IEEE Membership Its Mission… Its Benefits… The Organization&IEEE Section Management Orientation

Parviz FamouriProfessorWest Virginia University

West Virginia Section MeetingCharleston, WVJuly 15, 2009

IEEE VISION….

To advance global prosperity by fostering

technological innovation, enabling members'

careers and promoting community worldwide

 

IEEE Mission….

Foster Technological Innovation And

Excellence For The Benefit Of Humanity 

Benefits of IEEE Membership Special Interest Memberships IEEE—the Organization IEEE Section Management

Orientation

Today’s Discussion …

Benefits of IEEE Membership

Why we join—why we stay…

Knowledge ... staying current with the fast changing world of technology

Community … local and global activities, unparalleled networking opportunities, members-only discounts, electing IEEE leadership

Profession … empowering members to build and own their careers, mentoring, making the world a better place

Staying Technically Current

IEEE Spectrum Magazine Monthly, the award-winning IEEE Spectrum

magazine explores the creation, application and implications of new technologies

IEEE.tv IEEE’s Internet television, exclusive Member

programming and file downloading privileges

The Institute Newsletter Monthly (4 print, 8 online) newsworthy IEEE

activities both in professional and technical areas

IEEE Potentials Magazine 6 issues (online), the magazine for

technology's rising, student innovators

IEEE Xplore Digital Library Table-of-contents and abstracts (1.9 million

documents)

Additional Benefits (add-ons)…IEEE Member Digital Library, Proceedings of the IEEE

Sections, Student Branches, and Technical Chapters

Local, face-to-face technical and social meetings Engage peers through informative technical

meetings Recognition of accomplishments

IEEE MemberNet Authoritative member directory of IEEE Networks personalized to each member Opt-in privacy protection

IEEE e-Mail Alias Identifies you as the IEEE ‘family’ Virus protection and spam filtering

IEEE Mentoring Connection Peer-to-peer advice and counsel Participate as either mentor or mentee

Volunteering Opportunities that build leadership skills and

networking opportunities

Professional Networking

Membership paying for itself As much as 50% off IEEE products Registration discounts on 350+

conferences annually

Additional Benefits (add-ons)… the power of volume purchasing*…

Financial Services Insurance Services Home & Office Services Travel Services

*Benefits vary by country

Member Discounts / Reduced Rates

Career Development & Recognition

IEEE Job Site, Career Alert Locate career opportunities easily and

confidentially Weekly email newsletter containing career

advice

Continuing Education Partners Program Up to a 10% discount on online degree

programs

Graduates of the Last Decade (GOLD), Life Membership

Membership communities with special interests and needs

Awards & Scholarships Recognizes the accomplishments of IEEE

members Enhance your resume with an IEEE

scholarship

Additional Benefits (add-ons)…

IEEE Expert Now – Online video conference tutorials, short courses & workshops

Volunteering & Giving Back to SocietyVolunteering Developing critical, non-technical skills that enable

you to be more effective professionally

Commitment to the Next Generation Enabling low-cost student membership Introduction of engineering and technology to young

people worldwide

IEEE Global History Network Sponsor of the IEEE Virtual Museum Preservation, research, and dissemination of

information about the history of electrical science and technology

Technological and organizational history of IEEE, its members, and their professions, in order to increase awareness

Role of engineering and technology in the improvement of the quality of life for people throughout the world

Mentoring Numerous venues for serving as a trusted advisor Participation in IEEE Mentoring Connection

Bringing it all together… myIEEE™

One-stop and personalized access to membership benefits

Connect with your local IEEE Section

Desktop navigation w/personalized benefit access

Society memberships and conference updates

Latest news from IEEE Spectrum, IEEE Standards, and The institute

IEEE.tv internet television

MemberNet online membership directory

Direct and seamless access into membership account

Real-time job listings from the IEEE Job Site

Special Interest Memberships

IEEE Society membership enhances the benefits of IEEE membership

38 Societies representing a full spectrum of technical interests

Local technical chapters Subscriptions and online content Local technical chapters Networking w/innovators, experts,

and practitioners Members-only rates on additional

publications Volunteering opportunities

Technical committees Journal editors Conference organizers

Society Membership

Instrumentation & MeasurementIntelligent Transportation Systems Lasers & Electro-OpticsMagneticsMicrowave Theory & TechniquesNuclear & Plasma SciencesOceanic EngineeringPower ElectronicsPower EngineeringProduct Safety EngineeringProfessional CommunicationReliabilityRobotics & AutomationSignal ProcessingSociety on Social Implications of TechnologySolid-State CircuitsSystems, Man, & CyberneticsUltrasonics, Ferroelectrics, & Frequency ControlVehicular Technology

