hse risk management procedure - tasports · page 2 of 71 hse risk management procedure | version 3...

of 71 HSE Risk Management Procedure | Version 3 | December 2015

HSE Risk Management Procedure

TABLE OF CONTENTS 1. Scope ................................................................................................................................................... 2

2. Definitions ........................................................................................................................................... 2

3. Responsibility ...................................................................................................................................... 4

4. Procedure ........................................................................................................................................... 4

4.1. Communication and Consultation ............................................................................................... 4

4.2. Hazard identification .................................................................................................................... 5

4.3. Hazard Registers........................................................................................................................... 7

4.4. Risk Registers ............................................................................................................................... 7

4.5. Conducting a Risk Assessment ..................................................................................................... 7

4.6. Risk Control .................................................................................................................................. 8

4.7. Review of control measures prior to implementation ................................................................ 9

4.8. Vessel Risk Assessments .............................................................................................................. 9

4.9. Capital projects ............................................................................................................................ 9

4.10. Risk assessment and control measures review ........................................................................ 9

5. Documentation ................................................................................................................................... 9

6. Evaluation and History ...................................................................................................................... 10

7. Appendicies....................................................................................................................................... 10

Appendix 1: Risk Matrix ....................................................................................................................... 11

Appendix 2: Risk Assessment Guide .................................................................................................... 13

Appendix 3: S.T.A.R. Principle .............................................................................................................. 14

Appendix 4: JSEA Template ................................................................................................................. 15

Appendix 5: SWMS Review Form ........................................................................................................ 20

Appendix 6: SWMS Template .............................................................................................................. 22

Appendix 7: Plant Risk Assessment ..................................................................................................... 39

Appendix 8: General Risk Assessment Template ................................................................................. 49

Appendix 9: Manual Handling Risk Assessment Template .................................................................. 50

Appendix 10: Environmental Risk Assessment Template ................................................................... 55

Appendix 11: First Aid Risk Assessment Template .............................................................................. 59

Appendix 12: Traffic Management Risk Assessment Template .......................................................... 62

Appendix 13 - Vessel Risk Assessment Template ................................................................................. 68


1. SCOPE

This procedure covers the requirement regarding the management of hazards and risks associated with Tasports workplaces and its activities, including those activities external to the site such as customer interaction and transport. The management of hazards and risks includes hazard identification, risk assessment, the determination of hazard control measures and the implementation of such measures. The purpose of this procedure is to ensure that a planned and methodical approach to identifying, assessing and controlling hazards is used so that hazards are eliminated or reduced to as low as reasonably practicable (ALARP). It requires that:

Workplace HSE hazards are identified;

The risk associated with each identified hazard is assessed and, where appropriate, quantified;

Decisions regarding the appropriate hazard control measures are made; and

Hazard control measures are implemented and reviewed. This procedure does not cover the requirements of strategic business risk management. This procedure applies to all Tasports sites and personnel.

2. DEFINITIONS

Hazard: A situation or thing that has the potential to harm a person. Hazards at work may include: noisy machinery, a moving forklift, chemicals, electricity, working at heights, a repetitive job, bullying and violence at the workplace.

Risk: Risk is the chance of a hazard causing harm. Risk is a combination of:

Probability - the chance of something happening that will have an adverse impact on people, plant, equipment, property or the environment;

Consequence – the degree of harm should the hazard or situation event occur, and

Exposure - frequency of exposure to the hazard.

Formal Risk Assessment:

A methodical, documented process to evaluate and estimate the risk associated with workplace hazards. It provides a rating of the level of risk presented by the hazard.

Risk Assessment Team:

Comprises of a Supervisor / Project Manager, worker with relevant knowledge and experience, and others as required such as an H&S Advisor. At least one member must have been trained in undertaking risk assessments, when conducting formal risk assessments.

Informal Risk Assessment:

Identifying hazards during the normal course of work not requiring prior planning also see S.T.A.R Principle.

Risk Category: Tasports risks are “scored” using the Tasports Risk Matrix. Risk levels are divided into four “Risk Categories” from Low to Extreme, with Extreme being the highest level of risk. The Risk Category is determined by assessing the most likely consequence of an identified event and the likelihood of that event occurring.


Risk Score: Risk Score is a sub-set of the four Risk Categories. The Tasports Risk Matrix is a 5 x 5 matrix, giving 25 potential scores. The higher the score the higher the risk. Risk scores provide information about levels of consequence and likelihood used to achieve the overall Risk Category (e.g. Extreme, Score 20 is Consequence of Major and a Likelihood of Possible).

Job Safety and Environment Analysis (JSEA)/Safe Work Method Statement (SWMS):

A form of risk assessment that details key steps in a specific task, identifies hazards associated with each step, and suggests control methods to reduce the risk. JSEA’s/SWMS’s are used in the development of Safe Work Procedures (SWP’s) or for tasks where a documented SWP does not exist. SWMS are required in all 18 High risk construction activities outlined in the Tasmanian WHS Regulations 2012.

ALARP: Acronym for ‘As Low As Reasonably Practicable’. Legislation requires businesses to eliminate hazards, or if unable to eliminate, reduce the risk to as low (or far) as reasonably practicable. This means that a determination has been made that the level of risk is insignificant to the degree that to reduce the risk further would require unreasonable effort (cost, knowledge, time etc.).

Hazard Register: A list of identified workplace hazards that records the hazard location, risk category, control methods, residual risk (following implementation of controls), effectiveness review date, activity involved and whether ALARP is achieved. At Tasports, the Hazard Register is located in the Incident Management System (IMS) (Refer to the Incident, Hazard and Near Miss Reporting Procedure).

Risk Register: A high-level document that lists the key site hazards such as confined spaces, work at heights, manual handling, slip/trip/fall, noise etc. The document should also indicate where the hazards exist, the average risk category “score” and the processes in place to manage the associated risks.

Aspects and Impacts Register:

A list of identified environment Aspects and their Impacts on the environment. The register should include those control methods in place to manage the associated risk.

Residual Risk: The level of risk remaining after implementation of risk control measures.

Intrinsic Risk: The level of risk associated with an identified hazard with existing higher order controls (Substitution and Engineering). Where there is a reliance of people to implement lower order controls such as administration and PPE, these are not to be taken into account when determining Intrinsic Risk.

S.T.A.R Principle (S.T.A.R.):

Acronym for Stop, Think, Assess, Respond. It is a short, formal process undertaken before beginning a task to ensure adequate assessment of the hazards and any conditions that may increase risk or introduce new hazards. S.T.A.R deals not only with the physical environment and nature of the job, but also personal states of being such as whether a person feels fatigued, distracted or unwell. This in itself introduces hazards and must be discussed and controlled prior to commencing work.

CRAW A Construction Risk Assessment Workshop is a formal process used to create a

construction projects Risk Register.


3. RESPONSIBILITY

The following people have responsibilities pertaining to this procedure:

Health & Safety (H&S)/ Environmental Advisor:

Participate in risk assessments as part of the Risk Assessment Team where required.

Review risk assessments which have identified hazard risk of Extreme and High.

Lead risk assessments as required.

Supervisor / Frontline Contract Supervisor/ Project Manager:

Ensure all hazards are identified within their area of responsibility.

Ensure all stakeholders are identified and consulted during the risk management process.

Ensure the views and perceptions of stakeholders (which include workers in the area), in relation to the hazards are identified and integrated into the decision making process as appropriate.

Ensure control mechanisms are identified using the Hierarchy of Control and implemented within the timeframes appropriate for the risk rating given.

Ensure hazard identifications and risk assessments are being completed in line with this procedure.

Senior Managers / General Managers:

Ensure Risk Registers are in place for their area of control.

Ensure hazard identifications and risk assessments are being completed in line with this procedure.

Ensure sufficient time and resource is provided within their area of control to ensure risk assessments are being completed.

All Workers Complete S.T.A.R. assessments as per this procedure.

Participate in hazard identification and risk assessments as directed by their Supervisors.

