - old.vidzeme.com

Kick-off meeting Olvera (Cádiz) Spain

7th May, 2013

Contacts: Arantxa Hernández Colorado & Carmen Aycart [email protected] [email protected]

Fundación de los Ferrocarriles Españoles (Spanish Railways Foundation) www.viasverdes.com

Greenways Product

43G/ENT/CIP/12/B/N/02S022 SUSTAINABLE TOURISMGrant Agreement SI2.648445

Partners' Organizations Lead partner/coordinator:

Fundación de los Ferrocarriles Españoles (FFE) (Spain)Partners : • European Greenways Association (European level) www.aevv-egwa.org• Rogaland County Council (Norway) www.rogfk.no• University of Central Lancashire. Institute of Transport & Tourism. (UK)

www.uclan.ac.uk• Grupo de Accion Local Polinesine Delta Po (Italy) www.galdeltapo.it• Federazione Italiana Amici della Bicicletta (Italy) www.fiab-onlus.it• Comunidade Intermunicipal da Região Dão Lafões (Portugal) www.cimrdl.pt• Associação Portuguesa de Corredores Verdes (Portugal) www.apcverdes.org• Vidzeme Tourism Association (Latvia) www.vidzeme.com• Sierra Greenway Foundation (Spain) www.fundacionviaverdedelasierra.com• Madrid Regional Transport Consortium (Spain) www.ctm-madrid.es

Besides, the following Small Enterprises (Spain)• Rutas Pangea www.rutaspangea.com• Iberus www.iberusmedioambiente.com• Deporventura www.deporventura.es

14 partners from 6 countries

Partners' Organizations Lead partner/coordinator: Fundación de los Ferrocarriles Españoles (FFE) (Spain)

• Spanish Railways Foundation, public body, since 1985• Patronage: its President is the RENFE’s President, and itsVicepresident is the ADIF’s President (Railways InfrastructuresManager). Members: Regional Railways Companies, Subway, ….

• Objectives: Research, maintenance of the railways culturalheritage... and Coordination and promotion of the SpanishVías Verdes / Greenways Programme since 1993

EGWA General Secretary since 2009

(EGWA Presidency 1998-2004)

The Vías Verdes in Spain are the result of convertingdisused railways lines into routes suitable for non-motorisedtransport that are as accessible, safe and easy-to-use forwalkers and cyclists

1993 1993 -- 2013:2013:

102 Greenways = 102 Greenways = 2.000 km2.000 km

European Greenways are “independent communication paths” for the exclusive use of non-motorized traffic which are very accessible for any type of user because they have few or no slopes and are often built on disused railway lines and canal towpaths.

They give easy access to places in all Europe (through tunnels and over viaducts). These infrastructures are the most commonly used in cycle tourism networks because they are safe, accessible and user-friendly.

The main objective of the project is the development and consolidation of the tourism product “Greenways of Europe”, with the purpose of helping to establish, promote and market the tourism offer of European Greenways.

In this way the idea is to pass from “tourism resource” to “tourism product”, through the creation of integrated tourism packages based on these trails.

For this purpose the project includes initiatives to drive public-private collaboration and the integration of micro and small local enterprises.

Greenways Product - Objectives

- To Position Greenways in the regional, state and international tourism market through the creation of integrated tourism packages.

- To increase the flow of tourists (domestic and international) who visit the Greenways of Europe by promoting sustainable, active and quality tourism.

- To establish the brand image of “European Greenways” stressing the great value of these trails as environmentally sustainable tourist destinations.

- To Promote Intermodality with public transport as a sustainable means of accessing Greenways.

Objectives

• Local service and equipment providers: Essential for providing a full offer for Greenways, mainly in rural areas.

• Tour operators and agencies specialized in nature and activities tourism. Essential for the sector’s professionals who specialize in selling organized tourism packages.

• Greenway management authorities. Directly influence promotion policies and the tailoring of services to Greenway users.

• Users and Potential Greenways tourists: Growing interest in active tourism and cycle tourism and, in particular, in Greenways. Just some examples:

Bristol-Bath Greenway (UK, 27 km): more than 2.8 million trips in 2010

Bourgogne en Vélo (France): network of nearly 700 km of cycle paths, 60% of which are Greenways: 1 million users a year in 2009.