Aerospace & Electronic SystemsAntennas & PropagationBroadcast TechnologyCircuits & SystemsCommunicationsComponents, Packaging, & Manufacturing TechnologyComputerComputational Intelligence (formerly Neural Networks)Consumer ElectronicsControl SystemsDielectrics & Electrical InsulationEducationElectromagnetic CompatibilityElectron DevicesEngineering in Medicine & BiologyGeoscience & Remote SensingIndustrial ElectronicsIndustry ApplicationsInformation Theory

Society Membership

A standards program that serves the global needs of industry, government, and the public

Individual Membership Unlimited balloting IEEE-SA news IEEE-SA Member Central Member discounts Voting Rights, IEEE-SA

governance

Corporate Membership Corporate Forum Corporate Advisory Group Online Community Complimentary Individual

memberships Voting Rights, IEEE-SA

governance

IEEE Standards Association

Facilitating the development of programs and activities that promote the entry into and retention of women in engineering programs

90+ local groups worldwide

RECOGNIZES women's outstanding achievements in electrical and electronics engineering through IEEE Awards nominations.

ORGANIZES receptions at major technical conferences to enhance networking and to promote membership in WIE.

ADVOCATES women in leadership roles in IEEE governance and career advancement for women in the profession.

PROVIDES assistance with the formation of new WIE Affinity Groups and supports ongoing activities.

PROMOTES IEEE Member Grade advancement for women to the grades of Senior Member and Fellow.

FACILITATES the development of programs and activities that promote the entry into and retention of women in engineering programs.

IEEE Women in Engineering

IEEE – the Organization

About 384,000 members in over 150 countries over 40 percent are from outside the

United States 85,000 student members 27,000+ society affiliates 300+ sections, ,400+ technical chapters 1,300+ student branches in 80 countries

300+ student branch chapters 38 societies and 6 technical councils

Membership

From every work sector 50% work for private industry 20% in academia 10% in government 20% other (retired, self-employed,

unemployed, “other”)

384,400 !

Membership by Region

Reflecting the global nature of IEEE, R8 and R10 are now the two largest IEEE Regions

R9 – 15,401

R8 – 67,221

R10

73,662R1 to 6 – 209,857

R7 – 16,259

R1 – 37,050

R2 – 32,137

R3 – 30,557

R4 – 23,204

R5 – 28,765

R6 – 58,144

Providing researchers and practitioners worldwide with the most essential information in technology today

IEEE/IEE Electronic Library (IEL) 30% of world’s current literature in

electrical engineering and computer science

More than 1.8 Million documents available

IEEE Xplore Provides full-text access to IEEE journals, transactions, letters, and

magazines from 1988 with select content back to 1913

IEEE conference proceedings from 1988 with select content back to 1953

IEEE standards from 1948 & IEEE books from 1974

IET journals, letters, and magazines from 1988 & IET conference proceedings from 1988

Over 350,000 Participants at more than 400 meetings & conferences worldwide

Region Conferences International Conferences Symposiums Workshops Tutorials

IEEE Publishing & Conferences

Ensuring the growth of skill and knowledge among the technical profession

IEEE Expert Now Selects the best IEEE educational

courses and tutorials from conferences and workshops around the world

Delivered in a series of engaging and highly interactive, one-hour online learning courses

Developed by recognized experts in a wide range of engineering and research technologies

IEEE Education Partners Program Offers an exclusive 10% discount

to IEEE members, for the following offerings:

On-line degree programs Continuing Education Certifications

IEEE Standards Education Helps electrical and computer

engineering undergraduate programs incorporate standards in their learning processes

Provides learning tools to use in learning about standards and their impact on design and development

TryEngineering.org Partnership between IEEE and IBM Intended for pre-university

students, parents, teachers, school counselors, and the general public

Visitors can explore how to prepare for an engineering career, ask experts engineering-related questions, and play interactive games

IEEE Educational Activities

Advancing global prosperity by fostering technological innovation, enabling members' careers and promoting community worldwide

GEOSS Linking millions of established national,

regional and international sources and datasets into a single network capable of tracking environmental changes in oceans, earth, atmosphere and ecosystems around the world

Benefits to society include disaster reduction, health, energy, climate, weather, water and agriculture, among others.