4. PROCEDURE

4.1. Communication and Consultation

Active communication and consultation with internal and external stakeholders shall take place at each step of the risk management process. All formal risk assessments shall be conducted by a Risk Assessment Team (see definitions). The H&S Advisor should, as a minimum, review the risk assessment if the Risk Category is Extreme or High.

Where a HSE Committee has been formed, each meeting will complete a progress review of the implementation of control measures for HSE hazards associated with the committee's area of responsibility.


4.2. Hazard identification

Hazards shall be identified in a number of ways through both formal and informal risk assessments including:

By following up or conducting HSE audits;

By completing S.T.A.R;

By investigating incidents;

By reviewing implemented controls;

By reviewing suggestions and feedback from workers;

By reviewing trends in data i.e. hazard and incident reports (refer to the Incident, Hazard and Near Miss Reporting Procedure);

By undertaking workplace inspections (Refer to the Workplace Inspection Procedure);

Undertaking specific reviews of hazards e.g. noise, work at heights, confined spaces;

Reviewing information from manufacturers e.g. material safety data sheets and supplier risk assessments;

Undertaking specific reviews of tasks; and

Looking at external sources i.e. industry information, legislation.

4.2.1. S.T.A.R. Principle

A S.T.A.R. (refer to Appendix 3) should be completed before the start of any work task when:

A person has not performed the task before;

The task is not routine;

The work is in a new location;

The work environment has changed (including environmental conditions); or

Directed to do so by a supervisor.

Examples of when S.T.A.R.’s can be competed include:

Prior to commencing any maintenance work, including planned and unplanned inspections, preventative maintenance tasks and breakdown maintenance. The completed S.T.A.R. should be attached to the works order when the job is complete.

Prior to completing physical security rounds.

Prior to completing mooring lines work, as part of the pre-moorings safety briefing, the foreman should complete S.T.A.R. in consultation with the moorings crew.

Prior to operating any plant or machinery such as trucks, tractors, mowers, cranes etc.

Prior to tractor spraying or mowing operations, cleaning terminal building at the Airport.

Prior to refuelling vessels, performing vessel maintenance tasks, prior to vessel cast off for pilotage and tug jobs.

Any other instances where assessment of the hazards and any conditions that may have changed which increase risk or introduce new hazards, is required.

4.2.2. Job Safety and Environment Analysis (JSEA)

A JSEA (see JSEA Work Sheet – Appendix 4) shall be conducted by Tasports personnel and/or contractors in the following circumstances:

The completed S.T.A.R. has identified that a JSEA is required;


Jobs where no specific Safe Work Procedure (SWP) or Safe Operating Procedure (SOP) exists;

Potentially high risk jobs and non-routine jobs (refer to the Permit to Work Procedure);

Complex jobs;

Awkward jobs;

Jobs undertaken infrequently;

Jobs where conditions change between jobs or could change during the process; or

If a work task involves a number of different hazards and there is a lack of understanding about how the hazards may interact with each other to produce new or greater risks.

4.2.3. Safe Work Method Statement (SWMS)

A SWMS shall be conducted by all Contractors/Project Manager or Frontline Contract Supervisors (Refer to the SSE Contractor management procedure section 2 definitions) when the task or tasks needing to be performed are/or encompass one (1) or more of the eighteen (18) construction high risk work categories. (See SWMS template – Appendix 6) SWMS shall be submitted to the Project Manager at least three (3) days prior to Start-up and reviewed by the Frontline Contract Supervisor using the SWMS Review Form (See SWMS Review Form – Appendix 5)

4.2.4. When to identify hazards using a formal risk assessment

Specific instances requiring formal risk assessments include:

There is uncertainty about how a hazard may result in injury or illness;

Prior to designing or redesigning the work environment;

In selecting and managing contracts and contractors (refer to the Contractor Management Procedure);

Contractors are required to undertake a Construction Risk Assessment Workshop (CRAW) prior to starting any new Medium or High risk contracts (refer to the Contractor Management Procedure);

Starting a new business or purchasing a business;

New Information about workplace risk becomes available;

On high risk tasks such as confined space entry and live electrical work (refer to Confined Spaces, Permit to Work and Electrical Safety Procedures);

Prior to any changes and modifications in the following situations:

- Introduction of new plant and equipment (refer to the Plant Hazard Risk Assessment Procedure), materials;

- New work practices; - Improving productivity or reducing costs; and - Changing any of the above.

Specific risk assessment forms have been developed for the following activities shown in the Appendixes:


Prior to purchasing chemicals and substances and when in use (risk assessment to be completed using the ChemAlert Risk Assessment Format located within the ChemAlert System);

Prior to purchasing, designing / redesigning or commissioning plant and equipment and when in use (see Plant and Equipment Risk Assessment Form - Appendix 7 and refer to the Plant Hazard Risk Assessment Procedure );

When assessing manual handling tasks and hazards (see Manual Handling Risk Assessment form – Appendix 9);

When assessing possible environmental hazards (see Environmental Risk Assessment form – Appendix 10);

When assessing First Aid facilities and requirements in the workplace (see First Aid Risk Assessment form – Appendix 11);

When assessing traffic conditions (see Traffic Management Risk Assessment form – Appendix 12)

When assessing vessels (see Vessel Risk Assessment form – Appendix 13)

For all other risk assessments, the General Risk Assessment form (Appendix 8) or the Job Safety and Environment Analysis form (see Appendix 4) should be used.

4.3. Hazard Registers

Tasports is required to maintain a Hazard Register that records hazard locations, risk category, control methods, residual risk (following implementation of controls), effectiveness review date, activity involved and whether ALARP is achieved. The Incident Management System (IMS) is used as the Hazard Register.

4.4. Risk Registers

Departments are required to maintain a Risk Register that lists the key site/departmental hazards, such as confined spaces, work at heights, manual handling etc. The document should also indicate where the hazards exist, the risk score and the processes in place to manage the associated risks.

The risk register must be reviewed when a risk assessment is completed to ensure that any new hazards or risks and their controls and any new controls to any existing hazards/risks are captured in the register.

Risk registers must be reviewed by the department manager on a quarterly basis to ensure that any changes that have occurred in the workplace have been captured in the risk register.

4.4.1. Environmental Risk Significance

For 2015 and 2016 calendar years, “significant” environmental risks have been defined and agreed as any environmental risk with a risk rating score greater than or equal to 19 (i.e. all extreme risks) refer to Appendix 1.

4.5. Conducting a Risk Assessment

Risk assessments prioritise hazards based on its Risk Category. When assessing the risk the following factors shall be considered:

Consequence Most likely consequence if the hazard, situation or sequence leads to harm.


Exposure The frequency of exposure to the hazard, situation or sequence.

Probability The likelihood that the hazard, situation or sequence will occur on any one occasion.

Refer to Appendix 2 for more details of the risk assessment process and Appendix 1 for the Risk Assessment Matrix.

When initially assessing a hazard the Intrinsic Risk (see definition) is to be used. Residual Risk (see definition) is used once control measures are determined, to ensure that greater risks have not been created in the risk control process.

The Supervisor or Project Manager shall ensure that the risk assessment is documented in the risk assessment template within 2 working days of the assessment being undertaken. Where the Risk Category is determined to be Extreme, the Risk Assessment Team shall notify the next level Manager and H&S Advisor immediately.

Where the site has developed a SOP or SWP, the activity must be assigned a Risk Category rating. The rating is based on the highest rated Intrinsic Risk of the task.

4.6. Risk Control

The Supervisor /Project Manager shall ensure immediate controls are implemented when an immediate health or safety risk has been identified. Immediate risk is where the likelihood of injury or illness is present at the time of the incident occurring. It includes any situation which seriously endangers or threatens the health or safety of a person or the environment. If an assessed hazard is deemed to be a Low, then no additional risk controls are required. Low hazards are to be reviewed every 12 months.

