IEEE Legal Status Project

Cecelia Jankowski, Managing Director, MGACheryl Sinauskas, Director, MGA Geographic Activities

Region 9 MeetingApril 2011

Project Overview IEEE is working on an initiative to review its legal status worldwide in 93 countriesThe purpose is to ensure that IEEE complies with all applicable laws and regulations in every country where it conducts its activitiesIEEE has identified three major objectives:– Maintain corporate control over the local country entity – Perform a full range of activities supported by

Organizational Units including MGA, EAB, Standards, TAB

– Limit IEEE tax liability

Only new registrations are being established by IEEE – Impacts existing local registrations

2

Project Overview, Cont’d

An outcome of the project is typically the creation of a legal entity in a country. However, there are countries where no action is required.IEEE International Corporate Regulatory Compliance (IRC) and Member and Geographic Activities (MGA) are working in close collaboration on this projectMGA is working closely with Sections and RegionsEstimated schedule for project completion:– Complete Legal Reviews by 4th quarter 2011– Implementation will go through end of 2013

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Legal Status Project Desired Objective

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IEEE BoD

Technical Activities

Educational Activities

Standards Member and Geographic Activities

Country Entity

Country Government

IEEE

Review Status - Summary by Region

RegionTOTAL

Countries

PHASE 1 Regulatory Assessment

PHASE 3

TOTAL

PHASE 2 – Communication and Engagement -Ongoing

Legal Review Started

Legal Review

complete

No Registration

Required

Final Entity

Approval

Registration Filing

Started

Remaining Countries

to Review

7 1 1 0

8 57 31 7 5 1 0 20

9 18 2 11 0 4 0 5

10 16 6 3 1 1 0 7

Total 92 40 21 6 6 0 32

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Actions that May Trigger Registration(Vary by Country)

Issuing invoices to vendors for rendering of services related to IEEE activities Opening a local bank account Collection of membership duesFinancial sponsorship of a conference Offering an educational accreditation program Hiring employee(s)Purchasing or leasing property Publication of papers and magazines

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Legal Status Project – Geo Unit Impact

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FUNCTION OF REGISTRATION CURRENT REGISTRATION AFTER NEW REGISTRATION

Decision Making Assembly of IEEE Members in country•Decision making authority for managing section operations through appointment

IEEE Board•Delegates authority in country

Protection of Assets Assets transfer to a local non-profit in country

Assets are protected within IEEE

Reporting Section responsible for reporting to local government

IEEE compiles input from the Section and in-country input from other OU’s and submits report(s) as required

Specifics to be worked out: personal liability, insurability, tax status

Legal Status ProjectSection Functions Remain Unaffected

Section activities continue Funding from IEEE for local activities continues Section Officers continue in their roles and are annually elected to office Annual MGA reportingAll section run meetings, conferences, tutorials, seminars continue to be held

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MGA Support & CommunicationsMinimize impact on members/volunteers and customers during registration processIndividual country registration timelines developedProvide status reporting by RegionWork closely with Sections:

Ongoing teleconferences with Section officers to review process in country – country-specific timeline, progress, and address questions

• Frequently Asked Questions• Presentation materials for discussion with local members• Ensure transparency to IEEE Section

Identify existing Section processes that could streamline the ongoing reporting and administrative functions

Create CLE module Section Congress breakout session

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GRACIAS!

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