Girona Greenways (Spain, 125 km): 1.8 million users a year in 2012.

Target Groups

In a nutshell, the Greenways Product...Will help developing and promoting competitive and sustainabletransnational tourism products as “Greenways of Europe”.

So this project is transnational, thematic, sustainable, visible and competitive

Duration project: 18 months (From 01 / 04 / 2013 – 30 / 09 / 2014)

Greenways Product project :

From the ResourceResource …

… to the ProductProduct :

Activities & TasksWork Programme 2

WP 2 - Methodology for creating a tourism product – Workshops and Training:

WP 2.1. Report on specific methodology to create a Greenways-based tourism product

The outcome of this action will be a report which will serve as a guide not only forpublic managers of the Greenways and local tourism resources but also for the privateenterprises at a local or regional level which provide services to the users of these routes.

This report will be delivered to the project partners and to all the public and private entities who wish to access it. It will be available in English and Spanish (PDF format) on the project’s microsite and on USB.

Partners involved: FFE & PangeaDeadline: September 2013

WP 2 - Methodology for creating a tourism product – Workshops and Training:

WP 2.2. Four Workshops for exchanging experiences and best practices (often coinciding with other events): The workshops will be organize in order to obtain information about cases of best practices, to share experiences and know-how among partners and other stakeholders, and to disseminate outcomes and promote the creation of a tourism product based on Greenways:

• Workshop 1 + kick off meeting. “Greenways for the development of tourism”. Olvera (Cádiz). 8th May 2013. FFE & Fundación Vía verde de la Sierra (FVVS)

•Workshop 2. “Promotion and Communication Workshop” Viseu (Portugal). 13th Sept. 2013. European Greenways Association (EGWA) & CIM Dao Lafoes & Associacio Portuguesa Corredores Verdes (APCV)

•Workshop 3 + Interim Meeting. “New Clients, new business”. FITUR Madrid (Spain). From 22 and 26 January 2014 (to be confirmed). FFE & EGWA

•Workshop 4. “Tourism Product Workshop”. Riga (Latvia). May 2014?. Vidzeme Tourism Association (VTA)



WP 3 - Creation and development of concrete tourist offers / packages:

The aim is to foster cooperation between the businesspeople, entrepreneurs andpublic agencies linked with European Greenways on the basis of public-private workmeetings and other actions such as the design of various tourism packages andspecific offers aimed at different target groups (seniors, cycle tourists, the disabled,etc.).

The idea is to be able to create a favourable climate between the public and the privatesector prior to the launch of the European Greenways tourism product on the market.


WP 3 - Creation and development of concrete tourist offers / packages:

WP 3.1. Meetings with public and private agencies on local / regional enterprises and managers of Greenways. We propose ...

•ME 1. June or July 2013. Organized by VTA•ME 2. October or November 2013. Organized by GAL Delta del Po•ME 3. January 2014. Organized by FFE & FVVS & SME’s (Rutas Pangea, Iberus, Deporventura). In the framework of FITUR, International Trade Tourism Fair, Madrid. •ME 4. March or April 2014. Organized by CIM Dao Lafoes•ME 5. June or July 2014. Organized by Rogaland


WP 3- Creation and development of concrete tourist offers / packages:

WP 3.2. Design of tourism packages/offer for different targets and with diverse themes.

As an outcome of the meetings planned between the public and private sectors (WP3.1), 5 tourism packages will be designed for different targets and with diversethemes in order to serve as good examples of what it means to produce a goodtourism product ready for marketing in the future. These tourism packages willinclude information about the Greenways resource, the services offered(accommodation, catering), complementary services (bike rental, baggage transport,etc.), cultural resources and activities in the area (visits to museums, outdoor activities,etc.), and a guide to possible prices.

Among the packages that could be designed are:

Partners involved: FFE, VTA, Gal Delta del PO, FVVS, CIM Dao Lafoes, Rogaland, SME’s (Pangea, Iberus, Deporventura) + ALL as collaboratorsDates: From May 2013 - September 2014


WP 3- Creation and development of concrete tourist offers / packages:

WP 3.2. Design of 5 tourism packages/offer for different targets and with diverse themes. Some examples:

•TP 1. Greenways for cyclist and walkers •TP 2. Grenways for ALL (seniors, disabled people) •TP 3. Greenways and natural areas•TP 4. Greenways and Cultural Heritage•TP 5. Greenways and Long Distance Routes ...