4.6.1. Determining Controls

1. Gather information

a) Refer to relevant code of practice and guidance material;

b) Use instructions from the manufacturers and suppliers of the plant, substance or equipment being used;

c) Engage with subject matter experts and HSE professionals where necessary. This will ensure that new approaches and technologies can be applied; and

d) Consult with the work group to ensure experience and knowledge is shared.

2. Consult

a) Involve all persons who the controls will affect (e.g. contractors, neighbouring port users); and

b) Refer to the Hierarchy of Control (Appendix 1) to ensure actions are as high up the hierarchy as practicable.

3. Document the agreed controls;

4. Communicate the controls to all affected workers paying particular attention to explaining why the action has been taken; and

5. Monitor the job to ensure the controls remain effective. If changes occur or controls are not reducing risk, STOP and re-assess.


4.6.2. Hierarchy of Control

Refer to Appendix 1 which highlights the Hierarchy of Control. A combination of controls may be deemed appropriate for minimising the risk. Control measures must attempt to be implemented in the order specified to minimise the risk to ALARP.

4.7. Review of control measures prior to implementation

Prior to the implementation of hazard control measures, the proposed measures shall be reviewed by the Risk Assessment Team to ensure they do not create a higher level of risk or a new hazard. If a new hazard has been created, then it must be risk assessed. Refer to Point 4.6.1 and ensure the relevant people have been consulted in determining control measures.

4.8. Vessel Risk Assessments

Vessel risk assessments are to be conducted in accordance with the National Standard for Commercial Vessels (NSCV) Part E. Refer to the Guidelines for the implementation of the National Standard for Commercial Vessels Part E – Operations located on the Tasports Intranet. (See Vessel Risk Assessment form – Appendix 13)

4.9. Capital projects

All capital projects shall include a risk assessment process in order to identify any potential hazards and ensure controls are implemented as part of the project. Risk assessments are to be conducted at the design, construction, installation, commissioning and SOP/SWP development stages.

4.10. Risk assessment and control measures review

Risk assessments shall be reviewed whenever:

There is evidence that the risk assessment is no longer valid i.e. when circumstances change, or

Injury or illness results from exposure to a hazard to which the risk assessment relates, or

There is significant change in the work environment or process of work to which the assessment relates, or

A Health and Safety Representative requests a review, or

There has been a change in legislation.

Where required, new, modified or additional control measures shall be implemented. Once risk controls have been implemented, it is the responsibility of the Supervisor / Project Manager, in conjunction with the H&S Advisor, to review the effectiveness of the risk controls within an appropriate time, but no longer than within six months of implementation.

5. DOCUMENTATION

This procedure has been developed in accordance with current legislation. The following company documentation is referenced in this procedure:

Incident, Hazard and Near Miss Reporting Procedure

Workplace Inspection Procedure

Contractor Management Procedure

Confined Spaces Procedure


Permit to Work Procedure

Electrical Safety Procedure

Plant Hazard Risk Assessment Procedure

Permit to Work Procedure

6. EVALUATION AND HISTORY

Review of this procedure will occur in accordance with the Document & Data Control Procedure. 7. APPENDICIES

Appendix 1 Risk Matrix

Appendix 2 Risk Assessment Guide

Appendix 3 S.T.A.R. Principle

Appendix 4 JSEA Template

Appendix 5 SWMS Review Form

Appendix 6 SWMS Template

Appendix 7 Plant Risk Assessment Template

Appendix 8 General Risk Assessment Template

Appendix 9 Manual Handling Risk Assessment Template

Appendix 10 Environmental Risk Assessment Template

Appendix 11 First Aid Risk Assessment Template

Appendix 12 Traffic Management Risk Assessment Template

Appendix 13 Vessel Risk Assessment Form


Appendix 1: Risk Matrix

LIKELIHOOD DEFINITIONS

Likelihood Safety Environment and Property Damage

Rare Practically Impossible, only under exceptional circumstances (less than once in ten (10) years)

>1% probability, or may occur but not anticipated, or could occur within 10 years

Unlikely Would be an unusual sequence or coincidence. Not likely to occur and not known to occur at TasPorts or Similar organisations (Once in ten (10) years)

>10% probability, or may occur but unlikely, or could occur within the next 3-5 years

Possible Could happen at some time and has been known to occur in the past at TasPorts or in a similar Organisation (yearly)

>20% probability, or may occur shortly but a distinct probability it won't, or could occur within a year

Likely Probably happen at some time. Is known to occur (monthly) >50% probability, or probably will occur, or could occur within 3 months

Almost certain Likely or expected result (daily basis) 99% probability, or impact is occurring now, or could occur within a few days

CONSEQUENCE AND INVESTIGATION LEVEL DEFINITIONS

Consequence Safety Environment Property Damage

Insignificant

(Investigation

Level 1)

No treatment required Very low environmental impact confined to a small area within operations

Prompt (typically within a shift) clean-up.

<$10K insignificant property damage/ minimal interruption to activities

Minor

(Investigation

Level 2)

First Aid treatment required. Includes minor cuts, bruises, bumps

Low environmental impact confined within the site boundary Short term (typically within a week) clean-up

$10K to $200K significant property damage/ site activities interrupted

Moderate

(Investigation

Level 3)

Medical Treatment required. Temporary disabling injury

Reversible offsite environmental impact, requiring short-term clean-up (weeks) Onsite medium term (months) clean-up.

$200K to $2M Serious Property Damage/ interruption to site activities and capability to service customer needs

Major

(Investigation

Level 4)

Serious Injury Includes amputation or permanent disability

Major, offsite, environmental impact requiring medium-term clean-up (months). Onsite impact requiring significant clean-up effort (years)

$2M - $20M Partial Loss of site/ Major Business interruption

Catastrophic

(Investigation

Level 5)

One or more fatalities Prolonged or severe, offsite or regional environmental impact requiring long-term clean-up (years) with irreversible residual damage. Extensive, on site impact requiring long-term clean-up and recovery (months - years)

>20M Complete loss of site/ Max. Foreseeable loss


Tasports Risk Matrix

Consequence Likelihood

Insignificant Investigation Level

1

Minor Investigation Level

2

Moderate Investigation Level

3

Major Investigation Level

4

Catastrophic Investigation Level

5

Rare Low (1)

Low (3)

Moderate (10)

High (14)

High (16)

Unlikely Low (2)

Low (5)

Moderate (11)

High (15)

High (18)

Possible Low (4)

Moderate (7)

High (13)

Extreme (20)

Extreme (22)

Likely Moderate (6)

Moderate (9)

High (17)

Extreme (21)

Extreme (24)

Almost Certain Moderate (8)

High (12)

Extreme (19)

Extreme (23)

Extreme (25)

Risk Category Recommended Actions

Extreme Immediately implement interim controls before recommencing task. Long term controls to be implemented. Notify Affected Personnel

High Implement Interim controls within 48 hours. Long term controls to be implemented. Notify affected Personnel.

Moderate Implement controls to reduce risk within 1 month. Notify affected Personnel

Low Review Hazard during next 12 months. Notify affected Personnel

Control Level Examples

Level 1 Elimination

(90-100% effective controls)

Doing work at ground level to eliminate the need to work at heights

Installing a pump on a chain block and lifting it out of a pit for maintenance to eliminate the need for confined space entry

Disposing of unwanted workshop chemicals so workers can’t be exposed to them

Rolling up and hanging hoses so they don’t create a trip hazard

Level 2 Substitution, Isolation, Engineering controls


Swapping a ‘red’ classified chemical for an ‘amber’ or ‘green’ chemical that is less hazardous

Install machine guarding

Isolating equipment from damaging energies prior to working on it

Store chemicals in a fume cupboard

Install electrical safety switches

Use a workshop trolley to move heavy items

Install traffic barriers to avoid pedestrian and vehicle interactions

Fit slip resistant tread to steps

Level 3 Administration & PPE

(0-20% effective)

Reading the Safety Data Sheet (SDS) for a chemical and preparing for the job according to the instructions (e.g. providing the required PPE and ensuring the right first aid or spill response equipment is on hand)

Operating equipment as per manufacturers’ instructions

Developing a Safe Work Procedure for a task

Install signage to warn of hazards

• Eliminate the Hazard

Level 1

• Substitute the hazard with something safer

• Isolate the hazard from people or the Environment

• Reduce the risks through engineering controls

Level 2

• Reduce exposure to the Hazard using administrative controls

• Use personal protective equipment

Level 3

Hierarchy of Control

Most Highest

Lowest Least


Appendix 2: Risk Assessment Guide

RISK ASSESSMENT PROCESS

Use this process when assessing the risk of a hazard, situation or sequence that could lead to harm

Step 1

Determine the most likely Consequence if the Hazard, sitation or sequence of events leads to harm

Step 2

Select the phrase which best describes the Likelihood of the Consequence occurring. Take into consideration the exposure of people to the hazard. Greater

exposure equals greater Likelihood

Step 3

Line up the Consequence and the Likelihood you have identified for the hazard to determine the Risk Category.

