Honeywell Aerospace Supplier Portal (HASP)

Frequently Asked Questions (FAQs)

Supplier’s Version

January 2016

2 Honeywell Confidential. Use or disclosure of information on this page is subject to the restrictions on the title page.

Frequently Asked Questions Guide Contents

HASP Account & Access

Procurement – Purchase Order

Procurement – Acknowledge & ACK with Change

Procurement – Planning Schedules Report

Procurement – eRFQ

Training Materials & Technical Assistance

HASP

Account & Access

4 Honeywell Confidential. Use or disclosure of information on this page is subject to the restrictions on the title page.

How does a Supplier request access to HASP?

Go To: https://scc.honeywell.com Recommended Browser: Internet Explorer versions 11 or 12

Click on: Request Access to SCC

Complete all mandatory fields & submit Note: If supplier receives an error when submitting,

please take a screen shot and send that to

aerohaspsupport.com for further assistance

Enter ALL Honeywell SAP Vendor Codes

necessary for access.

Buyers can assist with providing the codes

Once submitted, the Supplier will receive an

email within 3-5 business days with access

instructions and password.

5 HONEYWELL

How can a Supplier add HASP modules or access to existing

log on?

Go To: https://scc.honeywell.com

Click on

Contact

SCC Help

Could be used to

request additional

access like VMI

information.

OR in the same

manner to add Quality

or xCarrier access

Could be used to

request access to

information under

additional vendor

codes for your

company

6 HONEYWELL

How does a Supplier log into HASP?

Go To: https://scc.honeywell.com

1) Enter Vendor ID (email address)

2) Click Continue

3) Enter Password

4) Check the box to certify Debarment & Suspension status

5) Click Log On

1

2

3

4

5

7 HONEYWELL

Any HASP user who does not use their account for more than 90 Days

(from last logon) will have it auto locked to prevent any malpractice or

phishing of data.

Action Required to Regain Access: Once this happens the user has to

contact HASP Support team (aerohaspsupport.com) to regain access.

Any HASP user who does not use their account for more than 120 days

(from last logon) will have his/her account deleted permanently as per

security norms.

Action Required to Regain Access: In this case, the user would need to

request access again like a new user to HASP

How does a Supplier keep their HASP account active?

8 HONEYWELL

How does a supplier unlock their account and/or reset their own

password?

MANDATORY TO USE THIS FUNCTIONALITY:

Register ONE TIME by providing answers to security questions

LOCKED OUT OR NEED

NEW PASSWORD ONCE

REGISTERED?

Click

Continue

Click Forgot Password and it will

walk you through obtaining a new

password for immediate access

9 HONEYWELL

How does a Supplier subscribe to email notifications?

Click on User Profile

Navigate to Notifications

Click on Subscribe to Email Notifications

Select email preference

Click

Subscribe to

Email

Notifications

and then

choose Batch

OR All emails

Choose to get

Quality and/or

Self Release

Notifications by

clicking the box

next to the

selection(s)

needed

10 HONEYWELL

Log into SCC

Click on HASP

Click on USER PROFILE

Navigate to User Details

Update Decimal Notation & Date Format - click Save Changes

Log out and log back into HASP and the changes should be reflected

How does a Supplier change date and decimal formats?

Note: If you see errors when

submitting responses to RFQ’s,

select the following:

Decimal Notation: 1,234,567.89

Date Format: MM/DD/YYY

11 Honeywell Confidential. Use or disclosure of information on this page is subject to the restrictions on the title page.

What is available in HASP Procurement?

Purchase Order

•Obtain a List of POs for a specific criteria, can be downloaded as well

•Print POs

•Acknowledge POs

•Change the Delivery Date(s) on a PO Line Item using HASP ACK with Change

•Split Deliveries within a PO Line Item using HASP ACK with Change

Planning Schedule

•Obtain a forecast for parts on long term contract, can be downloaded as well

•Obtain a list of Open POs, can be downloaded as well

•Reschedule Messages

•DPAS requirements

eRFQ •Obtain a list of RFQs for a specific criteria, can be downloaded as well

•Print RFQs

•Respond to RFQs

•Review responses to RFQs

Horizon Report/Supplier SIOP

•Obtain a Horizon report, for a part or group of parts, specific criteria - can be downloaded

Invoice Status Report

•Obtain an Invoice status report for specific criteria - can be downloaded as well

Procurement

Purchase Order

13 Honeywell Confidential. Use or disclosure of information on this page is subject to the restrictions on the title page.

Why can’t a Supplier find a PO in HASP?

HASP Search Criteria

What search criteria is being used?

Is the Full Search criteria being used?