WP 4 - Marketing and Sales Tourism Product:

The aim is to position the brand “Greenways of Europe” by means of tourism marketingactivities.

WP 4.1. Organization of 4 combined Fam trips + Press trips ... In order to promoteand disseminate European greenways. We propose ...

•Fam trip / Press trip 1. September 2013. Organized by CIM Dao Lafoes and APCV (in the framework of the European Greenways Award) & EGWA collaboration•FT/PT 2. March 2014. Organized by GAL Delta del Po & FIAB•FT/PT 3. April 2014. Organized by FFE & Deporventura •FT/PT 4. May 2014. Organized by VTA

WP 4.2. Report on the main tour operators interested in cycle tourism (Europe, Canada, USA). In Spanish and English. PDF Format. FFE & Pangea + ALL as collaborators. From May – October 2013

Activities & TasksWork Programmes 5

WP 5 - Transnational Trails Network - Cycle routes and Long Routes:

Following the objectives to raise awareness of cycle tourism in Europe and its contribution to sustainable tourism, the inclusion of a Work Programme in this project on transnational cycling routes was considered to be of utmost importance.

WP 5.1. Production of three maps of Eurovelo and European Greenways. “Branching out Eurovelo through European Greenways”

This activity aims to expand on the information on other points of connection andconvergence of other cycling routes, such as the Greenways which currently connectwith the Eurovelo network. Specifically two cases are proposed by way of best practicesor as a baseline for increasing awareness of these interconnections:



- MAP1. North Sea Cycle Route in Norway + Greenways. Rogaland- MAP2. Iron Curtain Trail in Latvia + Greenways. VTA- MAP3. Italian EuroVelo itineraries + Greenways. In addition will be created a website with this information in Italy. FIAB

This material will be produced in English and in PDF for to be disseminated online and on USB.

The period to develop this activity is from December 2013 to Agust 2014



WP 5.2. Mobile Conference on Greenways and EuroveloOrganized by Rogaland County Council on the North Sea Cycle Route (Norway). Themain focus will be on long distance routes and Greenways. The aim is for projectparticipants and other representatives from the public and private sectors interested inthe goals of this project to try out routes on a bike for 3 days, including technicalsessions of 2 or 3 hours a day and subsequent technical visits by bike to other points ofinterest on the route (associated establishments, enterprises, etc.). It will take place atthe end of the project, during month 17 or 18 (September 2014) so that the finaloutcomes of the experience can be presented during the conference: studies carriedout, materials produced, screening of the video, etc.


WP 6 - Communication and Dissemination:

Contact: Mercedes Muñoz - EGWA [email protected] - www.aevv-egwa.org

European Greenways Association (EGWA) was created in 1998 (Namur/Belgium), to spread and promote greenways internationally and specially in Europe.

In 2009 Secretariat moved to Madrid (Spain), where the executive seat is located.

45 organisations from 13countries are EGWA members.

What EGWA does? To promote greenways

•Awards •Conferences•Observatory•Greenways Day, in the framework of the European Mobility Week

And…• Best Practices Guides, • European projects REVER

(Green network), NAVIKI, Greenways, (4Tour, Product)

• information exchange, initiatives diffusion, networking, cooperation, advise, lobbying, (…)

European Greenways Observatory: ww.greenwayseurope.org

Guides to good practice and leaflets: for greenway promotion and other communications concerning greenways;

for accessibility, with recommendations on how to facilitate greenway usage by all types of user;

for greenway services, giving guidance on the necessary provisions for cyclists and people with disabilities, focusing on the facilities and accommodation nearby.Also short video, newsletters and workshops

Project Greenways4Tour: Main products

Work Programme 2 – Methodology to create a tourism product –Workshops and trainingMain partners involved: FFE / EGWA / DAO LAFOE / APCV / VTA / FVVS

Workshop 2. “Promotion and Communication Workshop” This meeting will be held in Portugal 13th September 2013 to coincide with the presentation of European Greenways Awards with the idea of creating positive synergies in the dissemination of the Greenways activities currently in operation. It will be prepared by the EGWA and the Portuguese partners of this project: CIM Dao Lafoes and APCV. Fifty participants are expected to attend.