IEEE is supporting the development of the GEOSS plan through its Committee on Earth Observation

Networking Nigeria Construction of new

computer center, University of Ibadan

Donations from the IEEE, the IEEE Foundation, and the Hewlett-Packard Foundation

Windpower Symposium Sponsored by IEEE-USA, 4

IEEE Societies (IAS, PES, PELS, SSIT) and AWEA, UWIG, NERC

170 attendees and invited speakers from government, industry and academia

Making the World a Better Place

In Summary…

Benefits of IEEE Membership

Keeps you technically current Grows your professional network locally and

internationally Access to in-person technical forums Members-only discounts—IEEE products,

conferences, and insurance coverage Provides tools for career development and

advancement Developing critical, non-technical skills to be

more effective Opportunities to volunteer, and give back to

society

Special Interest Memberships

Expands the scope and depth of your technical knowledge

Extends your professional network Influence the direction and application of

technology through standards development Promotes the entry into and retention of

women in engineering programs

IEEE—the Organization

The world’s largest technical professional association, 375,000+ members

Local activities in a global network

World-renowned standards body

Sponsors 400+ conferences annually

Publisher of 1/3 of the world’s literature on electro-technology

Making the world a better place

125 years of engineering the future

IEEE Membership: Its benefits, its mission, the organization

IEEE Section Management Orientation

Topics

Overview of IEEEGeographic StructureSection GovernanceOfficer RolesSection OperationsRequired ReportingElections

The Envisioned Future. . .

Be essential to the global technical community and to technical

professionals everywhere, and be universally recognized for the

contributions of technology and of technical professionals in improving

global conditions.   

IEEE -- Fostering Technological Innovation And Excellence. . . Core Values

Service to humanityGlobal focusTrust and respectGrowth and nurturing of the professionCollaboration and community buildingProfessionalismIntellectual activityPeer-reviewed

IEEE -- Fostering Technological Innovation And Excellence. . . Core Values

Service to humanity: leveraging technology and engineering to benefit human welfare; promoting public awareness and understanding of the engineering profession.

Global focus: supporting and embracing the global nature of and need for technical work and engineering solutions.

Trust and respect: promoting a culture where contributions at all levels are valued; encouraging member driven, volunteer-led, knowledge-based projects; building effective volunteer/staff partnerships.

IEEE -- Fostering Technological Innovation And Excellence. . . Core Values

Growth and nurturing of the profession: encouraging education as a fundamental activity of engineers, scientists, and technologists at all levels and at all times; ensuring a pipeline of students to preserve the profession.

Collaboration and community building: cultivating active, vibrant, and honest exchange among cross-disciplinary and interdisciplinary global communities of technical professionals.

IEEE -- Fostering Technological Innovation And Excellence. . . Core Values

Professionalism: creating a world in which engineers and scientists are respected for their exemplary ethical behavior and volunteerism.

Intellectual activity: forward-thinking; nurturing new and existing science and technology.

Peer-reviewed: using unbiased information to enhance the quality of life for all people.

Fostering Technological Innovation And Excellence – Then and Now

AIEE (1884) – American Institute of Electrical EngineersFounded by American industrialists to develop a skilled workforce; prepare standards for U.S. electrical industries

IRE (1912) – Institute of Radio EngineersFounded by radio electronics pioneersDid not feel fully at home in electric power-oriented AIEEDiffered from the AIEE - positioned at inception to be global

IEEE (1963) Institute of Electrical and Electronics Engineers from AIEE & IRE

Fostering Technological Innovation And Excellence – Then and NowIEEE -- World’s largest professional society dedicated to the advancement of technology

Over 375,000 members Membership includes nearly 80,000 students Live & work in over 160 countries

– Annually sponsors more than 850 conferences worldwide

– Publishes over 30% of the world’s literature in electrical and electronics engineering and computing

– Offers over 900 active industry standards

IEEE Organization

Grouped into geographic areas reflecting where we live and work …

– 10 Geographic Regions325 Sections within RegionsOver 1,700 Student Branches

…and technical areas based on our fields and interests.

