how to receive iie approval for academic training

Once you have been offered an internship or research posi on, you will have to apply to IIE for Academic Training Approval. You are not allowed to do any ac vi es for your Academic Training un l you have received wri en approval from IIE along with your work authoriza on le er. As your visa sponsor, only IIE is allowed to give you this work authoriza on. Please follow the steps below to apply for IIEs approval for your Academic Training opportunity.

1. Log on to your account at iiecsm.symplicity.com

HowtoApplytoIIEforAcademicTrainingApproval

Academic Training Info Sheet

Overview

2. On your homepage click on My Profile .

3. Once you are in your profile tab, go to the Academic Training Sec on and click the bu on AddNewExperience


4. A er clicking the Add New Experience Bu on this is the form that you will be directed to.


Note

Once you submit your AT Request form all your responses are final. You will not be able to change any of your answers. We recommend saving your AT Request Form as a dra un l you are 100% sure about all of your responses.

5. If at any me you want to stop the process of filling out the form, or you are unable to complete all of the ques ons at one me, you can save the form as a dra . This will save all the informa on you have filled out and will allow you to return to the form to con nue to edit it and fill it out.

Once your AT request is saved as a dra , you can return to the academic training sec on of your profile and edit the dra as o en as you need to before you finally submit it to IIE for review and approval. Once you click Submit, you will not be able to make changes.


The ProposedAcademicTrainingProvideris the company/research lab/organiza on where your will be doing you AT over the summer.

IF A T C /O , first, use the search box (NameofAcademicTrainingprovider) to see if the company is already in the database. When you do find the company in the data base, select it, and leave the next box (NameofNewAcademicTrainingprovider) blank. You are now ready to move on and con nue to fill out the form. If you do not see the company, see the next sec on.

IFYOUDONOTSEETHECOMPANYONTHEDATABASE, clear NameofAcademicTrainingproviderand leave it blank.

Enter the company/organiza on name into NameofNewAcademicTrainingprovider, and click no for IsyourAcademicTrainingataUniversity


You have now correctly added your AT Site Name. You are ready to move on and con nue to fill out the form.

NOTE:IfthesystemwontletyouleaveeitherProposedATproviderName1orProposedATSiteprovider2blank,youshouldsaveyourapplica onandthenreturntofinishtheapplica onandthesystemwillthenallowyoutoleaveoneofthetwoblank!

IF A T , first, use the search box (NameofAcademicTrainingprovider) to see if the university is already in the database. When you do find the company, select it, and leave the next box (NameofNewAcademicTrainingprovider) blank. Then, click yes for IsyourAcademicTrainingataUniversity.

IfyouDONOTseethecompany, clear Name of Academic Training providerand leave it blank. Enter the University name into NameofNewAcademicTrainingprovider,and click yes for IsyourAcademicTrainingataUniversity.

You are required to work full me during the summer. IIEs defini on of full me is between 3045 hours a week.

You are allowed to receive an hourly wage or s pend for the work that you do over the summer. If your posi on is paid, please make sure to indicate how much you will be receiving either per hour, per month, per week, or total for the summer.

It is also important that you list any benefits that your AT will be providing you. Benefits could include free housing, housing s pend, meal s pend, travel reimbursement, etc. It is important that you fill this out completely and honestly as it may effect your summer s pend. Remember: any material misrepresenta on could lead to your program termina on.

If your Academic Training requires you to pay any fees (excluding any applica on fees, which are not covered), be sure to elaborate on the type and amount of those fee for which you will be responsible.


These are the dates that will start and end your Academic Training. Both your SEVIS immigra on record and your work authoriza on will reflect these dates. It is important that you get them correct.

Also, if you are a student that started their academic program in the Fall 2014, you will be leaving to return to Brazil a er your academic training is over. Once you submit this request form to IIE and it is approved, your AT end date will become the end date of your Form DS2019. You will not be allowed to work beyond that end date. Also, your 30 day grace period will start the day a er your AT end date.

The next important sec on as you con nue to fill out the form is informa on about your pay, benefits, and number of hours per week that you will work.

Importantinforma onregardingyourAcademicTrainingdetails


Once your form is complete and all of the informa on is complete and accurate, you can submit it to IIE for approval.

Butyourenotdoneyet.

At the end of the form it will ask for your signature, your Academic Advisors signature, and your Academic Training Supervisors signature. Go ahead and typethenamesinthesignatureboxand click Submit.

Once your form in complete and all of the informa on is complete and accurate, you can submit it to IIE for approval.


6. Once your Academic Training Request has been submi ed to IIE for review and approval, printtheformsoyoucangettherequiredsignaturesonahardcopyofit.To print the form click the review bu on.

7. On the review screen you will want to click the print bu on to print out a copy of the Request Form for you,yourAcademicAdvisor,andyourAcademicTrainingSupervisorto sign.


8. Con nue to follow the instruc ons to print the form. Click print.

9. A er you print the form here is where you, your academic advisor, and your academic training supervisor should sign accordingly.

10. If you have morethanoneAT, note this at the top corner of the first page of each document (e.g. AT Opportunity 1 of 2, 2 of 2)


10. Once your form is signed by everyone, upload your signed Form as a document BSMP Student Service Portal.

Portal Link h p://mycusthelp.info/IIE

11. Next click on the Programs tab at the top of the screen.

http://mycusthelp.info/IIE


12. Once in the Programs tab, you will need to click on your program name (BrazilScien ficMobilityProgram) to get to the sec on where you can upload your signed Request for AT.

11. Once you are in the next screen, you will see the AddNewDocument bu on, please click on it to upload your signed Request for AT:


12. You will reach the screen shown below

Fill out the fields on the screen above using the chart below as guidance:

You have now completed the process for reques ng approval from IIE. Once your signed form is submi ed, IIE will review your request. Shortly a er your Academic Training is approved by IIE, you will receive a work authoriza on le er from IIE that you can show your Academic Training Employer. You can also use this le er to apply for a Social Security Number.

DocumentCategory Applicableterm ApplicableYear DateReceived A achmentName(UseYourIIEID#)

Select PreDegree AT Request Leave blank 2015 Todays Date 15XXXXXX_AT Request

To a ach your document, click on Browse and search for the document as you have saved it on your computer. Pleasenotethatyoumustuploadthecompletedocument,notjustthepagewithyoursignature. Once you have a ached the document, click Save which will send the document to IIE. You will reach the next screen:

How to Apply to IIE for Academic Training ApprovalAcademic Training Info SheetAcademic Training Info SheetAcademic Training Info SheetAcademic Training Info SheetAcademic Training Info SheetAcademic Training Info SheetAcademic Training Info SheetAcademic Training Info SheetAcademic Training Info SheetAcademic Training Info SheetAcademic Training Info SheetAcademic Training Info Sheet

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how to receive iie approval for academic training

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