Workshop 3. “New clients, new business” This meeting will be held at FITUR, the Madrid tourism fair, in January 2014. This will enable members taking part in the consortium to attend this major international fair, strengthen relations with the tourism sector, attend events organized within this forum, and create positive synergies between this project and other projects of the international tourism sector. This workshop will be run by EGWA, in collaboration with the FFE.

Greenways ProductActivities & TasksWork Programme 6

Work Programme 6 – Communication and DisseminationMain Partners involved: FFE / EGWAWP 6.1. Diffusion on the Internet. A microsite on the EGWA website about theproject and a page in the main social networks (Facebook and Twitter) will becreated to publicize the project, its goals, its outcomes and its deliverables andoutputs, and a YouTube Channel will be set up. This channel will be created onYouTube so that web managers can add any videos they deem appropriate and, inparticular, the video that will be made within the framework of the project. ThisInternet microsite will also be publicized on the websites and other communicationchannels of all the project partners. The website will be in English mostly, but mayinclude a basic content in the different languages of the participants.


Work Programme 6 – Communication and DisseminationMain Partners involved: FFE / EGWAWP. 6.2. Brochure on the European Greenways Products project.Creating a short, clearly set-out brochure with the most important information andGreenways benefits for key players at tourism organizations and SMEs; distributingthis brochure online (and if necessary in printed form) at professional meetingsand conferences, trade markets, etc. It will be produced in PDF and in English to bedisseminated online and on USB.


WP 6.3. Create a short video about the European Greenways product. Thismaterial will be disseminated on the project website, on YouTube channels, at fairs,meetings, conferences, etc. It will show the advantages of sustainable tourism basedon Greenways and a successful experience of the tourism product. It will lastbetween 3 and 5 minutes and will contain preexisting footage of EuropeanGreenways. It will also be produced in English and will be included on the USB stickof project deliverables. This action will be developed by the FFE.

WP. 6.4 Activities for diffusion such as:

- European Greenways Product Award for the best tourist product inEuropean Greenways.

Within the framework of the European Greenways Award organized by theEGWA every two years, in 2013 a special category will be created in thisedition of the event to award a prize for the best Greenways tourism productin Europe. This award will help publicize a real case of the marketing of thistourism product as a good example and experience. The intention is for theprize-giving to coincide with the workshop on communication and promotion(Portugal, September 2013) in order to create new synergies among themanagers and promoters of European Greenways (see WP 2.2).


6 th EUROPEAN GREENWAYS AWARD, 2013

Excellence awards

Exemplary initiatives

Special award, (*) Tourism product in greenways. A single award will be granted for a tourism product linked to greenways, aimed at either one or more of these trails. The objective is to promote the development and commercialization of high quality integrated tourism products related to greenways and to give visibility to these initiatives. (…)

(*) This special award is part of the activities included in the Greenways Product project, co-financed by co-financed by the Competitiveness and Innovation Framework Programme of the European Union.

Will recognize examples of best practices in greenways under 3 categories:

Awards ceremony & workshop: 12th & 13th of September 2013, Viseu (Portugal)

WP. 6.4 Activities for diffusion such as:

- European Greenways Day. During the European Mobility Week. In thecall for submissions for the 12th European Greenways Day (2013) promotedby the EGWA as part of European Mobility Week (16-22 September, 2013),a specific activity will be organized, focusing on Greenways as a sustainablemobility tourism product. E.g. a citizen participation activity on Greenwayswith access by rail (to be determined).


... We are going to propose to pospone the European Greeways Day to the EMW (September 2014)

Working to ensuring the visibility of the project

To broadcast this project amongst our members and partners organisations.

Including reference of the Greenways Product project in our seminars and conferences.

Keeping informed organisations interested in promoting their Greenways.

European Greenways Award or Mentions in 2009/2011

Thanks for your attention.Thanks for your attention.