Step 4

Use the Risk Category to determine the appropriate actions to take to address the Risk using the Hierarchy of Controls.

POTENTIAL SEVERITY PROCESS

Use this process when assessing the potential severity of an incident that has occurred

Step 1

Step back to the last event, before the incident occurred

Step 2

Take into consideration the incident that has occurred. Select the MOST LIKELY Consequence (i.e. injury, environmental impact or property damage) that could

have occurred as a result of this event.

Step 3

Select the Likelihood that the incident that has occurred, will occur again in the furture

Step 4

Using the TasPorts Risk Matrix, Line up the Consequences and Likelihood to determine Potential Severity

GUIDANCE NOTES

Whenever possible, it is best to have more than one person to complete an assessment Be specific about what you are assessing. What am I assessing? Exactly what harm could it cause and how? Understand the situation you are assessing. Is it normal? Under time pressure? Is the person involved skilled or unskilled? If necessary you may need to complete more than

one assessment

Scores are used to provide priority within each risk category. Score also provide an understanding of how the risk category was determined e.g. major/likely


Appendix 3: S.T.A.R. Principle


Appendix 4: JSEA Template

Hazard Identification Table

This generic Hazard Identification table is designed to prompt the group on hazards that may be present in the task being assessed. Other hazards may exist.

Category Hazard Category Hazard Category Hazard

Gravitational Falling object Pressure Compressed gases Workplace Confined space

Working at height / falling from Hydraulic Restricted work area

Scaffolding High pressure steam Restricted visibility

Lifting equipment Water Illumination

Excavation/Trenching Noise Noise exposure Wet/slippery

Plant overturn Vibration Windy

Holes, penetrations, gaps Neighbour complaint UV exposure

Structural failure Thermal Steam/ condensate Slip & trip hazards

Electrical Cell potential Hot materials Strike by object

Electrical cables Hot surfaces Protrusions

Overhead cables Hot works Poor ventilation

Underground cables Heat Dust/fume

Transformers Cold Uneven surface

High voltage equipment Body Mechanics Manual handling Suffocation

Sub-stations/ switch rooms High reach Fire / explosion Chemical

Earth Leakage Ergonomics Diesel

Mechanical Drawing in/ cutting points Fatigue LPG

Impact and crushing areas Biological Legionella Hydrogen

Auto-start equipment Body fluids Self-ignition combustibles

Conveyors Faecal Coliforms

Marine animals, jellyfish

Dusts

Flammable atmosphere

Moving plant Chemical Acids / Alkali / Environmental Use of hazardous materials

Hand & Power tools Caustic Hazardous waste

Welding or cutting Toxic substance Contaminated materials

Abrasive blasting/ grinding Asbestos Others Radioactive monitors

Moving equipment Ammonia Ergonomics

Traffic hazards Gas / Methyl Bromide Access to task


SECTION 1 : JOB DETAILS

Date: Site: Area:

Task / Job Description:

Work Permit(s) required: (tick) Abrasive Blasting / Spray Painting Confined Space Contractor Crane Diving Electrical Work Excavation & Surface

Penetration General Work Hot Work Landside Plant Refuel etc. NCLT Slipway Workbox Work at Height / Over the Side

High Voltage & Hazardous Area Other

Plant:

Specialised Plant / Equipment / Tools: Isolation, Tagging, Barricades, Signage & Other Controls:

SECTION 2 : JOB STEPS & RISKS

Step #:

List the Steps: Potential hazards / environmental aspects:

Intrinsic Risk Rating (before controls)

Additional Control Measures

( i.e. Elimination, Substitution, Isolation Engineering, Administration, PPE)

(Residual) Risk Rating

(after control measures implemented)

Person Responsible:

P.P.E Requirements (tick relevant requirements) :

Steel capped safety boots

High Visibility Clothing

Safety harness

Safety Glasses

Gloves

Ear Plugs/Muffs

Face Shields

PFD’s / Yokes

Long sleeves / trousers /overalls

Appropriate respirator

Safety Helmets

Unspecified (other)


SECTION 2 : JOB STEPS & RISKS

Step #:

List the Steps: Potential hazards / environmental aspects:

Intrinsic Risk Rating (before controls)



Residual Risk Rating

(after control measures implemented)

Person Responsible:


REVIEW CONTROLS TO ENSURE THEY ARE EFFECTIVE IN REDUCING THE RISKS

IF THE RISK IS STILL RATED EXTREME OR HIGH ESCALATE TO YOUR SUPERVISOR / MANAGER

SECTION 3 : SIGNED AGREEMENT

Personnel Involved (Sign to indicate you have read and understood this JSEA, have reviewed the risk ratings and will implement the Control Measures where applicable) :

Name: Signature: Date:







SECTION 4 : MANAGING CHANGE

What has changed? What new hazards have been introduced? (Intrinsic) Risk Rating



(Residual) Risk Rating

Person Responsible:


SECTION 5: SIGNED AGREEMENT

Personnel Involved (Initial to indicate you have read and understood the changes to this JSEA) :

Name: Initial: Date:









Insignificant Investigation Level

1


2


3


4


5

Rare Low (1)

Low (3)

Moderate (10)

High (14)

High (16)

Unlikely Low (2)

Low (5)

Moderate (11)

High (15)

High (18)

Possible Low (4)

Moderate (7)

High (13)

Extreme (20)

Extreme (22)

Likely Moderate (6)

Moderate (9)

High (17)

Extreme (21)

Extreme (24)


High (12)

Extreme (19)

Extreme (23)

Extreme (25)


Appendix 5: SWMS Review Form

1. General Particulars

Company Name:

Project Location: Work Area Location:

SWMS Title

SWMS Number Tasports SWMS Review Number

Date (Execution window):

Telephone Number:

Tasports Responsible:

2. Review Criteria Yes / No

/ N/A Comments

The SWMS must accompany this checklist

2.1

Does the SWMS include contractor details?

( contractor’s company name, address, contact, management signature)

2.2 Does the SWMS identify relevant legislation, standards, and codes of practice to be complied with?

2.3 Does the SWMS identify high risk work as prescribed by Tasmanian regulations

2.4

Does the SWMS identify competency requirements for specific tasks?

(training, verification of competency, inductions, construction safety awareness card)

2.5 Does the SWMS identify heavy plant and equipment to be used?

2.6 Does the SWMS identify who participated in its development?

2.7 Is there evidence of the workers inducted in the SWMS?

2.8 Does the SWMS identify communication methods to communicate the SWMS and changes when required?


Review Criteria Yes / No

/ N/A Comments

2.9 Is the activity broken down in steps / tasks required to complete the work activity?

2.10

Are relevant hazards identified for each step / task?

2.11

Does the SWMS consider environmental hazards that may arise through work?

2.12

Are risks assessed for the hazards?

2.13

Are adequate controls in place for the identified risks in accordance with hierarchy of controls?

2.14

Does the SWMS detail minimum PPE requirements?

2.15

Does the SWMS document any chemicals required to complete the task, and if chemicals are used, are (M) SDS sheet attached to the SWMS?