New, Open, and In Process PO Line Status will pull all line items yet to be delivered

Supplier Access

Does the Supplier’s employee who is logged on have access to the Vendor Code

used to create the PO?

Access for a Supplier Representative is SAP Vendor Code Specific – each person’s

email address (log on ID) is assigned a Vendor Code or multiple Vendor Codes. A

Supplier representative may obtain access to information under one or all, of the

Vendor Codes assigned to their company, but they must request that access.

Access to additional Vendor Codes for existing users can be obtained by entering a

new request for access on the SCC homepage.

14 HONEYWELL

Why is a new PO line/PO change locked or missing in HASP?

Held purchase orders

PO will not be present in

HASP

Version Box is not checked PO will be

present in HASP with lock

Purchase Orders

that appear

locked in HASP

cannot be

accessed for

details or printing

15 HONEYWELL

Where will a Supplier find the OTTR and Delivery Date in

HASP?

OTTR DATE in HASP The OTTR date will be live

onscreen in HASP and will

reflect any changes made

between PO versions at the

time the change is made.

OTTR DATE in the Planning

Schedules Report The OTTR date on this report will

be current as of the Run Date of

the report.

OTTR DATE on the PDF The OTTR date on the PDF in

HASP will reflect what it was when

the current version of the PO was

released. The PDF remains static

(will not change) unless a new PO

version is released.

.

16 HONEYWELL

Where will a Supplier see changes to the PO in HASP?

If the Buyer makes a change in SAP causing a new PO revision the PO changes will be

listed at the top of the PO screen the first time it is viewed.

All PO changes, regardless if they require a new PO version or not, can be viewed on the

PO changes tab at the top of the PO screen in HASP.

The PDF version of the PO will have the changes for that version highlighted

17 HONEYWELL

How can a Supplier send a buyer an email from HASP?

1) ANYTIME: Send an email to the Buyer while in the HASP PO screen

BENEFITS: Will save a record in Supplier’s outgoing email

2) WHILE COMPLETING ACK WITH CHG: Send an email to the Buyer with additional

comments – this will not print on the PO

BENEFIT: Ability to ask questions, ask for additional changes (i.e. price, engineering

revision, etc) or communicate something additional to the Buyer that should not be

printed on the PO while completing a date change.

Scroll to the right of the Acknowledgements table and type comments into the New

Comments box before submitting the ACK with change.

18 HONEYWELL

How is a PO printed?

Click Print PO

button

Click Open

button

Purchase Order

is displayed as PDF

and can be printed

Mass Printing function can also be used to print more than 1 PO at a time

see Procurement instructions for details

19 HONEYWELL

Why can’t a PDF or Excel Document be downloaded?

Internet Explorer 10 or 11 is the preferred browser for HASP

Go to Tools

Compatibility View Settings

Add *Honeywell.com to the list

** For further issues contact: aerohaspsupport@honeywell.com

Procurement

Acknowledge

ACK with Change

21 HONEYWELL

Can a Supplier mass acknowledge PO Line Items?

Yes - mass acknowledgement is possible.

Highlight all lines to be acknowledged.

Click the Acknowledge button

What cannot be mass acknowledged? •PO Line items with a Delivery Date in the past.

•PO Line Items that are locked

•PO Line items received complete

Select all

lines to

acknowledge

NOTE: At this time it is not possible to mass Acknowledge with Change.

22 HONEYWELL

Why can’t a Supplier Acknowledge a PO line item?

If the Buyer completed a PO change in SAP sending a new version to HASP

and there is only an ACK with Change button (no Acknowledge button) -

most often the Honeywell buyer forgot to delete the old acknowledgement when

completing the PO change.

Action: Email the Buyer to remove the old acknowledgement.

If there is not an Acknowledgment button present AND there are no icons

next to Ord. Ack. or Inb. Delivery - there is likely a Confirmation Control Key

missing in the PO within SAP.

Action: Email the Buyer and advise of the issue.

This

looks

correct

This DOES

NOT look

correct

23 HONEYWELL

Why would a Supplier complete an Ack w/ Change?

• Supplier has reviewed changes to the Honeywell Requested Date

(OTTR) on the Planning Schedules Report and would like to align

their Delivery Dates with the Honeywell Requested Dates (OTTR) –

they would perform a Reschedule IN or Reschedule OUT.

• Supplier cannot meet the Honeywell Requested Date (OTTR) on a

new PO - they would perform a Reschedule OUT.

• Supplier has learned, at a later time, that they cannot not meet the

current Delivery Date - they would perform a Reschedule OUT.

