igip summit in brussels - how to match efficiently
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How to Match Efficiently
What Our Customers SayOf survey responses
1335%
22%
43%NPS score
% of promoters
% of detractors
% of passives
Professional skills of trainee
50Professionalism of
AIESEC45
Level of trainee's motiva-tion44
Personal skills of trainee41 Communication with
AIESEC39 Selection Process
39
Promoters Issues Level 1
ANALYSIS.Of survey responses
Selection Process33Visa Documents and In-
formation31
Communication with AIESEC
27
Professional skills of trainee
26 Accessibility of informa-tion25Logistical support upon ar-
rival24
Passives Issues Level 1
Selection Process32
Communication with AIESEC
32
Professional skills of trainee
28
Visa Documents and In-formation
27
Personal skills of trainee23
Information provided21
Detractors Issues Level 1
Conclusions from our Customers
•Our selection process is our #1 detractor issue
•How can we match more and match faster to satisfy our customers?
6 Week Matching
Plan
Step 7 : Match
Step 6 : -Company interview
Step 5 : Short-list candidates
Step 4 : AIESEC interview
Step 3 : EP Screening
Step 2 : TN Global promotion
Step 1 : Signing the contract Understanding the company needs
Day 1
Behind The Scenes Together With the Company
Assess company’s shortlist expectations
Set expectations for visa timeline based on country preferences
Agree on the channel of communication
Set dates for all meetings and steps leading to match
Communicate the expectations
STEP 1: Signing the contract and Understanding the Company Needs
Day 1
Behind The Scenes Together With the Company
Step 1: Signing the contract & Understanding the Company Needs
Understand the global Supply
Understand the company’s need in terms
of sub-products
Confirm the EP profiling by showing the company
example CV
Set expectations for the company based on global
supply
Day 2- Day 14
Behind The Scenes Together With the Company
STEP 2: TN Global Promotion
Meanwhile contact available EPs using AFT and my@ and contact EPs
that previously applied to your entity
Contact target countries
Create promotion material
Make TN form in [email protected] available
Day 15 – Day 18
Behind The ScenesTogether With the Company
STEP 3: EP Screening
Go to Interview Process
Approve/Reject candidates
Analyze all the CVs and select the candidates according to company’s
criteria
Collect all the CVs
Day 19- Day 25
Behind The Scenes
STEP 4: AIESEC Interview for Shortlisting
Send the CV package to Company
Reject/Approve Candidates
Make candidate reports
Interview
Get prepared for interview according to the company's needs
Arrange the interview with candidate
Together With the Company
Day 26 – Day 28
Behind The ScenesTogether With the
Company
STEP 5: Shortlist Candidates
Reject the EP who didn’t pass @ interview and company short-list
Emphasize timeline and ask result from company within 3 days
Highlight the candidates who we recommend
Share shortlist with company
Check whether the candidates align with other company’s
need
Update EP about the process and the timeline (You will get
feedback from company within 3 days)
Day 29 - Day 42
Behind The Scenes Together With the Company
STEP 6: Company interview
Get TN AN & Invitation Letter
Ask for interview result after interview
Remind both company and intern one hour before interview’s time
Help company prepare ideal interview
Check with the company if they need support for the interview
Communicate the interview result to
candidate
Send company induction materials to candidates to
help them
Communicate the interview time with
candidates
Get EP AN
Step 7 : Match
Congratulations! You have just matched a TN
in 6 weeks.
How to track new process ?Contract Signing TN Promotion EP Screening
AIESEC Interviewing Candidates
Shortlisting Candidates
Company Interview
Match Completed
TN 1 X X X X O
TN 2 X X O
TN 3 X X O