2.16

Does the SWMS describe appropriate emergency response?

3.1 Compliance Yes / No / N/A

Does the SWMS comply with the requirements?

3.2 Comments

Reviewed by Tasports PM Printed name, Signature & date

Reviewed by Tasports HSE Advisor Printed name, Signature & date


Appendix 6: SWMS Template

Company: Tasports Corporation

Address

ABN:

APPROVAL FOR DISTRIBUTION

Position Name Signature Date

HSE Advisor

Construction manager/ Project manager

ACTIVITY

LOCATION OF WORKS

PROJECT

PREPARED BY REVIEW DATE dd/mm/yy

SWMS No (LOC / DEPT / NUMBER)

Details of Key Personnel(e.g. supervisor, leading hand)

Name / SURNAME Roles / Responsibilities

High risk construction work

Asbestos Mobile plant

Concrete pumps and placement booms Rigging

Confined spaces Scaffolding

Cranes Tilt-up and pre-cast construction

Demolition Tunnelling

Dogging Working at Height (>2m)

Excavations


Applicable Tasports Management Plan / Construction Procedure

Applicable Tasports Health and Safety Procedures / Instructions

Isolation Working Alone

Personal Protective Equipment

Asbestos Management

Confined space entry

Hazardous Substances

Lock out Tag Out

Working at height

Electrical Safety

Diving

Manual Handling and ergonomics

Other

Specific Training Requirements

White Card

Project Inductions

High Risk License

Informed on SWMS

Area Familiarisation

Verification of Competency

Specify


Applicable High Risk Licenses

Cranes & Hoists Specify license code requirement

Rigging & Dogging Specify license code requirement

Forklift Operations

Pressure equipment

Other / Comment

Permit Required Abrasive Blasting & Spray Painting Landside Plant Refuel, Maintenance & Lube

Excavation and Surface Penetration Confined Space Entry

Workbox Crane

Contractor Permit to work Electrical Work

Work at Height- Over the Side Diving

Slipway Other:

Hot Work

General Permit to Work

Legislation / Codes of Practice / Standards

(Available on Tasports intranet)

Work Health and Safety Act 2012 AS/NZS ISO 31000:2009 Risk Management

Work Health and Safety Regulations 2012 Hazardous Manual Tasks C.O.P 2012

Environmental Protection Act 1994 Traffic Management 2008

Environmental Protection Regulation 1998 MUTCD Devices – Part 3

Electrical Industry Safety & Administration ACT 1997

PPE Required for the job

High Vis / long sleeves Dust Mask

Long Trousers Harness

Hard Hat Life Jacket

Safety footwear Rescue Rope

Safety Glasses

Gloves


MSDS required for the job

SWMS Kept at work location? Yes / No (specify):

If the work is not carried out in accordance with the SMWS, then the work shall stop immediately

A copy of the SWMS shall be provided to the Principal Contractor or Tasports prior to commencing work

Where a SWMS is revised, all versions should be kept in the SWMS register


Think through the task

Is it high risk construction

work?

NoRefer to

SWP/SOP, JSEA or S.T.A.R

Yes

Is there a Safe Work Method Statement in

place? (SWMS)

No Make a SWMS

Yes

Has the job or conditions

changed?No

Review SWMS Start Work

Yes

Review SWMS add changed conditions, toolbox and resign

SWMS

Have your Supervisor review and

ok the SWMS

Safe Work Method Statement Flow Chart (SWMS)


LIKELIHOOD DEFINITIONS

Likelihood Safety Environment General

Rare Practically Impossible, only under exceptional circumstances (less than once in ten (10) years)

Has never happened but is conceivably possible to occur no more than once a year

<5%

Unlikely Would be an unusual sequence or coincidence. Not likely to occur and not known to occur at Tasports or Similar organisations (Once in ten (10) years)

Not expected to occur but has a possible chance of occurring every three months

5%-20%

Possible Could happen at some time and has been known to occur in the past at Tasports or in a similar Organisation (yearly)

Has been known to occur in the industry and could occur on a monthly basis

21%-50%

Likely Probably happen at some time. Is known to occur (monthly) Known to occur on site and could occur on a weekly basis 51%-95%

Almost certain Likely or expected result (daily basis) Common for it to occur on a daily basis >95%

CONSEQUENCE AND INVESTIGATION LEVEL DEFINITIONS

Consequence Safety Environment General

Insignificant

(Investigation

Level 1)

No treatment required No Harm to the environment. Impact does not extend beyond the site boundary. No requirement for clean-up/remediation costs. No regulator Involvement required

<$10K insignificant property damage/ minimal interruption to activities

Minor

(Investigation

Level 2)

First Aid treatment required. Includes minor cuts, bruises, bumps

Minimal Damage to the environment. Impact contained within site boundary and environment can recover with minimal clean-up or remediation costs. No regulator Involvement required.

$10K to $200K significant property damage/ site activities interrupted

Moderate

(Investigation

Level 3)

Medical Treatment required. Temporary disabling injury

Temporary damage to the environment. Impact of Incident extends beyond site boundary. Clean-up/remediation costs up to $5000. Regulator to be Notified of incident

$200K to $2M Serious Property Damage/ interruption to site activities and capability to service customer needs

Major

(Investigation

Level 4)

Serious Injury Includes amputation or permanent disability

Major site disruption or temporary site closure. Impact of Incident may extend well beyond site boundary. Clean-up/remediation costs between $5000 and $500,000. Regulator involved in investigation

$2M - $20M Partial Loss of site/ Major Business interruption

Catastrophic

(Investigation

Level 5)

One or more fatalities Temporary or permanent site closure. Significant impact on the environment with clean-up/ remediation costs in excess of $500,000. Prosecution of company/individual

>20M Complete loss of site/ Max. Foreseeable loss




Insignificant Investigation

Level 1

Minor Investigation Level 2

Moderate Investigation Level 3

Major Investigation Level 4

Catastrophic Investigation

Level 5

Rare Low (1)

Low (3)

Moderate (10)

High (14)

High (16)

Unlikely Low (2)

Low (5)

Moderate (11)

High (15)

High (18)

Possible Low (4)

Moderate (7)

High (13)

Extreme (20)

Extreme (22)

Likely Moderate (6)

Moderate (9)

High (17)

Extreme (21)

Extreme (24)

Almost Certain

Moderate (8)

High (12)

Extreme (19)

Extreme (23)

Extreme (25)

Control Level Examples

Level 1 Elimination


Doing work at ground level to eliminate the need to work at heights

Installing a pump on a chain block and lifting it out of a pit for maintenance to eliminate the need for confined space entry

Disposing of unwanted workshop chemicals so workers can’t be exposed to them

Rolling up and hanging hoses so they don’t create a trip hazard

Level 2 Substitution, Isolation, Engineering controls


Swapping a ‘red’ classified chemical for an ‘amber’ or ‘green’ chemical that is less hazardous

Install machine guarding

Isolating equipment from damaging energies prior to working on it

Store chemicals in a fume cupboard

Install electrical safety switches

Use a workshop trolley to move heavy items

Install traffic barriers to avoid pedestrian and vehicle interactions

Fit slip resistant tread to steps

Level 3 Administration & PPE

(0-20% effective)

Reading the Safety Data Sheet (SDS) for a chemical and preparing for the job according to the instructions (e.g. providing the required PPE and ensuring the right first aid or spill response equipment is on hand)

Operating equipment as per manufacturers’ instructions

Developing a Safe Work Procedure for a task

Install signage to warn of hazards

Risk Category

Recommended Actions

Extreme Immediately implement interim controls before recommencing task. Long term controls to be implemented. Notify Affected Personnel

High Implement Interim controls within 48 hours. Long term controls to be implemented. Notify affected Personnel.

