51st ICCA Congress

International Congress and Convention Association.

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ICCA Meetings Support Internal Sector MeetingSunday 21 October 2012

Chairperson:John Martinez, Shocklogic Global Ltd.

International Congress and Convention Association.

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1. Welcome2. Welcome of new members3. Update from the Board meeting4. Brainstorm on new technology guidelines booklet for associations5. Cross sector possibilities6. Any other business

Agenda

International Congress and Convention Association.

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1. Welcome

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1. Welcome“Be kinder than necessary because everyone you come across is fighting its own battle… “

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• Colombia - Congresscolombia.com S.A.S. Mr. Gaston Leonel Ciminieri

• United Kingdom - Melville Exhibition & Event Services Ltd - Mr. Andy Gibb

• USA – etouches - Ms. Suzanne Carawan• USA - MEETING the World - Mr. Ian Quartermaine• China-P.R. - Inmeeting Solutions Company Ltd. -

Mr. Gangwei Huang• United Kingdom – The meetology group – Jon

Bradshaw

2. Welcome of new members

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• Hong Kong, China-P.R. - Fairservices.net Hongkong - Mrs. Pirko Wedhorn

• Spain - Business Hotels Collection, Places & Cities - Ms. Cristina Mexia

• Japan - Nomura Research Institute Japan• Germany - Vevention Germany

 

2. Welcome of new members

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Meeting support sector:• 87 member organisations• 94 participants at the congress

 

2. Welcome of new members

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Financial Update• 2012 showing strong performance overall• Recruitment at near-record levels• Membership fee collection very strong• Anticipate starting 2013 with 959

members (up from 917)

3. Update from the Board meeting

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• Board preparing 3 year investment priority plan

• General principle: re-invest financial reserves above target ‘safety’ range

Financial Update

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• Proposing 2.1% membership fee increase = Netherlands inflation

• Break-even budget• Covering annual costs of two new regional

offices within budget

2013 Finances

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• Major review of decision-making process and criteria of the selection of the Congress destination

• Changes will be included in next edition of Bid Manual

Congress Strategy

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• Key policy decision: from 2012 onwards each 7 year period the Congress should be hosted in all 5 regions

• Decision regarding the 2016 Congress will be formally announced to media and members prior to mid year Sector meetings at IMEX Frankfurt 2013

Congress Strategy

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• Check if you have a red dot on the back of your badge

Voting Rights

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Associations are continuously looking for new and easy ways to determine which latest gadgets meet their needs

Can we as Meetings Support Sector produce some easy checklists to meet this need?

4. Brainstorm

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1. How much business are you currently undertaking with ICCA members (answer could relate to value of contracts, number of ICCA members who are clients, adverts per year – anything that gives us a sense of how important ICCA business is to the company)?

2. How many ICCA members do you estimate are potential clients who are not currently working with you? Are they located in specific parts of the world or representing specific Sectors?

5. Inter Sector Relationships

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3. What kind of ICCA-related activities have you undertaken to try to connect with additional prospective business contacts/clients in the ICCA community (answer could include sponsorship at ICCA events, user groups, networking at ICCA events, Expert Advice Appointments)? What if anything is preventing you from undertaking ICCA-related promotional activities?

4. How well informed do you believe ICCA members are regarding your products/services?

5. Inter Sector Relationships

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5. What could ICCA do to help you (a) raise awareness of your products/services;

(b) encourage additional ICCA members to sample your products/services;

(c) assist you to improve relationships with ICCA members who are existing clients?

5. Inter Sector Relationships

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5. Any other business

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1. Welcome