– 38 Societies and 6 Technical CouncilsOver 1,700 Chapters

IEEE Organization

MEMBERS

Board of Directors Assembly

PSPB IEEE-USA

Standards Assoc.Educational Act.

MGA Technical Act.

Regions & Sections

Societies & Tech. Councils

Executive Director

Staff

Geographic Structure

Geographic Unit Relationships

Regions oversee Sections

Sections oversee Subsections, Chapters, Student Branches and Affinity Groups

Councils are comprised of Sections, and exist at the pleasure of the member Sections

Some Councils (but not all) have Chapters and Affinity Groups, and therefore oversee them

Geographic Unit Relationships

Affinity Group Parents also oversee Affinity Groups – Women In Engineering (WIE)– Consultants’ Networks – Graduates Of the Last Decade (GOLD)– Life Members

Student Branches oversee Student Branch Chapters and Affinity GroupsSocieties also oversee Chapters and Student Branch Chapters

Geographic & Technical Unit Relationship

Technical Activities Board

Parents - WIE, Consultants, GOLD, LMC

IEEE Societies

Member and Geographic Activities

Board

Regions

Areas

Sections

Chapters Affinity Groups

Sub-Sections Student Branches Councils

SB Chapters SB Affinity Groups

Geographic Unit Structure

Section Governance

Why do we have Sections?

Serve as the local IEEE presence for IEEE members.Ideal vehicles for informative local technical & professional meetings and for networking.Meetings are one of the most visible & valuable ways in which Sections, Chapters, and Affinity Groups serve their members. Successful meetings help to achieve the goals of education & professional advancement that are basic to all IEEE Units. Provides a uniform way to manage IEEE business & maintain a healthy environment for membership retention and growth.

Section Mission

Inspire, Enable, Empower and Engage Members of IEEE at the local level.

 For the purpose of …• Fulfilling the mission of IEEE• Enhancing the member’s growth and

development throughout their life cycle• Providing a professional home

Section Goals* Increase member engagementImprove relationships with and among membersIncrease operational efficient and effectiveness, within the section and its interfacesEnhance collaboration – serve as the local face of IEEE to communityIncrease membershipEnsure the collection of appropriate information necessary to all the IEEE to become a data driven organization

* Section can also have specific project goals which meet their local needs.

Role of the Section Executive Committee

Oversee the management of the Section, and in so doing, serve the best interests of the IEEE, its members and the publicEnsure that the Section (including Section Technical Chapters and Section Affinity Groups) are conducting activities on a regular basis and this information is being report to IEEE MGA

Officer Roles

Section Chair

Chief Operating Officer of the Section Responsible for ensuring that the Section

(including Section Technical Chapters and Section Affinity Groups) are fulfilling the Section Mission and Goals.

– Serves as a Chair of the IEEE Section Executive Committee– Preside at meetings of the Section Executive Committee– Represent the Section at IEEE gatherings – Represent the Section at Regional Committee Meetings and

vote on issues on the basis of the best interest of IEEE

Section Vice Chair

An integral position within the Section. Involved in a variety of functions within the

Section and, in many cases, will be elected to serve as the Section Chair.

If the Section Chair is unable to perform their duties, the Vice Chair will be responsible for ensuring that the tasks are completed.– Serves as a Member of the IEEE Section Executive

Committee– In the absence of the Section Chair, preside at meetings of

the Section and the Section Executive Committee

Section Secretary

Acts as the gateway between the Section members and the IEEE.

Accountability and ownership of the records and correspondence of the Section including meeting records, reporting officer changes and submitting reports of committee activities.

The steward of the Section’s history and future, bringing critical data to enable decision making by the Executive Committee and deliver real value to members that keeps the Section engaged, relevant and sustainable in the long term. – Member of the Section Executive Committee

Section Treasurer

Chief financial officer for the Section Responsible for ensuring that the Section

(including Section Technical Chapters and Section Affinity Groups) is in compliance with IEEE Financial Policies and local regulations. – Serve as Member of Section Executive Committee– Section Finance Committee Chair (if applicable)

Additional Positions within the Section (Optional)

Awards & Recognition Chair Educational Activities Chair Electronic Communications Chair Membership Development Chair Professional/Career Activities Chair Student Activities Chair Technical Chapter Chair Affinity Group Chair

Section Operations

Section Operations

All Sections are required to operate according to the MGA Operations Manualhttp://www.ieee.org/web/volunteers/mga/home/mga-

opsman.html

Sections are allowed to have an addendum or separate governance document

Section Operations, part 2

Documents containing exceptions to MGA Operations Manual– Request Region Director to present

request for exception to MGA Additions or changes not in conflict with

MGA Operations Manual– Region Director to approve

Section Operations Manual

Provide logistical information for management of Section– Vendors or venues used– Handling of reimbursements– Officer transition– Newsletter & web page management– And more . . .