Moderate Implement controls to reduce risk within 1 month. Notify affected Personnel

• Eliminate the Hazard

Level 1

• Substitute the hazard with something safer

• Isolate the hazard from people or the Environment

• Reduce the risks through engineering controls

Level 2

• Reduce exposure to the Hazard using administrative controls

• Use personal protective equipment

Level 3

Hierarchy of Control

Most Highest


JOB STEPS & RISKS

Step #:

List the Steps: Potential Hazards / environmental aspects: Intrinsic Risk Rating (Before

controls)

Additional Control Measures:

(I.e. Elimination, Substitution, Isolation, Engineering, Administration, PPE)

Residual Risk Rating: (After control measures)

Person Responsible:


MANAGING CHANGE

What has changed? What new hazards have been introduced? Intrinsic Risk Rating (before controls)

Control measures

(I.e. Elimination, Substitution, Isolation, Engineering, Administration, PPE)

Residual Risk Rating:

(After control measures)

Person Responsible

Note All personnel working under the guidance of this SWMS must Re-Read and Re-Sign their understanding of the changes made to this document


By signing, all personnel involved in this task declare hereby that:

They have been consulted regarding the development of this SMWS,

They have been informed on the specific content of this SWMS, understand the hazards and risk arising from the work,

Know what to do if the work is not being conducted in accordance with the SWMS.

Sign on Sheet

Date Name Company Signature

This signature list must remain with the SWMS until a new revision is implemented.


Appendix 7: Plant Risk Assessment

ALM Asset No. Assessment Date:

Plant Type: Location:

Plant Make: Asset/Fleet/Rego No:

Plant Model: Plant Serial No.

Assessment Facilitated by: Business Unit:

Assessment Participants: (Name & Title)

Initial Assessment: (Y/N) Follow Up Assessment: (Y/N)

Is follow up assessment based on change to the following (Y/N):

Use of Plant Plant through modification Plant environment

System of Work Use of Plant New or additional information

Y N

Has a ‘Tasports New Asset Checklist’ been completed for this plant?

Is the plant designed to perform the task?

Has the plant been modified from the original condition?

Has a Safe Operating Procedure (SOP) been developed? If Yes – Write TRIM Record No. in top right hand header

Is the plant clean and in good working condition?

If a Marine Vessel is the plant in current survey?

All identified action items closed out/addressed (plant checks)?

Is the plant safe to operate? (On completion of PRA and implementation of controls) Date: Signature:


Potential Hazards Hazard Describe Hazard Intrinsic Risk Rating (before

controls)

Control Measures:

( i.e. Elimination, Substitution, Isolation Engineering,

Administration, PPE)

Residual Risk Rating with

Controls

Person

Responsible Y N

N/A

1. Are there any specific warnings or conditions (manufactures or other) relating to potential hazards from the operation of the item of plant?

Refer to technical or operating manuals, SOPs, safe use instructions

List any relevant safety warning hazards & controls

Maintenance and record keeping required?

Statutory inspections Calibration testing records New asset checklist

2. Are there any COMMUNICATION requirements in relation to the safe operation of the plant?

Radio UHF/VHF. Point to point

communications. Whistle Spotter (with/without

whistles) Flag signalling Labels and signage

3. Can anyone be ENTANGLED in the plant?

Hair or other body parts caught in moving parts

PPE caught in moving parts Isolation devices Warning decals Guarding Rotating parts Emergency stops

4. Can anyone be CUT STABBED or PUNCTURED?

TRIM Record No. SOP: TRIM Record No. PRA:



controls)

Control Measures:




Controls

Person

Responsible Y N

N/A

Flying objects Moving parts Pinch points Sharp edges Isolation devices Warning decals Guarding

5. Can SHEARING occur?

Between two moving and rotating parts

Between fixed and moving parts

Warning decals Guarding

6. Can anyone be CRUSHED or TRAPPED? (e.g. through unexpected movement, lack of capability for plant or equipment to be slowed, stopped or immobilised, plant tipping or rolling, being thrown from plant)

Emergency stop (E Stop) Service or parking brake Battery isolator ROPs/FOPs Being crushed between

moving parts Unexpected movement Neutral Start Reversing/travel alarm Warning horn Amber flashing beacon Rear swing warning lights Pedals non slip surface Appropriate controls Rear view mirror Seat belt Door inter locks Crush zone decals Guarding devices

7. Can ABRASION, TEARING or STRETCHING occur?



controls)

Control Measures:




Controls

Person

Responsible Y N

N/A

Continuous contact with moving parts

Warning decals Guarding Pulling/pushing

8. Can anyone be STRUCK whilst operating the plant?

Plant disintegrating Mobility of plant travelling Reversing/travel alarm Amber flashing beacon Work pieces thrown out Moving parts Warning decals Guarding

9. Can a hazardous PRESSURE be produced?

Hydraulic hoses Radiator Come into contact with

fluids under high pressure

10. Can an ELECTRICAL hazard be created?

Lack of insulation Contact with electrical

conductors Poor earthing Water near equipment Lack of isolation Warning decals

11. Can an EXPLOSION or LOSS OF CONTENTS occur?



controls)

Control Measures:




Controls

Person

Responsible Y N

N/A

Gas emission, Dusts Vapours, lubricants Fuel tank Storage of Hazsub’s/DG’s

near plant Warning decals Ejection of workpiece Collapse or fragmentation

12. Can anyone using or near the plant SLIP, TRIP or FALL?

Uneven surface Fall from a height Weather conditions Slippery surfaces

13. Are there ERGONOMIC - MANUAL HANDLING hazards associated with the plant?

Poor posture Repetitive or sustained

movements Awkward positions Strained movements Poorly designed seating Access and egress Access for maintenance Routine inspections and

adjustments

14. Are there ERGONOMIC - OPERATING CONTROL hazards associated with the plant?

Difficult to understand Inappropriate colouring Function not identified Inappropriate controls &

switches Access and egress Labelling of controls and

indicators Variation in operators Operation by two or more

persons



controls)

Control Measures:




Controls

Person

Responsible Y N

N/A

15. Are there specific requirements for ISOLATION of energy sources?

Hydraulic pressure Compressed gases Electrical feeds/capacitors Motive power systems Suspended loads Operation by two or more

persons

16. Can unplanned LOSS of POWER create a hazard?

Engine shutdown Loss of electrical supply Loss of steering systems Ability to apply brakes and

stop Ability to lower suspended

loads

17. Can anyone be SUFFOCATED?

Lack of oxygen Contaminated

atmosphere Confined spaces Spaces where air flow is

inadequate

18. Does operation of the plant cause extreme TEMPERATURE changes?

Fire Burns through conduction Convection Cryogenic burns Operation in extreme heat

or cold

19. Can a FIRE occur?



controls)

Control Measures:




Controls

Person

Responsible Y N

N/A

Friction Ingress of materials/fluids Build-up of

materials/lubricants Fuels Fire extinguisher

20. Does VIBRATION of the plant create a hazard?

Plant becomes unstable Causes physical problems

for the operator whilst operating

Vibration of equipment Operation could cause

unacceptable vibration levels in nearby structures

21. Can the plant emit toxic FUMES or VAPOURS?

Exhaust fumes Chemicals Hazsub’s/DGs

22. Is the plant noisy? Is a NOISE survey required?

Emit >85 dBA at the operator

Effects operator communication

Noise impacts on community during out-of-hours work (including reversing beepers)

23. Is the LIGHTING adequate is there poor visibility?



controls)

Control Measures:




Controls

Person

Responsible Y N

N/A

At the controls At the task Darkens surrounding

areas Light impacts on

community or sensitive natural environment during out-of-hours work

24. Does the plant emit RADIATION?

E.g. X-rays EMR Laser

25. Can operation of the plant create DUST?

Explosive atmosphere Breathing hazard Reduced visibility Nuisance dust at nearby

community

26. Can the plant become UNSTABLE during operation?

Working on uneven / unstable ground

Shifting load Lack of plant support Outriggers

27. Could LOSS of LOAD occur?

Failure of ropes/slings Overloading Entanglement in

surrounding structures Maintenance

requirements

28. Can CHEMICALS create a hazard?



controls)

Control Measures:




Controls

Person

Responsible Y N

N/A

Leaking from plant Splashing Explosion PPE considerations Spill kit considerations

29. Operator TRAINING / QUALIFICATIONS?

Training requirements AMSA, MAST, WST

Qualification requirements

Competency assessments Documentation Operators manual Equipment experience Product knowledge

30. Are there ANY OTHER potential hazards generated by or during the use of this item of plant and/or any attachments?

ALL OPERATORS OF THE PLANT OR EQUIPMENT MUST BE BRIEFED ON THE PLANT RISK ASSESSMENT (PRA) PRIOR TO FIRST TIME USE.