WP 7 - Intermodal Transport & Access to Greenways:Main Partners involved: CRTM / DELTA DEL PO / FIAB / ITT

WP 7.1 Best practices guide on intermodality. Public transport + Greenways

The aim is to produce a Best Practices Guide on intermodal cases of public transport inEurope + Greenways and the transport of bikes to and between Greenways. Europeanbest practices will be selected, including two specific cases: Madrid (Spain) and Deltadel Po (Italy). This material will be produced in PDF and in English for disseminationonline and on USB. Best practices will be identified by all partners and collated byCRTM.


WP 7 - Intermodal Transport & Access to Greenways:Main Partners involved: CRTM / DELTA DEL PO / FIAB / ITT

WP.7.2. Workshop 5. Intermodality and Slow Tourism.

This workshop, organized by GAL Delta del PO could take place in Italy during the spring of 2014 and will close with a technical visit to a new Italian Greenway whose opening is scheduled for 2013. In this event conclusions or works in progress of WP7.1 (Best Practices Guide) may be presented.


WP 8 - Economic and other Impacts of Greenways: Guide of economic and other impacts of Greenways

By Dr. Richard Weston (UCLAN)

Institute of Transport & Tourism

Dr Richard Weston

Who we are …

• University of Central Lancashire, Preston UK• Institute of Transport & Tourism

• Members:• Dr Richard Weston• Dr Jo Guiver• Nick Davies• Aurora Pulido-Ortega• Emeritus Professor of Tourism Les Lumsdon


What we have done …• The European Cycle Route Network – EuroVelo,

European Parliament (2009 & 2012)• The Economic Impact of Cycle Tourism in the North

East of England, with Sustrans• The North Sea Cycle Route (EuroVelo 12),

including a survey guidance manual• Almost 20 local, regional, national & international

cycling studies in the last 8 years


Greenways Product – What are we going to do in Work Package 8?6 main tasks:

Review of the literatureData collectionModelling of monitoring processHow to use the data – economic impactHow to use the data – social and environmental

impactMonitoring and evaluation toolkit


ANY QUESTIONS?


•Questions & Discussions

•Coffe Break

Work Programme 1 Management and Coordination

In order to achieve all of the project goals within the given durationand budget, the project will be subject to an efficient managementprocess, consortium management, monitoring/controlling, qualitymanagement, and reporting (including budget management).

WP1.1 Consortium Management / CommunicationFace-to-face meetings and a Google Doc platform are thepredominant channels for consortium management andmultilateral communication within the consortium. Writtencommunication (by e-mail) is better than telephone and will beused to communicate regularly in a bilateral manner.

Please send your e-mail at [email protected] always in copy to:[email protected]


Face-to-face Meetings proposed (one/each 6 months):

- Kick-off meeting. 7th May 2013. Olvera. Cádiz. Spain

- Interim Meeting. End of January 2013. Madrid. Spain. In theframework of FITUR, International Tourism Trade Fair

- Final Meeting. September 2014. Stavanger. Norway


WP1.2. Monitoring and controlling / WP 1.3 Quality ManagementThese tasks consists of a continuous observation of the project executionprogress and results. Potential problems will be identified in a timely mannerand corrective action will be taken, when necessary, to advance the qualityexecution of the project.

Please, don’t hesitate to contact and communicate all you need in case ofany doubt, delay or suggestion… it will be the only way to solve theproblems on time !

WP1.4. ReportingThere will be 3 reports, all with respect to activity and with respect to finance.

Partners will be expected to send staff timesheets, financial reports ofspends for the period including copies of receipts and boarding passes.Financial and technical reviews will be posted on the agenda for the partnershipmeeting.


WP1.4. ReportingThere will be 3 reports, all with respect to activity and with respect to finance.

•First Interim Report: September 2013 (From 01/04/2013 – 31/08/2013)

•Second Interim Report: March 2014 (From 01/04/2013 – 28/02/2014)

•Final Interim Report: within 3 months following the closing date of the project:December 2014 at leatest (From 01 / 04 / 2013 – 31/08/2014) in order toexecute the final payment

Main Deliverables of WP1:

- 2 Interim tecnical implementation reports and financial statement- 1 Final technical implementation report (including all outcomes / deliverables)and financial statement and a breakdown between each beneficiary- Minutes of the meetings

Main Deliverables Publications, outputs & outcomes

- 3 coordination meetings- 5 workshops-1 Conference

- Report on specific methodology to create a tourism product based on Greenways.- Report on tour operators interested in cycle tourism and active recreation.- Best Practices Guide. Intermodality public transport + Greenways- Guide of economic and other impacts of Greenways.