MGA Staff have examples available

Required Reporting

Required Reporting To receive funding from MGA, units must submit

– Financial Report (L-50)– Officer Report– Meeting Reports (all units)

Section, Subsection, Technical Chapters & Affinity Groups

All financial activity & officers should be reported through the Section, including that of subunits

10% bonus if all reporting submitted no later than end of third week in February

Unless these reports are received by 31 March (Pending Region Director approval) of the current year, the Section may not receive the current annual rebate payment.

Officer Confirmation Reports

Report officers annually, even if no changes Officers

– IEEE member in good standing– Eligible Membership grades – Graduate Student Member,

Member, Senior Member, Fellow– Not eligible -- Associate Members, Student Members,

Affiliates– Must reside in the geographic area– Chapter Officers - Must be a member of the IEEE & the

Chapter's Society (Joint Chapters--membership in only 1 of the Chapter’s Societies required)

Report online at: www.ieee.org/officer_report

Meeting Reports

Submit electronically (www.ieee.org/L31)– Can be submitted at any time but the unit will

not receive credit for meetings reported after their rebate has been distributed

Report all Meetings Categories

– Technical (Educational Topics, Tutorials) – Non-Technical (Professional/Career, Social)– Administrative (ExCom Meetings)

Chapter/Affinity Group Meetings

Meetings held by a Chapter or Affinity Group, or Joint Chapter or Affinity Group, of a Section may be counted by the Section– Each unit submit a report & both get

credit for the meeting– Joint Chapter meetings (where the

Chapter is joint with two or more Sections) will be credited to the administrative (parent) Section

Meeting Requirements

Sections & Subsections – Host 5+ meetings (technical, educational, professional, or

administrative) (Bonus for 10+) Subsections

– Host 5+ meetings (technical, educational, professional, or administrative) (Bonus for 10+)

Chapter– Host 2+ technical or professional meetings (Bonus for 6+)

Affinity Groups– Host 2+ professional or technical meetings (Bonus for 6+)

See Rebate Schedule for details/conditions

Elections

Nominating Committee

Appointed by Section Chair with agreement of the section Executive Committee (ExCom)

Most recent past Section Chair is usually appointed to serve as Chair

3-4 members is ideal No officers No potential candidates

Tellers Committee

3-4 Members No officers No candidates Maintain confidentiality Appointed by Section Chair with ExCom

approval

Call for Nominations

Send 6 months prior to election Include reference to all elected offices Explain requirements

– IEEE member in good standing– Member, Senior Member or Fellow grade– Provide job description

Communicate slate of candidates to voting members of Section 6+ weeks prior to election

Determining a Slate of Candidates Identify potential candidates

– Nominations received– Chapter officers– Affinity Group officers– Newly elevated Students– Members recently relocated to the

Section Confirm candidate is willing to serve if

elected Two + candidates per office, if possible

Petition Candidates

Announcement of slate must also include call for petition candidates

Petition must be signed by 1% of the Section’s voting membership (but no more than 25 signatures shall be required)

Petitions verified by Nominating Committee

Before the Elections

Candidate position statements– All must be permitted to submit– Publish on Section web page

No Section expenditures permitted in support of any candidate

Election

Ballot – Includes final slate of candidates– Must be made available to all members– Web-based balloting acceptable, but

Need to verify that only eligible members are voting

Ballot return deadline

And the Winner is . . .

Tellers Committee Chair reports results to the Section ExCom

Announce the results in the Section newsletter

Provide officer list to IEEE via the form at www.ieee.org/officer_report (As soon as possible)

Schedule a transition meeting between newly elected and incumbent officers

Prepare to honor the outgoing officers

Thank you!Questions ?

Contact me at p.famouri@ieee.org

IEEE Member & Geographic Activities Department via email sec-chap-support@ieee.org