Homework 1 Hints

Homework Tips (General)

• Go through and do the ENTIRE homework in the same time period– You will use all of the material from chap 1 & 2

Guided Exercises to do the chap 2 Applied Exercise!!– You will probably forget how to do steps if you split

up the work– Go in order of the steps (some steps build)– Give yourself AT LEAST 3-4 hours to do the

homeworks

Homework Tips (General)

• Compact & Repair may fix a strange bug or action in your database– Use when in doubt

• SAVE OFTEN• Keep track of what file version(and the name) that

you are submitting • Read the text step-by-step CAREFULLY. • Homework is graded so that ALL steps must be

completed (you cannot skip around and choose)• Check that what you are modifying in design views is

working in other views and looks right!

Homework (General)

• Save Database First• Open with Access 2013 always• Always “Enable Content” at the top of the

database• Both Object Type and All Access Options

should be selected and displayed on the left side of your database.

Homework #1• “Canned” Input Mask

– Simply, (XXX) XXX – XXXX

• Creating a Drop-Down Menu– Switch to DESIGN VIEW– Highlight (or Create) chosen field– Under “Data Type” select “Lookup Wizard”– Select: “I Will Type In The Values I Want”

Homework #1• Date Function: Date()

– Not a trick– Validation rule– Returns today’s date– Mathematical Rules:

• <> - Date cannot equal today• > - Date must be greater than today

Homework #1• Resumé

– You must insert your resumé

• If you do not have a resumé: make one

• DO NOT USE SOMEONE ELSE’S

– DO NOT PUT IN YOUR SOCIAL SECURITY NUMBER

Homework #1

• Grade break down:– Chap #1 GE 20%– Chap #2 GE 20%– Chap #2 AE 60%

• Representative of most homework**

Homework #1

• Chap #1 Guided Exercise– Self explanatory

• Chap #2 Guided exercise– You MUST be in DESIGN view for steps #8-22

• Pay attention to “General” and “Lookup” tabs at the bottom of the screen in design view

• Data type is “TEXT” unless otherwise stated in design view

– Step #9:• “Caption” property is on the bottom of the screen

– Step #10: • “validation text & rule” are also on the bottom of the screen and

are 2 separate fields

Chap #2 Guided Exercise Help• Step #11

– Make sure to set format property (at the bottom of the screen) to SHORT DATE

• Step #14– Consider when doing the Applied Exercise

• Step #16-#21– how to make a drop down** used in AE

• Also forces user to ONLY select one of the pre-selected options (cannot add their own options, aka: cities) (step #21)

• Step #22 forces the user to select an option (cannot be left blank)

– Lookup wizard should run once data type is selected• Step #22

– Make sure to add your own record**

Chap #2 Applied Exercise

• Step #1– Steps #16-21 in Guided Exercise

• Step #2 & #7– Fill in the table in datasheet view

• Step #3– Create a new table• Add Field names “TitleCode” and “TitleName” in

DESIGN view• Insert data MGR, MANAGER, etc in DATASHEET view

• Step #4– Step #8 &9 in GE– Field size: # of characters user is allowed to input– Caption: The Titles of each column in the table

(field names)• Make sure these field names make sense

– Ex. Change “F Name” to “First Name”– Ex. Make sure you changed “email” to “email address”

Chap #2 Applied Exercise

• Step #5 (DO NOT TRY TO HARD CODE!)– Go back to “employees” table in DESIGN VIEW– Chose datatype “lookup wizard” FIRST– You will use the table “titles” for your drop down

(read carefully). • Step #6– Step #20 GE

• Step #8 & 9– READ CAREFULLY– Use >,<,= etc. in front of the function “Date()”– Ex. Validation rule: > Date()

• This requires the date entered to be before or equal to TODAY’s date (nothing is in the parenthesis)

• Step #10&11– Use “attachment” datatype (makes the most sense

correct?)– You MUST attach YOUR resume

• Your name must be on it

Chap #2 Applied Exercise

• Step #12– Just add a field in DESIGN view (simple)

• Step #13 (DESIGN view)– CUSTON IMPUT MASK do not give up & USE F1 and SEARCH “INPUT

MASKS” choose “Control data entry formats with input masks”– You may want to take the Phone number input mask and modify it.– < and > are used to indicate uppercase and lower case.– “L” letter symbolize only a letter (requires a letter be entered)– “0” number symbolizes a number (requires a number to be

entered)– “\” indicates that a certain symbol/number/letter etc. be shown

• Step #14– Go to datasheet view and CHECK to see that your input mask works

by adding employee codes to each record (entry).

Chap #2 Applied Exercise

Troubleshooting Errors:

• If you have a “Titlecode” field error in the Employees table when setting up the Employees Table. – Go to “Database Tools”• Click on “Relationships”• Delete line connecting “Title” to “Employees”

• Delete “Titlecode” field in the employees table.

• Re-Create a “Titlecode” field (re-start).