- 4 fam trip/press trips + Press articles arising from these press trips.- 5 tourism packages for European Greenways designed- 3 maps Eurovelo Routes + Greenways (+ 1 website Eurovelo + Greenways on Italy)- 1 microsite website of the project- 2 sites in social networks (Facebook and Twitter)- 1 YouTube channel- 1 brochure- 1 short video- 2 promotional activities for general public and management of Greenways

- Press clipping, minutes, reports- Directory of stakeholders participants (public and private, journalist, etc)

Duration and Action Plan (18 months)

Duration and Action Plan (18 months)

Please, try to follow the schedule in order to develop correctlythe project... or comunicate any delay of the tasks.Be responsable, honest and clear.

•Questions & Discussions

FINANCIAL ASPECTS OF GRANT PROJECTS

SUSTAINABLE TOURISM THEMATIC PRODUCTS 2012

Brussels, 22/04/2013

43G/ENT/CIP/12/B/N02S022

Report analysis by the Financial team of EC

1. At the interim report stage(s) : after 6 months and 12 months when applicable in order to adjust if needed

2. At the final report stage in order to execute the final payment

• First Interim Report: September 2013• Second Interim Report: March 2014• Final Interim Report: within 3 months following the

closing date of the project: December 2014 at leatest

Budget : 3 sections1. Direct eligible costs : 3 Headings :

1.1. Staff assigned to the action1.2. Other costs necessary to implement the action

1. Travel and subsistence2. Equipment3. Consumables 4. Miscellaneous

1.3. Services subcontracted to implement the action (maximum 50%)

2. Indirect eligible costsflat rate % of direct eligible costs (max. 7% ) in accordance with the estimated budget

rate(s)(It’s not necesary to justify this 7% of indirect costs)

1. Total project eligible costs

Budget : 3 sections

Forward budget

Consolidated expenditure summary sheet Costs(EUR)

1.1 Beneficiaries' own staff personnel costs ** 135.021,201.2. Other costs 110.019,121.2.a - Travel and subsistence expenses 74.106,171.2.b - Equipment 0,001.2.c - Consumables and supplies 7.470,001.2.d - Miscellaneous / Other costs 28.442,951.3. Services subcontracted 16.596,50

1. Total direct costs (1.1 + 1.2 + 1.3) 261.636,82

2. Indirect costs*** 18.314,58

3. TOTAL ELIGIBLE COSTS (1 + 2) 279.951,40

EC Maximum contribution - Percentage 75%

EC Maximum contribution - Amount 210.000

Maximum of EC Contribution: 75%

209.963 €

No formal amendment needed up to maximum 10% variation between headings

Consolidated tables in EUR /exchange rate to be used

InforEuro rate on the final date of the action

Eligibility of costs : general criteria1. connected with the project (Annex I) & reported in the estimated budget(Annex II). The Commission should be consulted for any costs not reported.

2. necessary for the performance of the action of the agreement

3. reasonable and justified(sound financial management – value for money – cost-effectiveness)

4. generated during the lifetime of the action (april 2013 – september 2014)

5. actually incurred by beneficiary/cobeneficiaries(supporting documents)

6. identifiable and verifiable (recorded in beneficiaries accounting systems)

Non eligible costs 1. debts, provisions for losses, etc.

2. VAT, unless proof that recovery of VAT is not possible = official document from the tax department for each partner

involved, not just a declaration of the beneficiary

VAT paid by a public body to operators who are subject to VAT(when purchasing goods/supplying services) is not eligible.