COMMENTS:


Assessment approval: I am satisfied that the risks are controlled as far as reasonably practicable and that the resources required will be provided.

Supervisors Name: Signature: Date:


Appendix 8: General Risk Assessment Template

GENERAL RISK ASSESSMENT

Work area / operation: Assessors Name:

Other persons consulted: Assessors Name:

Date:

Activity Hazard Yes | No

(and any detail about the Hazard)

Intrinsic Risk (Harm that could occur from these hazards if controls fail or are not in place)

Proposed Controls (Proposed Action to minimise risk to an acceptable level)

Residual Risk (After proposed controls)

Who

(Responsible person for implementing controls)

Completion Date

Work Order No. if Applicable (For implementation of controls)




Appendix 9: Manual Handling Risk Assessment Template

MANUAL HANDLING RISK ASSESSMENT



Date:

Ref Item Hazard Yes | No





Who


Completion Date

1. WORKPLACE AND WORKSTATION LAYOUT

1.1 Are any frequently handled objects (e.g. controls, tools or materials) positioned beyond easy reach?

1.2 Does the layout of the workplace result in excessive twisting or bending of the neck, shoulders or upper body?

1.3 Are displays difficult to read from the person’s usual work position?

1.4 Are controls, switches or keys on tools, equipment or instruments positioned in such a way that they are difficult to grasp or activate?

2. WORK POSTURE

2.1 Are working heights fixed (i.e. not able to be adjusted to match the size and height of employees to their optimum working height)?

2.2 If fine assembly or writing tasks are performed for most of the shift, is there lack of support for the forearm?







Who


Completion Date

2.3 Is most of the task performed where the wrists are not in a natural position?

2.4 Is most of the work performed with the upper arms in an unsupported position away from the body?

2.5 Does the task require the employee to work with arms outstretched from the body for at least one minute without rest?

2.6 Does the task require an employee to work continuously or repetitively above shoulder level for at least 30 seconds?

2.7 Does the task require part of the body (e.g. neck) or all of the body to be held in a fixed position so that it causes discomfort?

2.8 Does the task require an employee to maintain and awkward position for at least 30 seconds?

2.9 Is the employee required to bend frequently at low heights to handle objects?

2.10 If a tool is used, does the shape, width, length or texture of the handle cause discomfort?

2.11 If an object is handled, is the objected presented to the employee in a position that makes it difficult to grasp or hold?

2.12 Is the object pulled or pushed across the front of the body?







Who


Completion Date

2.13 Is there frequent or prolonged sideways, backward or forward bending of the neck or back?

2.14 Is there frequent or prolonged twisting of the neck and back to lift an object or to exert force?

3. DURATION AND FREQUENCY OF THE ACTIVITY

3.1 Do the tasks performed in a day lack variety (e.g. packaging for a full shift)?

3.2 Are the demands of the task such that the employee lacks control over the pace of work?

3.3 Is the employee unable to take breaks?

3.4 Are there any repetitive tasks which require an employee to maintain an unsupported fixed position and which take longer than 30 seconds?

4. FORCE APPLIED

4.1 Does the employee experience discomfort when required to apply force repetitively or continuously?

4.2 Is the employee required to repetitively use grip spans that cause discomfort?

5. WORK ORGANISATION

5.1 Is there an inadequate number of staff to meet work demands?

5.2 Is regular overtime worked in jobs involving repetitive work?







Who


Completion Date

5.3 Is there a lack of appropriate relief staff to cover peak demand and staff absences?

5.4 Is there adequate time to meet targets set?

6. SKILLS AND EXPERIENCE

6.1 Is there a lack of employee training appropriate to the tasks?

6.2 Are the demands of the task beyond the physical capacity of the employee?

7. INDIVIDUAL FACTORS

7.1 If the employee is a new staff member, or has recently returned from leave, is the employee expected to perform at the regular pace or level without re-adjustment to the workload?

8. WORK ENVIRONMENT

8.1 Are the floors and surfaces underfoot uneven or slippery?

8.2 Are there different floor levels in the workplace?

8.3 Is the workplace untidy or disorganised?

8.4 Are there extremes of heat, cold, wind or humidity?

8.5 Is there excessive vibration?







Who


Completion Date

8.6 Are employees required to wear protective clothing while working in hot conditions or thick clothing in cold conditions?




Appendix 10: Environmental Risk Assessment Template

ENVIRONMENTAL RISK ASSESSMENT



Date:

Relevant Questions Hazard Yes | No





Who


Completion Date


1. Noise, Odour and Air Emission Risks

1.1. Is there any audible noise that could disturb the surrounding community?

1.2. Are there any offensive odours that could disturb the surrounding community?

1.3. Is there any visible dust or smoke emitted from the area, including stacks?

2. Land and Water Contamination Risks

1. 2.

2.1. Is there any chance of liquid spills or leaks to unsealed areas of the site?

2.2. Is there any chance of liquid spills or leaks to a sewer or trade waste drain?

2.3. Is there any chance of liquid spills or leaks to a stormwater drain?







Who


Completion Date


2.4. Are there any storm water drains that are not labelled?

2.5. Are there any underground storage tanks in this area that have not been integrity tested during the last 12 months to ensure they are not leaking?

2.6. Is there any evidence that anything other than clean stormwater has been disposed of into the stormwater drain?

2.7. Are any liquids stored in unbunded areas?

2.8. Are there any bunds in this area do not have sufficient capacity to hold at least 110% of the largest storage vessel?

2.9. Is the distance between the bund wall and the tank less than half the height of the tank (minimum of 1 m)?

2.10. Are there any bunds in this area that have not been integrity tested during the last 12 months to ensure they do not leak?

2.11. If the bunds in this area have drain valves, could they be left open accidentally?







Who


Completion Date


2.12. Are any liquid containers damaged and/or leaking?

2.13. Is there any contamination, spillage, debris or litter present on the ground?

2.14. Are areas where liquids are stored and/or handled that don’t have spill kits nearby?

2.15. Do any of these spill kits lack supplies and/or contain rubbish?

2.16. Are there any nearby employees that are not trained in the use of these spills kits?

2.17. If the site has a shut-off valve to stop stormwater from exiting the site, could it be accidentally left open, potentially allowing contaminated storm water to be released from the site?