• Supplier has learned, during the manufacturing process, that they are

able to meet the Honeywell Requested Date (OTTR) they originally

were going to miss - they would perform a Reschedule IN to align

with the OTTR date

24 HONEYWELL

What can a Supplier change by using Ack w/ Change?

ACK with Change Functionality will allow the Supplier to: • Change the Delivery Date on the Line Item:

Pull in the Delivery Date

Push Out the Delivery Date

• Split the Delivery Schedule on the Line Item

ACK with Change functionality will NOT allow the Supplier to: ** For any of these items, please contact your Buyer

• Change the Honeywell Requested Date (OTTR)

• Increase or decrease a PO line item quantity

• Close a line short

• Reject a PO

• Change the Engineering Revision

• Change a price

25 HONEYWELL

What does Ack w/ Change functionality actually do?

Completing an ACK with Change in HASP will immediately

write back to SAP with the following:

• Creates a new PO version – moves to next revision level

• Changes the Delivery Date or Splits the Delivery Schedule within the PO line

item in SAP

• Adds the Revision Number, Date & Time of Change, Reason for Change,

Name and Email for the person who made the change (Supplier), and the

Reason Text to the PO line item in SAP within both text and notes. It will print

on the Purchase Order pdf copy as well in line item text AND is available on

the HASP Planning Schedules Report as a personalized field option.

Purchase Order Line Item HASP Planning Schedules Report Personalized

Field Option

26 HONEYWELL

What fields are required to complete Ack W/ Change?

REQUIRED:

1.Change the Supplier Delivery Date

2.Enter reason text

3.Select the reason code

ONLY REQUIRED IF OTTR Date ≠ Supplier Delivery Date

4. Select Miss Code

3) Select a Reason Code

1) Change the Supplier

Delivery Date

4) ONLY AS REQUIRED:

OTTR Miss Code IF the

Delivery Date is NOT

EQUAL to the Honeywell

Requested Date (OTTR)

2) Enter Reason text: as much

information as possible

regarding the change

27 HONEYWELL

Can any Delivery Date be entered when using ACK w/

Change?

• Today or a date in the future

• A weekday (Monday through Friday) ** Please contact your Buyer if the date needs to be updated to a

weekend so they can make the change in SAP – some sites require

approvals for weekend deliveries.

• Equal to the Honeywell Requested Date (OTTR) or

later - it cannot be prior to the OTTR date.

The Delivery Date must be:

Procurement

Planning Schedule Report

29 HONEYWELL

How often is the Planning Schedule Report generated?

This report comes out once per week:

• After Honeywell completes a full refresh in SAP

• After the PO update & PO align programs run to move Honeywell

Requested Dates (OTTR) to align with Reschedule Dates, as

required

NOTE: OTTR dates will only change once per week systematically,

IF there is a change in requirements.

• The report is published over the weekend or early Monday

morning.

The RUN DATE (first column) indicates the date the report was

populated/created

30 HONEYWELL

Can a Supplier pull historical Planning Schedule Reports?

Yes, historical report data can be pulled by week.

Procurement

eRFQ

32 HONEYWELL

Why can’t a Supplier submit a quote in response to an RFQ?

Most often it is the settings for Decimal Notation and/or Date Format

Navigate to User Details

Update Decimal Notation & Date Format like below- click Save Changes

Log out and log back into HASP and it should accept the quote

** For further issues contact: aerohaspsupport@honeywell.com

Log into SCC

Click on HASP

Click on USER PROFILE

Training Materials

And

Technical Help

34 HONEYWELL

Where is training material in HASP?

From the HASP Overview page click on the Procurement Help link

From the Procurement page click on the About Procurement link

35 HONEYWELL

How does a Supplier obtain technical assistance?

FOR LOGIN ISSUES If the supplier has NOT registered their

responses to the security questions and are

unable to use the Self-Serve Unlock/New

Password process.

Click on the Contact SCC Help link

FOR TECHNICAL SUPPORT At this time there is no phone support, for assistance email:

AeroHASPsupport@honeywell.com

OR from the HASP Overview page

Click on the Contact HASP link

OR from the About Procurement page

Click on the Procurement Support Mailbox link

36 HONEYWELL

General Information – Common Acronyms

SCC Supply Chain Collaboration Portal

HASP Honeywell Aerospace Supplier Portal

AB Acknowledgement . Found on the Confirmations Tab

within the PO Line item in SAP. Created by the Supplier

when Acknowledging or completing an ACK with Change in

HASP

ASN Advanced Shipping Notice. Found on the Confirmations Tab

within the PO Line item in SAP. Created by the Supplier

when setting up a shipment via xCarrier. Also referred to as the

Inbound Delivery

OTTR Honeywell On Time To Request Date. Honeywell’s true need

date.