3. exchange losses

4. costs covered by another action or work programme receiving a Community grant

5. excessive or luxury expenditure

Heading 1.1 Staff assigned to the action: Forms 2 & 3Only costs of staff working for the lead organisation and its partners

“internal staff” = permanent and temporary staff hired under "employment contracts", i.e. governed by national labour laws

Costs = actual salary + social security contributions + other statutory costs

Calculated according to time spent working on the project & rate names and functions of the persons working on the project employment contracts (no service contracts in this heading)

→ monthly timesheets (duly dated & signed)→ week-ends and overtime are not eligible→ salary slip (s)→ table showing elements & results of rate calculation

Any change of the staff members team should be informed

Heading 1.2.1 Travel & subsistenceOnly applicable to internal staff costs considered under heading 1.2.1(Form 5)

Travel costs = in line with the beneficiary's usual practices or do not exceed the scales approved by the Commission:

- travel by the most direct and most economic route- travel by rail: first class/travel by air: economy class, unless a cheaper fare can be used

Subsistence costs: real costs on the basis of supporting documents flat-rate (= per diem/daily allowance) it is mandatory to provide the payment proof for this option. The flat rate amount should be in line with the beneficiary's usual practices/or Commission scales. The flat rate covers all subsistence expenses during missions, including hotels, meals and local transport (taxi and/or public transport)

Heading 1.2.2 : Equipment (Form 6)

This project doesn’t have budget on this heading

Use of existing equipment and beneficiary's installations : covered via the indirect costs

Heading 1.2.3 : Consumables (Form 7)

unlike equipment, items not entered as fixed assets, not written offonly costs identifiable and assigned to the action can be reported as direct costs.postage, supplies and petty office equipment …are covered by indirect costs

Examples : small technical parts for a research actionpromotional material for dissemination, etc.

Heading 1.2.4 : Miscellaneous (Form 8)

Additional costs not falling under previous categories and directly linked to the implementation of the project

Examples : subscription fees to conferences or eventsworkshop, conference organisation costs (catering, rent of meeting room…)financial guarantee

Heading 1.3 : Subcontrating

Examples : consultancy fees, external staff (experts, consultants, technicians, translators, …) travel costs for external staff, etc.

Rules / thresholds to observe and demonstrate.

Only tasks that are not core activities (no management activities)

Maximum subcontracting threshold (50%)

Overheads / Indirect costs Flate-rate % of maximum 7%see Art. I.4.2 of grant agreement

No supporting documents needed to justify these costs :

communication and connection costs, postage, suppliesand petty office equipment , …

structural and support costs of administrative, financial,technical and logistical nature (hiring, water, gas, electricity, insurance,…)

If no indirect costs, no amount to be filled in this section (operating grant)

:

1. Prefinancing : to start the action after the agreement final signature date. The prefinancing has already been made from the EC to the coordinator (last week). Now, FFE needs from all of you the Financial Identification Form duly signed and stamped in order to transfer the 50% prefinancing to each partner

- EGWA- Delta del Po- FIAB- APCV- CRTM- Rutas Pangea - Iberus

Check the mail received from me on 03/04/2103

Payments

2. Final payment : at the end of the project after receipt and approval of :

1) final payment request2) final operational and financial report 3) supporting documents

Payments

So... it's expect to be at end of 2014 or begining 2015

After the final paymentAll documents (originals of supporting documents) related to

grant to be kept during 5 years after date of final payment (Art.II.20 of grant agreement)

As lead beneficiary, we'll have to make arrangements with partners to ensure that we have all documents at our disposal during this whole period.

Within 1-2 years, possibility of an audit

recovery of undue paid amounts

additional payment in case EC rejected costs that should have been considered eligible

Communication Aspects

EU flag + text: Project co-financed by the Competivenes and Innovation Framework Programme of the European Union

EU flag + disclaimer text: Project co-financed by the Competivenes and Innovation Framework Programme of the European Union. The sole responsability of this publication lies with the author. The European Comission is not responsible for any use that may be made of the information contained therein.

In case of any doubt, please send us in advance before publish, print, or produce any output / outcomes.

to follow the rules concerning the use of the EU emblem available at http://ec.europa.eu/dgs/communication/services/visual_identity/pdf/use-emblem_en.pdf

Summary: Agreements and Next Steps:

• Questions, Discussions, Specifications • Round of Feedback

•End of the meeting / Photo Session

Arantxa Hernández Colorado / Carmen Aycart Luengo [email protected] [email protected]

Thanks for your Attention

greenways product - old.vidzeme.com

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