2.18. Is there any water in the area that is being wasted or used inefficiently?

2.19. Are there any visible water leaks in this area?

2.20. Are there any obvious compressed air leaks in this area?







Who


Completion Date


2.21. Are there any equipment, lights and/or air conditioners left running unnecessarily?

2.22. Are there any ingredients spills in the area?

2.23. Are the bins for different waste streams in the area that are not clearly labelled?

2.24. Is there evidence that waste is not being segregated into the correct bins?

2.25. Could bin lids be left open in wet &/or windy weather?

2.26. Are hazardous wastes stored inappropriately; e.g. Batteries, chemicals, asbestos, etc.?

2.27. Are there any empty drums that are not capped?




Appendix 11: First Aid Risk Assessment Template

FIRST AID RISK ASSESSMENT



Date:

KNOWN INJURIES, ILLNESSES AND INCIDENTS

Incidents resulting in injury

List the injuries that have occurred in the area in the last 12 Months

Description

Provide a brief description of how they occurred

Incidents not resulting in injury

List incidents that have occurred in the area that could have resulted in injury but did not

Description

Provide a brief description of the incident


Injury Type Due To Likely Number of

Affected People

Co

nse

qu

en

ce

Likelih

oo

d

Risk R

ating

Equipment Required Likely Number Required

Level of Training required

Number of First Aiders required

Additional Equipment / Personnel /

Training required

e.g. Sprains & strains

e.g. Slip/trip/fall Manual handling

e.g. 1 e.g. Minor

e.g. Unlikely

e.g. Low e.g. 1. Ice/ice pack 2. Bandages 10- 15cm width

e.g. 1. 1-2 2. 3 e.g. Workplace First Aid

e.g. 1

LOCATION, SIZE AND LAYOUT OF THE WORKPLACE NUMBER AND DISTRIBUTION OF STAFF

Item Provide details Item Provide details

Maximum distance to first aid kit Number of staff

Number of floors Primary working hours

Access between floors and other areas Overtime worked

Nearest hospital Staff working in isolation

Nearest doctor/medical service


FIRST AID FACILITIES REQUIRED

Facilities/Resources Provide details of the required facilities/resources

Number of first aiders

Competencies of first aiders

Number and location of first aid kits

Contents of first aid kits

First aid room

Provision of first aid information in languages other than

English




Appendix 12: Traffic Management Risk Assessment Template

TRAFFIC MANAGEMENT RISK ASSESSMENT



Date:

Item

Hazard

Yes | No (and any detail about the Hazard)




Who


Completion Date


1. Separation

1.1. Are separate entries and exits provided for vehicles and pedestrians (including visitors)?

1.2. Do the entries and exits protect pedestrians from being struck by vehicles?

1.3. Does the layout of the workplace effectively separate pedestrians, vehicle and mobile plant?

1.4. Are systems in place to keep pedestrians and moving vehicles or plant apart, e.g. physical barriers, no-go zones?


Item

Hazard





Who


Completion Date


2. Vehicle routes

1. 2.

2.1. Are the roads and pathways within the workplace suitable for the types of volumes of vehicular traffic?

2.2. Are loading zones clearly marked?

2.3. Are there adequate numbers of suitable parking places for all vehicles and are they used?

2.4. Are traffic directions clearly marked and visible?

2.5. Is there a properly designed and signed one-way system used on vehicle routes within the workplace?

2.6. Are vehicle routes wide enough?

2.7. Do vehicle routes have firm and even surfaces?

2.8. Are vehicle routes kept clear from obstructions and other hazards?

2.9. Are vehicle routes well maintained?

2.10. Do vehicle routes avoid sharp or blind corners?


Item

Hazard





Who


Completion Date


3. Pedestrian routes

1. 2. 3.

3.1. Are pedestrian walkways separated from veh

3.2. Where necessary, are there safe pedestrian

3.3. Is there a safe pedestrian route that

3.4. Are pedestrian walkways well mai

4. Vehicle movement

4. 4.1. H

ave drive-through, one-wa

4.2. Are non-essential pe

4.3. Are vehicles sl

4.4. Do driver


Item

Hazard





Who


Completion Date


5. Signs

5. 5.1. A

re there appropriate speed limit signs?

5.2. Are there clear warnings of mobile plant h

5.3. Is there clear signage of pedestrian and

5.4. Is lighting adequate to ensure that

6. Warning devices

6. 6.1. A

re flashing lights, sensors

7. Information, training and supervision

7. 7.1. D

o mobile plant operator

7.2. Have workers receiv

7.3. Is informati


Item

Hazard





Who


Completion Date


7.4. Is the level of supervision sufficient to check

8. Personal Protective Equipment

8. 8.1. I

s PPE such as high visibility clothin

9. Vehicle safety

9. 9.1. H

ave suitable vehicles and mobil

9.2. Do vehicles have good direct

9.3. Are vehicles fitted wi

9.4. Do vehicles and mo

9.5. Are there guar

9.6. Is there


Item

Hazard





Who


Completion Date


9.7. Is there a system for reporting faults on vehic

9.8. Do drivers carry out basic safety checks be




Appendix 13 - Vessel Risk Assessment Template

Risk Level Safety Management System Requirement NSCV Part E numbers (for

reference)

Low

er

Med

ium

High

er

Vessel and contact details Risk Assessment Resources and Personnel Procedures for on-board operations Emergency Preparedness Maintenance of Vessel and equipment logbook

1 2 6 7 8

10 11

Designated Person’s Master’s responsibility and authority statement Crew and Passenger documents Revisions page

4 5

11 12

Owners responsibility and authority statement Follow-up on hazardous occurrences and non-conformities Internal reviews

3 9

12

Vessel Name:

Vessel Class:

Vessel Use Categories

Passenger vessel (over 12 pax)

Non-passenger (1-12 pax)

Non Passenger vessel (without pax)

Commercial fishing vessel

1 2 2 3

Op

erat

ion

al A

rea

A Beyond EEZ

HIGHER

B Offshore 30-200nm

C Offshore to 30nm

MEDIUM

D Partially Smooth waters

LOWER

E Smooth waters

Vessel ID No:

Vessel Location:

Vessel Owner:

Vessel Master:

Length:

Breadth:

Max Passengers, top deck:

Max Passengers, bottom deck:

Area of Operations:

of 71 HSE Risk Management Procedure | Version 2 | September 2015

This generic Hazard Identification table is designed to prompt the group on hazards that may be present in the task being assessed. Other hazards may exist.

Category Hazard Category Hazard Category Hazard

Gravitational Falling object Ergonomics Self-ignition combustibles

Working at height / falling from Fatigue Dusts

Lifting equipment Biological Legionella Flammable atmosphere

Holes, penetrations, gaps Body fluids Environmental Use of hazardous materials

Structural failure Faecal Coliforms Hazardous waste

Electrical Cell potential Marine animals, jellyfish Contaminated materials

Electrical cables Chemical Acids / Alkali Others Radioactive monitors

Overhead cables Caustic Access to task

switch rooms Toxic substance Hazardous Tasks Anchoring

Earth Leakage Asbestos Cargo operations

Mechanical Drawing in/ cutting points Gas Commercial diving

Impact and crushing areas Workplace Confined space Communicating with other vessels and shore agencies

Auto-start equipment Restricted work area Disposal of garbage sewage/waste oil and grey water

Hand & Power tools Restricted visibility Fuelling, oil pollution prevention and response

Welding or cutting Illumination Managing loading, carriage and discharge of dangerous goods and hazardous materials

Abrasive blasting/ grinding Wet/slippery Manoeuvring vessel and alternative steering arrangements

Moving equipment Windy Moorings

Pressure Compressed gases UV exposure Operating in restricted visibility

Hydraulic Dust/fume Participating in search and rescue

High pressure steam Uneven surface Pumping bilges

Water Suffocation Start-up/use/shutdown of winches

Noise Noise exposure Slip & trip hazards Start-up/use/shutdown of derricks/cranes

Thermal Steam/ condensate Strike by object Using lifting devices

Hot materials/surfaces Protrusions Towing

Hot works Poor ventilation Transferring of people to and from the vessel

Heat Fire / explosion Chemical Watch keeping/ watch keeping in high traffic areas

Cold Diesel Working aloft or overside

Vibration LPG Working with lines

Body Mechanics Manual handling LNG

High reach Hydrogen


Activity/ Hazard (detail the activity that is undertaken or the hazard present)




How many crew are needed to manage risk

What skills are needed to manage risk

Person(s) responsible



of 71 HSE Risk Management Procedure | Version 2 | September 2015



Insignificant Investigation

Level 1


2


3


4


5

Rare Low (1)

Low (3)

Moderate (10)

High (14)

High (16)

Unlikely Low (2)

Low (5)

Moderate (11)

High (15)

High (18)

Possible Low (4)

Moderate (7)

High (13)

Extreme (20)

Extreme (22)

Likely Moderate (6)

Moderate (9)

High (17)

Extreme (21)

Extreme (24)


High (12)

Extreme (19)

Extreme (23)

Extreme (25)

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