hrms timekeeper assisting timekeepers who enter time and leave for salaried staff
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Timekeeper Timekeeper ResponsibilitiesResponsibilities
1- Print, distribute, & collect source 1- Print, distribute, & collect source documentsdocuments
(Timesheet) (Discoverer)(Timesheet) (Discoverer)
2- Enter the employee’s time and leave2- Enter the employee’s time and leave (OTM, Timecard)(OTM, Timecard)
3- Run the UVA OTM Standard Hours 3- Run the UVA OTM Standard Hours Exception ReportException Report
4- Print and distribute the Use or Lose Leave 4- Print and distribute the Use or Lose Leave Balance report (Discoverer)Balance report (Discoverer)
Audit RequirementsAudit Requirements
Use a pen for all entries and signaturesUse a pen for all entries and signatures– Do not use pencilDo not use pencil
Employee signsEmployee signs– Signature date is the actual date signedSignature date is the actual date signed
Supervisor signsSupervisor signs– Signature date is the actual date signedSignature date is the actual date signed
Do not sign and pre-date prior to the employee’s Do not sign and pre-date prior to the employee’s signature and datesignature and date
Verify calculation for total hours workedVerify calculation for total hours worked
Leave ReversionLeave ReversionLeave Reversion is an ISLeave Reversion is an IS process that verifies requested leave types. If balances do not exist or do not cover the leave hours entered, the IS implements the leave reversion process. NEVER change designated leave on an original source document. DO ALLOW the system to use Leave Reversion or initiate a docking when necessary.
BIG OFFENDERS IN BIG OFFENDERS IN TIMEKEEPINGTIMEKEEPING
FMLAFMLA LeaveLeave
Civil & Work-Related Leave–JURY DUTYCivil & Work-Related Leave–JURY DUTY
HolidaysHolidays
Saturday & SundaySaturday & Sunday
UVA Time and Leave UVA Time and Leave Summary ReportSummary Report
Audit suggests running this report to verify the total hours entered