hardington vale – our story. accounts setting the scene the journey so far historical vision ...
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Hardington Vale – our story
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ACCOUNTS
Setting the sceneThe journey so far
Historical Vision Issues Types of accounts
Hardington Vale Accounts
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2 benefices brought into one
Norton St Philip with Laverton &
Hemington BeneficeThree parishes three sets of
accounts
Rode BeneficeThree
parishes -one set of accounts
One set of
accounts
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Decision made to become one Parish.
Decided to combine accounts with some resistance.
Perhaps lack of clear blueprint
Sadly lost chairman of Finance Committee and Treasurer – really made life difficult.
Lot of anxiety & fear about our “funds”
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Finance issue was blocking PCC agenda
Took over accounts late in 2008 and reconstructed accounts for whole year.
Inherited 5 treasurers 29 bank accounts Jam jar on the mantle shelf
mentality.
Hardington Vale Accounts
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Hardington Vale Accounts
Perhaps underestimated communication
Talked about it but difficult subject to communicate
Lacked a clear and communicated vision
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What is our vision?3 groups of monies
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General funds for the worshiping life of the
church Parish Share, Clergy expenses,
heating, lighting worship etc By far the biggest element 75- 80% Our vision is to share these as one group
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Local Church Funds Friends of St Philip & St James Purpose to look after the
building and churchyard Maintenance, insurance Concept – Wider “village”
interest in local building.
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Special Projects/AppealsExamplesBell AppealHeart of Rode – new meeting room, toilet & Hospitality unit.
Ring fenced.
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General Account
Friends Accounts
Designated Accounts
Restricted Accounts
Hardington Vale Accoun
ts
Hardington Vale Accounts
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Ring Fenced? Technical Stuff! Different Types of Funds Three types of funds specified in the
Charity Commission’s regulations Need to be clearly identified in the
PCCs annual financial statements. Remember : members of the PCC are
the Trustees of all the funds under their control.
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Unrestricted Funds
For example: the general fund. Monies: spent on any purpose
the PCC deems fit. collections, payment of
expenses, regular running costs.
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Restricted Funds Specific purpose For example : “the boiler
repair fund“ Only spent on the purpose
identified.
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How to decide if a fund is restricted?
- intention? - purpose? - publicity?
If so a restricted fund. Cannot add to unrestricted funds
without consent
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Designated Funds
Funds set aside for a specific purpose, e.g. new service books. Magazine A/c
PCC can return them to unrestricted funds.
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ReportingGeneral Fund
INCOMING RESOURCES
Collections & Envelopes £44809
Income Tax Rebate £11367
Donations, Awards,
Grants & Bequests £14559
Dividends & Bank Interest £1218
Fees £7012
Total £78965
Details in Appendix A
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Hardington Vale Accounts
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Conclusion Not yet arrived One parish is still self
accounting. We still struggle with income
for the General account. Chose to “share” parish
Share.
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TipsDon’t be in a rushDevelop a clear blueprintBe very clear about what you are doing
Produce consolidate accounts from the records your have. (dry run)
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TipsIts more important to have the overall information that how its done.
Publicise your accountsEvery notice board, copies printed, website
Produce them quickly
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Finally its a big taskLocal assistant treasurers – doing the banking.
Recommend account package c £100
Data Developments, Sage etc
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